HomeMy WebLinkAbout19- Economic Development ECONOMIC DEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
REQUEST FOR COMWSSION/COUNCIL ACTION
SUBJECT:
FROM: TIMOTHY C.STEINHAUS TO UNCII,COMMISSION
Agency Adminstrator
DATE: August 30, 1993
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Synoasis of Previous/Commission/CounciUCommittee Actions
None.
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Recommended Motions .
Ma or and Common Council
Councilman Hernandeis Recommendation
MOTION A:
That the Mayor and Common Council establish the position of
Administrative Assistant to the Council/Commission.
(Motions Continued to Next P )
TIMOTHY C. S INHAUS
Agency Administrator
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Contact Person(s): __Ti mothy C• Steinhaus
Ward(s): 1
Project Area(s): Ali
Supporting Data Attached: —Staff Re rt Source: Bond Pro
_eeds
FUNDING REQUIREMENTS: Amount: $ 22 792
Budget Authority: —Re uested
Commission/Council Notes:
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"--"" COMMISSION
MEETING AGENDA
TCS:lag:admasst.cdc MEETING DATE: 09/07/1993
Agenda Item Number: Q
("`
REQUEST FOR COMMSSION/COUNCIL ACTION
kdministrative Assistant to Council/Commission
August 30, 1993
Page Number -2- ---------- -----
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Recommended Motions Continued:
(Community Development Commission)
Development Commission appropriate sufficient
MOTION B: That the Community P
funds from the FY 93/94 EDA budget t Council/Commission.
the newly-established
position of Administrative Assistant to th e
(Mayor and Common Council)
MOTION C:
That the Mayor and Common Council establish the salary for said position
from $3117 per month to $3789 per month.
MOTION D• That the Mayor and Common Council hire Mr.Kenneth Johnston,effective
September 16, to fill said position at p 3.
MOTION E• That the Mayor and Common Council assign urn it Executive Ass Council
Office under the direct supervision of the o
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""-"'-- COMMISSION MEETING AGENDA
TCS:lag:admasst.cdc MEETING DATE: 09/07/1993
Agenda Item Number:
CITY OF SAN BERNARDIN
INTEROFFICE MEMORANDUM
TO: Timothy C. Steinhaus, Economic Development Agency Administrator
FROM: Council Office
SUBJECT: Administrative Assistant to Council/Commission
DATE: August 26, 1993
COPIES:
Please place the following on EDA's September 7 agenda not on consent portion).
FORM MOTION:
1. To establish the position of Administrative Assistant to the Council/Commission.
2. To fund said position as follows:
a. Monthly Ste 3 Step 4 Ste.-5_
Sala Step 1_ Std --�—
$3117 $3273 $3437 $3607 $3789
b. Benefits - Equal to 1/3 of salary. Same as other EDA employees.
3. To hire Mr. Kenneth Johnston, effective September 16,to fill said position at Step
3.
il Office under the direct supervision of the
4. To assign Mr. Johnston to the Counc
Council Executive Assistant.
00104 RALPH HERNA
Councilman, Third Ward
RH:jv
l7
September 1993
ADMINISTRATIVE ASSISTANT TO THE COUNCIL/EDA COMMISSION
JOB DESCRIPTION
Under direction, to perform a variety of professional administrative staff work of a difficult nature;
to determine procedures and solve routine administrative problems; represent
CouncilCommission Members in public and municipal relations; and to perform related work as
required.
REPRESENTATIVE DUTIES
Serves as administrative assistant to the Council/EDA Commission; performs duties as liaison
and
representative with City departments; other government entities, to carry out their organizations cti ve
constituents; furnishes information enabling Council/Commission Members
obligations; collects and analyzes information and statistics on existing programs and services;
accomplishes studies and makes recommendations regarding needs in various departments; compiles
and analyzes information to be used in administrative and procedural surveys and studies; conducts
surveys of practices in other jurisdictions; assists in the preparation of administrative analyses, studies
es
or research projects regarding municipal policies, procedures and services; prepares correspondence
and reports; prepares statistical analyses, charts, reports and graphs; furnishes information to other
departments, private citizens, public and private agencies and organizations, in person or by telephone,
or by correspondence; attends meetings and conferences as directed; represent the Council/Commission
Members before public bodies and reports to them before meetings; arranges recordings, duplicates
copies of material during Council/Commission meetings; duplicates proceeding tapes for citizens;
receives complaints from citizens and takes action on compliance after directions from supervisor;
prepares agenda and takes notes or minutes at various meetings;rment office by prescribed deadlines;tand
information and statements are on file in appropriate go
performs related work as required.
NfLN7BIUM QUALIFICATIONS
Any oombination of training, education and experience equivalent to sixty (60) semester units (90
quarter units) of college level courses in political science, public or business administration or closely
related field; and one (1) year of professional administrative level staff experience is required.
Possession of a valid Class III California Driver's License is required.
1
1q
September 1993
Administrative Assistant to the Council/EDA Commission
GENERAL QUALIFICATIONS
Knowledge of:
Modern principles and practices of public administration;
Basic statistical and administrative research methods;
Modern principles and practices of public relations;
Modern office procedures, including office automation;
English grammar, syntax, work usage, spelling and punctuation;
Abilityto:
Represent the Council/Commission with dignity, tact, diplomacy and accuracy;
Take responsibility and use good judgment in recognizing scope of authority;
Read and interpret specific rules, laws and policies and apply them with good judgment in a
variety of situations;
Make clear and comprehensive reports and keep complex records;
Work independently with a minimum of instructions;
Analyze a variety of administrative problems and make sound policy and procedural
recommendations as to their solution;
Express ideas effectively, orally and in writing; re reports and formulate sound
Conduct analytical studies and surveys, analyze data, prepare re p
recommendations;
Operate a vehicle observing legal and defensive driving practices;
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those contacted in the course of work.
Maintain the confidentiality of privileged information.
0RGA -IZATIONAL RELATIONSHIPS
The class of Administrative Assistant to the Council/Commission is a journey level professional
administrative class. Supervision is received from the Council/Commission or designee.
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