HomeMy WebLinkAbout16- Public Works CITY OF SAN BERNODINO REQUEST F 'R COUNCIL ACTION
File 4.42-28 & 7.01-29
Approval of Plans & Authorization
From: ROGER G. HARDGRAVE Subject: to Advertise for Bids - Installa-
tion of Master Plan Storm Drain
Dept: Public Works for Small Canyon, from Atlantic
Avenue to Highland Avenue, per
Date: 8-'5 93 Plan No. 8990
Synopsis of Previous Council action:
June, 1988 - Allocation of $119 , 000 in 1988/89 Storm Drain
Construction Fund Budget, under Account No. 248--368--
57826 , approved.
June, 1990 - Allocation of $50 , 000 in supplemental funds for
acquisition of right--of--way approved in 1990/91 Storm
Drain Construction Fund Budget.
10--05-92 --- Authorization granted for Mayor to sign Purchase Offer
Statement and payment of up to $57 ,577 for sewer and
storm drain easement and $29 . 95 for each tree in the
easement. (Continued on second page)
Recommended motion:
That the plans for installation of the Small Canyon Master Plan
Storm Drain, from Atlantic Avenue to Highland Avenue, in
accordance with Plan No. 8990 , be approved; and the Director of
Public Works/City Engineer be directed to advertise for bids .
cc! Shauna Clark
ignature
Contact person: Roger Hardqrave Phone: 5025
Supporting data attached: Staff Report Ward: 4
FUNDING REQUIREMENTS: Amount: $300 , 000 (Storm Drain Construction Fund)
Source: (Acct. No.) 248-368-57826
Acct. Description) Small Can on ha nel -,Atlantic
Avenue to Highland Avenue Financea
Council Notes:
75-0262 Agenda Item No.�YL
File No. 4 . 42-28 & 7 . 01-29
I
SYNOPSIS OF PREVIOUS COUNCIL ACTION (Cont. )
June , 1992 - Allocation of $75 , 833 in supplemental funding approved
in 1992/93 Storm Drain Construction Fund Budget.
11-04-93 -- Resolution No. 92-455 adopted authorizing execution of
Development Agreement No. 91-02 .
8-25-93
CITY OF SAN BERNDINO - REQUEST FI" COUNCIL ACTION
STAFF REPORT
Plans for installation of the Small Canyon Master Plan
Storm Drain have been prepared by a consulting engineering firm,
and the project is ready to be advertised for bids . The project
consists , in general , of installing a 54--inch storm drain from
the stub, constructed by Caltrans at Atlantic Avenue, to Highland
Avenue. 1
Below is an estimate of the total project cost:
Construction Contract $ 245 , 800
Construction Engineering (W.O. # ) 15 , 000
Sub-Total $ 260 , 800
Contingencies (15%) ± 39 , 200
TOTAL ESTIMATED PROJECT COST $ 300,000
A total amount of $244 , 833 has been allocated, under
Account No. 248--368--57826 , to finance the Citv of San
Bernardino' s share of the cost. An understanding was reached
with the City of Highland in 1988 that they would acquire the
necessary right-of--way and the City of San Bernardino would
finance the construction cost. This arrangement was beneficial
to the City of San Bernardino, since construction of the storm
drain to the drainage system, for the Route 30 Freeway, would
allow a portion of the master plan storm drain in Highland Avenue
to be deleted and the remainder downsized.
However, the City of Highland was unsuccessful in
acquiring the necessary easement through the Hi Ho Christmas Tree
Farm. The City of San Bernardino was then compelled to acquire
the easement, at a total cost of $92 ,574 , in order to allow the
sewer to be installed for the Wal-Mart Development. This leaves
an approximate balance of $152 , 259 , under Account No. 248-368--
57826 .
A proposal was made to the City of Highland by letter
dated 3--29--93 , that the City of San Bernardino would proceed to
install the storm drain, and the City of Highland would agree to
impose a fee equal to 1/2 of the cost upon development of the
Christmas Tree Farm. This proposal is still under review.
The easement contains a provision that no construction be
done between November 15 and January 1 . In view of the need to
have this storm drain installed prior to November 15, it is
recommended that the plans be approved and authorization granted
to advertise for bids .
Furthermore, that the allocation of supplemental funds be
deferred until after the actual low bid price is known and the
negotiations with the City of Highland have been concluded.
8-25-93
75-0264