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Home My WebLink About45- Parks, Recreation & Community Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Subject: REQUEST FOR WAIVER OF FEES IN From: ANNIE F. RAMOS, DIRECTOR THE AMOUNT OF $909.50 FOR USE OF SECCOMBE LAKE PARK AND Dept: PARKS, RECREATION & COMMUNITY PAVILION BY THE NAACP, SAN SERVICES BERNARDINO BRANCH FOR THE JUNETEENTH FESTIVAL. Date: APRIL 25, 1996 Synopsis of Previous Council Action: Recommended Motion: Form Motion 1: That the request to waive fees for use of Seccombe Lake Park and Pavilion by the NAACP, San Bernardino Branch in the amount of $909.50 be denied. or Form Motion 2: That the request to waive fees for use of Seccombe Lake Park and Pavilion by the NAACP, San Bernardino Branch in the amount of $909.50 be approved. ?-2 ezz�e az(z- Signature Contact person: Tom Boggs Phone: 5032 Supporting data attached: Staff Report, Letter of Request & Application _ Ward: 1 FUNDING REQUIREMENTS: Amount: *$909.50 Source: (Acct. No.) (Acct. Description) Finance: Council Notes: *These funds would be deposited into a revenue account for use of facilities should the requesting group be required to pay These are funds which assist the department in offsetting some of the costs associated with staffing, utilities and repair costs for furnishing the facility. Agenda Item No. '� CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT REQUEST FOR WAIVER OF FEES IN THE AMOUNT OF $909.50 FOR USE OF SECCOMBE LAKE PARK AND PAVILION BY THE NAACP, SAN BERNARDINO BRANCH FOR THE JUNETEENTH FESTIVAL. The NAACP, San Bernardino Branch for the Juneteenth Festival is a non-profit organization. They are planning a Juneteenth Festival at Seccombe Lake Park to celebrate and memorialize an important event in the history of African-Americans. The fee for use of the facilities and equipment for this event is $909.50. They have requested that the fees be waived. (Please see the attached letter from Connie Garrett, President of NAACP, San Bernardino Branch.) Resolution No. 91-35 allows the Mayor and Common Council to exempt non-profit corporations and associations organized primarily for patriotic, civic betterment or charitable purposes from the rates and fee schedules for use of parks and recreation facilities, services and equipment under the condition that paying the fees would create a hardship and if the event is of unusual benefit to the citizens of San Bernardino. The NAACP, San Bernardino Branch is a vital part of the community. The planned event will provide a positive program and cultural experience. Therefore, they do meet the qualification for having the fees for the use of facilities and equipment waived in the interest of providing positive benefit to citizens of our community. juneTeen-Fest-u 4/26/96 �l4 @{� ii t �C III 7�a GaKal aaaciatca�c tdc ,r¢d�a+cte.>ke�c� OIL eoeauce Pea free SAN BERNARDINO BRANCH 1505 W, HIGHLAND AVE., SUITE 11 P.D. BOX 7369 } SAN BER.NARDINO, CALIFORNIA 92411-0369 11111 PHONE: (909) 887-7411 FAX;(909) 887-7414 Mayor and Common Council April 02, 1996 City of San Bernardino 300 N, D Street San Bernardino, CA 92418 Dear Mayor and Council: The San Bernardino Branch of the NAACP is planning a JUNETEENTH FESTIVAL to be held June 1S, 1996 at Seccombe Lake Park in San Bernardino from 12:00 noon til 8:00 p.m. Our plans include entertainment on the main stage, arts and crafts, history, storytelling, health screenings and information . Local vendors will be invited to participate by sellin0 or displaying their goods and services. The event will be promoted tfdoughout the Hand Empire, Thu NAACP is sponsoring this event to celebrate and memori;,lizc a vej)r i ijportnt event in the = history of African American people. We believe that this is an event that also enhance the City' efforts to promote San Bernardino as a viable, culturally diverse place to live. In our youth and young adult pavilion we have adopted the theme, "ERASING THE COLOR OF FEAR! CHANGING THE COLOR OF HOPE". We think this is a positive message to and by young people and reflect our belief that we all play an important role in maintaining the viability of our ,community, i i we a!e asking the City to help sponsor this ev by waiving fees associated with the use of the park on that day,including park usage fees, extra police patrol, portable food booths and concession area. Of course the branch will provide insurance coverage, extra toilet facilities, trash pick up and disposal services and security/crowd control for this event. We look forward to your positive response. If you have any questions or concerns regarding this matter, please contact me or our Event Coordinator, Cecilia Lowe at 88'-7411. Sincerely, Connie Garrett, President cc: Lee Dean, Chief of Police Ar rf 5 jggs OFFICE OF THE MAYOR T1%4G. i 0�{LWARD/ PARKS, RECREATION AND COMMUNITY SERVICES APPLICATION/PERMIT TO USE PUBLIC PARK OR RECREATION FACILITY o' oG'�DED IS Date of Application: 4-25-96 Name and AddressofApplicant/Organization: NAACP, San Bernardino Branch, 1505 W. Highland Ave Ste 11 , San Bernardino, 92411-0369 Facility Requested. Seccombe Lake Park, Pavillion, Concession Stand, Equipment Date of Activity: June 15, 1996 Time of Activity: 12 Noon A.M./P.M. To 8:00 A.M./P.M. Nature of Activity/Event: luneteenth Festival Describe Planned Activities: Fntprtainment, Arts, Crafts, History, Storytelling, Health Screening, Information, Food Booths, Vendors with goods & services Estimated Attendance: Is Activity Open to the Public? Yes Admission Fee? None Will Sound Amplification or Public Address System be Used? Yes Time of Day Amplifier is to be Used: 12:00 A.M./P.M. To 8:00 A.M./P.M. (Section 12.80.130, City Municipal Code Applies.) HOLD HARMLESS AGREEMENT Applicant hereby acknowledges that he/she has read, understands, and will comply with all provisions of Chapter 12.80, Municipal Code, City of San Bernardino, California pertaining to use of Park and Recreation facilities.* Applicant hereby assumes all responsibility to leave areas in a neat and clean condition.Applicant agrees to hold harmless and indemnify the City of San Bernardino, California,from any and all liability for injury to persons or property occuring as a result of this activity and agrees to be liable to said City for and all damage to any park,facility, building,pool, equipment,and furniture owned or controlled by City,which results from the activity or permittee or is caused by any participant in said activity. Signature of Applicant *NOTE:This permit is subject to cancellation by any Police Officer AVAILABLE: YES NO who determines violation of any provision of the City Municipal Code. SPECIAL CONDITIONS APPLY: YES NO CLEANING DEPOSIT: If area/facility is not left in clean condition,the FEES/DEPOSIT(S) REQUIRED: YES NO deposit shall be forfeited. FEES: RECEIVED BY: KEY DEPOSIT: Keys shall be returned within two (2)working days ON RECEIPT#: BY: after the event for which the key(s) is issued. If key(s)is not returned DEPOSIT(S): RECEIVED BY: promptly, the deposit shall be forfeited. DEPOSIT RETURNED TO: DATE: El APPROVED El DISAPPROVED DATE: Cecilia Lowe, Event Coordinator Printed Name of Applicant 1505 West Highland Ave Ste 11 Address Director, Parks, Recreation& Community Services San Bernardino, Ca 92411 887-7411 DISTRIBUTION: WHITE: DEPT./FACILITY City Zip Phone Number GREEN: APPLICANT/USER CANARY: DEPOSIT FILE PINK: POLICE DEPT. Signafure of Applicant GOLDENROD:RISK MGMT. FACILITY USE FEES & DEPOSITS FEES NON-REFUNDABLE quip/Facility/Serv. Unit Quantity Unit Price Extension Park Use * day 1 $100.00 $100.00 Pavilion Hour 8 $41 lst hr. Portable Food Booths Ea 2 $250.00 $500.00 Per Concession Bldg Day. 1 $ 50.00 50.00 Extra Trash Cans Ea 10 $ 2.50 $ 25.00 Chairs ea 50 $ 1.50 $ 75.00 1 Alum 48 Stage 1 $ 62.60 $ 62.50 TOTAL $ 909.50 DEPOSITS REFUNDABLE YPE CASH/CHECK Damage Bond $ 1,000.00 Clean-Up $ 750.00 TOTAL $ 1750.00 (SPECIALCOND#2) DEPOSIT RETURNED TO: Signature Date Printed Name & Address