HomeMy WebLinkAbout44- Facilities Management -OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James W. Sharer Subject: LIGHTING RETROFIT OF FIVE CITY
FACILITIES
Dept: Facilities Management
Date: Apri 1 30, 1996
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Synopsis of Previous Council action:
July 5, 1994 Application was filed with California Energy Commission to join the
Energy Partnership Program
May 15, 1995 Application was submitted for $90,000.00 Energy Efficiency Loan from
the California Energy Commission, for use at City Facilities
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Recommended motion:
Adopt Resolution
Signature
Contact person: James W. Sharer Phone: 384-5244
Supporting data attached: Yes Ward: N/A
FUNDING REQUIREMENTS: Amount: $ 41,337.70
Source: (Acct. No.) 631-331-5151
Acct. Description)
— Finance-
Council Notes:
75-0262 Agenda Item No. 5` 7
01TV 'OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND
The Facilities Management Division was instructed on May 15, 1995, to
prepare specifications and advertise for bid a lighting retrofit project
at five (5) City Facilities. The five facilities chosen are as follows:
Central Garage Central Fire Station
182 S. Sierra Way 200 E. Third
Senior Citizens Center Delmann Heights Rec. Ctr.
600 W. 5th. Street 2969 No. Flores Street
Hernandez Rec. Center
222 N. Lugo Street
The lighting retrofit will mainly consist of replacing T-12 flourescent
lamps and coil-type ballasts with energy efficient T-8 lamps and
electronic ballasts. Exit lights and other miscellaneous lamps and
fixtures are also included.
The project is estimated to generate an annual cost savings of
$16,936.00, which, when shown against the apparent low bidder, gives the
project a 2.4 year pay back. The funding for this project is a
California Energy Commission loan, at 4.72% interest. The current term
is 6.5 years, but may be renegotiated due to the lower project cost.
THE BID PROCESS
At the request of the division, appropriate specifications were prepared,
published, and furnished to area suppliers. Bids were publicly opened
and declared on April 22, 1996.
The following is a summary of bids received:
Company City Total Bid
Advanced Resource Management Orange $ 37,579.70
L & R Electric San Bernardino 43,350.32
American Services Laguna Hills 47,784.81
Energy Solutions 2000 San Bernardino 49,987.00
Energy Controls & Concepts Redlands 66,638.10
BEC Electrical Inc. San Bernardino 68,789.00
Grounds Electric Co. Riverside No Bid
Twenty-four (24) vendors supplying this service were solicited. The City
received seven (7) responses. One response was a no bid, and six were
valid bids.
Specifications as bid have been reviewed by Facilities Management and the
Purchasing Agent who concur that the bid of Advanced Resource Management
meets specifications and requirements. It is therefore recommended that
75-0264
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the bid be accepted for contract. Facilities Management asks that a ten
percent (10%) contingency of $3,758.00 be approved to cover hazardous
material disposal costs, if PCB Ballasts are identified during the
removal portion of the project. Total cost would be:
Advanced Resource Managment $ 37,579.70
Contingency 3,758.00
$ 41,337.70
Lighting Retrofits in Light of Deregulation
There are excellent reasons for doing lighting retrofit projects, even
with electricity deregulation just around the corner. The main reason is
that using less electricity saves money, no matter what the "per
kilowatt hour" charge is. The five (5) building lighting retrofit is
designed to save $16,936, by reducing 163,870 KWH. This savings is
calculated at ten cents per KWH, which is the rate Edison hopes to
achieve by deregulation.
For 1995/96 fiscal year, Facilities Management energy projects have
saved the City $140,700.00. These savings have come about with the City
not having to pay any costs. These funds will be used to offset budget
needs in the coming fiscal year. Energy savings are not one time cost
savings. The savings go on year after year.