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HomeMy WebLinkAbout21- Public Services CITY OF SAN BERN.' RDINO - REQUEST FC '71 COUNCIL ACTION From: James Howell, Acting Direct r y ! Subject: RESOLUTION AUTHORIZING , 1��i4L AGREEMENT WITH MOTOROLA FOR Dept: Public Services THE PURCHASE OF 800 MHZ RADIO COMMUNICATIONS SYSTEM Date: February 12, 1996 fqc — . Li ._ : Synopsis of Previous Council Action: • Dec 1994 -Motorola given authorization for purchase of Refuse Division equipment, Agenda Item No. 6A-J, paragraph e. • June 1994 -Motorola given approval for negotiations and purchase of City owned 800 MHz radio communications system. • Dec 1993 -Motorola awarded contract for purchase of 800 MHz dispatch and mobile radio equipment. • June 1993 -Motorola awarded purchase order for 800 portable 800 MHz radios. • Oct 1992 -Agreement approved with Omnicon to provide consulting services for implementation of City's 800 MHz trunked radio system. • Aug 1992 -Motorola agreement approved for purchase of MDT system. • Aug 1990 -800 MHz plan present to Council and approved. • July 1990 -City Administrator authorized to prepare plan for purchase and installation of 800 MHz system for City. Recommended Motion: Adopt resolution. L Signature Contact person: James Howell, Acting Director of Public Services Phone: 5140 Supporting data attached: Yes Ward: N/A FUNDING REQUIREMENTS: Amount: $183,821.50 001 (General Fund) Source: (Acct. No.) 402, 403, 404, 405, 602, 406, 411 -5703 (Acct. Description) Communications F�nuinment - Finance: Council Notes: Agenda Item No. ` / g CITY OF SAN BERN ' RDINO - REQUEST F('R COUNCIL ACTION STAFF REPORT BACKGROUND The City has been pursuing the acquisition and start up of a Citywide 800 MHz radio system for the past five years. The need for the system is primarily based on the inability of the current communication system to accommodate existing and future growth; and the impending release of current UHF and VHF channels for public purchase in August 1996. Council authorized staff to negotiate with Motorola, Inc. for the purchase of a City-owned 800 MHz radio communication system. DISCUSSION The Public Services Department proposes to phase in the 800 MHz radios purchase over three years. Phase I resulted in the purchase of 46 radios totalling $116,618 and was completed in FY 94/95. This purchase, Phase II, includes 24 additional Refuse Division radios, and 46 Street Division radios in the amount of $183,821.50. Phase III is planned to include ancillary equipment not to exceed $50,000. RECOMMENDATION Approve resolution to issue a purchase order to Motorola, Inc. in the amount of $183,821.50. Motorola, Inc. is the chosen, sole source provider for the Citywide equipment. ATTACHMENT A PUBLIC SERVICES DEPARTMENT 800 MHz RADIO SUMMARY ITEM PAST CURRENT STREET REFUSE STREET INVENTORY FY94/95 FY95/96 FY95/96 FUTURE VHF 15 Handheld VHF Dash 2 Mount UHF 34 Handheld UHF Dash 11 Mount 800MHz 6 16 1 5 Handheld 800MHz 37 28 23 5 Dash Mount 800MHz 3 2 -0- -0- Base Stations TOTAL 62 46 46 1 24 1 10 PUBLIC SERVICES 800MHz RADIO BREAKDOWN BY COST CENTER 402 STREET ASPHALT (General Fund) Item Add Replace Unit # Desc. Phase I Phase II FY95/96 FY96/97 1-Hand X Unassig MSupv. X 1-Mount X Unassig MSupv. X 1-Mount X #410 LeadMW X 1-Mount X #413 Patch X Trk 1-Mount X #445 Asphalt X 403 SEWER (Sewer Fund) Item Add Replace Unit # Desc. Phase I Phase II FY95/96 FY96/97 1-Hand X Unassig Supt . X 1-Hand X CtyHall Emerg. X Backup 1-Hd&Mt X #538 MSupv. X 1-Hd&Mt X #507 LeadMW X 1-Hd&Mt X #446 Stndby X 1-Hd&Mt X #547 Vactor X 1-Hd&Mt X #548 Vactor X 1-Hd&Mt X #549 Vacon X 2-Base X Bldg. Yard & X CtyHall *No FY96 97 purchase unless crew size changes . Public Services r 800 mz Page 3 404 TREE CREW (General Fund) Item Add Replace Unit # Desc. Phase I Phase II FY95/96 FY96/97 1-Hand X #505 Arbrst X 1-Hand X #403 TTII X 1-Mount X #521 Boom X 1-Mount X #516 Chippr X 1-Mount X #518 Aerial X 1-Mount X #513 Chippr X 1-Hand X Unassig TTI X 405 RIGHT OF WAY CREW (General Fund) Item Add Replace Unit # Desc. Phase I Phase II FY95/96 FY96/97 1-Hand X #554 MSupV. X 1-Hand X #553 LeadMW X 2-Hand X Crew Arterl X 1-Mount X #554 MSupV. X 1-Mount X #1552 CrewTrk X 1-Mount X #1550 Van X 1-Mount X #1551 Van X 406 CONCRETE CREW (General Fund) Item Add Replace Unit # Desc. Phase I Phase II FY95/96 FY96/97 1-Hand X #506 MSupV. X 1-Hand X #409 LeadMW X 1-Mount X #419 FrmTrk X 1-Mount X #432 Backhoe X 1-Mount X #578 CCC Van X 1-Mount X #477 Eq.Trk X 1-Mount X #452 DumpTrk X 1-Mount X #430 DumpTrk X Public Services 800 mz Page 4 407 WEED ABATEMENT CREW (Enterprise Fund) Item Add Replace Unit # Desc. Phase I Phase II FY95/96 FY96/97 1-Hand X n/a CityH1 X 1-Hand X #416 Ab.Aid X 1-Hand X #417 Ab.Aid X 602 SWEEPER CREW (Assessment Fund) Item Add Replace Unit # Desc. Phase I Phase II FY95/96 FY96/97 1-Hand X #483 MSupv X 1-Mount X #478 Sweeper X 1-Mount X #474 Sweeper X 1-Mount X #476 Sweeper X 1-Mount X #500 Roffoff X 1-Mount X #490 Sweeper X 1-Mount X #468 Sweeper X 1-Mount X #483 MSupv X 1-Mount X Unassig Backup X 1-Mount X Unassig Backup X Public Services 800 mz Page 5 412 REFUSE RESIDENTIAL (Enterprise Fund) Item Add Replace Unit # Desc. FY94/95 34-Mount X 193 , 177, Sideldr X 130, 175, 160, 173 , 194 , 149, 166, 142, 165, 152, 170, 174 , 159, 191, 147, 156, 141, 181, 164, 138, 169, 140, 144, 186, 143 , 139, 172 , 178, 197, 171, 151, 157 3-Mount X 198, 196, Rolloffs X 203 6-Hand X Arlington Trucks X Jackson Gonzales Hernandez Villalob Martinez 3-Base X CityHall Bldgs X Fleet Refuse Public Services Q Q 800 mz Page 5 413 REFUSE COMMERCIAL (Enterprise Fund) Item Add Replace Unit # Desc. Phase I Phase II FY95/96 FY96/97 15- X 183 , Front X Mount 199, Loaders 190, 195, 192 , 132, 188, 182, 189, 131, 133 , 135, New, New, New 3-Mount X 158, Autom X 148, 150 2-Mount X 204 , Roll- X 135 offs 1-Mount X 145 Bin X Delvery Truck 2-Mount X 128, Cart X new Delvery & P/U 1-Hand X Dir. Dir. X I RF-)UEST, FOR PURCHAF- 7 CITY OF SAN BERNARDINO PLEASE ORDER THE FOLLOWING FOR DELIVERY TO: Requisition No. 411280 City _ Requisition Date 1/29/96 300 N._"D" St , Room 421 Priority X Routine Urgent Breakdown . 92418 Required Date 2/29/96 Department I Division Estimate (if known)Finance Approval.Funds Available Commodity Code Public Services/see below Accounting Codes: ivsd �t�wac� see below forbreakdown Eqpt No_ Work Order Haz. Material Originator of this request:(Print} Account Description: J. Howell Communications E ul ment Confirm P.O. No. E Number Phone 5045 TO.BE,USEb FOR{Must be`compieted} --- - M7 rnmintrnic�ti�� r Item Complete Nomenclature I Description of Material Dimensions, Color, Mfg. & Quantity Unit Unit Price No. Number, Etc. Detail description of work to be done. If replacemenl part—Mfg. To of or Best Extension Name. Part no., Model & Serial no.of Machine. Order Measure Estimate 1. Handheld MTS 2000 w spare battery, single charger, and remote s eaker mic. 17 ea 2,550. 43,350. 00 2. Spectra C-7 dash mount 51 ea 2,150. 109,650. 00 3. MTS 2000 batteries 3 ea 100. 300. 00 4. Control Station, 800 Series 2 ea 2,700. 5,400. 00 5. Seven-Charge Units for MTS 2000 1 ea 650. 00 6- Four–Charge Units for MTS 2000 1 ea 650. 00 7. Installation of Spectra C-7's 51 ea 200 10,200. 00 8. Installation of Control Stations 2 ea 200 400. 00 Charge to the following Accounts: 001-402-570.3 $11,.950. 001-403-5703 $41,250 257-602-5703 $16, 550. 001-404-57Q3 15 150. 001-406-5703 $14, 500. 001-405-5703 $14,500. 127-411-5703 $ 6 82.2 recommended Vendor. Phone: SUB TOTAL Motorola 170,600. 00 address: SALES TAX 13,221 5 ontact: EST. FREIGHT Delivery Date: erms: F.O.B. Point GRAND TOTAL 1183, 21.1 50 N othelr Yeilttp7 con W, US$f6Ve3 ge side. hereby cer(i that itte gbosre at n8y far x. $ $ W the booefit Buyer: APPROVED: Al RE�,EIVIHO FLOOR COPY CITY OF SAN BL RNAR.DINO PU ORCHASE RDER No. OFFICE OF THE PURCHASING AGENT 006285 250 W.CLUSTER STREET swa # PAGE 1 TO MnTOROLA COMMUNICATIONS SAN BERNARDINO,CALIFORNIA 92418 . 12/12/94 DATE OF ORDER VENDOR VENDOR NO. REQ.NO PROMPT PAYMENT DISCOUNT 2175 JOHN STREET 021701 __ 251t}29 NONE ORDER ADDRESS _ RIVERSIDE, C A 92503 DELIVER TO: M. I, 8, CITY STATE ZIP 300 NO "D" 5T, BASEMENT 909 687--6213 REX HAMILTON BAN BERNARDINO, CA 92418 P 0 BOX 100184 ORDERING DEPARTMENT M. I. S. VENDOR'S PAYMENT ADDRESS EQUIP.NO. BID NO. HAZ.MATL./PRIORITY/INVENTORY PASADENA, CA 9i1 @9 1255 CITY STATE ZIP DESCRIPTION OF ARTICLES OR SERVICES REQUIRED ------QUANTITY UNIT UNIT PRICE EXTENSION FY 94/95 - — i REFUSE DEPARTMENT EOVIPMENT 1 LT 1 6617. B $116, 61�. 8qr NOT TO EXCEED $116P617. 89 , PRICE/TERMS PER REX HAMILTON I I I I I I I I I 1 I , I I I ' SUB T TAI.. t-'l~NERAL LEDGER ACCOUNT NUMBER TOTAL TAX TOTAL, FRE,I HT 001"09,2-9--Sg4©-�t34C?UO-0000 $116, 617. 89 TOTAL AMOU T i ib► b! Bc I I CC 250 COORDINATE DELIVERY WITH: JAN I S I NGELS 304-•5010 DELIVERY REQUIRED BY 12/31/94 ACCOUNTING CODE: BUYER TO CONTACT REGARDING H R ASE IS ALIT I AN PPROVED ENCUMBRANCE THIS PURCHASE R AMOUNT: L YD C R PURCf SI GAG NT ITEM ORDERED RECEIVED DATE BACK ORDER RECEIVED DATE