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Home My WebLink About11- Public Works w r UITY. OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION File No. 1 . 398 From: ROGER G. HARDGRAVE Subject: Authorization to Execute Program Supplement No. 17 - State-Local Transportation Partnership Pro- Dept: Public Works gram Agreement No. SLTPP-5033 - 4-03-96 Installation of Box Culvert on Date: <^ "H" Street and Kendall Drive at Devil' s Canyon Channel Synopsis of Previous Council action: June, 1993 - Allocation of $510 , 659 in 1993/94 Street Construction Fund approved. June, 1994 - Allocation of $100 , 000 in 1994/95 Traffic Systems Fee and $25 , 000 in 1994/95 Storm Drain Construction Fund approved. 06-20-94 -- Plans approved and authorization granted to advertise for bids . 01-09-95 -- Transfer of $16 , 000 to Acct. No. 250-370-5504-1535 from Acct. No. 250-000-5956 . 01-09-95 -- Contract for installation of box culvert awarded. Recommended motion: � Tti_J 16 Pl� 3:18 8 Adopt resolution. cc: Shauna Clark Jim Penman Signature Contact person: Gene R. Klatt Phone: 5125 Staff Report, Resolution Supporting data attached:_ and Program Supplement Ward: 4 & 5 FUNDING REQUIREMENTS: Amount: Clone Source: (Acct. No.) (Acct. Description) Box Culvert on "H" Street & Kendall Drive at Devil ' s Creek Channel Finance: Council Notes: 75-0262 Agenda Item No. // f t 'CITY OF SAN EERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT The State-Local Transportation Partnership Program was i adopted to make funds available for partnership projects that do not use State or Federal dollars. It is designed for the improvement of the roadway system and is reimbursement monies to the City for funds expended to complete roadway improvement projects that have been funded with the City' s own funds (local monies) . The amount of the participation varies with the number of projects completed and eligible each year. The installation of a box culvert on "H" Street at Kendall Drive, is an eligible project, as it was funded with Storm Drain Construction Fee funds. Staff had submitted it for participation and the State has now responded. A Program Supplement is needed to obligate State partnership funds and prepare for the release of funds to the City. The total project cost was estimated at $442 , 998 . 00 . The reimbursement from the State will be $26 , 048 . 00 , based upon the current participation ratio of 5 . 880 . We recommend that Program Supplement No. 17 be approved. 4-03-96 7S_fl'JGA PROGRAM SUPPLEMENT NO. 017 Date: March 30, 1996 to Location: 0 8-SBD-0-SBD Project Number: S B 9 6-5 0 3 3 (0 0 6) QTATE-LOCAL TRANSPORTATION EA Number: 08-924012 ITNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033 This Program Supplement is hereby incorporated into the State-Local Trans- portation Partnership Program Agreement for the State Share Funds which was entered into between the Local Entity and the State on 02/09/93 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. ,approved by the Local Entity on (See copy attached) . The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: "H" STREET AT DEVIL' S CANYON CHANNEL TYPE OF WORK: WIDEN ROADWAY LENGTH: 0. 0 (Miles) PROJECT CLASSIFICATION OR PHASE(S) OF WORK Construction —stimated Cost State Share Funds Matching Funds FY96$ 26048 Local Other Other $ 442998 F Y 9 7$ 0 $ 416950 $ 0 $ 0 FY98$ 0 City of San Bernardino STATE OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Project Implementation Date Date Attest Apprand as to form w d Ito comWW: JAMES .PENMAN,City Auaney Title By l I hereby Certify upon my personal knowledge that budgeted funds are a ailable for this encumbrance Accounting Officer Date $ 26048.00 ,hapter Statute Item Year Program B Fund Source AMOUNT 303 1995 2660=125-042 95-96 2015.010.100 C 258010 042-T 26048.00 supp.frx Page 1 of 3 08-SBD-0-SBD DATE: 03/30/96 SB96-5033(006) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable shall not exceed $ 26048 to be encumbered and reimbursed as follows: FY 95-96 $ 26048 FY 96-97 $ 0 FY 97-98 $ 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2 . The State Share Funds in this agreement are based on the approved eligible application amount and represent maximum State Funds available for this project. Actual State Share Funds will be calculated after bid opening and will be based on the lower of the approved eligible application amount or the eligible award amount. 3 . In accordance with the State-Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemental Work eligibility is further defined under the Project Eligibility section of the Guildelines as limited to certain maximum costs and to non-early reimbursement projects of $300, 000 or less. 4 . The Reimbursement Ratio for this Cycle 6 (95/96) Project is 5 . 88%. Page 2 of 3 covnts.frx 08-SBD-0-SBD DATE: 03/30/96 SB96-5033(006) 5 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE These Covenants supersede any conflicting provisions of . the Master Agreement: A. The LOCAL ENTITY agrees that the payment of State Share Funds-will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements . B. The LOCAL ENTITY will invoice the State for the full "State' s Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State' s Share" is considered a grant and will be reimbursed as a lump .sum payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. Page 3 of 3 covnts.frx