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Home My WebLink About09- Parks, Recerations & Community Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: ANNIE F. RAMOS, DIRECTOR Subject: REQUEST ACCEPTANCE OF PAYMENT OF INSURANCE PREMIUM Dept: PARKS, RECREATION & COMMUNITY SERVICES IN LIEU OF RENTAL FEES FOR FDR BOWL BY JUNIOR UNIVERSITY. Date: FEBRUARY 27, 1996 Synopsis of Previous Council Action: Council has authorized acceptance of insurance premium in lieu of rental fees since the 1986 Junior University season. MA Recommended Motion: That the acceptance of payment of insurance premium by Junior University in lieu of rental fee for FDR Bowl be authorized. Signature Contact person: JOHN A. KRAMER Phone: 5031 Supporting data attached: Staff Report, Letter of Request & Application Ward: N/A FUNDING REQUIREMENTS: Amount: * $ 5,674 Source: (Acct. No.) Acct. Description) Finance: Council Notes: * These funds would be deposited into a revenue account for use of facilities should the requesting group be required to pay. These are funds which assist the department in offsetting some of the costs associated with staffing, utilities and repair costs for furnishing the facility. n amt Agenda Item No. y W/N CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT AUTHORIZE ACCEPTANCE OF PAYMENT OF INSURANCE PREMIUM IN LIEU OF RENTAL FEES FOR FDR BOWL BY JUNIOR UNIVERSITY Junior University has applied for the use of FDR Bowl in Perris Hill Park from May 4 through August 6, 1996 for its annual performance. By Resolution, rental fees for this use would be an estimated $ 5,674. Junior University has been conducting youth theater at FDR Bowl for over two decades. Attendance exceeds 15,000 each summer. Junior University has acquired a $ 1 million liability policy. They have requested that the premium costs for this policy be accepted in lieu of the rental costs due to the high cost for the insurance. This request is in conformance with the conditions of Resolution 94-66 for waiver of fees. 3/12/96 amt junior university JUNIOR UNIVERSITY P.O. Box 6471 San Bernardino, CA 92412 (909) 889.0833 March 8 , 1996 John Kramer San Bernardino City Parks and Recreation Department 547 North Sierra Way San Bernardino, California 92410 Dear Mr. Kramer, Junior University, Inc . of San Bernardino, a non-profit organization, will again present our family summer theater at Roosevelt Bowl in Perris Hill Park. This production of "Aladdin" will be our 34th year in San Bernardino. The dates of our performances will be July 19 through August 3 , 1996 . We will be utilizing the facility for auditions in May and will begin our nightly rehearsals in June . We are requesting that the City accept the Junior University ' s payment of the insurance premium in lieu of the rental fees for the use of Roosevelt Bowl. Junior University is providing a $1 , 000, 000 . 00 comprehensive liability policy that also covers the City. The premium on this policy is very costly and additional expenses of rental costs would make our financial arrangements extremely difficult . We appreciate your consideration and assistance with regard to this request. Sincerely, �rr W. Lon g %P re id t , Bocvi of irectors enc : application form production schedule �RNARD, PARKS, RECREATION AND COMMUNITY SERVICES � F APPLICATION/PERMIT o' TO USE PUBLIC PARK OR RECREATION FACILITY �GND£D IN ` Date of Application: ._March R . 1996 Name and Address of Applicant/Organization: Junior University Inc . , of San Bernardino Post Office Box 6471 San Bernardino, CA 92412 Facility Requested: Roosevelt Bowl — Perris Hill Park please refer to Date of Activity:a t-,t-,a c-r Pr] S c`h t-d i7 I P Time of Activity: A.M./P.M. To A.M./P.M. Nature of Activity/Event: Junior University Family Summer Theater Production Describe Planned Activities:auditions, rehearsals and performances y Estimated Attendance: 17 ,000 Is Activity Open to the Public? yes Admission Fee? ticket $1 famil5 . 00 Will Sound Amplification or Public Address System be Used? yes Time of Day Amplifier is to be Used: 6 : 00 A=/P.M. To 1 1 1 0 0 XW/P.M. (Section 12.80.130, City Municipal Code Applies.) HOLD HARMLESS AGREEMENT Applicant hereby acknowledges that he/she has read, understands,and will comply with all provisions of Chapter 12.80, Municipal Code, City of San Bernardino, California pertaining to use of Park and Recreation facilities.' Applicant hereby assumes all responsibility to leave areas in a neat and clean condition.Applicant agrees to hold harmless and indemnify the City of San Bernardino, California,from any and all liability for injury to persons or property occuring as a result of this activity and agrees to be liable to said City for and all damage to any park,facility,building,pool,equipment,and furniture owned or%,io lle d by City,which results from the activity or permittee or is caused by any participant in said activity. Jerry W. Lo ,Ig e a� ntB of D I 'NOTE:This permit is subject to cancellation by any Police Officer _ who determines violation of any provision of the City Municipal Code. AVAILABLE: YES NO SPECIAL CONDITIONS APPLY: YES NO CLEANING DEPOSIT: If area/facility is not left in clean condition,the FEES/DEPOSIT(S) REQUIRED: YES NO deposit shall be forfeited. FEES: .S(ol U RECEIVED BY: KEY DEPOSIT: Keys shall be returned within two (2)working days ON RECEIPT#: BY: after the event for which the key(s) is issued. If key(s)is not returned DEPOSIT(S): RECEIVED BY: promptly,the deposit shall be forfeited. DEPOSIT RETURNED TO: DATE: ❑APPROVED ❑ DISAPPROVED DATE: Printed Name of Applicant Address Director, Parks, Recreation& Community Services i DISTRIBUTION: WHITE: DEPT/FACILITY City Zip Phone Number GREEN: APPLICANT/USER I CANARY: DEPOSIT FILE PINK: POLICE DEPT. Signature of Applicant GOLDENROD:RISK MGMT. Junior University Production Schedule Summer 1996 Saturday, May 4, 1996 8:OOam-4:OOpm Auditions Saturday, May 11, 1996 8:OOam-4:OOpm Auditions Saturday, May 1& 1996 8:OOam400pm Call Backs Tue-Fri, May 28-May 31,1996 6:OOpm-10:OOpm Rehearsals Mon-Fri, June 3-7, 1996 6:OOpm-10:OOpm Rehearsals Mon-Fri, June 10-14,1996 6:OOpm-10:OOpm Rehearsals Mon-Fri, June 17-21, 1996 6:OOpm-10:OOpm Rehearsals Mon-Fri, June 24-28, 1996 6:OOpm-10:OOpm Rehearsals Saturday, June 29, 1996 8:OOam-10:OOpm Stage Floor Installation Sunday, July 30, 1996 8:OOam-10:OOpm Stage Floor Installation Mon-Fri, July 1-5, 1996 6:OOpm-10:OOpm Rehearsals Thurs. July 4, 1996 No Rehearsal Saturday, July 6, 1996 8:OOam-10:OOpm Scenery Move-In Sunday, July 7, 1996 8:OOam-10:OOpm Scenery Move-In Mon-Fri, July 8-12, 1996 6:OOpm-10:OOpm Rehearsals with Crew Saturday, July 13, 1996 8:OOam-10:OOpm Technical Installation Orchestra Read Through Sunday, July 14, 1996 8:OOam-10:OOpm Technical Installation Mon-Thurs, July 15-18, 1996 6:00pm-11:00pm Rehearsals w. Technical Crew Tue-Thurs, July 16-18, 1996 6:00pm-11:00pm Dress Rehearsals w. Orchestra Fri-Sun, July 19-21, 1996 6:00pm-11:00pm Performances Monday, July 22, 1996 DARK Tues-Sun, July 23-28, 1996 6:00pm-11:00pm Performances Monday, July 29, 1996 DARK Tues-Sat, July 30-Aug 3, 1996 6:00pm-11:00pm Performances Sunday, August 4, 1996 8:OOam-10:OOpm Scenery Strike Monday, August 5, 1996 8:OOam-10:OOpm Scenery Strike Tuesday, August 6, 1996 8:OOam-10:OOpm Scenery Strike