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RESOLUTION (ID # 3427) DOC ID: 3427
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Grant
From: Jarrod Burguan M/CC Meeting Date: 08/18/2014
Prepared by: Susan Stevens,
Dept: Police Ward(s): All
Subject:
Resolution of the City of San Bernardino Authorizing the Obligation and Expenditure of the
Allocated Byrne Criminal Justice Grant Funds and Execution of a Memorandum of
Understanding (MOU) Between the Institute for Public Strategies (IPS) and the City of San
Bernardino. (#3427)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: 0.00
Account No. 123-210-4695
Account Description: Grant Revenue -Police
Balance as o£ 7/31/2014
Balance after approval of this item: $39,000
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
None
Background:
The Institute for Public Strategies (IPS) has received Federal funding through the Byrne
Criminal Justice Innovation (BCJI) Program grant. The BCJI grant funds support community-
oriented strategies addressing targeted crime issues within a neighborhood as a part of a broader
neighborhood revitalization initiative; targeting hot spots of crime where a significant proportion
of crime occurs as compared to the overall jurisdiction. IPS is a 501 (c) non-profit formed in
1992. The IPS group works to increase public health and safety by helping communities create
sustainable change through Environmental Prevention system design, knowledge transfer, and
project planning and implementation.
As part of the grant funds received, IPS has allocated $39,000 to the San Bernardino Police
Department to support law enforcement activities in the grant target neighborhoods.
The intent of the Police Department for the allocated funds is to provide the Bicycle Mounted
Enforcement Team (BMET) officers new equipment to effectively police the City and the target
L) area of east 16th Street to east Highland Avenue between north Sierra Way and north Waterman
Avenue. Officers will additionally target between north`B" Street/north Mt. View Ave and west
Updated: 8/12/2014 by Jolena E.Grider I Packet Pg. 124
3427
16th Street and west Highland Avenue. Both of these areas are known for high criminal and
street gang activity.
The current police bicycles are worn and have regular equipment malfunctions. This makes
them difficult for officers to ride and effectively be proactive in the patrol area. Having the new
bicycles would allow officers to present more of a police presence within the target areas on a
weekly basis. The new equipment would be an asset not only in keeping citizens and volunteers
safe,but it would also build public relationships between police officers and the community.
The cost to purchase four Police 15.5 BK 13 Mountain bikes equipped with lights is
approximately$4,150.00.
The remainder of the funding will be used to fund overtime for officers to work additional
enforcement activities in the target areas. The Community Policing Unit will work additional
proactive bike patrols, ABC compliance checks at liquor stores in the area, as well as "shoulder
tap" operations. The program period for the agreement is October 1, 2013, through September
30, 2015.
This grant requires an appropriation of $39,000 in additional grant fund revenues in account
number 123-210-4695 and expenditure appropriations as noted below:
Account number Amount
123-210-0079-5112 $ 4,200
123-210-0079-5015 $ 33,000
123-210-0079-5028 $ 100
123-210-0079-5029 $ 500
123-210-0079-5602 $ 1,200
Authorize the Director of Finance to incorporate the changes into the FY2014/2015 budget as
noted in Exhibit B, line item budget detail, attached hereto.
City Attorney Review:
This Item Has Been Reviewed and Approved as to Form by the City Attorney's Office. JEG
Supporting Documents:
Resolution BCJ-IPS Grant (DOC)
agrmt 3427 (PDF)
BudgetDetail-0982-Exhibit B(PDF)
Updated: 8/12/2014 by Jolena E. Grider Packet Pg. 125
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1 RESOLUTION NO.
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2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
OBLIGATION AND EXPENDITURE OF THE ALLOCATED BYRNE CRIMINAL
3 JUSTICE GRANT FUNDS AND EXECUTION OF A MEMORANDUM O i
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UNDERSTANDING (MOU) BETWEEN THE INSTITUTE FOR PUBLIC STRATEGIE 00
4 (IPS)AND THE CITY OF SAN BERNARDINO. sn
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS: v
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7 SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby =
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8 authorize the City Manager to execute a Memorandum of Understanding(MOU)between the a.
9 City of San Bernardino and the Institute for Public Strategies (IPS) attached hereto,marked 3
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10 Exhibit"A" and by this reference made a part thereof. �
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SECTION 2. The City Manager of the City of San Bernardino or his designee is hereby
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authorized to obligate and expend the allocated Byrne Criminal Justice (BCJ) monies in the o
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amount of$39,000 from the U.S. Department of Justice, Bureau of Justice Assistance, for
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equipment purchases and overtime as outlined in the attached Budget Detail, marked Exhibit`B" y
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and by this reference made a part hereof.
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SECTION 3. The Director of Finance is hereby authorized to appropriate $39,000 in Q
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18 additional grant fund revenues in account number 123-210-4695 and incorporate the changes M
19 into the FY 2014-2015 budget. c
20 SECTION 4. The authorization granted hereunder shall expire and be void and of no a
21 further effect if the Memorandum of Understanding is not executed by both parties and returned m
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22 to the Office of the City Clerk within sixty(60) days following the effective date of the
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Resolution.
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
OBLIGATION AND EXPENDITURE OF THE ALLOCATED BYRNE CRIMINA o
2 JUSTICE GRANT FUNDS AND EXECUTION OF A MEMORANDUM OF S
3 UNDERSTANDING (MOU) BETWEEN THE INSTITUTE FOR PUBLIC STRATEGIE
(IPS)AND THE CITY OF SAN BERNARDINO. L
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and N
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Common Council of the City of San Bernardino at a meeting thereof, G
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7 held on the day of , 2014,by the following vote, to wit:
8 COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT a..
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9 MARQUEZ
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10 BARRIOS m
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VALDIVIA
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SHORETT
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NICKEL
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13 JOHNSON U
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14 MULVIHILL w
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16 Georgeann Hanna, City Clerk o
17 The foregoing Resolution is hereby approved this of 12014. Q
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R. Carey Davis, Mayor
19 City of San Bernardino
Approved as to form:
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21 Gary D. Saenz, City Attorney
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22 By: o
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EXHIBIT A
MEMORANDUM OF UNDERSTANDING
Institute for Public Strategies and San Bernardino Police Department
THIS AGREEMENT, made and executed on August 18, 2014, is between
Institute for Public Strategies (IPS), as fiscal agent on behalf of the City of San 0
Bernardino Police Department (SBPD). This agreement is tied to the Byrne Criminal T
Justice Innovation (BCJI) program funding and related contract. The term of the F
agreement is from October 1, 2013, to September 30, 2015. It reflects a collaborative m
arrangement to support crime prevention strategies outlined in the BCJI program
implementation plan. w
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The target neighborhood for this program is located south of Highland Avenue and west
of Waterman Avenue bordered by Baseline to the south and Arrowhead/Sierra Way to
the east.
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Scope of Agreement CL CL
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A. The Institute for Public Strategies will:
1. Allocate $39,000.00 for SBPD as part of the implementation phase of the D
BCJI program for enforcement efforts to support crime prevention 0
strategies in the target area.
SBPD with analysis of crime enforcement data and c
2. Provide y
recommendations of interventions made by Project Researcher of the
BCJI program. Information will be provided on a quarterly basis. x
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3. Attend the Crime Intervention Prevention Program (CIPP) meetings
monthly and provide crime prevention efforts related to the BCJI program.
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4. Meet with SBPD representative to discuss enforcement operations and 0
identify follow up steps.
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5. Meet with BMET Officers/Sergeant to review goals and objectives related
to patrols to be conducted in target area.
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6. Generate news making around BCJI enforcement activities. M
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B. San Bernardino Police Department will:
1. Identify a point of contact to act within SBPD as a liaison with Institute for
Public Strategies for coordination of BCJI activities.
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2. Provide data on a quarterly basis for analysis by project researcher to a
include but not be limited to: Part I and 11 Crime, Code Violations, and
DAO citations at alcohol outlets.
3. Conduct bicycle patrols in target areas to engage residents and build
collective efficacy.
Packet Pg. 128
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i. Enforcement operations to begin August 1, 2014.
ii. Schedule and quantity to be determined by San Bernardino Police
in consultation with IPS and BCJI Researcher.
4. Conduct enforcement activities at identified problem alcohol retailers in the
target area to ensure compliance with performance guidelines identified in 6
the city's Deemed Approved Ordinance.
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i, Enforcement operations to begin August 1 , 2014. m
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ii. Operations may include citing retailers for ABC violations/Code cn
Compliance and Compliance with Performance Guidelines o
identified in the City's Deemed Approved Ordinance; minor decoy
operations; and/or undercover drug purchases. _
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iii. Schedule and quantity to be determined by San Bernardino Police
in consultation with IPS and BCJI Researcher. Cn
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Dan Skiles Allen J. Parker, City Manager 0
Executive Director =
Institute for Public Strategies .-
Approved as to form: 2
Gary D. Saenz, City Attorney
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CITY OF SAN BERNARDINO, CALIFORNIA
DEPARTMENT - POLICE
PROGRAM - 0079
PROJECT #:0982 m
FY2014-2015
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BUDGET N
Account Number Description ESTIMATES TOTAL 0
A
Grant Name: B0 - IPS
Salaries
5011 Salaries perm/fulltime c
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5013 Automobile allowance - N
5014 Salaries temp/parttime - d
5015 Overtime 33,000 33,000 =
Total:Salaries 33,000 33,000 m
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Benefits m
5026 PERS retirement -
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5027 Health and life insurance
5028 Unemployment insurance 100 100
5029 Medicare 500 500 0
Total: Benefits 600 600 c
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Total:Salaries&benefits _ 33,600 33,600 W
Maintenance and Operations aUi
5111 Material and supplies W
5112 Small Tools&Equipment 4,200 4,200 CD
5131 Mileage
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5132 Meetings and conferences - A
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5133 Education and training L
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5172 Equipment maintenance - t
5174 Printing charges - Q
5175 Postage
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5176 Copy machine charges
5186 Civic and promotional - M
5193 Grant match - m
Total: Maintenance and Operations 4,200 4,200
Internal Service Charges x
5601 Garage charges - uJ
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5602 Workers compensation 1,200 1,200 rn
5603 Liability '0
5604 IT charges in-house -
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5605 Telephone support - C)
5606 Electric
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5612 Fleet charges-fuel -
Total:Internal Service Charges 1,200 1,200 m
Credit/billables =
5910 Credit-federal and state program funding
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Total:Credit/billables - - -0
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Total: Non-Personnel Expenses 5,400 5,400
Grant Total 39,000 39,000 Q
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