HomeMy WebLinkAbout37- Police CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lee Dean, Chief of Police Subject: Resolution of the City of San
Bernardino awarding a purchase order
Dept: Police ° �-, • .� . . p to Loma Linda University Medical
Center for the collection of forensic
8-28-97 a ..�r �� � evidence for the City of San
Date: Bernardino Police Department in
F98-13 .
Synopsis of Previous Council action:
Resolution #96-141, ratified 5-23-96 .
Resolution #92-29, ratified 2-6-92 .
Resolution #90-441, ratified 11-6-90 .
Recommended motion:
Adopt resolution.
Signature
Contact person:
Captain Robert Curtis Phone: 384-5606
Supporting data attached: YeS Ward:
FUNDING REQUIREMENTS: Amount: $33 , 300 5� 001-220-5505
Servegs (remain�ng fu of
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2 5 �{10�ance:
Council Notes: We d�
75-0262 Agenda Item No. 37,
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND
Commencing with Resolution #90-441, ratified on 11-5-90, the Police
Department began contracting with Western Nurse Specialists, Inc .
for the collection of forensic evidence from suspects . Resolution
#92-29, ratified on 2-6-92 , expanded this service to include the
collection of forensic evidence from rape victims .
These services are vital to avoid further traumatization of rape
victims, ensure the collection of evidence, enhance the prosecution
of suspects, and reduce the "down time" for field police officers .
On 5-1-97, Chief Lee Dean received a -fax memorandum from Fay
Bastiste Otto, R.N. , President of American Forensic Nurses, Inc .
(formerly Western Nurse Specialists, Inc . ) notifying the police
department that her company would no longer provide sexual assault
examinations for victims of sexual assault effective 5-15-97 . The
department was fortunate enough to arrange a temporary agreement
with Law Enforcement Medical Services, Inc . to assume sexual
assault examinations for victims, without interruption of service,
pending the identification of a single vendor to provide all
contracted services .
Notice Inviting Bids
The Police Department and Purchasing developed updated
specifications for medical evidence collection services detailed
under Specification #F98-13 . On June 19, 1997, Purchasing released
a notice inviting bids for these services with the bids due on June
30, 1997 . Three vendors submitted the following responses :
Vendor City Bid Price
Loma Linda University Loma Linda $47, 000
Medical Center
Law Enforcement Medical Rancho Cucamonga $53 , 580
Services, Inc .
American Forensic Colton/Palm Springs $77, 310
Nurses, Inc .
Upon review and reading of the received bids, Loma Linda University
Medical Center was determined to be the lowest responsible bidder.
Loma Linda University Medical Center is a state-of-the-art
educational training center.
'5-0264
Staff Report
Page 2
The continuation of contracting with a single vendor for forensic
evidence collection is critical for the following reasons :
• Consistency of service.
• To avoid the potential of police personnel notifying the wrong
vendor to respond or having field officers take victims or
suspects to the wrong location resulting in wasted time for
police officers, further traumatization of victims and the
potential loss of evidence .
• To reduce the time spent by the Police Department' s budget
unit and the Finance Department associated with billings and
payments .
I therefore recommend ratification of the attached service
agreement between the City of San Bernardino and Loma Linda
University Medical Center. Upon approval, the Police Department
will be obligated to pay the following amounts for the indicated
services :
$ 18 . 00 per blood withdrawal
15 . 00 per blood draw (dry run)
10 . 00 per urine sample collection
30 . 00 per taser dart removal
300 . 00 per sexual exam (victim)
80 . 00 per sexual assault (suspect) exam
At these rates and historical usage, the Department estimates an
expense of $33 , 300 for the remainder of FY 1997-98 covering the
service agreement . The annual expense is estimated at $47, 000 .
Approval of this resolution will supersede all previous agreements
in effect with American Forensic Nurses, Inc. (Western Nurses
Specialists, Inc . ) and Law Enforcement Medical Services, Inc . who
will be given a 30-day notice to terminate their agreements .
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE
ORDER TO LOMA LINDA UNIVERSITY MEDICAL CENTER FOR THE COLLECTION
3 OF FORENSIC EVIDENCE FOR THE CITY OF SAN BERNARDINO POLICE
DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F98-13 .
4
SECTION 1. That Loma Linda University Medical Center is
5
the lowest and best responsible bidder for the collection of
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forensic evidence in accordance with bid specification F98-13 ,
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with a total estimated annual amount of $33 , 300 for the remainder
8
of FY 1997/98 ; pursuant to this determination, the purchasing
9
manager is hereby authorized and directed to issue a purchase
10
order for the collection of forensic evidence for the City of San
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Bernardino Police Department ; such award shall only be effective
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upon the issuance of a purchase order by the purchasing manager;
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and all other quotations therefore are hereby rejected.
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SECTION 2 . That the Mayor of San Bernardino is hereby
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authorized and directed to execute, on behalf of said City, an
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agreement for providing contract services for collection of
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forensic evidence, in accordance with the request for
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qualifications for the total amount of $33 , 300, with Loma Linda
19
University Medical Center.
20
SECTION 3 . The authorization to execute the above
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referenced purchase order is rescinded if it is not issued within
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sixty (60) days of the passage of this resolution.
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I RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE
ORDER TO LOMA LINDA UNIVERSITY MEDICAL CENTER FOR THE COLLECTION
2 OF FORENSIC EVIDENCE FOR THE CITY OF SAN BERNARDINO POLICE
3 DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F98-13 .
4 SECTION 2 . The authorization to execute the above
5 referenced purchase order is rescinded if it is not issued within
6 sixty (60) days of the passage of this resolution.
7 I HEREBY CERTIFY that the foregoing resolution was duly
8 adopted by the Mayor and Common Council of the City of San
9 Bernardino at a meeting thereof, held on day of
10 1997, by the following vote, to wit :
11 COUNCILMEMBERS AYES NAYS ABSTAIN ABSENT
NEGRETE
12
CURLIN
13
ARIAS
14
OBERHELMAN
15
DEVLIN
16
ANDERSON
17
MILLER
18
19
20 Rachel Clark, City Clerk
The foregoing resolution is hereby approved this day
21
22 of 1997 .
23
24 Tom Minor, Mayor
25 Approved as to form
26 and legal content :
JAMES F. PENMAN
27 City Attorney
28 �)
By: