HomeMy WebLinkAbout15- Parks, Recreation & Community Services i .CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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Subject: RESOLUTION OF THE CITY OF SAN
From: ANNIE F. RAMOS, DIRECTOR BERNARDINO AUTHORIZING THE
Dept: PARKS, RECREATION & COMMUNITY SERVICES DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT TO ENTER INTO AN
Date: SEPTEMBER 15, 1997 AGREEMENT WITH LOMA LINDA
UNIVERSITY MEDICAL CENTER TO
SERVE AS A COMMUNITY PARTNER
co so wh� pro g IN THE CALIFORNIA HEALTHY
CITIES HEART SMART GRANT.
Synopsis of Previous Council Action:
None.
Recommended Motion:
Adopt the Resolution.
Signature
Contact person: John A. Kramer Phone:5031
Supporting data attached: Staff Report, Resolution & Agreement Ward:
FUNDING REQUIREMENTS: Amount: None
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
Res 97- l ,^
9/15/97 tjg / // / t� q7
LLUMC/Heart Smart Partner
Agenda Item No. /�
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
RESOLUTION OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE
DIRECTOR OF PARKS, RECREATION
AND COMMUNITY SERVICES DEPARTMENT
TO ENTER AN AGREEMENT WITH LOMA
LINDA UNIVERSITY MEDICAL CENTER
TO SERVE AS A COMMUNITY PARTNER
IN THE CALIFORNIA HEALTHY CITIES
HEART SMART GRANT.
On October 16, 1995, the Mayor and Common Council adopted a resolution declaring San
Bernardino's participation with the California Healthy Cities Project. Participation in
Healthy Cities allows the city to apply for a variety of health and safety related grants.
The California Healthy Cities Project and the Cardiovascular Disease Outreach, Resources
and Epidemiology Program has proposed a $30,000 grant to San Bernardino and other
California cities that have a high rate of heart disease-related deaths. The City of San
Bernardino is among the top thirty cities with the highest total heart disease death rates.
The grant requires a partnership and 100% financial match from a non-profit hospital. Loma
Linda University Medical Center has agreed to match the funds and assist in developing a
program.
The proposed program would offer a variety of activities which would promote nutrition and
physical fitness to residents and city employees. Potential collaborators include the
California Nutrition Network, Better for You Restaurant Program, and the Food on the Run:
High School Nutrition Program. The grant will target high-risk residents in the
neighborhoods of Mill, Rudy Hernandez, Ruben Campos and Johnson Hall Community
Centers, and provide free nutrition seminars and low impact aerobics to help reduce heart
disease.
The general fund will not be affected, if this grant is approved, as no matching funds are
required from the city. The grant would provide necessary funding for staff time from Parks,
Recreation and Community Services Department.
9/15/97 tjg
LLUMC/Heart Smart Partner
COOPERATIVE AGREEMENT
This Cooperative Agreement is between the City of San Bernardino ("City"), Loma Linda
University ("LLU") and Loma Linda University Medical Center ("LLUMC").
RECITALS
The City, LLU, and LLUMC desire to conduct a certain project known as Heart Smart, San
Bernardino (the "Program"), as more particularly described in Exhibit A, attached hereto and
incorporated herein by this reference.
AGREEMENT
1. LLUMC will provide to the City thirty thousand dollars ($30,000) to assist in
implementing the Program. Neither LLUMC nor LLU shall be required to contribute any
additional moneys to the Program. In the event the Program is not implemented or is terminated
early, any moneys remaining which were contributed by LLUMC shall be returned to LLUMC.
2. LLUMC and LLU through its School of Public Health ("SPH") will provide the
necessary personnel and resources on a timely basis to accomplish the action steps to be
performed by such entities as outlined in Exhibit A.
3. The City will provide the necessary personnel and resources on a timely basis to
accomplish the action steps to be performed by the City as outlined in Exhibit A.
4. The City, LLUMC, and LLU agree to use their best efforts to fulfill their respective
responsibilities as outlined in Exhibit A.
5. The City, LLUMC, and LLU will each maintain insurance to cover each and every action
of their respective personnel that is a part of this Program.
6. No employment relationship is created hereby between the City, LLUMC, and LLU and
the personnel provided hereunder. Said personnel shall at all times be and remain employees of
each organization/corporation.
7. This Agreement is effective for the period from August 1, 1997, through January 30,
1999.
In Witness Whereof, the parties hereto have caused their corporate names to be hereunto affixed
by their officers, duly authorized, as of , 1997, at San Bernardino,
California.
City of San Bernardino Loma Linda University Medical Center
Loma Linda University
SARACHEUBEW\COOPERAT AGR
HART SMART
SAN BEARDLNO
May, 1997
A collaborative project of the:
City of San Bernardino &
Loma Linda University Medical Center
1
Project Name: Heart Smart San Bernardino
City: San Bernardino, California
nership with Loma Linda University Medical
Partnership: Parks and Recreation in part
Center(LLUMC)
Outline of
PROJECT WORK PLAN
Program Goal: To reduce the rate of heart disease deaths in the city of San Bernardino.
Program Components: Education and Intervention
I. Education & Public Awareness
A. Local municipal and community leaders
1. Objective LA
2. Objective 1.B
l
B. Community/Public Awareness
1. Objective 2.A
2. Objective 23
II. Intervention
A. Physical Activity
L 'Objective 3.A
2. Objective 33
B. Nutrition
1. Objective 4.A
2. Objective 43
2
I. Education & Public Awareness
A. Local Municipal and Community Leaders
Objective 1.A By January 1, 1999, 30% of local influential leaders (i.e., city,
civic, social organizations, clergy, and business) will become aware of the high
rate of deaths attributed to heart disease and 50% will make a commitment to do
some type of intervention in their communities to lower the high rate.
Objective 1.B By January 1, 1999, 50%of the above leaders will start some
type of intervention at their workplace and/or in the city to impact the high rates
of heart disease in the community.
Action Steps
Resources Timeline Evaluation
#1 Develop a Steering committe 10/1/97— 10/5/97 Sign-in
Speaker's Bureau
#2 Form an Steering committee 10/1/97— 10/15/97 Sign-ins, meeting
minutes
advisement
committee foe
Speakers Bureau
#3 Select target Advisement 10/15/97-10/25/97 Sign-ins
leaders, Committee, get list of
organizations, local leaders & organ.
businesses
#4 Administer Key Steering committee 10/31, 1997 Sign-in, survey
instruments
Informant Survey _
provided by CORE
to 15 community
leaders
#5 Devise presentation Advisement 10/15/97--10/30/97
materials Committee sheet
#6 Presentations Selected presenter 11/1/97—On-going Sigh In tons&dated
Begin sponsoring organ.
listed
.rte �
B. Community/Public Awareness
Objective 2.A By January 1, 1999, public awareness of the local heart disease
death rates, risk factors, and help programs in the City of San Bernardino will be
increased by 20%.
Objective 2.B By January 1, 1999, we will have identified and established
procedures for using four small media outlets in each of the four target
neighborhoods, which will be effective in soliciting community participation and
in sustaining the established programs at each of the sites beyond the funding
period.
Action Steps Resource Timeline Evaluation
91 Form education task force made LLUMC 8/1/97- Sign-in, meeting minutes
up of four neighborhood Marketing 8/8/97
representatives and four resource
people from the larger community
42 Meet, design overall campaign, LLUMC 8/11/97- Meeting minutes
assign pieces Marketing 8/13/97
#3 Write and release 6 Public LLUMC 8/14/97- Marketing job files,
Service Announcement, two each on Marketing 9/30/97 audio tapes,
CVD death rates, risk factors, and written log tracking
help sources, each with"more referrals
information" number. Use LLUMC
Community Relations Department
list of PSA outlets.
#4 Release press release covering LLUMC 8/1397- Written log tracking
kick-off event. (Community Marketing 8/15/97 referrals
Relations has already written bulk of
story). Cover their list of local
media outlets
#5 Write first three Rec Dept. SBPR 8/14/97- Newsletter files
pieces, a joint project of LLUMC 8/20/97
Marketing and Rec. Dept.
Newsletter editor
96 Write first ads, stories for LLUMC 8/20/97- Healthy Tomorrow files
Healthy Tomorrow, LLUMC's Marketing 8/29/97
monthly tabloid insert in SB Sun
4
C 47 Write monthly ads, LLUMC 7each Healthy Tomorrow files
announcements for Healthy Marketing
Tomorrow
month
48 Write new "Ask Your Doctor" LLUMC 1st to 5th Ad Copy, Audio Tapes
announcements in Spanish, English Marketing of each
month
49 Broadcast Ask Your Doctor Ads LLUMC Weekly Ad Copy, Audio Tapes
Marketing
#10 Write, release new press release LLUMC 1st to 5th Sun, Black Voice,
Marketing of every Spanish Newspapers
other
month
#11 Identify small media outlets SBPR, 8/1/97- Meeting minutes
and opportunities in target LLUMC 8-15/97
neighborhoods
#12 Write, design, small media LLUMC 8/15/97-
pieces Marketing 8/30/97
#13'Write, design, print, and SBPR, 10/1/97- Log of locations, dates
distribute posters, flyers LLUMC 10/15/97
#14 Release new flyers SBPR, Monthly Log of locations, dates
LLUMC
#15 Release new posters SBPR, Quarterly Log of locations, dates
LLUMC
#16 Mail church bulletin LLUMC 2nd week File of church bulletins
announcements Marketing of each
month
5
II. Interventions
A. Physical Activity (Low-impact aerobics)
Objective 3.A By January 1, 1999, 24 low-impact aerobic exercise classes will
be provided to a total of 500 participants in the four target areas, and 50% of the
participants will have reduced their blood pressure, hip and/or waist
measurements, and their weight by 10%.
Objective 3.B By January 1, 1999, 12 individuals will have been trained as
peer low-impact aerobic exercise instructors, three in each target population areas,
and will be teaching at least one class in their community every 10 weeks.
Low Impact Aerobic Classes
Objective 3.A By January 1, 1999, 24
in the four target exercise
50% of the 11
be provided to a total of 500 participants and/or waist
participants will have reduced their blood pressure, hip
t
measurements, and their weight by 10%.
Action Steps
Resource(s) Timeline Evaluation
#1 Select& convene SBPF,LLUMC, LLU 8/1/97-8/15/97 Written meeting minutes
steering committee for SPH Sign-ins
all parts of the project -
#2 Form Task Force All of the above,who 8/1/98—8/15/97 Written meeting minutes,
for all parts of the make up the steering Sign-ins
project(will include committee
community members),
will advise steering
committee
#3 Assess the four Steering committee 8/15/97—8/29/97 Sigerbasheets, call-ins,
sites for class days&
time
#4 Advertising LLUMC 8/1/97—On-going Sign-in sheets, call-ins,
& verbal
classes, exercise &
nutrition
6
45 Offer Incentives for Steering committee On-going Attendance records
attendance &
participation, for both
exercise & nutrition
LLU SPH 8/1/97—8/15/97 Signed contract
46 Contract instructors
#7 Make Child-Care Steering committee 8/1/97—8/15/97 Assigned by class,
Arrangements, for both criteria for child-care
exercise & nutrition attendant
#8 Train Site Steering committee 8/25/97—8/29/97 Process& Impact
managers on program
Evaluation Tools
management
procedures
#9 Enroll participants SBPR 8/1/97—On-going Process& Impact
Evaluation Tools
#10 Classes Start SBPR&LLU SPA 9/2/97-On-going Process & Impact
Evaluation Tools
911 Select peer trainer Main instructor During the 10-week Observational check-
(community participant class list,Verbal feedback
in class), assess
prospects, solicit
volunteers, & employ
community members
#12 Start orienting new Main instructor, along During the next 10- Observational check-
peer instructors with the Director week class series list, written assessment
tool
#13 CPR training for LLU CPR instructor After or toward the end Exam, and
new instructor of 10-week class performance testing
7
Training of Peer Exercise Instructors
Objective 3.13 By January 1, 1999, 12 individuals will have been trained as
peer low-impact aerobic exercise instructors, three in each target population areas,
and will be teaching at least one class in their community every 10 weeks.
Action Step Resources Timeline Evaluation
#I Three hour training Instructor trainer After completion of Training evaluation
of peer instructor, via l0-week exercise class instrument, check-list
instructor& of performance
instructional videos
#2 Training of peer Instructor with During 10-week. Instructional check-list
instructor as class monitoring by exercise class
progresses(team instructor evaluator
teaching with
instructor)
#3 By the end of the New Peer Exercise The last 2-3 classes of Instructor evaluation
10-week session new Instructor the 10-week session check-list
instructor teaching on
own
#4 New peer instructor New Peer Instructor New 10-week series Instructor evaluator
begins teaching new monitoring and
10-week series on own evaluating performance
frequently
I
8
B. Nutrition
Objective 4.A By January 1, 1999, 250 individuals will have attended at least
two classes, and their knowledge of heart healthy food choices and cooking will
be increased by 60%.
Objective 4.B By January 1, 1999, 12 individuals will have been trained as
peer nutrition educators, three in each target population areas; and will be
teaching at least one, three hour class, in their community every quarter.
Nutrition Classes & Peer Nutrition Instructor Training
Action Plan Resources Timeline Evaluation
#1 Assess the four Steering committee 8/1/97—8/1/97 Sign-in sheets,call-ins,
sites for class days& &verbal
time
#2 Contract Instructors Steering committee 8/1/97—8/15/97 Written contract
#3 Make child-care Steering committee 8/1/97—8/15/97
arrangements
#4 Train Site Steering committee 8/25/97—8/29/97 Process& Impact
managers on program evaluations
management
procedures
45 Enroll participants SBPR 8/1/97—On-going Sign-in sheets
#6 Start Classes Instructor(s) 9/2/97—On-going Pre-test
#7 Select peer Nutrition Instructor During class session
educator(community
participant in class),
assess prospects, solicit
volunteers
98 Intro. to teaching Nutrition Instructor Between Class sessions Post-test,
for peer instructor
#9 Conclude class Nutrition Instructor End of Class Post-test
#10 Train peer Nutrition instructor Three hour session Written test
instructor to teach the trainer
next class
9
SAN BERNARDLNO
HEART SMART CITIES GRAINT PROPOSAL
BUDGET JUSTIFICATION
The Recreation Superintendent will represent the City on committees and be responsible for
coordinating the media and marketing campaigns with LLUMC. and coordinating a community
gardens program and walking club as health interventions.
The Senior Recreation Supervisor will be responsible for coordinating the use of facilities
serving the target population. The Supervisor will coordinate the scheduling of classes,
recruitment of instructors and participants and the contracting of service providers for
assessments and programs.
The Fitness Coordinator will train community center staff in the development, coordinating and
management of the exercise/physical fitness programs at the centers.
The Education Trainers will select lay fitness instructor trainees from among exercise program
participants. They will train participants to be fitness instructors and team teach with them to
develop their instruction skills. The lay instructors will be paid to conduct on-going classes,
providing sustainability to the program.
Instructor Evaluations will evaluate the exercise/nutrition programs on a regular basis.
The budget for the first 11 months does exceed 2/3 of the total funds, but it is anticipated that
costs will be lower during the final seven months as more volunteers and students are used.
Patti Herring is the lead director in charge of all project operations. She will coordinate the
efforts of the steering committee and the community task force. She will coordinate and direct
the management operation of the programs by overseeing all of the components of the project
eg., nutrition, exercise and other classes, i.e. the city-leaders and local organization motivational
component, marketing and other project activities needed for program success and sustainability.
She will keep the funding sources up-to-date on project programs and will communicate
regularly with all those concerned.
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