HomeMy WebLinkAbout03- Police Department CITY OF SAN BERNARDINO,-!- EST FOR COUNCIL ACTION
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From: Lee Dean, Chief of Police Subject: Resolution of the City of San
Bernardino Authorizing the Mayor and
Dept: Police Department Common Council to Obligate and Expend
the Awarded FY 2000/01 Local Law
Date: October 16, 2000 Enforcement Block Grant (LLEBG) Monies
for Law Enforcement Support Expenditures.
Synopsis of Previous Council Action:
11/1/99 Resolution#99-275, Authorizing the obligation and expenditure of awarded FY
99/00 LLEBG funds.
7/20/98 Resolution#98-218, Authorizing the obligation and expenditure of awarded FY
98/99 LLEBG funds.
5-4-98 Resolution#98-109, Authorizing the obligation and expenditure of awarded FY
97/98 LLEBG funds.
8/7/97 Resolution#97-197, Authorizing the obligation and expenditure of awarded FY
96/97 LLEBG funds.
Recommended Motion:
1. That the Public Hearing be closed.
2. Adopt Resolution.
WAYNE HA , ASSIS ANT CHIEF OF POLICE
Contact person: Capt. Robert Curtis Phone: 384-5606
Supporting data attached: Yes Ward: All
FUNDING REQUIREMENTS: Amount: $ 859,521
Source: $773,569—(Acct#581) FY 2000/01
LLEBG Grant
$ 85,952—(Acct#573)FY 2000/01
Citizens Option Grant
Council Notes: Finance
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Agen
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino Authorizing the Mayor and Common Council to Obligate
and Expend the Awarded FY 2000/01 Local Law Enforcement Block Grant (LLEBG) Funds for
Law Enforcement Support Expenditures.
BACKGROUND
The Local Law Enforcement Block Grant (LLEBG) program provides states and local
governments with federal money for law enforcement support expenditures for the purposes of
reducing crime and improving public safety. Funding is distributed to states and local governments
by formula based, in part, by their percentage of reported Part I violent crime during the past three
years. Funding must be used to supplement existing local funding and can not be used to retain
personnel funded by other federally funded grant programs.
Funding for the Police Department in FY 2000/01 is $773,569 (down $91,962 from $865,531 in FY
1999/00). There is a mandatory 10 percent (10%) cash match requirement of$85,952, bringing the
total project amount to $859,521. The cash match will be derived from the FY 2000/01 Citizens
Option for Public Safety (COPS Option) funds.
FINDINGS
The LLEBG program requires that an Advisory Board review the Police Department's intended use
of grant funds and make a non-binding recommendation to the Mayor. The Advisory Board consists
of representatives from the following agencies.
• Police Department (Chair—Josi Kenline)
• District Attorney's Office (Theresa Bushey, Chief of the Bureau of Administration)
• Superior&Municipal Courts (Chantel Myers, Court Services Manager)
• SB City School District(Linda Smith, Director of Technology)
• City of San Bernardino MIS Department (Janis Ingels, Director)
• Local Non-Profit Agency (Jeri Simpson, Director of San Bernardino Communities
Against Drugs)
The Advisory Board met on September 28, 2000 and was provided with copies of the grant award
and program purpose area narrative outlining the Police Department's intended use of grant funds.
The Advisory Board unanimously recommended that the Mayor use LLEBG grant funding towards
the following projects.
• Salary and benefits for a Property Room supervisor
• Salary and benefits for four MIS employees; three programmers, and one operator
• Staffing contingencies
• One-half of the costs of the Crime Free Rental Housing program
• 2nd year lease payments for marked police units for the Distressed Neighborhoods Grant
• Automation enhancements
• Efficiency enhancements
• Graffiti Task Force/JAIBG grant support items
The itemized expenditure plan and supporting narrative are attached.
FINANCIAL IMPACT
There will be no impact on the City's General Fund. The Police Department will be using $773,569
in FY 2000/01, Local Law Enforcement Block Grant funds, and $85,952 in FY 2000/01 Cops
Option funds, for a total of$859,521.
RECOMMENDATION
Adopt resolution.
San Bernardino Police Department
FY 2000/01 Local Law Enforcement Block Grant
Line Item Budget
Description Cost
Salary/benefits for Property Room Supervisor (ID Tech III) $ 46,212
Salary/benefits for three (3) MIS Public Safety Programmers $160,110
and (1) Computer Operator
Staffing Contingencies — Overtime, part-time salaries and $160,000
contractual services
One-half of Crime Free Rental Housing (CFRH) program $ 35,995
costs
MDC airtime fees on County's 19.2 data backbone $ 50,000
Second year marked unit lease for DNG grant $ 33,728
Automation Enhancements (Attachment #1) $115,424
Efficiency Enhancements (Attachment#2) $122,514
Graffiti Task Force/JAIBG Grant support Items (Attachment #3) $135,538
* Total $859,521
* Total reflects LLEBG grant amount plus 10% cash match of $85,952
San Bernardino Police Department
FY 2000/01 Local Law Enforcement Block Grant
Expenditure Plan Narrative
Property Room Supervisor
The need for an on-site supervisor (Identification Technician III) was clearly identified in
an independent audit of the Property Room conducted in August 1998. In FY 99/00, this
position was funded by the FY 99100 Local Law Enforcement Block Grant and a
supervisor was appointed.
We need to maintain the current level of staffing and supervision in the Property and
Evidence facility to provide adequate staffing to process, store and safeguard property
and evidence in police custody and protect the department and City from liability arising
from the mishandling or loss of these items. Maintaining this position will provide
additional safeguards to minimize the City's exposure to liability in this critical area of
police operations.
MIS Support
MIS is critical to the Department's efforts in accurately diagnosing trends/patterns,
active perpetrators, records input and maintenance, and problem solving. Funding for
the MIS public safety support staff needs to be maintained. In FY 99/00, the Police
Department funded three MIS positions through grants and a fourth position using
evidence impound funds. This includes two programmers and a computer operator
working on police computer systems and a third programmer working on fire computer
systems. The Department is proposing to cover the cost of these positions in FY 00/01
with FY 00/01 LLEBG funds.
Staffing Contingencies
Our General Fund overtime allocation is, by practice, substantially under what we
spend. To a large extent, salary savings are used to make up the difference. An
additional offset has been achieved by earmarking state and federal grants for
extraordinary overtime expenditures. Our approved overtime allocation has remained
relatively static over the past six budget years despite an aggregate increase in
overtime of$6.33 per hour (19.55%) for sworn police officers (P-1 @ "C" step).
In the Police Department's FY 00/01 budget proposal, we projected our overtime needs
to be $1,766,118. We submitted an Expanded Program Request with our FY 00/01
proposed budget requesting an additional $873,603 to cover projected overtime
expenditures. Ultimately $876,400 was approved for overtime in our General Fund
budget leaving a projected deficit of$889,718.
The proposed expenditure plans for the FY 00/01 COPS Option and FY 00/01 Local
Law Enforcement Block Grants will earmark a total of $196,796 for staffing
contingencies. A large portion of these funds will be used for extraordinary overtime to
augment our General Fund allocation. The remaining difference will be derived from
accrued salary savings.
We project that overtime expenditures will remain significantly above the $876,400
allocation in future years. It is essential that a realistic overtime allocation be approved
to:
• maintain public and officer safety levels due to vacancies and leaves
• provide adequate coverage at numerous planned and unplanned special
events
• cover the costs of mandatory and stand-by court appearances
• cover the costs of special programs that support our problem-oriented
policing philosophy, designed to reduce crime and to improve the quality of
life.
Crime Free Rental Housing
Currently, the Economic Development Agency funds Crime Free Rental Housing
(CFRH) which is a key component of the Department's effort in reducing crime
associated with multi-family dwellings. The cost for FY 99/00 is about $87,000. This
includes $57,390 for salary and fringe benefits; $10,000 for part-time clerical support;
and approximately $19,600 for ancillary costs.
Stock of multi-unit rental properties is plentiful. Historically, multi-unit rental properties,
which are rundown or blighted, have had a negative impact on the image of the city and
contribute to criminal activity. The City, during the last several years, has experienced
substantial reduction in the crime rate. CFRH has been a key component in that effort
and is critical to the City's future.
The Economic Development Agency budget projections are strained. The Police
Department is proposing to pick up one-half of the total cost of the program for the next
two budget years using grant funds, if available. CDBG funds will be used to cover the
remaining fifty-percent (50%) of the costs in FY 00/01. Absent police grant and EDA
funding, the entire cost of CFRH will be absorbed into the City's General Fund budget
commencing FY 01/02.
MDC Air Time Fees
In December 1999, the department implemented the Mobile Data Computer (MDC)
project to replace our aging Mobile Data Terminals (MDTs) used for voiceless data
communication. The system uses the County's 19.2 data backbone for communication.
Grant funds will be used to cover these additional costs.
Marked Police Unit Lease Payments
Council Resolution #1999-60 authorized the purchase of four black and white Ford
Crown Victoria police interceptors to support the COPS Distressed Neighborhood
Pilot Program Grant. Funding for year-one lease payments are contained in the
Department's FY 98/99 COPS Option Grant expenditure plan. The Department is
proposing to cover year-two lease payments with FY 00/01 Local Law Enforcement
Block Grant funding.
Automation Enhancements
Over the past three years, the Department has replaced its CAD/RMS systems and is
implementing a Mobile Data Computer (MDC) system to replace our aging Mobile Data
Terminal (MDT) voiceless field communication system. These changes have been
made in conjunction with the City's network upgrade project and within the budgetary
limitations of grant funding. Additional and replacement computer hardware and
software is needed to complete this transition and to maximize the efficiency of our
personnel. (See Attachment#1 for details.)
Efficiency Enhancements
Additional equipment, small tools and materials are needed to support ongoing police
operations, maximize the efficiency of department personnel and reduce the City's
liability during police response to civil disorder. (See Attachment#2 for details.)
Graffiti Task Force / JAIBG Grant Support Items
The Graffiti Task Force is comprised of a police sergeant and three police officers. This
new task force is currently utilizing borrowed equipment that must be returned. Support
equipment consisting of handi-talkie radios, laptop computers, cellular telephones,
digital cameras and evidence money to "buy" informant information is needed to
maximize the efficiency, effectiveness and productivity of task force members. The
JAIBG Grant will add a fifth probation officer/police officer team to augment the Night
Light Grant. The Graffiti Task Force and fifth Night Light team will require support
equipment consisting of three additional unmarked vehicles, equipped with mobile
radios and emergency equipment. (See Attachment#3 for details.)
ATTACHMENT#1
San Bernardino Police Department
FY 2000/01 Local Law Enforcement Grant
Automation Enhancements
Item Description Cost
1. Panasonic ruggedized laptops with MS Office $ 15,900
software (6 @ $2,650 each)
• (3) Vice & Narcotics — One per Narcotics team
and IRNET Task Force
• (3) Distressed Neighborhoods Grant Team
2. Datamax document image import software —to allow $ 62,403
for the centralized store/retrieval of digitized photographs
and direct download of scanning typed documents
without requiring a hard copy.
3. Digital video acquisition/enhancement equipment— I.D. $ 9,000
Bureau
4. Kodak digital cameras (8 @ $902 each) $ 7,212
• (5) POP Teams
• (2) DNG team
• (1) Internal Affairs
5. HP 4050TN LaserJet printers to replace aging HP $ 13,424
LaserJet IV printers (8 @ $1,678 each)
• (5) Community Service Offices
• (1) Narcotics off-site
• (1) Narcotics central station
• (1) Traffic
6. Three (3) Imageware Composite/Vehicle/Crime Lab $ 7,485
software licenses for the Detective Bureau
Total $115,424
ATTACHMENT#2
San Bernardino Police Department
FY 2000101 Local Law Enforcement Block Grant
Efficiency Enhancements
Item Description Cost
1. Tactical body armor for SWAT team members $ 45,900
2. Body receiver/transmitter for covert operations $ 16,000
3. Ballistic shield for tactical entries $ 2,080
4. ITT 3rd Generation Night vision scopes (3 @
$3,500 each) $ 10,500
5. (10) collapsible stocks for MP-5 rifles $ 3,440
6. Less-Lethal Weapon systems $ 30,194
Tear gas launchers and munitions $20,712
Pepper Ball launchers, munitions
and training $18,182
Total $38,894
Less: Asset Forfeiture budget 8,700
Block Grant amount $30,194
7. Allegheny heavy-duty shredder for Narcotics off-site $ 6,400
8. Data Card City/PD employee ID card system $ 8,000
Total $122,514
ATTACHMENT#3
San Bernardino Police Department
FY 2000/01 Local Law Enforcement Block Grant
Graffiti Task Force/JAIBG Support Items
Item Description Cost
1. Three (3) unmarked police units equipped with Motorola $ 96,390
MHz mobile radio and undercover emergency equipment,
@ $32,130 each
2. Evidence and informant fees to aid in the successful $ 5,000
apprehension and prosecution of graffiti vandals
3. Motorola MT2000 800 MHz handi-talkie radioswith $ 13,365
single unit chargers and spare batteries (5 @ $2,673)
4. Panasonic ruggedized laptops with MS Office $ 13,250
software and cases (5 @ $2,650 each)
5. Kodak digital cameras (2 @ $902 each) $ 1,804
6. Cellular telephones with 12 months air time (3 @ $ 5,729
$310 + $1,600 airtime each)
Total $135,538
RESOLUTION NO. 2000-337 COPY
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR AND COMMON COUNCIL TO OBLIGATE AND EXPEND THE
2 AWARDED FY 2000101 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG)
3 FUNDS FOR LAW ENFORCEMENT SUPPORT EXPENDITURES.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
5
SECTION 1. The Mayor and Common Council of the City of San Bernardino are hereby
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7 authorized to obligate and expend the awarded Local Law Enforcement Block Grant funds in the
8 amount of $773,569 from the U.S. Department of Justice and Bureau of Justice Assistance for law
9 enforcement support expenditures contained in the proposed Expenditure Plan.
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October 16,2000 ]
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2000-337
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR AND COMMON COUNCIL TO OBLIGATE AND EXPEND THE
2 AWARDED FY 2000101 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG)
3 FUNDS FOR LAW ENFORCEMENT SUPPORT EXPENDITURES.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Joint Adjourned
Common Council of the City of San Bernardino at a Regular meeting thereof, held on
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7 the 1st day of December , 2000, by the following vote,to wit:
8 Council Members: Ayes Nays Abstain Absent
9
ESTRADA x
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LIEN x
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12 MCGINNIS x
13 SCHNETZ x
14 SUAREZ x
15 ANDERSON x
16 McCAMMACK x
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18 0'1126) L)kVi Z
City Clerk
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The foregoing resolution is hereby approved this 5th day of
20 �
December , 2000.
21
Judith Valles,Mayor
23 City of San Bernardino
Approved as to form and ;� �
24 Legal content;
25 James F. Penman,City Attorney
26 BY:
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October 16,2000 2
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Assistant Chief Harp Subject: To set a Public Hearing for the
proposed expenditure of the monies allocated
Dept: Police Department from the awarded Local Law Enforcement
Block Grant (LLEBG) 2000, for FY 00/01.
Date: October 2, 2000
Meeting Date: November 6, 2000
Synopsis of Previous Council Action
None.
Recommended Motion:
That the Mayor and Common Council set a Public Hearing for 10:00 a.m. on Monday,
November 6, 2000, to receive input on the proposed expenditure of the awarded Local
Law Enforcement Block Grant 2000 (LLEBG) funding.
WA SSISTANT CHIEF OF POLICE
Contact person: Captain Robert W.Curtis Phone: 5606
Supporting data attached: Yes Ward: All
FUNDING REQUIREMENTS: Amount: N/A
Source:
Council Notes: Finance
io1P/ov
Agenda Item No.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
To set a Public Hearing for the proposed expenditure of the monies allocated from the awarded
Local Law Enforcement Block (LLEBG) Grant 2000, for FY 00/01.
BACKGROUND
As a recipient of the Local Law Enforcement Block Grant (LLEBG) funds,the Police Department
is required to hold a Public Hearing. At the hearing,persons shall be given an opportunity to
provide written and oral opinions to the Mayor and Common Council,regarding the intended use of
the grant funds.
FINANCIAL IMPACT
There will be no impact to the City's General Fund.
RECOMMENDATION
To set a Public Hearing for Monday,November 6, 2000 at 10:00 a.m.
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