HomeMy WebLinkAbout18- Facilities Management CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director Subject: Resolution awarding contract to
R. Moody Construction, Inc. for the
Dept: Facilities Management remodeling of the City Yard Locker-room
Restroom Facility at 234 North Mountain
Date: December 18, 2000 View in San Bernardino
Synopsis of Previous Council Action
None
Recommended Motion:
1. Adopt resolution, and
2. Authorize the Director of Finance to amend the FY 2000-2001 Adopted Budget and transfer
$47,625 from the General Fund's unappropriated/undesignated fund balance to the Facilities
Management Capital Alterations and Renovations budget, account#001-321-570
James W. Sharer .
Contact person: James Sharer Phone: 384-5244
Supporting data attached: Staff Report Ward(s): 1
FUNDING REQUIREMENTS:
Amount: $247,625.00
Source001-321-5706 - $200,000.00
Unappropriated Fund Balance - $47,625.00
Finance
Council Notes:
a
Agenda Item No.��
i
STAFF REPORT
SU- BIEC?
Resolution awarding a contract to R. Moody Construction, Inc. for the remodeling of the
City Yard Locker-room/restroom facility at 234 North Mountain View in San Bernardino.
BACKGROUND
The City yard locker-room/restroom facility is located at 234 North Mountain View. The
building is located in the northwest sector of the fourteen-acre city yards, and provides
facilities for over 120 workers daily. The original building was built in the 1950's as a fleet
services building for the yards and has been in use ever since. The restrooms were originally
built to accommodate an all male workforce at that time. Since then,the restrooms have
been split to accommodate women in the yards.The present configuration has two toilets
and three urinals for the men and one toilet for the women.The fifty lockers are located in
one room and do not have separate dressing areas. The breakroom consists of a single
sixteen-foot table with benches to sit on.The kitchen is 8'x 10' and has a stove,but is
locked due to safety concerns.The Refuse workers also have another building for their
locker-room/restroom that is approximately 24' x 32'. This facility has break tables in the
same room as the lockers.
The Refuse and Street Divisions of Public Services are the main users of this facility. They
currently have over 100 employees who come in during different shifts to use the area. The
lack of breakroom and restroom facilities forces many workers to seek these facilities
elsewhere.The restrooms,break-room and locker-room are not currently ADA compliant
and place the City Of San Bernardino in a position of violating this federal law. The
restrooms do not accommodate the disabled, the doors do not have lever hardware,the
ramp to the door is over an eight percent grade, the breakroom does not have an area for the
disabled to eat at,There are no lockers for the disabled, and there are no showers for the
disabled. Currently,the fine for not meeting the ADA can be up to $25,000 per day.
The project,in general,will consist of preparation of Plans, Specifications and Construction
of the modification of the Locker-room/Warehouse at the City Yard. Attached is a
proposed layout of the project.
The scope of work is to include the following items:
Demolition of existing restroom,locker room and lunchroom interior walls,
plumbing,electrical,ceiling,flooring,lighting and miscellaneous.
Removal and replacement of exterior sheathing/roofing, construct ridge vent
and skylights. Utilize existing backbone structure
Remove existing sliding exterior doors and replace with two 12' x 12' roll up
doors and two hollow metal exterior doors
Construct gutters and downspouts on front of building and rear-side walls
Construct new restroom and locker room facilities to include the following.
Rest room facilities for 120 men and 10 women to include
privacy partitions,mirrors,trash disposal containers
Locker room facilities for 120 men and 10 women,not including double tier
lockers or benches
One shower for men, one shower for women
Lunchroom facilities to include rough-in for storage,microwave, refrigerator,
dishwasher, and stove. Sink,garbage disposal, ice machine and drinking
fountain are part of this contract.,
Lunch room to include combination eating/meeting area
Provide two windows in lunchroom area
Add to existing air conditioning system for remodeled area
Exterior walls and ceiling area for restroom and lunch room to be insulated
All modifications to be consistent with latest building codes and handicapped
accessibility regulations
Upon completion of the work,the City should have in hand complete Plans, Specifications
and Construction As-builts with all supporting data, calculations and details used in the
project in a format acceptable to the City. Plans do not exist for the Locker-
room/Warehouse as it was constructed in the1950's. Measurements in the Locker-
room/Warehouse may vary from room to room. The design/build firm is expected to
verify all measurements.
A notice of the Request For Proposal # F01-42 was mailed to over seventy vendors,the San
Bernardino Chamber of Commerce, plus advertised in the newspaper and on the Internet.
Five bids for the project were received on October 3,2000. A panel consisting of Ed Stone,
Street Superintendent,Arlington Rodgers,Refuse Manager and Jim Sharer,Director of
Facilities Management,interviewed the vendors,reviewed the proposals and rated them on a
scale using six rating criteria. The criteria were price, completeness of proposal, design,
material selection,use of space and timeline for work. The bids ranged from$247,625.00 to
$410,361.00,with R. Moody Construction, Inc. being the lowest bidder and the highest score
on the ratings sheet. The proposals contained the following prices for the project:
Vendor Location Total Bid
R. Moody Construction Cherry Valley $247,625.00
Gamut Construction Montclair $258,123.00
M. R. Bracey Construction Ontario $261,700.00
MGF Construction San Bernardino $269,000.00
DE/EN/Con Construction San Bernardino $410,361.00
FINANCIAL IMPACT
This item was included in the Facilities Management Budget for FY00/01. The budget was
$200,000.00,which was based on budget numbers provided by a contractor who estimated
the project in January 2000. Now that the formal bid process is completed, the total project
costs are estimated to be 247,625.00. Therefore,a budget amendment transferring
$47,625.99 from the General Fund undesignated/unreserved fund balance to account 001-
321-5706 is required.
RECOMMENDATION
1. Adopt resolution, and
2. Authorize the Director of Finance to amend the FY 2000-2001 Adopted
Budget and transfer$47,625.00 from the General Fund's
unappropriated/undesignated fund balance to the Facilities Management Capital
Alterations and Renovations budget,Account# 001-321-5706.
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COPY
1 Resolution No.
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
3 BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT WITH R.
MOODY CONSTRUCTION, INC. FOR THE REMODELING OF THE CITY YARD
4 LOCKER-ROOM/RESTROOM FACILITY AT 234 NORTH MOUNTAIN VIEW, IN
SAN BERNARDINO.
5
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
7 CITY OF SAN BERNARDINO AS FOLLOWS:
8
9 SECTION 1. R MOODY CONSTRUCTION, INC., is the lowest responsible bidder
10 for the remodeling of the City Yard locker-room/restroom facility, per Plan No. F01-42. A
11 contract is awarded accordingly to said bidder in a total amount of$247,625.00. Such contract shall
12 be effective only upon being fully executed by both parties. All other bids, therefore, are hereby
13
rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the
14
City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by
15
16 reference as fully as though set forth at length.
17 SECTION 2. This contract and any amendment or modifications thereto shall not take
18 effect or become operative until fully signed and executed by the parties and no party shall be
19 obligated hereunder until the time of such full execution. No oral agreements, amendments,
20 modifications or waivers are intended or authorized and shall not be implied from any act or
21 course of conduct of an
Y Pte'•
22
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
23
24 within sixty (60) days of the passage of this resolution.
25
26
27
28
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT WITH R.
2 MOODY CONSTRUCTION, INC. FOR THE REMODELING OF THE CITY YARD
3 LOCKER-ROOM/RESTROOM FACILITY AT 234 NORTH MOUNTAIN VIEW, IN
SAN BERNARDINO.
4
5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting
7 thereof,held on the day of 2000, by the following vote, to wit:
8
9 Council Members: Ayes Nus-
Abstain Absent
10 ESTRADA Nu
11 LIEN
12 MCGINNIS
13
SCHNETZ
14
15 SUAREZ
16 ANDERSON
17 MCCAMMACK
18
19 City Clerk
20 The foregoing resolution is hereby approved this day of
21 2000.
22
23 Judith Valles, Mayor
City of San Bernardino
24 Approved as to form and
25 Legal content;
James F. Penman, City Attorney
26 BY:
27
28
a
CITY OF SAN BERNARDINO
STATE OF CALIFORNIA
CONTRACT DOCUMENTS
PLANS AND SPECIAL PROVISIONS NO. F 01-42
FOR
LOCKER-ROOM WAREHOUSE RENOVATION
AT
CITY YARDS
SAN BERNARDINO, CA
DIVISION OF FACILITIES MANAGEMENT
CITY OF SAN BERNARDINO
Qw,
2
INFORMATION FOR BIDDERS
1. Receipt and Opening of Bids
The City of San Bernardino, California (herein called the
"Owner") invites bids on the form attached hereto, all blanks of
which must be appropriately filled in. Bids will be received by
Owner at the Office of the Purchasing Manager until 3 : 00 p.m.
Tuesday October 3 . 2000, and then publicly opened and read aloud,
in the Purchasing Manager's Conference Room, 4t h . Floor, City
Hall.
The envelopes containing the bids must be sealed, addressed to
the Purchasing Manager, City of San Bernardino, 300 North D
Street, San Bernardino, California, 92418 and designated as Bid
for the LOCKER-ROOM WAREHOUSE RENOVATION. The Owner may consider
informal any bid not prepared and submitted in accordance with
the provisions hereof and may waive any informality or reject any
and all bids. Any bids may be withdrawn prior to the above
scheduled time for the opening of bids or authorized postponement
thereof. Any bid received after the time and date specified
shall not be considered. No bidder may withdraw a bid within 60
days after the actual date of opening thereof.
2 . Preparation of Bid
Each bid must be submitted on the prescribed form and accompanied
by the required documents as listed on herein. All blank spaces
for bid prices must be filled in, in ink or typewritten, both in
words and figures, and the foregoing Certification must be fully
completed and executed when submitted.
Each bid must be submitted in a sealed envelope bearing on the
outside the name of the bidder, his address, and the name of the
project for which the bid is submitted. If forwarded by mail, the
sealed envelope containing the bid must be enclosed in another
envelope addressed as specified in the bid form.
3 . Subcontracts
The bidder is specifically advised that any person, firm, or
other party to whom it is proposed to award a subcontract under
this contractor:
a. Must be acceptable to the Owner, and
b. Must submit CERTIFICATION BY PROPOSED SUBCONTRACTOR
REGARDING EQUAL EMPLOYMENT OPPORTUNITY. Approval of the
proposed subcontract award cannot be given by the Owner
unless and until the proposed subcontractor has
submitted the Certification and/or other evidence
showing that it has fully complied with any reporting
requirement to which it is or was subject.
3
Although the bidder is not required to attach such
g qu h
Certification by proposed subcontractors to his bid, the
bidder is advised of this requirement so that appropriate
action can be taken to prevent subsequent delay in
subcontract awards.
4 . Telegraphic Modification
Any bidder may modify his bid by telegraphic communication at any
time prior to the scheduled closing time for receipt of bids,
provided such telegraphic communication is received by the Owner
Prior to the closing time, and provided further, the Owner is
satisfied that a written confirmation of the telegraphic
modification over the signature of the bidder was mailed prior to
closing time. The telegraphic communication should not reveal the
bid price, but should provide the addition or subtraction or
other modification so that the final price or terms will not be
known by the Owner until the sealed bid is opened. If written
confirmation is not received within two days from the closing
time, no consideration will be given to the telegraphic
modification.
5. Qualifications of Bidder
The Owner may make such investigations as he deems necessary to
determine the ability of the bidder to perform the work, and the
bidder shall furnish to the Owner all such information and data
for this purpose, as the Owner may request. The Owner reserves
the right to reject any bid if the evidence submitted by, or the
investigation of, such bidder fails to satisfy the Owner that
such bidder is properly qualified to carry out the obligations of
the contract and to complete the work contemplated therein.
Conditional bids will not be accepted.
6. Bid Security
Each bid must be accompanied by cash, certified check of the
bidder, or a bid bond prepared on the form of bid bond attached
hereto, duly executed by the bidder as principal and having as
surety thereon a surety company approved by the Owner, in the
amount of 10% of the bid. Such cash, checks, or bid bonds will be
returned to all except the three lowest bidders with three days
after the opening of bids, and the remaining cash, checks or bid
bonds will be returned promptly after the Owner and the accepted
bidder have executed the contract, or, if no award has been made
within 60 days after the date of the opening of bids, upon demand
of the bidder at any time thereafter, so long as he has not been
notified of the acceptance of his bid.
7. Liquidated Damages for Failure to Enter Into Contract
The successful bidder, upon his failure or refusal to execute and
deliver the Contract and bonds required within 10 days after he
has received notice of the acceptance of his bid, shall forfeit
4
to the Owner, as liquidated damages for such failure or refusal
, � g ,
the security deposited with his bid.
8. Time of Completion and Liquidated Damages
Bidder must agree to commence work on or before a date to be
specified in a written "Notice to Proceed" of the Owner and to
fully complete the project within 90 working days thereafter.
Bidder must agree also to pay as liquidated damages, the sum of
$100. 00 for each consecutive calendar day thereafter as
hereinafter provided in the General Condition.
9. Conditions of Work
Each bidder must inform himself fully of the conditions relative
to the construction on the project and the employment of labor
thereon. Failure to do so will not relieve a successful bidder
of his obligation to furnish all material and labor necessary to
carry out the provisions of this contract. Insofar as possible,
the Contractor, in carrying out his work, must employ such
methods or means as will not cause any interruption of or
interference with the work of any other Contractor.
10. Addenda and Interpretation
No other interpretation of the meaning of the Plans,
Specifications, or other pre-bid documents will b= made to any
bidder orally. Every request for such interpretation should be
in writing addressed to David Batson, Purchasing Manager, City of
San Bernardino, 300 No. D Street, San Bernardino, CA 92418; and
to be given consideration, must be received at least five days
prior to the date fixed for the opening of bids. Any and all
such interpretations and any supplemental instructions will be in
the form of written addenda to the Specifications which, if
issued, will be mailed by certified mail with return receipt
requested to all prospective bidders (at the respective addresses
furnished for such purpose) not later than three days prior to
the date fixed for the opening of bids. Failure of any bidder to
receive any such addenda or interpretation shall not relieve such
bidder from any obligation under his bid as submitted. All
addenda so addressed shall become part of the contract documents.
11. Security for Faithful Performance
Simultaneously with his delivery of the executed contract, the
Contractor shall furnish a surety bond or bonds as security for
faithful performance of this contract and for the payment of all
persons performing labor on the project under this contract and
furnishing materials in connection with the contract, as
specified in the General Conditions included herein. The surety
on such bond or bonds shall be a duly authorized surety company
satisfactory to the Owner.
5
12 . Power of Attorney
Attorneys-in-fact who sign bid bonds or contract bonds must file
with each bond a certified and effectively dated copy of their
power of attorney.
13 . Notice of Special Conditions
Attention is particularly called to those parts of the Contract
Documents and Specifications, which deal with the following:
a) Inspection and testing of materials
b) Insurance requirements
c) Wage rates
d) Stated allowance
14 . Laws and Regulations
The bidder's attention is directed to the fact that all
applicable State Laws, Municipal Ordinances, and the rules and
regulations of all authorities having jurisdiction over
construction of the project shall apply to the contract
throughout, and they will be deemed to be included in the
, contract the same as though herein written out in full.
15. Method of Award - Lowest Qualified Bidder
If at the time this contract is to be awarded, the lowest base
bid submitted by a responsible bidder does not exceed the amount
of funds then estimated by the Owner as available to finance the
contract, the contract will be awarded on the base bid only. If
such bid exceeds such amount, the Owner may reject all bids or
may award the contract on the base bid combined with such
additive alternatives applied in numerical order in which they
are listed in the Form of Bid, as produces a net amount which is
within the available funds.
16. Obligation of Bidder
At the time of the opening of the bids, each bidder will be
presumed to have inspected the site and to have read and to be
thoroughly familiar with the Plans and Contract Documents
(including all addenda) . The failure or omission of any bidder
to examine any form, instrument or document shall in no way
relieve any bidder from any obligation in respect of his bid.
17. Bidding and Negotiation Requirements
Attention of bidder is directed to the requirements of the U.S.
Housing and Urban Development agency regarding bidding and
negotiation requirements. Prior to the signing of the contract,
a preliminary statement of work force needs, (skilled, semi-
skilled, unskilled labor and trainees by category) shall be
provided where known, where not known, such information shall be
6
supplied prior to the signing of any contract between Contractors
and their subcontractors.
7
PROPOSAL
R. MOODY CONSTRUCTION, INC.
October 30, 2000
Job: Locker Room/Lunch Room Owner: City of San Bernardino
Design Build
We propose to provide all material and labor to remodel Lo er Room/Lunch Room at the City
Maintenance Yard for the lump sum of$246,025.00.
This quote is based on using existing walls between lunchroom and hallway and lunchroom and
existing locker room We will leave existing ceiling throughout and install suspended t-bar ceiling
in new meeting room. We will be using existing A.C. unit and adding one(1) 2.5 ton unit and new
duct work for both units.
Additional changes from the original quote:
1. Using existing electrical feeds and installing a new 100 amp service panel.
2. Delete one (1) shower is men's room.
3. Delete(1) overhead door.
4. Delete two (2) urinals and one(1) W.C. in men's restroom.
5. Delete tables and chairs.
6. Delete lockers and benches.
7. In kitchen area, install sink and icemaker only. Plumb for future refrigerator.
COST SAVINGS &ADDITIVES
1. Cost increase for removing existing ceiling in lunchroom to remove post and beam and
existing wall at west end of room. Install T-bar ceiling in lunchroom and meeting room.
$ 6,200.00 ----
2. Cost decrease for sealed concrete floor in lieu of ceramic tile and V.C.T. flooring.
$ <4,100.00>✓
3. Cost savings for deleting skylights. $ <2,900.00>
4. Cost increase for lockers and benches. $ 10,878.00
5. Cost decrease for deleting urinal screens. $ <500.00>1—�
Respectfully submitted:
o�
Ronald L. Moody, siden
39821 Lincoln Street, Cherry Valley, CA 92223
(909) 769-3752 (909) 769-3712 fax
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BID FOR UNIT PRICE CONTRACT
PLACE: SAN BERNARDINO
DATE: 10-3-00
PROJECT NO. F O1-42
Proposal of R. Moody Construction , Inc. (hereinafter called
"Bidder") * a corporation, organized and existing under the laws
of the State of CA a partnership, or an individual
doing business as
a corpuratio_n
To the Purchasing rianager of the City o San Bernardino,
California (hereinafter called "Owner") .
Gentlemen:
The Bidder, in compliance with your invitation for bids for the
construction of :
LOCKER-ROOM WAREHOUSE RENOVATION
Having examined the Plans and Specifications with related
documents and the site of the proposed work, and :aeing familiar
with all of the conditions surrounding the construction of the
proposed project, including the availability of materials and
labor, hereby propose to furnish all labor, materials, and
supplies, and to construct the project in accordance with the
contract documents, within the time set forth therein, and at the
prices stated below. These prices are to cover all expenses
incurred in performing the work required under the contract
documents, of which this proposal is a part.
Bidder hereby agrees to commence work under this contract on or
before a date to be specified in written "Notice to Proceed" of
the Owner and to fully complete the project within 90 Working
Days, thereafter as stipulated in the Specifications. Bidder
further agrees to pay as liquidated damages, the sum of jloo. 00
for each consecutive calendar day thereafter as hereinafter
provided in Paragraph 19 of the General Conditions.
Bidder acknowledges receipt of the following addenda:
*Insert corporation, partnership or individual as applicable.
8
BASIC BID SCHEDULE
LOCKER-ROOM WAREHOUSE RENOVATION
BASE BID: Provide all labor, materials and supervision to perform
Locker-room Warehouse Renovation at City Yards, as detailed in
this specification and scope of work for the LUMP SUM OF:
$ �
In words: $�ZzZ ��cv-t4lc�� t[cc //l��41 H-:�{ .SQL;t/, tL,c � C-la/'—VI
NOTE: The unit price must be written in words and also shown
in figures. The total price must be extended for each
item of work and the total of all items inserted in the
space provided.
In case of discrepancy between words and figures, the words shall
prevail.
It is the understanding of the undersigned that the work
hereinafter described shall be commenced within 10 working days
from the date of the "Notice to Proceed", and shall be completed
within 90 working days from the date of said notice.
The undersigned further agrees that in case of default in
executing the contract, or furnishing necessary bonds, all within
the specified time, the proceeds of the Bidder's Guarantee
accompanying this proposal shall be paid to the City of San
Bernardino as liquidated damages.
Licensed in accordance with an act providing for and registration
of Contractor, License No. 774281
Classification No. R
FIRM NAME: R. Moody Construction, Inc.
BUSINESS ADDRESS: 39821 Lincoln St. Cherry Valley CA 92223
SIGNATURES OF BIDDERS: / ✓/ �` — r
If an individual, so state. If a irm or co-partnership, state
the firm name and give the names of all individuals, co-partners
composing the firm. If a corporation, state legal name of the
corporation, also the names of the president, secretary,
treasurer, and manager thereof.
R _ Mnnt9y rnn.trnr•ti nn , Tnr_
Ronald L. Moody, President
Suzanne Moody, Secretary
9
is
Telephone Number ( 90g 769-3752 Fax Number (909 ) 769-3712
Dated: October 3 ,2000
BIDDERS ACKNOWLEDGEMENT OF ADDENDUNS:
ADDENDUM NO. 1 DATE:
ADDENDUM NO. 2 DATE:
ADDENDUM NO. 3 DATE:
r.
10
R. Moody Construction, Inc.
BIDDERS FIRM NAME
DESIGNATION OF SUB-CONTRACTORS
In compliance with the provisions of Section 4100-4110 of
California Public Contract Code of the State of California, and
any amendments thereof, each bidder shall set forth the name and
location of each sub-contractor who will perform work or labor or
render service to the Contractor.
Agency of
Name & Address MBE/WBE
Under which Certification Sub-Contractor Sub-contract Specific
Sub-contractor and number Telephone No. Amount Description
Licensed (If Applicable)
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CERTIFICATION
I am aware of, will comply with, Section 3700 of the Labor Code, requiring every employer to
be insured against liability for Worker's Compensation or to undertake self-insurance before
commencing any of the work.
Contractor:
NAIVIEOFFIRM: R. Moody Construction, Inc.
TITLE: President
DATEin_-�_0
ld
14
(This affidavit shall be executed by all bidders at the time of bid submittal. Failure to execute
the affidavit on this page will result in rejection of bid.)
NON-COLLUSION AFFIDAVIT
To the Division of Public Works, Department of Development Services, City of San Bernardino,
State of California:
The undersigned in submitting a bid for performing the following work by contract, being duly
sworn, deposes and says:
That he has not, either directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken any action in restraint of free competitive bidding in connection
with such contract.
Signature of Biddef
�ga�i � i-nc�ln St
Cherry Valley CA 92223
Business Address
Cherry Val 1 Per, rA
Place of Residence
Subscribed and sworn to before me this _day of �,t.o b r ,2000.
Notary Public in and for the County of
State of California.
My commission expires on , 20
t3
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
rrc -
I
State of California
,. ss.
County of SAN BERNARDINO
l
On CC4- 2, ZCIC , before me, DWIGHT REILLY, NOTARY PUBLIC
Date Name and Title of Officer(e.g..'Jane Doe,Notary Public')
personally appeared RONALD L. MOODY----------------------------
Name(s)of Signer(s)
® personally known to me
O proved to me 'on the basis of satisfactory
DWIGHT R9LLY
C xnmhs1on#IZM49 evidence
Notcry Pubillic-cdt11bil
Z San Bemorldino Coady to be the personN) whose name) isloo
My Corm aoresSep3 4 subscribed to the within instrument and
acknowledged to me that hel"XIM9 executed
the same in his/tx9t~XjKGtr authorized
l capacity(ig�o, and that by his/WxM)cr
signatureW on the instrument the person(lo, or '
the entity upon behalf of which the person(4
acted, executed the instrument. l
1
WITNESS my hand and official seal.
Place Notary Seal Above Signature of Notary Public
DWIGHT REILLY
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document l
and could prevent fraudulent removal and reattachment of this form to another document. l
I
Description of Attached Document
Title or Type of Document: run L�'���1•• cif ahz"/`
1
' Document Date: %L 2 7--%z Number of Pages:
i
Signer(s) Other Than Named Above: jt . ,+ i
l
i Capacity(ies) Claimed by Sianer
Signer's Name: �7 ruk I1-vt(,u+:L7
❑ Individual
Top of Ihumb here
F� Corporate Officer—Title(s): 12 (CLU J'
❑ Partner—❑ Limited ❑ General
1� ❑ Attorney in Fact
❑ Trustee
f
❑ Guardian or Conservator
❑ Other:
Signer Is Representing:
� 1
0 1997 National Notary Association•9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91313-2402 Prod.No.5907 Reorder:Call Toll-Free 1.800.876.6827
i-
Row
. ,
33" Rrooklyn Avenue N.E.
VA 98105
BOND
Conforms with The American Institute of
Architects,A.I.A. Document No.A-310
KNOW ALL BY THESE PRESENTS,That we, R. MOODY CONSTRUCTION, INC .
39821 LINCOLN STREET, CHEERY VALLEY, CA 92223
as Principal,hereinafter called the Principal,
and the FIRST NATIONAL INSURANCE COMPANY OF AMERICA
of 2677 N MAIN STREET, SUITE 600, SANTA ANA, CA 92705 ,a corporation duly organized under
the laws of the State of Washington ,as Surety,hereinafter called the Surety,are held and firmly bound unto
CITY OF SAN BERNARDINO as Obligee,hereinafter called the Obligee,
in the sum of TEN PERCENT OF THE TOTAL BID AMOUNT
Dollars($ 10%***************) ,for the payment of which sum well and truly to be made,the said Principal and the said
Surety,bind ourselves,our heirs,executors,administrators,successors and assigns,jointly and severally, firmly by these presents.
REAS, the Principal has submitted a bid for LOCKER ROOM WAREHOUSE RENOVATION AT
CITY YARD
NOW,THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee
in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with
good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in
the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the
Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such
larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this
obligation shall be null and void,otherwise to remain in full force and effect.
Signed and sealed this 13TH day of SF.PTP.MRF.R , 9000
R. MOODY CONSTRUCTION, INC . (Seal)
Principal
Witness { <�—"�7 Awl.sX�-i-/
f 7-
I Title
FIRST NATIONAL INSURANCE COMPANY OF
AMERICA
Witness By ll
DWIGHT REILLY Attorney-in-Fact
S-0054/FNEF 7198 0 Registered trademark of SAFECO Corporation.
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
' c.C(':c!'C�':C�CiD.CS;CY.`;CC<C'S:Cf. .•C'ACS;C;r:cCL?C!.?Cf•{C,?Cf?:Cf4�Y�;S!1C!�d!;:eSRt?C�CC;a<:F.f.:WLtf.SC!:.tSrc�:f:':;c•:�:':�:C!'F'^:�c!.'<C!YC��-�
State of California
ss.
County of SAN BERNARDINO
On SEPT 13 , 2000 , before me, CLAUDETT�Er N . MARTIN NNOTAR B�IC
personally appeared DWIGHT REILLY--N+�Iijp1e�..lrl
XXpersonally known to me j
p proved to me on the basis of salislaclory 4!
evidence
to be the person(Aq whose name(9 isR-VY& .
subscribed -to the within instrumenl and
acknowledged to me that he/ZMMK)Kexeculed
the same In his/t "X' authorized
capacily(Tdt), and that by hls/ijMKOK
CLAUDEREKWRRN1 signalure(?q on the Instrument the personQs),or
Q 4 Commisskxi#11775— - Z the entity upon behalf of which the pefsonA
a. Notc yPub[ic-cca mia acted, executed the instrument.
-
\ x,�r My GarnrrLEsM29, OQ2
WITNESS my Band and official seal.
Unr „ �iBA
sk IVIS oI Norery r ti
plOCeNOterysneinb0� .. CLAUDETTE N . MARTIN .. . .
OPTIONAL
i7rough fire informaffon below is nor requlred by law, elying on(Ire document
It may prove valuable to persons r
end could prevent fraudulent removal end reattachment of this form to another document.
Description of Attached Do Bm nSOND
Title or Type of Document:
Document Date: SEA FR i '1 + 2 n no
Number of Pages: 1 I
Signer(s) Other Than Named Above: NONE
Capacity(les) Claimed by Signer
Signer's Name: DWIGHT REILLY-
i i Top of Ir,vmb hers
p Individual
p Corporate Officer—Tille(s):
O Partner—O Limited D General
fX /worney in Fact
p Trustee
0 Guardian or Conservator
O Other:
Slgner Is Representing: F IR,5jL- IAT LON L-zNS Cfl- bE�CA
C�C�`T.LZC�I�CC�ZT�LrCCC� C�'�vl �>'GL`^ZCZ`C�U CL`CLCL�L��ti•L(L'GCL�ZCt�•rCZro 1- ().@7d2
• �.c�ccc�c�cL prod,No.5901 neadm:Crlr io1l�Fre•I•eoo•ere-ee2T
o I 99 NePonei Nolery A43006110n•9050 o+Solo nv*.,P.O.eo■2402.Ch4ew0rrh.CA 91010.2+01
i
• POWER FIRST NATIONAL INSURANCE COMPANY OF AMERICA
Ima 4333 BROOKLYN AVE NE
OF ATTORNEY SEATTLE,WASHINGTON 98105
43 Brooklyn Avenue N.E.
WA 98105
No. 9932
<NOW ALL BY THESE PRESENTS:
That FIRST NATIONAL INSURANCE COMPANY OF AMERICA,a Washington corporation,does hereby appoint
.+►aa►*►►«►r•*a*aau►►►«r►r►*►*►r«««a•ra•a**r*•a►r►►*•****•***DWIGHTREILLY,Upland,Califorrlla►►aa►►r►►►►►*a•«*«*r*rr►*•*a►*«►**►►rara•*►ar•sr**•r►*►a*►a*.►
Is true and lawful attorney(s)-in-fact,with full authority to execute on behalf of the company fidelity and surety bonds or undertakings and other documents of a similar
character issued by the company in the course of its business, and to bind FIRST NATIONAL INSURANCE COMPANY OF AMERICA thereby as fully as if such
nstruments had been duly executed by its regularly elected officers at its home office.
IN WITNESS WHEREOF,FIRST NATIONAL INSURANCE COMPANY OF AMERICA has executed and attested these presents
this 25th day of May 1999
�6 g �
R.A.PIERSON,SECRETARY W.RANDALL STODDARD,PRESIDENT
CERTIFICATE
Extract from the By-Laws of FIRST NATIONAL INSURANCE COMPANY OF AMERICA:
V, Section 13. - FIDELITY AND SURETY BONDS ... the President, any Vice President, the Secretary, and any Assistant Vice President appointed for that
by the officer in charge of surety operations,shall each have authority to appoint individuals as attorneys-in-fact or under other appropriate titles with authority to
ex- _,a on behalf of the company fidelity and surety bonds and other documents of similar character issued by the company in the course of its business... On any
instrument making or evidencing such appointment, the signatures may be affixeif by facsimile. On any instrument conferring such authority or on any bond or
undertaking of the company, the seal,or a facsimile thereof,may be impressed or affixed or in any other manner reproduced;provided, however,that the seal shall not
be necessary to the validity of any such instrument or undertaking."
Extract from a Resolution of the Board of Directors of
FIRST NATIONAL INSURANCE COMPANY OF AMERICA adopted July 28, 1970.
"On any certificate executed by the Secretary or an assistant secretary of the Company setting out,
(i) The provisions of Article V,Section 13 of the By-Laws,and
(ii) A copy of the power-of-attomey appointment,executed pursuant thereto,and
(iii) Certifying that said power-of-attomey appointment is in full force and effect,
the signature of the certifying officer may be by facsimile,and the seal of the Company may be a facsimile thereof."
I, R.A. Pierson, Secretary of FIRST NATIONAL INSURANCE COMPANY OF AMERICA, do hereby certify that the foregoing extracts of the By-Laws and of a
Resolution of the Board of Directors of this corporation, and of a Power of Attorney issued pursuant thereto, are true and correct, and that both the By-Laws, the
Resolution and the Power of Attorney are still in full force and effect.
IN WITNESS WHEREOF,I have hereunto set my hand and affixed the facsimile seal of said corporation
this 13TH day of SEPTEMBER 2000
SvRhNCE Cp
SEh�, o
N, • r i R.A.PIERSON,SECRETARY
S-1049/FNEF 7/98
5i75ioa PnF
CONFLICT OF INTEREST
Interest of Members, Officers, or Employees of the City of San Bernardino, Members of Local
Governing Body, and other Public Officials.
No member, officer, or employee of the City of San Bernardino, of its designees or agents, no
member of the governing body of the City of San Bernardino, and no other public official of
such locality who exercise any functions or responsibilities with respect to the LOCKER-
ROOM WAREHOUSE RENOVATION during his tenure or for one year thereafter, shall
have any interest, direct or indirect, in this contract or any subcontracts, or the proceeds thereof,
for work to be performed in connection with construction of said improvements of
LOCKER-ROOM WAREHOUSE RENOVATION
16
CONTRACT
THIS AGREEMENT, made this day of_ , 2000, by and
between the City of San Bernardino, herein called "Owner", acting herein through its Purchasing
Manager, and R. MOODY CONSTRUCTION, INC.
39821 Lincoln St.
Cherry Valley, CA 92223
of Cherry Valley , County of Riverside and State of
California hereinafter called "Contractor".
WITNESSETH: That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the OWNER, the CONTRACTOR hereby agrees with
the OWNER to commence and complete the construction described as:
LOCKER-ROOM WAREHOUSE RENOVATION
AT
CITY YARDS
PER PROJECT NO. F 01-42
Two Hundred Forty Seven Thousand,
Hereinafter called the project, for the sum of Sig Hundred Twenty-Five and 00/00 dollars
(_$ 247,625.00 ) and all extra work in connection therewith, under the terms as stated in
the General and Special Conditions of the Contract; and at his (its or their) own proper cost and
expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence,
labor, insurance, and other accessories and services necessary to complete the said project in
accordance with the conditions and prices stated in the Proposal, the General Conditions,
Supplemental General Conditions and Special Conditions of the Contract, the Plans which
include all maps, plans, blueprints, and other drawings and documents therefore, as prepared by
the City of San Bernardino, herein entitled the Purchasing Manager, and as enumerated in Article
2 of the Supplemental General Conditions, all of which are made a part thereof and collectively
evidence and constitute the contract.
The Contractor hereby agrees to commence work under this contract on or before a date to be
specified in a written "Notice to Proceed" of the Owner and to fully complete the project within
90 working days thereafter. The Contractor further agrees to pay, as liquidated damages, the
sum of$100.0 0 for each consecutive calendar day in finishing the work in excess of the number
of working days prescribed above.
C
17
^3
AGREEMENT: LOCKER-ROOM WAREHOUSE RENOVATION
IN WITNESS WHEREOF, the parties of these present have executed this contract in four(4)
counterparts, each of which shall be deemed an original in the year and day first above
mentioned.
City of San Bernardino
(Owner)
(SEAL)
ATTEST:
BY:
City Clerk Mayor
-(SEAL)
Contractor
BY:
Secretary
Witness Title
Address and Zip Code
NOTE: Secretary of the Owner should attest. If Contractor is a corporation, Secretary should
attest.
Approved as to form and
Legal content:
JAMES F. PENMAN, City Attorney
By:
18
SPECIAL PROVISIONS
SECTION I
SPECIFICATIONS AND PLANS
1-1.01 GENERAL -- The work embodied herein shall be done in accordance with the Standard
Specifications for the Public Works Construction, 1997 Edition, and City of San
Bernardino Standard Drawings, insofar as the same apply and in accordance with the
following Special Provisions.
1-1.02 DEFINITIONS --Whenever in the Standard Specifications the following terms are used,
they shall be understood to mean and refer to the following:
Agency - The City of San Bernardino
Board - The Mayor and Common Council for the City of San Bernardino
Engineer -The Director of Public Works/City Engineer
Laboratory -The laboratory to be designated by the City of San Bernardino to
test materials and worked involved in the contract.
Notice Advertising for Bids
Notice Inviting Bids.
Standard Specifications
Standard Specifications for Public Works Construction
Other terms appearing in the Standard Specifications, and these Special
Provisions, shall have the intent and meaning specified in Section 1-2, "Definitions", in
the Standard Specifications.
In case of conflict between the Standard Specifications, and these Special
Provisions, the Special Provisions will take precedence over and be used in lieu of such
conflicting portions.
19
SECTION 2
2-1 PROPOSAL REQUIREMENTS AND CONDITIONS
2-1.01 GENERAL--Bids must be submitted on the proposal form contained herein. All
bids or proposals shall be signed, sealed and accompanied by cash; cashiers check
or bid bond made payable to the City of San Bernardino, in the amount of ten
percent (10%)of the bid. Such cash, check or bond shall be given as a guarantee
that the bidder will enter into the contract, if awarded to him. In the event the
bidder, to whom the contract is awarded, refuses to execute said contract,the use
by the public of the improvements will be delayed and the public will suffer great
damage. From the nature of the case, it would be extremely difficult and
impractical to fix said amount of damage. Therefore, the City and the bidder
agree that the proposal guarantee of 10% of the bid shall be paid to the City as
forfeiture. Bid bonds shall be underwritten by a surety company having a rating
in Best's most recent Insurance Guide of"A" or better.
2-1.02 MINORITY AND WOMEN'S BUSINESS ENTERPRISES -- A policy for
establishing goals for participation of Minority and Women's Business Enterprises
(MBE/WBE)was adopted by Resolution No. 95-409 of the Mayor and Common
Council of the City of San Bernardino, on 11-20-95. This outreach program
superseded Resolution No. 93-411 and the Standard Operation Procedures dated
January 1994.
Bidder's or Proposer's outreach efforts(good faith efforts) must reach out
to MBEs, WBEs, and all other business enterprises. Prime bidders could
reasonably be expected to produce a level of participation by interested
subcontractors of 0 %MBE and 0%WBE on this project.
Bidders shall make every reasonable effort to solicit bids from
MBE/WBEs.
A justification shall be provided to support the rejection of any bid from a
minority or women's business enterprise, certified by Caltrans.
20
POLICY
MINORITY, WOMEN AND OTHER BUSINESS ENTERPRISES
AND CITY PROCUREMENTS
It is the policy of the City of San Bernardino to provide Minority Business
Enterprises (MBEs), Women Owned Business Enterprises (WBEs) and all
other enterprises an equal opportunity to participate in the performance of all
City contracts. Bidders and proposers shall assist the City in implementing
this policy by taking all reasonable steps to ensure that all available business
enterprises, including local MBEs and WBEs, have an equal opportunity to
compete for and participate in City contracts. Bidders' or proposers'good
faith efforts to reachout to MBEs, WBEs and all other business enterprises
shall be determined by the following factors:
(1) The bidder or proposer attended pre-solicitation or pre-bid
meetings, if any, scheduled by the City to inform all bidders or proposers of
the requirements for the project for which the contract will be awarded. The
City may waive this requirement if the bidder or proposer certifies it is
informed as to those project requirements.
(2) The bidder or proposer identified and selected specific items of the
project for which the contract will be awarded to be performed by sub-
contractors to provide an opportunity for participation by MBEs, WBEs and
other business enterprises. The bidder or proposer shall, when economically
feasible, divide total contract requirements into small portions or quantities to
permit maximum participation of MBEs, WBEs and other business
enterprises.
(3) The bidder or proposer advertised for bids or proposals from
interested business enterprises not less than ten calendar days prior to the
submission of bids or proposals, in one or more daily or weekly newspapers,
trade association publications, minority or trade oriented publications, trade
journals, or other media specified by the City.
(4) The bidder or proposer provided written notice of its interest in
bidding on the contract to those business enterprises, including MBEs and
WBEs, having an interest in participating in such contracts. All notices of
interest shall be provided not less than ten calendar days prior to the date the
bids or proposals were required to be submitted. In all instances, the bidder or
proposer must document that invitations for sub-contracting bids were sent to
available MBEs, WBEs and other business enterprises for each item of work
to be performed.
The Mayor's Affirmative Action Office shall be available to help identify
interested MBEs, WBEs and other business enterprises.
(5) The bidder or proposer documented efforts to follow up initial
solicitations of interest by contracting the business enterprises to determine
with certainty whether the enterprises were interested in performing specific
portions of the project.
(6) The bidder or proposer provided interested enterprises with
information about the Plans, Specifications and requirements for the selected
sub-contracting work.
(7) The bidder or proposer requested assistance from organizaitons
that provide assistance in the recruitment and placement of MBEs, WBEs and
other business enterprises not less than fifteen days prior to the submission of
bids or proposals.
(8) The bidder or proposer negotiated in good faith with interested
MBEs, WBEs and other business enterprises and did not unjustifiably reject as
unsatisfactory bids or proposals prepared by any enterprises, as determined by
the City. As documentation the bidder or proposer must submit a list of all
sub-bidders for each item of work solicited, including dollar amounts of
potential work for MBEs, WBEs and other business enterprises.
(9) The bidder or proposer documented efforts to advise and assist
interested MBEs, WBEs and other business enterprises in obtaining bonds,
lines of credit, or insurance required by the City or Contractor.
If the City has established expected levels of participation for MBE and
WBE sub-contractors, failure to meet those levels shall not be a basis for
disqualification of the bidder or proposer. A determination of the adequacy of
a bidders' or proposers'good faith effort must be based on due consideration
of the indicia of good faith as set forth above.
In the event that the City is considering awarding away from the lowest
bidder or not awarding a contract to a proposer because the bidder or the
proposer is determined to be non-responsive for failure to comply with the
good faith indicia set forth above, the City shall, if requested, and prior to the
award of the contract, afford the bidder or proposer the opportunity to present
evidence to the Mayor and Common Council in a public hearing of the
bidders' or proposers'good faith efforts in making its outreach. In no case
should the City award away pursuant to this program if the bidder or proposer
makes a good faith effort but fails to meet the expected levels of participation.
For the purposes of this Policy, "minority" shall be synonymous with
"Minority person" as defined in California Public Contract Code Section
11)
2000(f). Nothing herein restricts the discretion of the City to reject all bids or
proposals in accord with Charter Sections 140 and 238 or Chapter 3.04 of the
San Bernardino Municipal Code.
The directions set forth herein shall take effect immediately, and all City
Departments shall modify their implementation programs to the extent such
programs are inconsistent with this policy.
SECTION 3 THROUGH SECTION 5
BLANK
14
SECTION 6
6-1 GENERAL
6-1.01 INCREASED OR DECREASES QUANTITIES — If the total pay quantity of any
item of work, subject to the provisions in Section 3-2.2.1, "Increased or
Decreased Quantities", of the Standard Specifications varies by more than 25
percent(25%), compensation payable to the Contractor will be determined in
accordance with said Section 3-1.2.1, and these Special Provisions.
When the compensation.payable for the number of units of an item of work
performed in excess of 125 percent (125%) of the Engineer's Estimate is less than
$1,500 at the applicable contract unit price, the Engineer reserves the right to
make no adjustment in said price if he so elects, except that an adjustment will be
made if requested in writing by the Contractor. Such Contractor's request shall be
accompanied by adequate, detailed data to support costs of the item.
Should the total pay quantity of any item of work required under the contract be
less than 75 percent(75%) of the Engineer's Estimate, therefore, the Engineer
reserves the right to make no adjustment in said price if he so elects, except that
an adjustment will be made if requested in writing by the Contractor. Such
Contractor's request shall be accompanied by adequate, detailed data to support
costs of the item.
The payment of the total pay quantity of such item of work will in no case exceed
the payment which would be made for the performance of 75 percent (75%) of the
Engineer's Estimate of the quantity at the original contract unit price.
6-1.02 SOUND CONTROL REQUIREMENTS -- Sound control shall comply with
Chapter 8.54 of the City of San Bernardino Municipal Code and these Special
Provisions.
The noise level from the Contractor's operations, between the hours of 9:00 p.m.
and 6:00 a.m., shall not exceed 86dbA at the distance of 50 feet. This
requirement in no way relieves the Contractor from responsibility for complying
with local ordinances regulating noise levels.
25
Said noise level requirements shall apply to all equipment on the job or related to
the job, including but not limited to trucks,transit mixers, or transient equipment
that may or may not be owned by the Contractor. The use of loud sound signals
shall be avoided in favor of light warnings except those required by safety laws
for the protection of personnel.
6-1.03 PERMITS AND LICENSE--The Contractor shall obtain a City Business
Registration, prior to the execution of the contract.
6-1.04 EXTRA HOURS -- Any extra work done shall conform to the provisions of
Section 3.3, "Extra Work", of the Standard Specifications, subject to the
restrictions of Section 20452 and 20455 of the Public Contract Code. However,
equipment rental rates shall conform to State of California Business and
Transportation Agency, Department of Transportation, Division of Construction,
"LABOR AND EQUIPMENT RENTAL RATES", latest edition, unless the extra
work is done for a negotiated price.
6-1.05 HOURS OF LABOR-- In the event that the Engineer is required by the
Contractor's operations to work more than forty(40) hours in any given week, or
on any Saturday, Sunday or Holiday, in the setting of Lines and Grades or
performing inspections, the Contractor shall pay an amount to the City equal to
one-and-a-half(1 1/2)times the Engineer's normal wages and fringe benefits.
Such amount shall be deducted from the next progress payments.
Designated legal Holidays are; January Vt., the third Monday in January, the last
Monday in May, July 4a'., the first Monday in September, November 11'x'.,
Thanksgiving Day, and December 25th. When a designated legal holiday falls on
a Sunday, the following Monday shall be a designated legal holiday. When a
designated legal holiday falls on a Saturday, the preceding Friday shall be
designated as a legal holiday.
6-1.06 PAYMENTS -- Attention is directed to Section 9-3, "Payments", and 9-3.2,
"Partial and Final Payment", of the Standard Specifications and these Special
Provisions.
No partial payment will be made for any materials which are furnished but not
incorporated in the work.
The Contractor shall submit "As-Built" project drawings to the Construction
Engineer(City) prior to the release of final payment and/or bonds.
6-1.07 PROJECT APPEARANCE -- The contractor shall maintain a neat appearance to
the work.
In any area visible to the public, the following shall apply:
When practicable, broken concrete and debris developed during clearing
and grubbing shall be disposed of concurrently with its removal. If
stockpiling is necessary, the material shall be removed or disposed of
weekly.
6-1.08 DISPOSAL OF EXCESS EXCAVATED OR REMOVED MATERIAL --
Unless otherwise specified, all excess excavation or removed material shall
become the property of the Contractor and shall be disposed of by him away from
the site of work.
Full compensation for conforming to the requirements of Section 6 shall be
considered as included in the prices paid for the various contract items of work
involved and no additional compensation will be allowed therefor.
6-1.09 ATTORNEY'S FEES --The prevailing party in any legal action to enforce or
interpret any provisions of this Agreement will be entitled to recover from the
losing party all attorney's fees, court costs, and necessary disbursements in
connection with that action. The costs, salary and expenses of the City Attorney,
and members of his office, in connection with that action shall be considered as
attorney's fees for the purposes of this Agreement.
17
SECTION 7
BLANK
AV
�R
SECTION 8
8-1 DESCRIPTION OF WORK
8-1.01 DESCRIPTION-- The City of San Bernardino wishes to obtain the design/construction
services of a professional firm to prepare the Plans, Specifications, and Construction Bids
for the Steel Building Renovation to the Locker-room Warehouse at the San Bernardino
City Yard and to complete construction of said project. Plans and Specifications must
conform to the requirements of the City of San Bernardino and the requirements listed in
the Standard Specifications for Public Works Construction(Green Book).
79
SECTION 9 THROUGH SECTION 55
BLANK
30
TECHNICAL SPECIFICATIONS
F 01-42
LOCKER-ROOM WAREHOUSE RENOVATION
OWN
31
O� $a17 B '�f'10
Request for Pro- als to
os
Provide Professional Design/Build Services for
Steel building renovation
San Bernardino City Yard
Locker-room/Warehouse Building
Facilities Management Department
August 17, 2000
City of San Ber crew
Table of Contents
SERVICESREQUIRED..................................................................................... 1
DESCRIPTION OF PROJECT............................................................................ 2
RFQREQUIREMENTS ..................................................................................... 3
I11trodu tkm
Services Required
The City of San Bernardino wishes to obtain the design/construction
services of a professional firm to prepare the Plans, Specifications and
Construction Bids for the Steel Building Renovation to the Locker-
room/Warehouse at the San Bernardino City Yard and to complete
construction of said project. Plans and Specifications must conform to the
requirements of the City of San Bernardino and the requirements listed in
the Standard Specifications for Public Works Construction (Green Book).
k
i
I'
L�OC .'1'L�'100111 W11' 11114mme
Description of Project
The project, in general, will consist of preparation of Plans, Specifications
and Construction Bid for the modification of the Locker-room/Warehouse
at the City Yard. It will also include completion of a turnkey installation of
the project as designed. Attached is a proposed layout of the project.
Upon completion of the work, the City should have in hand complete
Plans, Specifications and Construction As-builts with all supporting data,
calculations and details used in the project in a format acceptable to the
City. Plans do not exist for the Locker-room/Warehouse as it was
constructed in the1950's. Measurements in the Locker-room/Warehouse
may vary from room to room. The design/build firm is expected to verify all
measurements.
The scope of work is to include the following items:
Demolition of existing restroom, locker room and lunchroom interior walls,
plumbing, electrical, heating and ventilation, ceiling, flooring, lockers,
lighting and miscellaneous.
Removal and replacement of exterior sheathing/roofing, construct ridge
vent and skylights. Utilize existing backbone structure
Remove existing sliding exterior doors and replace with three 12' x 12' roll
up doors and two hollow metal exterior doors
Construct gutters and downspouts on front of building and rear side walls
Construct new restroom and locker room facilities to include the following:
Rest room facilities for 120 men and 10 women to include
Ceramic tile, privacy partitions, mirrors, trash disposal
containers
�" Locker room facilities for 120 men and 10 women, including double
tier lockers and benches
Two Showers for men, one shower for women
Lunchroom facilities to include storage, microwave, refrigerator,
dishwasher, cooking facilities, sink, garbage disposal, ice machine
, drinking fountain, instant hot water dispenser
Lunch room to include eating area with tables
Lunchroom shall have moveable privacy partition to separate
portion of lunchroom for meeting area
Provide windows in lunchroom area
Evaluate existing air conditioning system for usability for remodeled area
Evaluate existing electrical system suitability for remodel and to allow
expansion to include an additional 4,000 square foot office addition
Exterior walls and ceiling area for restroom and lunch room to be insulated
All modifications to be consistent with latest building codes and
handicapped accessibility regulations
The successful vendor should expect to meet with the City on a regular
basis for updates on project progress, problems and accomplishments.
Preliminary contact with utilities affected by the work is also considered to
be part of the work, if applicable.
Inclusions and FOri nat
RFP Requirements
A. Three (3) copies of the letter of qualification will be submitted to Jim
Sharer, Director of Facilities Management, City of San Bernardino, 300
North D Street, San Bernardino, CA 92418, no later than September
28, 2000 at 4:00 p.m.
B. The letter of qualification will indicate the following in a detailed
manner:
1. A proposed design to be used in the ADA improvements to the
Locker-room/Warehouse.
2. Previous design/build experience and previous experience on
Steel buildings and tenant improvements.
3. Staff persons specifically assigned with the project at the
professional level. Provide name, position, and experience
summary.
4. Support personnel to be used on this project, including names
and titles
5. Consultants and subcontractors to be used for specific aspects
of the project, including a summary of previous working
arrangements on similar types of work.
6. A time chart for completion of the work, showing work time, as
well as a calendar time, including allowances for review periods.
7. IN A SEPARATE, SEALED ENVELOPE, provide a quote/bid
associated with each of the tasks identified in the proposal to
complete the design/build work and a total project quote/bid for
all aspects of the work, including construction. A form is
included in this package for your bid.
C. This "Request for Proposals" does not commit the City to award a
contract, to pay any costs incurred in the preparation of a proposal in
response to this request, or to procure or contract for any services.
The City reserves the right to accept or to reject, in part or in its
entirety, the request for qualifications if such action is deemed to be in
the best interest of the City.
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D. Qualifications will be reviewed and supplemental interviews will be
conducted at a later date and prior to the selection of any one of the
firms submitting proposals.
E. Any contract entered into as a result of this proposal will be considered
to include the items of work detailed in the proposal unless specifically
deleted at the request of the City.
F. Any request for additional information or clarification should be
submitted to Jim Sharer, Director of Facilities Management, at (909)
384-5244 or(909) 384-5012 for Fax.
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