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HomeMy WebLinkAbout02A- Redevelopment Agency MAYOR AND COMMON COUNCIL COMMUNITY DEVELOPMENT COMMISSION AND THE JOINT POWERS FINANCING AUTHORITY OF THE CITY OF SAN BERNARDINO M I N U T E S JOINT REGULAR MEETING January 20, 1993 11:00 a.m. The Joint Regular Meeting of the Mayor and Common Council, the Community Development Commission and the Joint Powers Financing Authority was called to order by Chairman W. R. Holcomb at approximately 11:27 a.m. on Wednesday, January 20, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, - California. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb; Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; and Tom Minor. Absent: Commission Members Valerie Pope-Ludlam (late) ; and Norine Miller (late) . STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Dennis Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; and La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Timothy Sabo, Special Counsel, Sabo and Green; Carol Baker, The Sun Newspaper. ---------------- CONSENT CALENDAR Commission Member Hernandez requested that item number 113", be removed from the consent calendar. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-6 - 1 - JANUARY 20, 1993 n Commission Member Minor made a motion, seconded by Commission Member Estrada, that the Consent Calendar items numbered "1" through "3" be adopted except for item number "3", respectively. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor. Noes: None. Abstain: None. Absent: Commission Members Pope-Ludlam; Miller. 1. JOINT POWERS FINANCING AUTHORITY (Community Development Commission) Commission Member Minor made a motion, seconded by Commission Member Estrada, that the Regular Meeting of the Joint Powers Financing Authority be continued to Monday, February 15, 1993. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor. Noes: None. Abstain: None. Absent: Commission Members Pope-Ludlam; Miller. 2. IN-FILL STREET IMPROVEMENTS ON ARTERIAL & COLLECTOR STREETS (Community Development Commission) Commission Member Minor made a motion, seconded by Commission Member Estrada, that the following resolution be approved and adopted: RESOLUTION NUMBER 5354 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO BOB BRITTON, INC. , FOR INSTALLATION OF IN-FILL STREET IMPROVEMENTS ON ARTERIAL AND COLLECTOR STREETS. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor. Noes: None. Abstain: None. Absent: Commission Members Pope-Ludlam; Miller. COMMISSION MEMBER POPE-LUDLAM ARRIVED AT 11:28 A.M. COMMISSION MEMBER MILLER ARRIVED AT 11:28 A.M. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-6 - 2 - JANUARY 20, 1993 3. LANDSCAPING OF OLD NAUGLES RESTAURANT (Community Development Commission) Chairman Holcomb explained that this item was for the matching of funds for improvement of the old Naugles Restaurant. He indicated that the 50/50 program was not intended for businesses that were closed and wished to re-open. Kenneth J. Henderson, Executive Director, Development Department, indicated that this item had been reviewed by the Redevelopment Committee at its last meeting. He stated that prior to the Redevelopment Committee reviewing this item, it had accidentally been referred to the Planning Department for review and consideration. He said that due to the error and the way the matter was handled, staff - was asking for special consideration to recommend approval of this item for an amount of $12, 000. Commission Member Maudsley explained his involvement with this item indicating that he referred the gentleman to the Agency without getting thorough information on his needs. COMMISSION MEMBER ESTRADA WAS EXCUSED AT 11:32 A.M. Commission Member Minor questioned why the high-bid was recommended for approval rather than the low-bid amount. COMMISSION MEMBER ESTRADA RETURNED AT 11:33 A.M. Commission Member Maudsley stated that if the item was approved, he would recommend funding at the low-bid. Chairman Holcomb reiterated that the 50/50 program was designed to give people incentives to landscape when they were normally not required to. Chairman Holcomb recommended this item be referred to a Committee for further review. Commission Member Estrada explained that this item had been reviewed by the Redevelopment Committee and was recommended approval to the Community Development Commission. Mr. Henderson explained the facade program indicating that the Agency would allocate 50% for improvements. Discussion ensued regarding the facade program and other ways to assist business owners. Chairman Holcomb questioned whether or not the Redevelopment Committee addressed need when recommending this item for approval. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-6 - 3 - JANUARY 20, 1993 D4 Commission Member Estrada stated this item would increase jobs in San Bernardino. Dennis Barlow, Senior Assistant City Attorney, explained that the City would not be violating any law by approving this item. Commission Member Hernandez questioned staff's involvement with this project and also the amount of jobs the project would create. Mr. Henderson stated that staff had reviewed and recommended approval for this project, and also that the project would create 24 jobs. He emphasized that the permits for the building had previously been approved. Commission Member Miller made a motion, seconded by Commission Member Minor, to refer this item to the Redevelopment Committee in - order to address the issue of need. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. END OF CONSENT CALENDAR ---------------------- 4. CEMETERY EXPANSION - SUPPLEMENTAL FUNDING (Community Development Commission) Annie Ramos, Director of Parks and Recreation indicated that this item referred to the demolition of the old baseball field. She stated that when Seccombe Lake was originated, it was indicated that it would house two new ball fields and the old field would be demolished. She said that after two years, the field still remains as a non-use field. Ms. Ramos indicated that private citizens having been using the field on their own and it has become a liability. She said that the field is full of gopher holes and graffiti. Commission Member Estrada stated that she had not had an opportunity to view the site and asked that the item be continued to the next meeting. Chairman Holcomb stated that the construction crew were already on site. He felt the item should not be delayed. Commission Member Reilly made a motion, seconded by Commission Member Estrada, to continue this item until 2:00 p.m. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-6 - 4 - JANUARY 20, 1993 Zd� The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 5. CITY LANDSCAPE AND BEAUTIFICATION PROGRAMS Chairman Holcomb stated that Item #5 would be discussed at 2:00 p.m. 6. LOS PADRINOS COMMUNITY COALITION (Community Development Commission) Commission Member Hernandez asked the Assistant Chief of Police to speak to this item. Wayne Harp, Assistant Chief, indicated that he had met with Los Padrinos and stated that he and the Chief of Police felt it had made a significant difference in the Community. He said that crime related to Hispanic gangs in the Inland had gone down and risen in Los Angeles. He felt that approval of this item would be money well spent. Commission Member Pope-Ludlam made a motion, seconded by Commission Member Miller to approve funding to the Los Padrinos program for $185, 000. Commission Member Miller questioned the budget for this item and also the item not being previously reviewed by the Redevelopment Committee. She felt that $185, 000 was an excessive amount of funds to allocate without reviewing an alignment budget. Chairman Holcomb indicated that the item had been previously reviewed by the Redevelopment Committee and the Commission. He explained actions that were taken at those meetings. Commission Member Minor stated that if this item would improve the City as the Assistant Chief indicated, he would recommend approval. Commission Member Maudsley also requested that the Commission have the opportunity to review the budget for Los Padrinos. Commission Member Hernandez explained to the Commission that the proposal for this item was the same as the one submitted previously. Kenneth J. Henderson, Executive Director, Development Department, explained that if this item was approved, staff would bring it back with the agreement and the budget line item for approval. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-6 - 5 - JANUARY 20, 1993 Z�{ Commission Member Reilly questioned whether or not the $185, 000 requested was in addition to the $96, 000 previously approved. Mr. Henderson indicated that the $185, 000 was an additional amount. Mr. Henderson explained that Los Padrinos has on-going meetings with the Police Station and it provides support to them for its efforts. Commission Member Maudsley recommended the item being approved subject to the budget being produced and the signing of the contract. He felt it was imperative that the Commission review those documents before any funds were released. Mr. Henderson explained that the scope of services, agreement and the budget would be presented at its next regularly scheduled meeting. _ Commission Member Maudsley made a substitute motion, seconded by Commission Member Pope-Ludlam to approve this item in concept subject to budget and contract documents being provided at the February 1, 1993 meeting; and that the program be funded at the current level. Commission Member Miller recommended the item be referred back to the Redevelopment Committee for further review. Commission Member Hernandez explained that revisions to the Los Padrinos agreement had already been made due to the extending of its perimeter. He felt that the Commission could make final approval on February 1, 1993 without having to go back to the Committee. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 7. DUKES - DUKES AND ASSOCIATES LOAN AGREEMENT (Community Develop ment Commission) (Councilwoman Pope-Lu am' s Recommendation) Kenneth J. Henderson, Executive Director, Development Department, stated that this item was for a request for $900, 000 instead of the original $700, 000 listed on the cover page. He stated that the staff report addresses how the funds would be spent. He stated that bond proceeds could be used to fund this item if the funds were allocated. COMMISSION MEMBER ESTRADA WAS EXCUSED AT 12:13 P.M. Chairman Holcomb questioned the security for this loan. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-6 - 6 - JANUARY 20, 1993 _ZA OWN Mr. Henderson stated that the loan would be secured with Dorjil I and II. Timothy Sabo, Special Counsel, Sabo and Green, indicated that the Agency had requested a Second Deed of Trust on Dorjil I and II. He stated that if the title policy was received, the loan would be secure. He said that no funds would be released until the title policy was received. Chairman Holcomb questioned the funding for this project. Mr. Henderson indicated that Agency funds were incumbered through June 1993. He stated that if this project was funded, funds would have to be received from another project not expected to be funded this fiscal year. Mr. Henderson stated that the projects listed below were still waiting for funding from the Agency. He stated that funds from these projects could be reappropriated to fund the Dukes loan. 1. Casa Ramona 2. California Inn 3. Empire Bay 4 . Millineum Manor 5. Habitat for Humanity Chairman Holcomb stated that the bid from Casa Ramona came back higher than anticipated, and also that the project had previously been funded $320, 000. Dennis Barlow, Senior Assistant City Attorney stated that Commission Member Estrada excused herself from discussion of this item due to a conflict of interest. Mike Vias, Chairman of Casa Ramona, explained that the estimate for construction costs for the Casa Ramona project was over $300, 000 more than anticipated. He stated that they were currently solicitating for more bids from over 30 contractors which would be in by February 1, 1993. Commission Member Hernandez explained his understanding of this item, indicating that Casa Ramona was responsible for all cost overruns for its project. Mr. Henderson stated that he was informed that Casa Ramona had allocated $1.4 million for construction costs and the lowest bid received was for $1.7 million. He said that staff was informed that additional funds were not available for this project. Mr. Henderson gave a brief synopsis on the status of the projects listed above. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-6 - 7 - JANUARY 20, 1993 Z� f Commission Member Reilly requested additional time to review this item. Commission Member Pope-Ludlam asked the member of the Housing Committee to meet and discuss this item during lunch. Commission Member Maudsley stated that he did not believe this item could be resolved during the lunch hour, but he would be willing to discuss it. Chairman Holcomb stated this item would be discussed at 2:00 p.m. RECESSED MEETING The meeting of the Mayor and Common Council and the Community Development Commission recessed until 2:00 p.m. - MEETING RECONVENED At 2:05 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission was called to order by Chairman W. R. Holcomb in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb; Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; and Norine Miller. Absent: Commission Member Valerie Pope-Ludlam. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Dennis Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Diane Jones, Deputy City Clerk; and Deborah Enay, Administrative Secretary, Development Department. OTHERS IN ATTENDANCE Timothy Sabo, Special Counsel, Sabo and Green; Carol Baker, The Sun Newspaper. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-6 - 8 - JANUARY 20, 1993 4 . CEMETERY EXPANSION - SUPPLEMENTAL FUNDING (Community Development Commission) I Commission Member Miller made a motion, seconded by Commission Member Minor to approve supplemental funding in the amount of $120, 000 to finance additional cemetery expansion activities. Commission Member Estrada explained that she examined the property during lunch and recommended approval of this item. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. COMMISSION MEMBER POPE-LUDLAM ARRIVED AT 2:06 P.M. ` I S. CITY LANDSCAPE AND BEAUTIFICATION PROGRAMS (Community Development Commission) Chairman Holcomb explained that there was a major blighted thoroughfare that the County would probably never beautify. He emphasized that one of the owners in the shopping center near the blighted area had agreed to participate in the 50/50 program. Chairman Holcomb stated that even though the area was located in an unincorporated part of the City, the public did not know the difference and the area is one of the heaviest travelled roads in the City. He stated that to preserve the integrity of the shopping center, something should be done to assist the property owners. Commission Member Hernandez made a motion, seconded by Commission Member Maudsley to authorize an expansion in the scope of the 50/50 Landscape and Beautification programs allowing for such activities to occur in unincorporated islands within the City limits and unincorporated areas within the City's sphere of influence along previously established major east-west and north-south corridors. Commission Member Estrada questioned where the funds would come from to fund this project and also the cost. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the funds would come out of the beautification funds and that no amount had been determined. fund. Commission Member Estrada asked the balance of the beautification Kenneth J. Henderson, Executive Director, Development Department stated that there was approximately $920, 000 available. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-6 - 9 - JANUARY 20, 1993 Z-H Mr. Henderson explained that approval of this motion would expand the beautification effort to include the County areas and also unincorporated land in the City. Discussion ensued regarding further clarification of the motion. Mr. Henderson explained the Agency's procedure for offering assistance with the 50/50 landscaping program and stated it was only for commercial properties. Commission Member Hernandez indicated that certain areas would not benefit by landscaping due to a lack of curbs and gutters. Chairman Holcomb stated that those areas would not be landscaped for many years. Commission Member Miller expressed concern over the City assisting the County with this program. Commission Member Hernandez recommended placing a 90 day trial period on this concept. He stated if there were no participants, then the program should be dropped. Chairman Holcomb explained that the County did not have funds for redevelopment, only block funding. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Maudsley; Minor; Pope-Ludlam. Noes: Commission Member Hernandez. Abstain: Commission Member Miller. Absent: None. 7. DUKES - DUKES AND ASSOCIATES LOAN AGREEMENT (Community Development Commission) (Councilwoman Pope-Ludlam's Recommendation) Commission Member Estrada excused herself from discussion of this item due to a conflict of interest. COMMISSION MEMBER ESTRADA WAS EXCUSED AT 2:15 P.M. Commission Member Maudsley stated that the Housing Committee met with staff members during lunch and the consensus was to refer this item back to staff for additional work and bring back at a later date. Kenneth J. Henderson, Executive Director, Development Department, stated that unless additional decisions were made by the loan applicant, staff had no other alternative to present. He stated that once the loan applicant makes his decisions, staff could proceed quickly with this item. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-6 - 10 - JANUARY 20, 1993 ZP t Discussion ensued regarding an appropriate date to bring this item to the Commission for consideration. Commission Member Pope-Ludlam stated that the Commission needed additional information from Mr. Gene Wood who had been meeting with Dukes-Dukes and Associates. She recommended that the Commission adjourn to a Special Meeting, and if staff is not ready to further discuss this item, that the meeting be cancelled. COMMISSION MEMBER MINOR WAS EXCUSED AT 2:19 P.M. Commission Member Pope-Ludlam made a motion, seconded by Commission Member Hernandez that a Special Meeting be held on Monday, January 25, 1993 at 10:00 a.m. , and if the item is not ready for reconsideration, that the Commission Members be notified and the meeting be cancelled. - The motion carried by the following vote: Ayes: Commission Members Reilly; Hernandez; Maudsley; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Commission Members Estrada; Minor. CLOSED SESSION 8. ADJOURNED TO CLOSED SESSION There were no items for discussion in Closed Session. END OF CLOSED SESSION --------------------- 9. ADJOURNMENT At 2:20 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission was adjourned to Monday, January 25, 1993, at 10:00 a.m. , in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission f' JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-6 - 11 - JANUARY 20, 1993 2A