HomeMy WebLinkAbout18- Public Services CITY OF SAN BERN. RDINO - REQUEST F -..�R COUNCIL ACTION
From: Manuel P. Moreno, Jr. Subject: Consultant Contract for Recycling
Facility Siting Feasibility Study
Dept: Public Services
Date: January 20, 1993
Synopsis of Previous Council action:
Resolution #92-364 adopted on September 9, 1992, authorizing the Department of Public
Services to request proposals and negotiate a contract.
Recommended motion:
Adopt the resolution
Signature
Contact person: Kevin Barnes Phone: 5053
Supporting data attached: Staff report, resolution, contract, Ward: All
proposal & cost estimate.
FUNDING REQUIREMENTS: Amount: $38,000 - Refuse Division Funding
Source:(Acct. No.) 1,2,7—
IAcct. Description)
Finance:� ��ljl//�
Council Notes:
75-0262 Ananrla Itam Nn
CITY OF SAN BERN,,,-.iRDINO — REQUEST F%oll COUNCIL ACTION
STAFF REPORT
In response to the City's RFP, three proposals were received to
analyze and evaluate four sites within the City with respect to
their suitability to serve as the location of a solid waste
transfer station/material recovery facility (MRF) . The siting and
construction of such a facility in San Bernardino is essential in
order for the City to meet its responsibilities under AB 939 in a
timely and cost-effective manner.
The proposal from EMCON (exhibit B) was selected as best fulfilling
the City's needs for a number of reasons. Cost is always a
determining factor and EMCON'S cost was the lowest. This is
undoubtedly related to the firm's familiarity with the East
Valley's solid waste problems. EMCON has worked on the East Valley
Coalition's Source Reduction and Recycling Element (SRRE) plans for
the past two years and has accumulated much of the data which will
be required in the study.
Early action on selecting a site and performing the necessary
construction is vital due to the announced closure of the Milliken
Landfill in the West Valley in August. This will force West Valley
trucks to use the Mid-Valley Landfill in Rialto (also used by San
Bernardino and several other waste haulers) . It is anticipated
that wait-times at the landfill will increase significantly. This
translates into costly overtime, routes not completed on time, and
incidental fuel and mechanical problems.
Development of a MRF presents an enterprise opportunity for the
City of San Bernardino. Surrounding Cities' SRRE plans include use
of a MRF to reach AB 939 goals. San Bernardino is the only City
with sufficient assured waste stream volume to secure a plant. San
Bernardino is also best situated for transportation. Last year,
Cities and the County attempted unsuccessfully to form a Joint
Powers Authority (JPA) for solid waste facilities. The East Valley
Coalition is currently seeking to determine the location and terms
of a regional facility, but inter-agency coordination delays again
show every sign of preventing timely development of a regional
facility for AB 939 compliance. San Bernardino has little choice
but to assume a lead position in MRF development. In addition to
the obvious advantages of shorter hauls, more direct hands-on
control of operations, and operating costs, San Bernardino would
also avoid paying a "host fee" to some other jurisdiction in the
event a nearby MRF is located at a less desirable site.
Upon execution of the Agreement (exhibit A) , staff will meet with
the consultants and proceed with obtaining the services outlined in
Exhibit B.
'5-0264
RESOLUTION NO.
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT BY AND BETWEEN EMCON ASSOCIATES AND THE
2 PUBLIC SERVICES DEPARTMENT OF THE CITY OF SAN BERNARDINO.
3 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
4 SECTION 1. The Mayor is hereby authorized and directed to
5 execute on behalf of said City an Agreement by and between EMCON
6 Associates and the City of San Bernardino on behalf of the Public
7 Services Department, a copy of which is attached hereto, marked
8 Exhibit "A" and incorporated herein by reference as fully as though
9 set forth at length.
10 SECTION 2 . The authorization to execute the above referenced
11 agreement is rescinded if the parties to the agreement fail to
12 execute it within sixty (60) days of the passage of this resolution.
13 I HEREBY CERTIFY that the foregoing resolution was duly adopted
14 by the Mayor and Common Council of the City of San Bernardino at a
15 meeting thereof, held on the day of ,
16 1993 , by the following vote, to wit:
17 Council Members: Ayes Nays Abstain Absent
18 ESTRADA
19 REILLY
20 HERNANDEZ
21 MAUDSLEY
22 MINOR
23 POPE-LUDLAM
24 MILLER
25
26 City Clerk
27
January 20, 1993 1
28
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT BY AND BETWEEN EMCON ASSOCIATES AND THE
1 PUBLIC SERVICES DEPARTMENT OF THE CITY OF SAN BERNARDINO.
2
3 The foregoing resolution is hereby approved this day of
1993 .
4
5 W. R. Holcomb, Mayor
City of San Bernardino
6 Approved as to form and
7 legal content:
8 James F. Penman,
City Attorney
9
10
By:
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
January 20, 1993 2
28
FOR COUNTY U; 'NLY
E '..ew Vendor Code G. -. Contract Number
• � d� ,��� M Change
CITYOFS772 SC EH S A 92-724-A1
X Cancel
County Department Dept. Orgn. Contractor's License No.
igllq���� ENVIRONMENTAL HEALTH SERVICES
County Department Contract Representative Ph. Ext. Amount of Contract
PHYLLIS BROOKS 387-6516
County of San Bernardino Fund Dept. Organization Appr. Obj/Rev Source Activity GRC/PROJ/JOB Number
F A S AAA E C25 1200 2445
Commodity Code Estimated Payment Total by Fiscal Year
STANDARD CONTRACT FY Amount I/D FY Amount I/D
Project Name _
1--hicle Abatement _
Program
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
the County, and
Name
CITY OF SAN BERNARDINO hereinafter called CITY OF SAN BERNARDINO
Address
300 NORTH "D" STREET
SAN BERNARDINO, CA 92418
Phone Birth Date
Federal ID No.or Social Security No.
IT IS HEREBY AGREED AS FOLLOWS:
IUse space below and reverse side of form if needed.Set forth service to be rendered,amount to be paid,manner of payment,time for performance or completion,
determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)
Any provisions on the reverse side and referenced attachments hereof constitute a part of this contract and are incorporated
herein in full.
COUNTY OF SAN BERNARDINO
Chairman, Board of Supervisors (State if corporation, company, etc.)
Dated By ►
(Authorized Signature)
SIGNED AND CERTIFIED THAT A COPY OF THIS Dated
DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN
OF THE BOARD. Title
Clerk of the Board of Supervisors of the County of San
Bernardino. Address
By
Deputy
Approved as to Legal Form eviewed as to Affirm ti a Action Reviewed for Processing
r
County Counsel � gency Administrator/CAO
�
Date Date ate
02-1229 Rev. 11/90 Ishort form) Page 1 of 2
3
This contract would:
1. Amend Section I, Number 2 to read: Reimburse CITY at the
rate of $200. 00 per documented tow on a per vehicle basis.
2 . Amend Section I, Number 3 to read: Make reimbursements
up to and including the total amount of tipping fees,
less 3%, which have been paid to COUNTY by CITY or by
waste haulers serving city residents, businesses, and
institutions during fiscal year 1992/93 through 1996/97 .
The total amount reimbursed to CITY by COUNTY in each
fiscal year shall not exceed the total amount in tipping
fees paid by CITY to COUNTY in each fiscal year shall
not exceed the total amount in tipping fees paid by CITY
to COUNTY in each fiscal year.
3 . Amend Section I, Number 4 to read: Derive the total
amount of tipping fees by calculating the actual tonnage
of sold wastes generated by CITY in COUNTY landfills and
multiplying . 20/ton; rates of reimbursement shall be
reviewed if the percentage of tipping fees which are
allocated to the County of San Bernardino Vehicle
Abatement Programs are increased or decreased.
4 . Amend Section II, Number 2 to read: Maintain an
accounting record of actual complaints investigated
regarding abandoned, dismantled, inoperative, junked, or
wrecked vehicles investigated on private property and
actual documented tows from property to COUNTY on a
quarterly basis.
5. Amend Section V, Number 1 to read: COUNTY agrees to
indemnify and hold harmless CITY and its authorized
agents, officers, volunteers and employees against any
and all claims arising from COUNTY ' s negligent acts or
omissions on account of any claim therefore.
6. Amend Section V, Number 2 to read: CITY agrees to
indemnify and hold harmless the Department, COUNTY and
its authorized agents, officers, volunteers and employees
against any and all claims arising from CITY ' s negligent
acts or omissions and for any costs or expenses incurred
by the Department, COUNTY or CITY on account of any
claim therefore.
7 . Amend Section VI, to read: This contract shall commence
and be effective for five years when signed by both parties.
Paae 2 of 2
EHS
Inc Cities — OF SAN BERNARDINO COUNTY r:ALIFORNIA
San Bdno
H July 27 , 1992
FROM: PAMELLA V. BENNETT, Director
Department of Environmental Health Services
SUBJECT: CONTRACT WITH THE CITY OF SAN BERNARDINO FOR REIMBURSEMENT OF
TIPPING FEES
RECOMMENDATION:
Approve contract with the City of San Bernardino for reimbursement of tipping
fees collected by the County which were specifically designated by the County
of San Bernardino for vehicle abatement and removal purposes.
BACKGROUND: Tipping fees collected by the County have been designated by the
Board of Supervisors for vehicle abatement purposes. Cities with existing
vehicle abatement programs are desirous of reimbursement of those fees
collected by County for fiscal year 1991/92.
REASON FOR RECOMMENDATION: Approval by the Board of Supervisors is required
on all contracts and agreements.
REVIEW BY OTHERS: This contract -has been reviewed by James F. Penman, City
Attorney on September 5, 1991 ; Board of Supervisors Second, Third, and Fifth
District Staff; Pamela Thompson, Risk Manager; Robert L. Bivens, Contract
Compliance Officer on April 9, 1992;. and Susan L. Nash, Deputy County Counsel
on March 16, 1992.
FINANCIAL IMPACT: Reimbursement shall be made to the City at the rate of
$100.00 per vehicle case investigated on a per parcel basis and at the rate
of $200 per documented tow on a per vehicle basis. Reimbursements are to be
paid up to and including the total amount of tipping fees, less 3% which have
been paid to the County by the City during fiscal year 1991/1992. The
tipping fees shall be derived by calculating the actual tonnage of solid
wastes generated by the City in the County landfills and multiplying by
.20/ton with the deduction of a 3% administrative fee from the tipping fee
total . All reimbursements to the City shall be paid by the County within
thirty (30) days of receipt of quarterly accounting from The City.
PRESENTER: Pamella Bennett, Director, Department of Environmental Health
Services, Ext. 4688.
Action of the Board of Supervisors
cc: EHS w/agreement AGREEMENT NO. 92-724
Contractor w/agreement APP OF SUPERVISORS
c/o EHS ARDAO
Auditor w/agreement
Purchasing - Contract MOTI AYE SECOND
Compliance C 4
Risk Management EARLE r BOARD
EMG BY
ch File DATED: �I�O
14-9SO7-000 ITEM 13
Rev.10/81
FOR COUNTY USE ONLY —
F New Vendor Code -)ept. Contract Number
\�dIIIh��� M Change q ` n
X Cancel CITYOFS772 SC EHS A `
County Department Dept. Orgn. Contractor's License No.
Enviro=Iental Health Services
County Department Contract Representative Ph. Ext. Amount of Contract
Phyllis Brooks 387=6516
County of San Bernardino Fund Dept. Organization Appr. Obj/Rev Source Activity I GRC/PROJ/JOB Number
AAA EHS C25 200 2445
FAS
Commodity Code Estimated Payment Total by Fiscal Year
STANDARD CONTRACT FY Amount I/D FY Amount I/D
Project Name
Vehicle kbateaent — —
rrogram — —
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
the County, and
Name
CITY OF SAN BERNARDINO hereinafter called CITY OF SA14 BERNARDINO
Address
300 North "D" Street Res. 91-385 READOPTED as Ci-y of S Bdno
Res. No. 92-198, adopted by Council 6/15/92
San Bernardino, CA 92418
Phone Birth Date
Federal ID No.or Social Security No.
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of p-ymenr, time for performance or completion,
determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)
\' AGREEMENT
THIS AGREEMENT, effective when signed by both parties , is by and
between the County of San Bernardino , a political subdivision of the
State of California , hereinafter designated as COUNTY, and the City of
San Bernardino , a municipal corporation , hereinafter designated as
CITY.
WITNESSETH
WHEREAS, COUNTY is prepared to reimburse CITY for each vehicle
case investigated on a per parcel basis and for each documented tow on
a per vehicle basis .
WHEREAS, CITY is prepared to maintain an accounting record of actual
complaints regarding abandoned , dismantled , inoperative , junked , or
wrecked vehicles investigated and actual documented tows and submit to
COUNTY on a quarterly basis .
WHEREAS, it is mutually agreed that both parties are desirous of
insuring that the tipping fees collected by COUNTY which were
specifically designated by the San Bernardino County Board of Supervisors
for vehicle abatement and removal purposes are utilized only or s�ch
02.12311-000 Rev.11/8o Page of
Purposes by CITY.
�> THEREFORE, it is agreed and covenanted by these parties as follows :
I
COUNTY shall , by and through it ' s Department of Environmental
Health Services :
1 . Reimburse CITY at the rate of $100 . 00 per vehicle case
investigated on a per parcel basis .
2 . Reimburse CITY at the rate of $200 . 00 per documented tow on a
per vehicle basis , until such time that a Service Authority has been
established which will reimburse CITY for all associated costs for
documented tows through the State of California Abandoned Vehicle Trust
Fund .
3 . Make reimbursements up to and including the total amount of
tipping fees , less 3% , which have been paid to COUNTY by CITY during
Fiscal Year 1991-1992 .
4. Derive the total amount of tipping fees by calculating- the
actual tonnage of solid wastes generated by CITY in COUNTY landfills
and multiplying by . 20/ton.
5 . Deduct a 3% administrative fee from the tipping fee total ,
which is equivalent to the rate charged by the Solid Waste Department
to the Department of Environmental Health Services.
6 . Make all stated reimbursements to CITY within thirty (30 )
days of receipt of quarterly accountings from CITY.
II
CITY shall :
1. Submit an annual accounting of the actual tonnage generated
by CITY in COUNTY landfills .
PAGE 2 OF 4
by CITY in COUNTY -idfills .
- 2. Maintain an accounting record of actual complaints investigated
-� regarding abandoned , dismantled , inoperative , junked , or wrecked vehicles
investigated and actual documented tows to COUNTY on a quarterly basis .
3. Submit an accounting record of documented tows to COUNTY on a
quarterly basis .
III
Any amendments to this agreement for reimbursements , other than
those mentioned within this agreement , must be agreed to and signed by
both parties .
IV
1 . While engaged in the performance of their duties and functions
pursuant to this Agreement , the Department of Environmental Health
-Services , its deputies , and employees , shall be deemed to be COUNTY
officers and employees and not officers and employees of CITY.
2 . While engaged in the performance of their duties and functions
pursuant to this Agreement , the City of San Bernardino , its deputies , and
employees , shall be deemed to be CITY officers and employees and not
officers and employees of COUNTY.
V
1 . COUNTY agrees to indemnify and hold harmless CITY and its
authorized agents , officers , volunteers and employees against any and
all claims arising from COUNTY ' s acts or omissions and for any costs or
expenses incurred by the Department , COUNTY or CITY on account of any
claim therefore .
2. CITY agrees to indemnify , defend and hold harmless the
Department , COUNTY and its authorized agents , officers , volunteers and
employees against any and all claims arising from CITY ' s acts or
omissions and for any costs or expenses incurred by the Department ,
Page 3 of 4
}' ' COUNTY or CITY on a ount of any claim therefo
VI
This contract shall commence and be effective for one year when
signed by both parties and shall be subject to annual renewal by
agreement of both parties .
Vii
1 . Either party to this agreement may terminate this Agreement
after thirty ( 30 ) days written notice of termination has been received
by the other party . A11 pending reimbursements subsequent to the
effective date of termination of this agreement for abatement and
removal activities must be paid by COUNTY as per the terms of this
agreement .
2. . Termination Notice to COUNTY shall be sent to the Di rector of
the Department of -Environmental Health Services at the following
address :
Department of Environmental Health Services
385 North arrowhead Avenue
San Bernardino , CA 92115-0160
3 . Termination notice to CITY shall be sent to the City
'. Administrator of the City of San Bernardino at the following address :
City of San Bernardino
300 North "D" Street
San Bernardino , CA 92418 Approved as to form and legal content:
JAMES F. PENMAN, City Attorney
COUNTY OF SAN EERNAP,-E,!,fO fi By:
Chairman•, Board c -Vpervisors tSta:e if cor-coration,c'vmpany, etc.)
JUL 2'7
Dated By -
` - rA`G:norized S.gna:urel
SIG.,NED AND CER T A COPY OF THIS Dated September 5, 1991
DOCUMENT HA E . CE-'!V�._ TO THE CHAIRMAN
OF THE BOAR e., :: -::}:. � Title W. R. Holcomb, Mayor
Clerk of thed=:os-� eviszr *�cf;R. County of San
Bernardino. `' n ' > > tf Address 300 North "D" St. , Sn Bdno, CA 92418
Attest: �✓..I` � -y�ti�i
By y City Clerk
Approved as to L r �' v i Reviewed Is to Affirmative A5�lon i Reviewed for Processing
County Counsel —' Agency Administrator:CAO
Date Date s:f—•� � Date
4 4
02-12911.000 Rev 11 90 Page: of
EXHIBIT (A)
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
This AGREEMENT is made and entered into this
day of , 1993 , by and between the CITY OF SAN
BERNARDINO ("CITY") and EMCON ASSOCIATES, a California corporation,
hereinafter referred to as "CONSULTANT. "
THE PARTIES AGREE AS FOLLOWS:
1. SCOPE OF SERVICES:
CONSULTANT shall perform a feasibility comparison of
three alternative solid waste transfer station/material recovery
sites for the PUBLIC SERVICES DEPARTMENT as specified in the
proposal dated November 201 1993, a copy of which is attached
hereto as Exhibit "B" and incorporated as though set forth in full.
2 . TERMS
This Agreement shall commence upon execution of this
contract by both parties, and shall remain in full force and effect
for a period of 60 days unless terminated sooner as provided
herein. The City Administrator or designee is authorized to extend
this Agreement for up to 60 additional days and approve adjustments
to the Agreement's program budget as long as either of such
amendments are upon the same terms and conditions as specified
herein, and as long as such adjustments are within the City
Administrator's contracting authority.
Page 1 of 11
3. CITY SUPPORT:
CITY shall provide CONSULTANT with documents, and support
services, as specified in Exhibit "B. "
4. CONSULTANT RESPONSIBILITIES:
The CONSULTANT may reasonably rely upon the accuracy of
data provided through the CITY or its agents without independent
evaluation. CONSULTANT shall complete the work program described
in Exhibit "B. " CONSULTANT commits the principal personnel listed
below to the project for its duration:
CONSULTANT: Michael Dean
Vice President
EMCON Associates
and his staff
as described
in exhibit "B" .
S. REPLACEMENT OF NAMED PERSONNEL:
It has been determined that the individuals named in this
Agreement are necessary for the successful performance of this
Agreement. No diversion or replacement of these individuals shall
be made by CONSULTANT without written consent of the City
Administrator or designee, provided that CITY may ratify, in
writing, within ten (10) days of diversion or replacement and such
ratification shall constitute the consent of CITY required by this
clause. If CITY fails to respond to CONSULTANT within ten (10)
days of notification by CONSULTANT, said personnel diversion or
replacement shall be deemed approved.
6. CHANGES/EXTRA SERVICES:
A. Performance of the work specified in the proposal is
made an obligation of CONSULTANT under this Agreement, subject
Page 2 of 11
to any changes made subsequently upon mutual agreement of the
parties. All such changes shall be incorporated by written
amendments to this Agreement and include any increase or
decrease in the amount of compensation due CONSULTANT for the
change in scope. Any change which has not been so
incorporated shall not be binding on either party.
B. No extra services shall be rendered by CONSULTANT
under this Agreement unless such extra services are
authorized, in writing, by the City Administrator or designee
prior to performance of such work. Authorized extra services
shall be invoiced based on prior approval by the City
Administrator or designee.
C. Any extra services which cause the total cost of
CONSULTANT's services to exceed thirty eight thousand dollars
($38, 000) must be approved by the Mayor and Common council of
the CITY.
7. COMPENSATION:
A. During the term of this Agreement, CITY shall pay
CONSULTANT, for each completed deliverable, as defined in Task
6 and Task 7 (pages 10 and 11) of Exhibit "B", the fixed, not-
to-exceed fees described in the cost estimate chart on Page 2
of Exhibit "C". Said compensation shall be considered full
and complete reimbursement for all of CONSULTANT's costs
associated with the services provided hereunder. The maximum
compensation for services, including all CONSULTANT's costs,
Page 3 of 11
under the terms of this Agreement, shall not exceed thirty
eight thousand dollars ($38, 000) .
B. Said compensation shall not be altered unless there
is significant alteration in the scope, complexity or
character of the work to be performed. Any such significant
alteration shall be agreed upon, in writing, by the City
Administrator and CONSULTANT before commencement of
performance of such significant alteration by CONSULTANT.
Any adjustment of the total cost of services will
only be permitted when the CONSULTANT establishes and City
Administrator has agreed, in writing, that there has been, or
is to be, a significant change in:
1) Scope, complexity, or character of the services to
be performed;
2) Conditions under which the work is required to be
performed; and/or,
3) Duration of work, if the change from the time period
specified in the Agreement for Completion of the work
warrants such adjustment. Any such adjustment which
causes the total cost of CONSULTANT's services to exceed
thirty eight thousand dollars ($38, 000) must be approved
by the Mayor and Common Council.
S. PAYMENT:
A. The billings for all services rendered pursuant to
this Agreement shall be submitted by CONSULTANT to the City
Administrator or designee, based on Item 7, Compensation,
Page 4 of 11
V
above, and in the manner and form as prescribed by the City
Administrator. Deliverables as specified in Exhibit "B" shall
be completed prior to each payment and prior to final payment.
B. Should litigation be necessary to enforce any term
or provision of this Agreement, or to collect any portion of
the amount payable under this Agreement, all litigation and
collection expenses, witness fees and court costs, and
attorneys fees shall be paid to the prevailing party.
9. RIGHT TO AUDIT:
The CITY or any of its duly authorized representatives
shall have access to any books, documents, paper and records
of the CONSULTANT and/or its subcontractors which are
pertinent to the specific program hereunder for the purpose of
making an audit, an examination, excerpts and transcriptions.
All books, records and supporting detail shall be retained for
a period of five (5) years after the expiration of this
Agreement, or any extension thereof, or for any longer period
of time as required by law.
10. COMPLIANCE WITH CIVIL RIGHTS LAWS:
CONSULTANT or any subcontractor of CONSULTANT shall not
discriminate in its recruiting, hiring, promotion, demotion or
termination practices on the basis of race, religious creed,
color, national origin, ancestry, sex, age or physical
handicap in the performance of this Agreement and shall comply
with the provisions of the State Fair Employment Practices Act
as set forth in Part 4.5 of the Division 2 of the California
Page 5 of 11
Labor Code, the Federal Civil Rights Act of 1964 , as set forth
in Public law 88-352 , and all amendments thereto; Executive
Order 11246; and, all administrative rules and regulations
issued pursuant to such acts and order.
11. TERMINATION OF AGREEMENT:
A. This agreement may be terminated by either party
upon thirty (30) days' written notice in the event of
substantial failure of the other party to perform in
accordance with the terms of this Agreement. Each party shall
have twenty (20) days following date of such notice within
which to correct the substantial failure giving rise to such
notice. In the event of termination of this Agreement, CITY
shall within thirty (30) days pay CONSULTANT for all fees,
charges and services performed in acordance with the terms and
schedule in Exhibit "B" by CONSULTANT. CONSULTANT hereby
covenants and agrees that upon termination of this Agreement
for any reason, CONSULTANT will preserve and make immediately
available to CITY, or its designated representatives, notes,
data, correspondence, or records related to work paid for the
CITY and required for its timely completion, and to fully
cooperate with CITY so that the work to be accomplished under
this Agreement may continue within thirty (30) days of
termination. Any subsequent use of such incomplete documents
shall be at the sole risk of the CITY and the CITY agrees to
hold harmless and indemnify CONSULTANT from any claims,
losses, costs, including attorney's fees, and liability
Page 6 of 11
arising out of such use. CONSULTANT shall be compensated for
such services in accordance with Exhibit "C. "
B. This Agreement may be terminated for the convenience
of the CITY upon thirty (30) days' written notice to
CONSULTANT. Upon such notice, CONSULTANT shall provide work
product to CITY, and CITY shall compensate CONSULTANT for
deliverables completed to date.
C. Following the effective date of termination of this
Agreement pursuant to this section, the Agreement shall
continue until all obligations arising from such termination
are satisfied.
12. CONTINGENCIES:
In the event that, due to causes beyond the control of
and without the fault or negligence of CONSULTANT, CONSULTANT
fails to meet any of its obligations under this Agreement, and
such failure shall not constitute a default in performance,
and the CITY may grant to CONSULTANT such extensions of time
and make other arrangements or additions, excepting any
increase in payment, as may be reasonable under the
circumstances. Increases in payment shall be made only under
the "changes" provision of this Agreement. CONSULTANT shall
notify CITY within three (3) calendar days, in writing, when
it becomes aware of any event or circumstance for which it
claims or may claim an extension.
Page 7 of 11
13. INDEPENDENT CONTRACTOR:
CONSULTANT shall act as an independent contractor in the
performance of the services provided for under this Agreement.
CONSULTANT shall furnish such services in its own manner and
in no respect shall it be considered an agent or employee of
the CITY.
14. ASSIGNMENT OR SUBCONTRACTING:
Any attempt by CONSULTANT to assign or subcontract any
performance of this Agreement to any other subcontractor
without the written consent of the CITY shall be null and void
and shall constitute a breach of this Agreement. The
subcontract shall contain all provisions of this contract.
15. NOTICES:
All official notices relative to this Agreement shall be
in writing and addressed by certified mail or receipt
acknowledged hand delivery to the following representatives of
CONSULTANT and the CITY:
CONSULTANT CITY
Mr. Mike Dean Ms. Shauna Clark
Vice President City Administrator
EMCON Associates City of San Bernardino
140 Camino Ruiz 300 North "D" Street
Camarillo, CA 93012-6700 San Bernardino, CA 92408
16. SEVERABILITY AND VALIDITY:
In the event that any provision herein contained is held
to be invalid, void, or illegal by any court of competent
jurisdiction, the same shall be deemed severable from the
remainder of this Agreement and shall in no way affect,
Page 8 of 11
impair, or invalidate any other provision contained herein.
If any such provision shall be deemed invalid due to its scope
or breadth, such provision shall be deemed valid to the extent
of the scope or breadth permitted by law.
17. INDEMNITY•
CONSULTANT shall indemnify, defend and hold harmless CITY
from and against any and all claims, demands, suits, actions,
proceedings, judgments, losses, damages, injuries, penalties,
costs, expenses (including attorney's fees) and liabilities,
of, by, or with respect to third parties, which arise from
CONSULTANT's negligent performance of services or from any
Worker's Compensation Claims of any employees, agents, or
subconsultants of CONSULTANT for services performed under this
Agreement. CONSULTANT shall not be responsible for, and CITY
shall indemnify, defend and hold harmless CONSULTANT from and
against, any and all claims, demands, suits, actions,
proceedings, judgments, losses, damages, injuries, penalties,
costs, expenses (including attorney's fees) and liabilities
of, by, or with respect to third parties, which arise solely
from the CITY's negligence. With respect to any and all
claims, demands, suits, actions, proceeding, judgments,
losses, damages, injuries, penalties, costs, expenses
(including attorney's fees) and liabilities of, by, or with
respect to third parties, which arise from the joint or
concurrent negligence or Workers' Compensation claims of
Page 9 of 11
CONSULTANT and CITY, each party shall assume responsibility in
proportion to the degree of its respective fault.
18. LIABILITY/INSURANCE:
A. CONSULTANT's liability insurance for injury or
damage to persons or property arising out of work for which
legal liability may be found to rest upon CONSULTANT other
than for professional errors and omissions, shall be
comprehensive general liability with combined single limit of
not less than $1, 000, 000 per occurrence. This is a minimum
level of insurance only, and shall not be construed as
limiting CONSULTANT's liability in any way. For any damage on
account of any error, omission, or other professional
negligence, CONSULTANT's insurance shall be limited in a sum
not to exceed $50, 000 or CONSULTANT's fee, whichever is
greater.
B. CONSULTANT shall provide evidence of insurance in
the form of a policy of insurance, in which the City of San
Bernardino is named as an additional insured to the extent of
the coverage required by this Agreement.
19. ENTIRE AGREEMENT:
This Agreement represents the entire and integrated
agreement between the parties hereto and supersedes all prior and
contemporaneous negotiations, representations, understanding and
agreements, whether written or oral, with respect to the subject
matter thereof. This Agreement may be amended only by written
instrument signed by both parties.
Page 10 of 11
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed on the date written above by their duly
authorized officers on their behalf.
Date Signed
CITY OF SAN BERNARDINO
By:
W.R. Holcomb, Mayor
EMCON ASSOCIATES
By:
By:
ATTEST:
City Clerk
Approved as to
form and legal content:
JAMES F. PENMAN,
City Attorney
By
Page 11 of 11
i
EXHIBIT (B)
Emco t Associates
140 Camino Ruiz • Camarillo,California 93012-6700• (805)389-3771 • Fax(805)389-3779
Es,r
January 20, 1993
Proposal P92-101.61
Mr. Kevin Barnes
Refuse Superintendent
City of San Bernardino
Public Service Department
300 North D Street
San Bernardino, California 92418
Re: Revised Schedule for the Feasibility Comparison
of Alternative Solid Waste Transfer
Station/Material Recovery Sites Proposal
Dear Mr. Barnes:
Enclosed are two copies of the revised Project Schedule (Revision 1) which replaces the
Project Schedule included in our proposal dated November 20, 1992. Please include this
Revised Schedule in the documents you forward to the City Council. Thank you.
Sincerely,
EMCON Associates
Michael J. Dean R E C E!V F p
Vice President JAN 2 5 1993
Regional Director of Solid Waste Services
MJD:eeb
REFUSE
Enclosure: Project Schedule
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s EMC®n Associates 0 EXHIBIT (B)
140 Camino Ruiz• Camarillo,California 93012-6700• (805)389-3771 . Fox(805)389-3779
November 20, 1992
Proposal P92101-061
Mr. Kevin Barnes
Refuse Superintendent
City of San Bernardino
Public Services Department
300 North D Street
San Bernardino, California 92418
Re: Proposal to Perform a Feasibility Comparison
of Alternative Solid Waste Transfer
Station/Material Recovery Sites
Dear Mr. Barnes:
EMCON Associates (EMCON) is pleased to submit this proposal to assist
the City of San Bernardino (City) in conducting a feasibility comparison of
alternative solid waste transfer station/material recovery sites. This
proposal was prepared in response to the Request for Proposal (RFP)
dated November 4, 1992.
EMCON is well qualified to successfully complete this project. We are one
of the nation's leading full-service waste management engineering firms
with 21 years of experience. Our qualifications include:
• Demonstrated technical competence. EMCON has
successfully completed over 10 material recovery facility
(MRF) feasibility studies and conceptual designs in
Southern California in the past 3 years, and conducted
over 40 waste composition and quantification studies in
Southern California.
• Local knowledge. EMCON prepared the SRRE and
HHWE for the City, as well as for the other entities in the
East San Bernardino Valley.
• Reputation. EMCON has a successful track record and a
reputation for developing pragmatic and cost-effective
solutions.
P92101\P 112092.DOC:VCJsbz(P92101-061)
Mr. Kevin Barnes Proposal P92101-061
November 20, 1'
Page 2
EMCON has assembled a strong, experienced, and diversified in-house
team of highly qualified professionals. Our team has extensive experience
in all aspects of TS/MRF planning, design construction, and operation.
Our proposed scope of work is responsive and practical and incorporates
the benefits of EMCON's experience. We have the ability to plan, provide,
and manage the tasks necessary to complete this project. In addition, with
our company's resources, totaling nearly 1,000 people, we can respond
quickly to the City and can handle a project of this nature with our existing
workload.
We trust that your review of our qualifications and experience will convince
you of our technical competence and that EMCON is the right match for
your needs. Our intent is to provide you with the highest quality of
professional services. We look forward to working with you.
Sincerely,
EMCON Associates
��z
Michael J. Dean a
Vice President
Regional Director, Solid Waste Services
MJ D:sbz
P92101\P112092.DOC:VCJsbz(P92101-061) P•Hied on Recycled Paper
Proposal to Perform a Feasibility Comparison
of Alternative Solid Waste Transfer
Station/Material Recovery Facility Sites
Consultant Experience and Qualifications
Prepared for
City of San Bernardino
Public Services Department
November 1992
Prepared by
EMCON Associates
1430 East Cooley Drive, Suite 130
Colton, California 92324-3941
Proposal P92101-061
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Adpft
CONTENTS
1 Introduction 1
Overview of Approach 1
2 Personnel 3
3 Scope of Work 8
Task 1 - Review Project Approach and Assemble Local Conditions 8
Task 2 - Develop TS/MRF Scenarios g
Task 3 - Develop Siting Criteria g
Task 4 - Perform Operational and Economic Analysis
of TS/MRF Scenarios 10
Task 5 - Prepare Conclusions and Recommendations 10
Task 6 - Prepare Draft Reports 10
Task 7 - Prepare Final Report and Make Presentations 11
Task 8 - Project Management 11
4 Schedule 13
5 References 15
6 Qualifications and Related Experience 16
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P92101\P112092.DOC:VCJsbz(p92101-061)
1 INTRODUCTION
This section presents our understanding of the project, an overview of our
approach, and the organization of the proposal.
Project Understanding
The City of San Bernardino Public Services Department (City) issued a
request for proposals (RFP) to conduct a feasibility comparison of up to
four potential sites for a solid waste transfer station/material recovery
facility (TS/MRF). As part of its integrated plan for managing solid wastes,
the City identified a need for a TS/MRF to facilitate compliance with
AB 939 recycling goals. In addition, the TS/MRF would allow for the
efficient transportation of nonrecyclable material for ultimate disposal.
The City estimates that an 800 to 1,000 ton per day (tpd) facility would be
needed to handle its own municipally collected waste. Depending upon
the participation of the other cities in the East San Bernardino Valley, the
TS/MRF facility may need to be sized to serve a regional waste stream of
2,500 tpd.
The City has identified three potential sites (and one alternative site) that
will be evaluated as part of this project. The feasibility analysis will identify
the most appropriate site for the TS/MRF facility, and identify the cost of
the facility. The results of the analysis will be used to facilitate City
decisions regarding the siting and sizing of its own facility.
Overview of Approach
As presented in Section 2, EMCON has developed a systematic approach
to this project to address the complex issues regarding site selection.
EMCON's approach, simply put, consists of the following:
• Work with the City to refine the project scope and
schedule and to update EMCON's understanding of local
conditions.
• Develop siting criteria and apply them to evaluate each
site.
• Analyze operational and economic issues related to the
facility.
P
P92101\P 112092_DOC-VCJsh71nQ9101-0A11 1 .,^Printed on Recycled Paper
• Prepare reports and present study findings.
Organization of Proposal
We have structured this proposal according to the requirements set forth
in the RFP. The proposal consists of two parts. This part, Consultant
Experience and Qualifications, presents our personnel, scope of work,
schedule, and qualifications and relevant experience. As requested in the
RFP, Federal Standard Forms 254 and 255 is also provided. The second
part of this proposal, Charges for Professional Services, is provided under
separate cover.
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P92101\P112092.D0C:VCJsbz(P92101-061) 2 Rov n ivgn/aq
2 PERSONNEL
Talent and commitment are the cornerstones in EMCON's selection of the
project team. We are in the unique position of being able to commit
personnel with outstanding qualifications and demonstrated experience in
the following key areas:
• Understanding local conditions
• Siting solid waste facilities
• Evaluating and designing TS/MRF facilities
• Hands-on operation of TS/MRF facilities
This section presents the qualifications and related experience of the key
personnel committed to this project. The organization of the project team
is shown in Figure 1.
In addition to the qualifications and experience of the project team,
location is an important element in meeting the City's needs. EMCON
offers the unique advantage of having our project office located within
10 minutes of the City offices, which will facilitate good project
communication between EMCON and the City. Workload projections for
the staff assigned to this project indicate that we will be in an excellent
position to perform the requested services on a fast-track basis.
Capsule resumes for each of the individuals shown on the organization
chart are presented below.
Project Manager - Michael Dean
As Project Manager, Mr. Dean will be responsible for ensuring that the
City's expectations are met on all aspects of the project. Mr. Dean will
ensure that the proper resources are available for the timely completion of
the highest quality product. In addition, he will be responsible for
addressing contractual matters with the City.
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P92101\P112092.DOC:VCJsbz(p92101-061) :3 1_.. „
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Figure 1
Project
g
Or anization
City of San Bernardino
Public Services
Department
Project Manager
Michael Dean
Technical Review
John Glaub
Gene Herson
Siting and Local TS/MRF Alternatives
Conditions Evaluation
Michael Perry Richard Reeves
Bonnie Teaford
VCMACXP92101-061/Rev.11/20/92
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Mr. Dean is a registered civil engineer with 15 years of experience in
solving environmental problems related to solid wastes. He has a broad
background in integrated solid waste management, including master
planning, facility permitting, design, EIRs, and operations review and
construction management. Mr. Dean is responsible for all of EMCON's
solid waste related work in the Southwest region. His specific related
experience includes monitoring the contract operators' performance at a
3,000 ton-per-day (tpd) resource recovery facility for Dade County,
certifying $60 million worth of capital improvements at the facility,
developing capacity evaluations and capital improvement plans for three
operating transfer stations, and preparing three preliminary designs for
recycling facilities in San Bernardino County.
Michael Perry - Siting and Local Conditions
Mr. Perry will lead the siting effort and update the local conditions
summary. Mr. Perry has seven years in solid and hazardous waste
planning, recycling, and environmental compliance. He has assisted in
the permitting and repermitting of several solid waste facilities as well as
closure and postclosure plans for both solid and hazardous waste
facilities. He has coordinated the development of more than 16 Source
Reduction and Recycling Elements (SRREs) and Household Hazardous
Waste Elements (HHWEs) for cities located in Orange and Riverside
counties and served on numerous local and county task forces assessing
solid waste needs and planning requirements. For more than
20 municipalities throughout Southern California, he has developed CEQA
compliance projects which have included negative declarations, mitigated
negative declarations, and environmental impact reports. Prior to joining
EMCON, Mr. Perry was a city planner dealing with local land use issues
and conditional use permits in San Bernardino County.
Bonnie Teaford - Siting and Local Conditions
Ms. Teaford will assist with the siting effort and update of the location
conditions summary. She has more than eight years of experience in
waste management planning, permitting, and regulatory compliance. She
has designed and implemented waste generation studies, developed
numerous source reduction and recycling plans, prepared solid waste
permit documents, assisted in preparation of environmental impact
assessments, and conducted landfill siting studies. Recently, Ms. Teaford
was the Project Manager for the preparation of the SRREs for the East
San Bernardino Valley Coalition cities.
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P92101\P112092.DOCNCJaW02101-0611 rJ ao., n v�nro�
Richard Reeves - TS/MRF Alternatives
Mr. Reeves is a civil engineer with over 12 years of professional
experience, including the planning and design of waste processing
facilities. Mr. Reeves has recently been responsible for the planning,
design, permitting, and construction management of six TS/MRFs.
Mr. Reeves directed the planning, design effort, and construction phase
services for the 27th Avenue Solid Waste Management Facility 4,000-tpd
transfer station and 500-tpd MRF. The facility incorporates extensive
aesthetics developed by an independent artist team and provides public
education and community outreach in addition to transfer and recycling
functions. Mr. Reeves also led the planning, design, and construction
effort for the Catalina Transfer Station, a rural TS with 100-tpd capacity,
expandable to 200 tpd. The design included mitigation steps for
construction adjacent to the existing landfill. This project was profiled in
the August 1991 issue of World Wastes magazine.
Eugene M. Herson - Technical Review
Mr. Herson will be a key member of the technical review committee. He
has 25 years of experience in the design, operation, and management of
solid waste systems including collection, transfer, disposal, and resource
recovery facilities. His professional backgrounds in civil engineering,
public accounting, and solid waste offer him a unique perspective in
developing and implementing state-of-the-art projects. He is personally
credited with the development of the first artist-in-residence program
offered by a waste management company to raise public awareness for
community recycling programs.
Before joining EMCON, Mr. Herson was the principal architect, under
contract, for the development of an integrated solid waste management
program for the City and County of San Francisco. Mr. Herson functioned
as the General Manager of the City's disposal contractor, and
subsequently as the Regional Vice President overseeing the City's
collection and recycling companies. He managed the combined
operations employing 700 personnel, respective equipment, processing
and transfer facilities, and combined revenue in excess of $90,000,000.
Many of the programs have won national acclaim for both the city and
contractor in achieving high levels of public support, recycling, and
diversion rates, and gendering the public-private partnership that
facilitated the siting, funding, and implementation of the requisite
programs.
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P92101\P112092 nnC•VCJs671n92101-0611 Rev 0 11/20/92
John Glaub - Technical Review
Dr. Glaub will also serve on the technical review committee. He has more
than 15 years experience managing projects in waste management. His
primary responsibilities at EMCON focus on projects related to material
recovery and waste processing. He has an extensive background in the
engineering of MRFs, transfer stations, and waste processing systems.
He has managed the design of 15 innovative MRFs and transfer stations
with capacities from 100 to over 2,000 TPD.
His additional project experience involves the design of hazardous waste
transfer stations, including the development of operation plans for the
facilities. Dr. Glaub has over 50 technical publications that address
mechanical separation of wastes, waste-to-energy, biological processing,
waste disposal alternatives, and other topics in waste management. In
addition, he is on the National Executive Committee for the ASME Solid
Waste Processing Division.
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3 SCOPE OF WORK
EMCON has developed a systematic, practical, and cost-effective
approach to meet the City's goals for this project. Our anticipated scope
of work is described below in Tasks 1 through 8. Upon selection, we will
meet with City staff to modify an finalize the scope to best meet your
needs.
Task 1 - Review Project Approach and Assemble Local
Conditions
Within one week of the contract approval, EMCON will participate in one
meeting with the City to discuss and agree upon the project approach, the
specific alternatives to be evaluated, specific format for deliverables,
specific EMCON and City responsibilities, and schedule. A second but
equally important purpose of the meeting will be for the City to provide a
summary of any updates to the local conditions that were described in the
Source Reduction and Recycling Element (SRRE) prepared by EMCON.
These updates may include, but are not limited to:
• Revised or new population demographics or growth data
• Documented changes in waste volumes or composition
• Background information (e.g. facility descriptions)
regarding existing or proposed waste processing and
wastesheds in the East Valley region (including an update
on the East Valley TS/MRF and composting facility
feasibility study)
• Changes in the City's waste collection system
• Changes in funding mechanisms used for integrated
waste management
• Changes in goals or objectives related to siting, operation,
or participation in a TS/MRF
To expedite the process, these revisions or changes should be written on
copies of relevant pages of the City's final draft SRRE. In addition, the
City should provide copies of all relevant local codes, ordinances, policies,
or guidelines (such as zoning or development codes, etc.) that may affect
the siting of a solid waste facility. This information will form the basis of
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the further evaluation conducted by EMCON. Any additional changes
requested by the City after the kick-off meeting may result in changes to
the project schedule, scope, and budget.
Task 2 - Develop TS/MRF Scenarios
In this project, a number of possible alternatives could be identified, given
all the possible combinations of:
• Types of facilities (e.g. mechanized versus manual
sorting, "dirty" MRF versus "clean" MRF, etc.)
• Daily capacity
• Potential sites
In order to focus the project, EMCON will review the information provided
in Task 1 and develop a list and brief description of four feasible scenarios
that should be evaluated further. The objective of this task is to assure
that only the most promising scenarios are evaluated. EMCON proposes
to attend one meeting with the City to present the scenarios to be
evaluated. In addition, EMCON will briefly describe other existing and
proposed facilities in the East Valley that may affect the City's project.
The scenarios description will address issues of modularity for scaling up
the facility to the 2,500 tpd capacity. The feasibility of having the facilities
operational and meeting AB 939 recycling goals by 1995 will also be
presented.
Task 3 - Develop Siting Criteria
EMCON will develop siting criteria for a TS/MRF, including approximate
space requirements, compatible surrounding land use and zoning,
infrastructure requirements, access routes, rail access, and permitting
issues. EMCON will also consider the facility siting requirements outlined
in the SRRE.
EMCON will provide a written description of the siting criteria to the City for
review, and will prepare a final written set of siting criteria that will be used
to evaluate up to four sites within the City of San Bernardino. EMCON
assumes that the City will supply any necessary site plans, maps,
environmental site assessment reports, surrounding land use information,
or other pertinent, locally available information needed to apply the siting
criteria.
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Task 4 - Perform Operational and Economic Analysis
of TS/MRF Scenarios
EMCON will prepare a cost model for each of the TS/MRF scenarios
developed in Task 2. The model will be based on a design capacity of
1,000 tpd and will include estimates of capital costs for site development,
buildings and structures, processing equipment, trucks and other mobile
equipment, design, permitting, and startup. Operating costs, including
labor, maintenance, fuel, utilities, supplies, and miscellaneous services will
also be included in the model. An estimate of potential revenues from the
sale of materials processed at the facilities will also be considered for the
MRF. The model will yield total costs on an annualized basis as well as
on a unit cost per ton of waste delivered to the facility. The transportation
cost model will include the estimated cost to the City of transferring
residues from processing to the disposal site.
It may be advantageous to consider plant phasing as a method to reduce
the initial costs of facility development until the full processing capacity
(assumed to be 2,500 tpd) is required to meet program goals or the
volume of wastes collected. EMCON will consider these options
qualitatively as part of the development of cost models for each facility.
Based on the results of the cost models and projections, EMCON will
identify methods the City may use to finance the construction and
operation of the new public facilities.
Task 5 - Prepare Conclusions and Recommendations
In consultation with City staff, EMCON will develop study conclusions.
The goal will be to identify the appropriate site and a tipping fee model for
each scenario. These conclusions will be based on the results of Tasks 1
through 4.
Task 6 - Prepare Draft Reports
Three reports will be prepared as part of this project. The reports include
an administrative draft, a draft, and a final. Each report serves a specific
purpose and is intended for a different audience. In general, each report
receives progressively wider distribution. The reports will document the
methodology used to evaluate the various alternatives and will summarize
the findings and recommendations of the study. The reports will include
appropriate text, figures, tables, and appendices. All reports will be
printed on recycled paper.
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The first report will be an administrative draft or "working document" for
review by City staff. This report is intended for very limited circulation.
Through the course of the project, the City staff may see parts of the work
products during progress review meetings; however, the administrative
draft provides the first full view of the report. We have found this version
of the report is very helpful in clarifying issues of content and format. Five
double-sided copies of the administrative draft will be provided to the City.
A limited review time is assumed (due to the limited circulation).
After one set of consolidated comments on the administrative draft are
received from the City, revisions to the administrative draft will be made
and a second draft report will be prepared and submitted to the City. We
have assumed five copies of the second draft will be provided to the City.
We assume that comments on the second draft will be consolidated into a
single copy, which EMCON will then use to revise the second draft and
prepare the final report. The second draft report will be double-sided and
printed on recycled paper.
Task 7 - Prepare Final Report and Make Presentations
The consolidated comments received on the second draft report will be
addressed by EMCON and a final report prepared and submitted to the
City. We have assumed 20 copies of the final report will be provided
along with one single-sided camera-ready unbound original and one copy
in WordPerfect® 5.1 on a 5.25-inch diskette. The 20 copies will be
double-sided and printed on recycled paper.
EMCON will make two presentations of the final study findings. The first
presentation will be at a meeting of City staff. The second will be at a City
Council meeting. EMCON assumes that the City will schedule and
otherwise arrange for the meetings and notify all potential participants.
Task 8 - Project Management
Successful completion of this project requires not only a creative technical
approach and the talent of the EMCON team, but also the effective and
efficient management of that talent, and frequent communication with the
client. Therefore, although specifically not requested in the RFP, we have
included a project management task.
EMCON has developed management and control procedures that
simultaneously ensure the conduct of appropriate work efforts, the timely
delivery of work results, and the economical use of budget in producing
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these results. In this task, EMCON will perform the following activities
internally:
• Prepare comprehensive definition of work tasks at the
outset of the project
• Prepare a detailed budgeting of time to be spent on the
individual work tasks
• Breakdown each work task into measurable work units
• Coordinate reviews with the Technical Review Committee
• Routinely monitor and review schedule and budget
expenditures and compare planned to actual progress
• Initiate timely correction of any problem discovered
through the above steps
• Prepare and review project billings
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4 SCHEDULE
EMCON has developed a draft schedule reflecting the time frame for each
task in the scope of work as well as a total time for completion. This
schedule, presented on the following page, will form the basis for a final
project schedule to be submitted in the initial stages of the project.
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5 REFERENCES
Listed below are three references for the project team. These references
are from previous projects which are similar in nature to the City's project.
Mr. Jim Walsh
General Manager
NORCAL- San Bernardino
2050 Milliken Avenue
Ontario, California 91761
Mr. John Fanthom
Director of Public Works
Santa Cruz County
(408) 425-2481
Mr. George Trezek
Director Recycling Operations
BKK Corporation
(213) 539-7150
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6 QUALIFICATIONS AND RELATED EXPERIENCE
EMCON Corporate Overview
EMCON is a recognized industry leader in solid waste management. The
company was founded in 1971 to focus on solid waste engineering
projects. Through carefully controlled growth, gradual geographic
expansion, and successful merger activity, EMCON has expanded its
original capabilities, adding assessment and remediation, marine
toxicology, and applied science services to become a full-service
environmental company. Committed to excellence in service and
technical quality, EMCON provides a complete range of services for
planning, designing, and implementing integrated waste management
systems for cities, counties, and private entities. EMCON has not lost its
original focus as evidenced by the fact that in 1991, 42 percent of our $80
million annual revenue was from services provided to our solid waste
clients.
Today EMCON meets its clients' needs through a staff of 1,000
professionals in 39 offices nationwide. In southern California alone we
have seven offices. Our technical staff includes solid waste processing
specialists, planners, permitting specialists, and civil, geotechnical,
mechanical, and structural engineers. An administrative team supports
the technical staff, providing contract management, legal services,
computer services, a technical library, and technical writing services. Our
laboratory, Columbia Analytical Services (CAS), operates four California
DHS-certified facilities and we also offer an in-house soils laboratory.
With more than 21 years of experience applied to solving waste
management problems, the firm has developed the technical experience
and sensitivity to project constraints to work with its clients toward the
implementation of practical and cost-effective programs. Our repeat-client
rate of more than 85 percent is evidence of the reputation EMCON has
developed for finding practical, solid solutions to real world problems.
Specific Related Experience
EMCON has demonstrated experience in all of the areas required by this
project:
• Understanding local conditions
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• Developing and evaluating TS/MRF facilities
• Developing siting criteria
Understanding Local Conditions
Of particular importance to this project is EMCON's understanding of the
existing integrated waste management structure in the East Valley.
Through our work in preparing nine Source Reduction and Recycling
Elements (SRREs) for the East San Bernardino Valley Coalition, we have
unique insight into:
• Waste collection systems in each jurisdiction
• Inter-relationships between each participating entity
• Municipal budgetary and staffing constraints
• Specific integrated waste management goals and
objectives
• Availability of local conditions information
• Waste stream composition
• Geographical considerations for facility siting
In addition, one of EMCON's proposed project members, Michael Perry,
played a key role in the development of SRREs in Riverside County and
has in-depth knowledge of that area's local conditions, which may also
affect the siting and operation of facilities in the East Valley.
Developing and Evaluating TS/MRF Facilities
Committed to excellence in service and technical quality, EMCON is
equipped to assist clients in all aspects of planning, development, design,
permitting, and operations associated with transfer stations and MRFs.
EMCON has completed nearly 30 similar projects. Selected projects are
identified and summarized in Tables 1 and 2. The matrix shown in Table 1
lists the date of the project, the size of the facility, and the type of waste
processing options or material handling features included in the facility
design. The matrix shown in Table 2 identifies the type of service EMCON
provided. Selected project profiles for some of the projects listed in
Table 1 are included in the following section. We have designed
operational transfer stations, MRFs, and composting facilities. This
hands-on design and operational expertise gives us deeper insight and a
unique approach to feasibility studies.
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Many of EMCON's projects involve not only an evaluation of the technical
requirements for implementation of a MRF or solid waste transfer station,
but also an evaluation of the associated costs. The cost information is
necessary for financing the facility as well as for budgeting annual
operating expenses. Economic analyses are also useful for comparison of
design alternatives when various options are being considered. EMCON
develops reliable estimates of capital and operating costs for projects,
utilizing practical experience in the design and construction of numerous
waste disposal facilities.
Capital costs for MRFs and transfer stations include the costs for land, site
preparation, engineering, permitting, construction, equipment, and startup.
Annual operating costs include labor, maintenance, fuel, utilities, supplies,
services, hauling, and insurance. Often the costs of transfer hauling are of
particular interest. EMCON has developed a computerized transportation
cost model to analyze this important element of transfer station planning
and operation. The model incorporates such input information as (1)
distance between the transfer station and the landfill, (2) distances
between collection routes and the transfer station, (3) waste quantities
received, (4) transfer vehicle capacity, (5) average speed of transfer
vehicles, (6) turn-around time of transfer vehicles at landfill, (7) capital and
operating costs of the transfer station, (8) capital and operating costs of
the transfer vehicles, (9) interest rates, and (10) a variety of additional
operational parameters.
Developing Siting Criteria
EMCON's evaluation and selection of candidate sites rely on the
systematic application of selection criteria to define site conditions,
evaluate the potential for negative environmental impacts, and identify
development constraints. Factors that are usually considered in the site
selection process are: (1) proximity to solid waste generation areas, (2)
land use and public policy, .(3) site area and dimensions, (4) site
topography, (5) access to transportation routes, (6) regulatory
requirements, and (7) economics. These siting issues have often been a
key element of conceptual design projects are shown on Table 1.
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Specific Project Experience
Descriptions of recent related projects are provided below.
Zanker Road Material Recovery Facility
This project involved the preparation of design and construction
documents for a 600-tpd MRF to be located in San Jose, California at the
Zanker Road landfill. The preliminary design drawings provided the basis
for obtaining local land-use approval for the project. EMCON prepared
final design drawings and specifications for the 85,000-square-foot facility
for the purpose of obtaining a building permit and for soliciting construction
bids.
Principal features of the project, which is to be constructed on pilings over
an old landfill, include a large wood-waste processing line, and facilities for
recovery of corrugated cardboard, mixed and high-grade paper, and
ferrous and non-ferrous metals. The facility includes a two-story,
7,000-square-foot office building, and a viewing gallery for tours and
guests to observe operations.
Ben Lomond Transfer Station
This project involved the preparation of the final design drawings and
specifications for the Ben Lomond Transfer Station in Santa Cruz County.
The work included complete construction drawings and specifications for
civil, architectural, heating, ventilation, plumbing, electrical, and landscape
design; geotechnical investigation and preparation of the soils report; and
construction support services. The transfer station project is being
coordinated with the closure of Ben Lomond Sanitary Landfill.
In an early phase of the project, a conceptual design for the transfer
station was prepared in conjunction with the preparation of the landfill
closure plan. The project required close coordination between the landfill
and transfer station design engineers on such issues as site drainage,
grading plans, entrance road modifications, soil borrow operations, and
implementation schedules. Construction of the transfer station was
completed in 1991.
Falcon Recycling Complex
This project involved assisting the BKK Corporation (BKK) in preparing a
facility design to present to the City of Los Angeles Bureau of Sanitation
for receiving, processing, and marketing household recyclable materials.
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This project included the preliminary design for a comprehensive
two-phase MRF project that takes advantage of an existing fully-permitted
and operational transfer station, the Falcon Refuse Center. Phase
consists of a nominal 100-tpd MRF housed in the transfer station. This
facility went into operation in early 1991, which coincided with the City's
implementation schedule for curbside collection in the Harbor District of
Los Angeles. In Phase II, a nominal 400-tpd stand-alone commingled
material MRF will be constructed at the Falcon Recycling Complex in
Wilmington, California.
This site complex includes four integrated processing facilities:
• The 400-tpd MRF designed to accept a variety of
commingled materials
• The existing 3,500-tpd capacity transfer station with an
expanded scope of operation including recycling
• The wood and yard waste processing and transfer facility
which will have the capability of receiving separate yard
waste collections and transfer selected fractions to the
City's compost facility
• The plastics recovery facility (PRF) for processing film and
rigid containers into pellets.
The facility is also designed to house a public educational center called
the Environmental Learning Center.
City of Sunnyvale Transfer Station
EMCON developed two transfer station and MRF designs for the City of
Sunnyvale, California. One design involved a 600-tpd facility that was
sized to process all of the waste generated within the City. The second
design was for a 1,000-tpd facility, which would receive waste from
neighboring cities as well as the wastes generated in Sunnyvale. The
600-tpd facility used a tipping floor approach and the 1,100-tpd facility
employed a pit approach.
In addition to the conceptual designs prepared, the project involved a
geotechnical investigation of the proposed site, a fatal flaw environmental
impact assessment, an determination of permitting requirements, and
economic analyses of various scenarios. The 600-tpd facility included
features for recovering materials delivered by both public and commercial
collection vehicles.
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EXHIBIT (C)
Proposal to Perform a Feasibility Comparison
of Alternative Solid Waste Transfer
Station/Material Recovery Facility Sites
Charges for Professional Services
Prepared for
City of San Bernardino
Public Services Department
November 1992
Prepared by
EMCON Southwest
1430 East Cooley Drive, Suite 130
Colton, California 92324-3941
Proposal P92101-061
Printed on Recycled Paper
CHARGES FOR PROFESSIONAL SERVICES
The estimated cost for the scope of work presented in our Proposal to
Perform a Feasibility Comparison of Alternative Solid Waste Transfer
Station/Material Recovery Facility Sites is presented in the following table.
Because the evaluation of economies of scale and modularity are an
integral part of EMCON's approach to the work, we included the 1,000 tpd
and 2,500 tpd scenarios in our scope of work and cost estimate. If the
City desires to forego the evaluation of the 2,500 tpd facility, our cost
estimate will be adjusted accordingly. EMCON will conduct this work on a
time-and-expense basis in accordance with the attached Schedule of
Charges. The rates shown on the attached table are averages. The
specific hourly rates charged for this project will depend upon the upon the
specific individual working on the project.
P92101\P 112092.D0C:VCJsbz(P92101-061) Pnnfedon Recycled Paper
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EMCOR Associates
�`•..:./ 140 Camino Ruiz• Camarillo,California 93012-6700• (805)389-3771 • Fox(805)389-q7 9
�4ective January 1, 1992
SCHEDULE OF CHARGES
PERSONNELCHARGES
Professional Rate Per Hour
Senior Executive . . . . • . • • . • . _ . . . $115 - 140/hr
Executive Managers . . . . . . . . . . . . . . . $ gg - 122/hr
Project Managers . " " " " ' $ 76 - 122/hr
Senior Professional Staff . $ 76 - 122/hr
Certified Industrial Hygienists/Toxicologists . $ 76 - 116/hr
Professional Staff _ $ 58 - 91/hr
Technical
Samplers/Field Technicians . . . • • .$36 - 59/hr
Drafting/CADD/Designers . . . . . • $58 . 91/hr
Technical Writers/Editors . . ' ' ' ' $46 - 71/hr
Technical Staff . . . . . . . . . . . • . . . . „ • . . . . . . $49 - 71/hr
Non-Technical
Word Processors (includes equipment) . . . . • . $43 - 54/hr
Secretaries/ClericaVReproduction . . . . . , , . . ,'. . .'.'.',' ' ' ' ' • .$33 - 53/hr
Depositions and Expert Witness Testimony will be charged at 150% of above rates.
Travel time will be charged in accordance with the above rates, up to a maximum of
8 hours per day.
DIRECT CHARGES
Xerox Reproduction, per sheet . $0.15
Auto or Pickup Truck, per mile " " " " " " " " " "
4 x 4 Trucks, per mile . $0.45
Oversize Drawings and Reproduction per sheet . ' ' ' • • • • • • • • $0.55
Reproducible Drawings per sheet •$3.00
. . . . . . . . . . $12.00
ATTACH/SCHEDULEAOC
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