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Home My WebLink About19- Public Works CITY OF SAN SERNA' DINO - REQUEST FC . COUNCIL ACTION File 7.01-44/1.10-2 Authorization to Execute Program From: ROGER G. HARDGRAVE Subject: Supplement No. 5 - State-Local Transportation Partnership Agree- Dept: Public Works/Engineering ment No. SLTPP-5033 - Construc- tion of Waterman Avenue Ramps -at Date: 1-06-93 Route I-10 Synopsis of Previous Council action: 06-20-83 -- Resolution No. 83-197 adopted approving the Tri-City Redevelopment Plan and Final Environmental Impact Report. 08-06-84 -- Concept for modification of ramps approved. 02-02-87 -- Resolution No. 87-36 adopted, authorizing execution of a revised Memorandum of Understanding with the California Department of Transportation (Caltrans) . 05-17-89 -- Authorization to execute Cooperative Agreement with State of California for construction of entrance/exit ramps at I-10 at Hospitality Lane. Recommended motion: Adopt resolution. cc: Shauna Clark Jim Penman Barbara Pachon ature Contact person: Gene R. Klatt Phone: 5125 Staff Report, Resolution Supporting data attached: and Program Supplement Ward: 1 FUNDING REQUIREMENTS: Amount: $538 , 227 (Tri-City RDA Project) Source: (Acct. No.) 242-362-57663 Acct. Description) Waterman Avenue Ramps @ Rt. I-10 Finance AZ,0 Council Notes: 75-0262 Agenda Item No. CITY OF SAN BERNArVINO - REQUEST FOB COUNCIL ACTION STAFF REPORT The State-Local Transportation Partnership Program is a State program that provides funds to reimburse local agencies for a portion of the costs for projects that meet certain criteria. In general terms, if an agency uses its own funds (no State or Federal funds) , it may submit an application for cost sharing with the State. At the time a project is submitted, it is reviewed to determine if it meets the criteria for the program and is eligible for participation, but the amount of funds con- tributed by the State is unknown. Only after all potential projects are submitted does the State determine the participa- tion level. The construction of the new I-10 ramps at Waterman Avenue is being done as a cooperative project between the City and the State. The project is eligible for the program. A program supplement is needed to obligate the State funding for the program. The construction is nearly complete and we are ready to request reimbursement. Total payment by the State is estimated to be $146 , 095. 00 , and represents a participation of nearly 210 of construction costs. We recommend that Program Supplement No. 5 be approved. 1-06-93 0264 , Q 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PROGRAM 3 SUPPLEMENT NO. 5 OF LOCAL AGENCY FEDERAL-AID PROJECTS, BETWEEN SAID CITY AND THE STATE OF CALIFORNIA, ACTING BY AND THROUGH 4 ITS DEPARTMENT OF TRANSPORTATION, RELATING TO THE CONSTRUCTION OF ROUTE I-10 RAMPS AT WATERMAN AVENUE. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 6 CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION ONE: The Mayor of the City of San Bernardino 8 is hereby authorized to execute, in behalf of said City, 9 Program Supplement No. 5 of Local Agency Federal-Aid Projects, 10 between said City and the State of California, acting by and 11 through its Department of Transportation, relating to the 12 Construction of Route I-10 Ramps at Waterman Avenue, a copy of 13 which is attached hereto marked Exhibit "A" and incorporated 14 herein by reference as fully as though set forth at length 15 herein. 16 SECTION TWO: The agreement shall not take effect until 17 fully signed and executed by all parties. The City shall not be 18 obligated hereunder unless and until the agreement is fully 19 executed and no oral agreement relating thereto shall be 20 implied or authorized. 21 SECTION THREE: The authorization to execute the above- 22 referenced agreement is rescinded if the parties to the 23 agreement fail to execute it within sixty (60) days of the 24 passage of this resolution. 25 26 27 28 1-06-93 tct;bu: Avi'twRi Z 1NG EXECUTION OF PROGRAM SUPPLEMENT NO. 5 OF LOCAL AGENCY F"nERAL-AID PROJECTS. 1 I HEREBY CERTIFY that the foregoing resolution was duly 2 adopted by the Mayor and Common Council of the City of San 3 Bernardino at a meeting thereof, held on the 4 day of 1993 , by the following vote, to-wit: 5 Council Members: AYES NAYS ABSTAIN ABSENT 6 ESTRADA 7 REILLY 8 HERNANDEZ 9 MAUDSLEY 10 MINOR 11 POPE-LUDLAM 12 MILLER 13 14 Rachel Clark, City Clerk 15 The foregoing resolution is hereby approved this 16 day of 1993 . 17 18 W. R. Holcomb, Mayor 19 City of San Bernardino Approved as to form 20 and legal content: 21 James F. Penman City Attorney 22 23 By. 24 25 26 27 28 2 - Dat- • December 7, 1992 PROGRAM SUPPLEMENT NO. J05 Locatic. , 08-SBD-0-SBD to Project Number: SB93-5033 (140) STATE-LOCAL TRANSPORTATION E.A. Number: 08-955457 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033 'This Program Supplement is hereby incorporated into the State-Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on / / and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. , approved by the Local Entity on (See copy attached) . The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: I-10 - WATERMAN AVE. RAMPS ON & OFF TYPE OF WORK: ON & OFF RAMPS, HOV LANE & SIGNALS LENGTH: 0. 0 (MILES) PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X] Construction Estimated Cost State Share Funds Matching Funds FY93 $ 0 Local OTHER OTHER $ 684322 FY94 $ 146095 $ 538227 $ 0 $ 0 FY95 $ 0 CITY OF SAN BERNARDINO STATE OF CALIFORNIA Department of Transportation By By Mayor DISTRICT DIRECTOR OF TRANSPORTATION DISTRICT 08 Date Date Attest Title City Clerk I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Offic V7**K&" Date f • 7 •' Z $ 0. 00 Chapter Statutes I Item Jear 00) Program IBCI Fund Source AMOUNT 587 1992 2660-101-042 92-93 20.25.010.100 C 258010 042-T 0.00 Approved as to form and legal content: James F. Penman City Attorney Page 1 of 2 By 3.11..., / �- 08-SBD-0-SBD DATE: 12/07/92 SB93-5033 (140) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the j availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $146095 to be encumbered and reimbursed as follows: FY 92-93 $ 0 FY 93-94 146095 FY 94-95 0 This agreement is valid and enforceable only if sufficient funds are made available by the California State Legislature. Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2 . The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3 . Within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran' s District Local Streets and Roads Engineer. 4 . The Reimbursement Ratio for this Cycle 3 (92/93) project is 21.57%. 5. In accordance with the State and Local Transportation Partnership Program Guidelines dated April 1992, Section IV, Project Eligibility, the 10% allowance for construction engineering and contingencies is not eligible after Cycle 2. Only state/agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. Page 2 of 2