HomeMy WebLinkAbout18- Public Works CITY OF SAN BERNA( DINO - REQUEST FC : COUNCIL ACTION
File: 1.835/1.10-2
Authorization to Execute Program
From: ROGER G. HARDGRAVE Subject: Supplement No. 4 - State-Local
Transportation Partnership Agree-
Depf: Public Works ment No. SLTPP-5033 -- Rehabili-
Date: 1-06-93 tation of Redlands Boulevard
Synopsis of Previous Council action:
July, 1991 - Allocation of $222 , 000 in 1991/92 JC Sales Tax Fund
budget, Account No. 129-309-57835 .
02-17-92 --- Resolution No. 92-56 adopted, authorizing execution of
Agreement with C G Engineering, Inc. for professional
engineering services .
09-21-92 --- Approval of transfer of $120 , 000 from Acct. No. 129-
309-57845, "Orange Show Road, Arrowhead to Waterman
Avenue" to Acct. No. 129-309-57835 "Redlands Blvd. ,
from Hunts Lane to East City Limit Line. "
09-21-92 --- Approval of Plans and Authorization to Advertise for
Bids per Plan No. 8756 .
Recommended motion:
Adopt resolution.
cc: Shauna Clark
Jim Penman
Barbara Pachon
nna
Contact person: Gene R. Klatt Phone: 5125
Staff Report, Resolution,
Supporting data attached:_ and Program Supplement Ward: 3
FUNDING REQUIREMENTS: Amount: $359 , 876 (J(� Sales Tax - Local Funds)
Source: (Acct. No.) 129-309-57835
Acct. Description) Rehabilitation of Redlands Blvd.
Finance: Ie -r�
Council Notes:
75-0262 Agenda Item No. Ap
CITY OF SAN BERNAINO - REQUEST FO, COUNCIL ACTION
STAFF REPORT
The State-Local Transportation Partnership Program is a
State program that provides funds to reimburse local agencies for
a portion of the cost for projects that meet certain criteria.
In general terms, if an agency uses its own funds (no State or
Federal funds) , it may submit an application for cost sharing
with the State. At the time a project is submitted, it is re-
viewed to determine if it meets the criteria for the program and
is eligible for participation, but the amount of funds contri-
buted by the State is unknown. Only after all potential projects
are submitted does the State determine the participation level.
The rehabilitation of Redlands Boulevard, from the East
City Limits to Hunts Lane, is ready for bidding and will be ad-
vertised in early 1993. A program supplement is needed to
obligate the State funding for the program.
The construction will need to be completed (a condition of
obtaining funds) before we will be able to request reimbursement.
Total payment by the State is estimated to be $98 , 974 . 00 , and
represents a participation of nearly 220 of construction costs.
We recommend that Program Supplement No. 4 be approved.
1-06-93
'5-0264
1 RESOLUTION NO. _
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PROGRAM
3 SUPPLEMENT NO. 4 OF LOCAL AGENCY FEDERAL-AID PROJECTS, BETWEEN
SAID CITY AND THE STATE OF CALIFORNIA, ACTING BY AND THROUGH
4 ITS DEPARTMENT OF TRANSPORTATION, RELATING TO THE REHABILI-
TATION OF REDLANDS BOULEVARD, HUNTS LANE TO EAST CITY LIMITS.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7 SECTION ONE: The Mayor of the City of San Bernardino
8 is hereby authorized to execute, in behalf of said City,
9 Program Supplement No. 4 of Local Agency Federal-Aid Projects,
10 between said City and the State of California, acting by and
11 through its Department of Transportation, relating to the
12 Rehabilitation of Redlands Boulevard, Hunts Lane to East City
13 Limits, a copy of which is attached hereto marked Exhibit "A"
14 and incorporated herein by reference as fully as though set
15 forth at length herein.
16 SECTION TWO: The agreement shall not take effect until
17 fully signed and executed by all parties . The City shall not be
18 obligated hereunder unless and until the agreement is fully
19 executed and no oral agreement relating thereto shall be
20 implied or authorized.
21 SECTION THREE: The authorization to execute the above-
22 referenced agreement is rescinded if the parties to the
23 agreement fail to execute it within sixty (60) days of the
24 passage of this resolution.
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1-06-93
MENNONNOWNEWL MW ;
RESO: AUTHORIZING EXECUTION OF PROGRAM SUPPLEMENT NO. 4 OF LOCAL
AGENCY 'DERAL-AID PROJECTS.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1993 , by the following vote, to-wit:
5 Council Members : AYES NAYS ABSTAIN ABSENT
6 ESTRADA
7 REILLY
8 HERNANDEZ
9 MAUDSLEY
10 MINOR
11 POPE-LUDLAM
12 MILLER
13
14
Rachel Clark, City Clerk
15 The foregoing resolution is hereby approved this
16
day of 1993.
17
18
W. R. Holcomb, Mayor
19 City of San Bernardino
Approved as to form
20 and legal content:
21 James F. Penman
City Attorney
22
23 By r
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2 -
Daft December 4 , 1992
PROGRAM SUPPLEMENT NO. J04 - Locatic_ 08-SBD-0-SBD
to Project Number: SB93-5033 (138)
STATE-LOCAL TRANSPORTATION E.A. Number: 08-955450
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on / / and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No. ,
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
REDLANDS BLVD. -HUNTS LANE TO EAST CITY LIMITS
TYPE OF WORK: REHABILITATE LENGTH: 0. 0 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
[X] Construction
Estimated Cost State Share Funds Matching Funds
FY93 $ 98974 Local OTHER OTHER
$ 458850 FY94 $ 0 $ 359876 $ 0 $ 0
FY95 $ 0
CITY OF SAN BERNARDINO STATE OF CALIFORNIA
Department of Transportation
By By
Mayor DISTRICT DIRECTOR OF TRANSPORTATION
DISTRICT 08
Date Date
Attest
Title City Clerk
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date $ 98974 . 00
Chapter Statutes I Item Year Program ISCI Fund Source I AMOUNT
587 1992 2660-101-042 92-93 20.25.010.100 C 258010 042-T 98974.00
Approved as to form
and legal content:
James F. Penman
City Attorney
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08-SBD-0-SBD DATE: 12/04/92
SB93-5033 (138)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this i
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$98974 to be encumbered and reimbursed as follows:
FY 92-93 $ 98974
FY 93-94 0
FY 94-95 0
Any increase in State Partnership funds will require a
revised program supplement.
Any decrease in State Partnership funds will require a
revised finance letter.
2 . within 120 days of project completion a Final Report of
Expenditures must be transmitted to the Caltran' s District Local
Streets and Roads Engineer.
3 . The Reimbursement Ratio for this Cycle 3 (92/93) project is
21. 57%.
4 . The State Share Funds in this agreement are based on the approved
eligible application amount and represent maximum State Funds
available for this project. Actual State Share Funds will be
calculated after bid opening and will be based on the lower of
the approved eligible application amount or the eligible award
amount.
5. In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1992 , Section IV, Project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2. Only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
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