HomeMy WebLinkAbout16- Public Works CITY OF SAN BERNA' 71NO - REQUEST FC COUNCIL ACTION
File No. 1.653/1. 10-2
Authorization to Execute Program
From: ROGER G. HARDGRAVE Subject: Supplement No. 2 -- State-Local
Transportation Partnership Agree-
Dept'.- Public Works ment No. SLTPP-5033 -- "E" Street
Bridge @ Santa Ana River
Date: 1-05-93
Synopsis of Previous Council action:
08-07-91 -- Authorization granted to advertise for bids .
09-04-91 -- Allocation of $1 , 000 , 000 in bond proceeds approved.
11-04-92 -- Resolution No. 91-452 adopted awarding a contract to
Brutoco Engineering & Construction for the low bid
price of $3, 599 , 452 . 80 .
03-02-92 -- Allocation of $20 , 510 by Community Development Com-
mission, from tax allocation bond proceeds, for City' s
share of cost for undergrounding utility facilities on
South "E" Street, approved.
03-16-92 -- Resolution No. 92-105 adopted authorizing execution of
an Agreement with NBS/Lowry relative to Resident
Engineer Services . (Continued on second page)
Recommended motion:
Adopt resolution.
cc: Shauna Clark
Barbara Pachon
Jim Penman
—6 Signature
Contact person: Gene R. Klatt Phone:_ 5125
Staff Report, Resolution,
Supporting data attached: & Program Supplement Ward:_ 3
FUNDING REQUIREMENTS: Amount: $2 , 823 , 051 (1/2(� Sales Tax - Arterial Funds)
Source: (Acct. No.) 129-309-57842
Acct. Description) South "E" Street Bridge Widening
Finance- 2'
Council Notes:
75-0262
Agenda Item No.
i
f CITY OF SAN BERNAIINO - REQUEST FOk COUNCIL
ACTION
STAFF REPORT
The State-Local Transportation Partnership Program is a
State program that provides funds to reimburse local agencies for
a portion of the cost for projects that meet certain criteria.
In general terms, if an agency uses its own funds (no State or
Federal funds) , it may submit an application for cost sharing
with the State. At the time a project is submitted, it is
reviewed to determine if it meets the criteria for the program
and is eligible for participation, but the amount of funds con-
tributed by the State is unknown. Only after all potential
projects are submitted does the State determine the participation
level .
The widening of the South "E" Street Bridge is being
funded by 1/2G Sales Tax - Arterial Funds, and the EDA. Addi-
tionally, the project is eligible for the State/Local Partnership
Program. A program supplement is needed to obligate the State
funding for the program.
The construction is nearly complete (a condition of
obtaining funds) and we are ready to request reimbursement.
Total payment by the State is estimated to be $776 , 402 and repre-
sents a participation of nearly 21 . 570 of construction costs.
All funds received under this program will be forwarded to
SANBAG, in accordance with the Construction Funding Agreement.
We recommend that Program Supplement No. 2 be approved.
SYNOPSIS OF PREVIOUS COUNCIL ACTION Continued:
03-16-92 -- Resolution No. 5327 adopted by Community Development
Commission approving an Agreement with Edison for
replacement of overhead with underground facilities .
03-16-92 -- Resolution No. 92-101 adopted authorizing execution
of Construction Funding Agreement with the San
Bernardino County Transportation Authority.
1-5-93
•0264
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I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PROGRAM
3 SUPPLEMENT NO. 2 OF LOCAL AGENCY FEDERAL-AID PROJECTS, BETWEEN
SAID CITY AND THE STATE OF CALIFORNIA, ACTING BY AND THROUGH
4 ITS DEPARTMENT OF TRANSPORTATION, RELATING TO THE WIDENING OF
THE "E" STREET BRIDGE OVER THE SANTA ANA RIVER.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7 SECTION ONE: The Mayor of the City of San Bernardino
8 is hereby authorized to execute, in behalf of said City,
9 Program Supplement No. 2 of Local Agency Federal-Aid Projects,
10 between said City and the State of California, acting by and
11 through its Department of Transportation, relating to the
12 Widening of the "E" Street Bridge over the Santa Ana River, a
13 copy of which is attached hereto marked Exhibit "A" and
14 incorporated herein by reference as fully as though set forth
15 at length herein.
16 SECTION TWO: The agreement shall not take effect until
17 fully signed and executed by all parties. The City shall not be
18 obligated hereunder unless and until the agreement is fully
19 executed and no oral agreement relating thereto shall be
20 implied or authorized.
21 SECTION THREE: The authorization to execute the above-
22 referenced agreement is rescinded if the parties to the
23 agreement fail to execute it within sixty (60) days of the
24 passage of this resolution.
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1-05-93R
rcr�u: [ uTrIUAILI U 1j1KUURA1K SUPPLEMENT NO. 2 OF LOCAL AGENCY
FEDERAL -AID PROJECTS.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1993, by the following vote, to-wit:
5 Council Members: AYES NAYS ABSTAIN ABSENT
6 ESTRADA
7 REILLY
8 HERNANDEZ
9 MAUDSLEY
10 MINOR
11 POPE-LUDLAM
12 MILLER
13
14
15 Rachel Clark, City Clerk
16 The foregoing resolution is hereby approved this
17 day of 1993.
18
W. R. Holcomb, Mayor
Approved as to form
19 City of San Bernardino
20 and legal content:
21 James F. Penman
22 City Attorney
n
23 By Olt,_ Vt"'
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Da' I December 7 , 1992
PROGRAM SUPPLEMENT NO. 002 Locatio,i: 08-SBD-0-SBD
to Project Number: SB93-5033 (136)
STATE-LOCAL TRANSPORTATION E.A. Number: 08-955455
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on / / and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
"E" STREET @ SANTA ANA RIVER
TYPE OF WORK: WIDEN BRIDGE LENGTH: 0. 0 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
[X] Construction
Estimated Cost State Share Funds Matching Funds
FY93 $ 776402 Local OTHER OTHER
$ 3599453 FY94 $ 0 $ 2823051 $ 0 $ 0
FY95 $ 0
CITY OF SAN BERNARDINO STATE OF CALIFORNIA
Department of Transportation
By By
Mayor DISTRICT DIRECTOR OF TRANSPORTATION
DISTRICT 08
Date Date
Attest
Title City Clerk
1 hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
-_ Accounting Offi-c&e*)0"Vy'Y #" Date /•_9 $ 7764-02 . 00
Chapter Statutes Item Year Program ISCI Fund Source I AMOUNT
587 1992 2660-101-042 92-93 20.25.010.100 C 258010 042-T 776402.00
Approved as to form
and legal content:
James F. Penman
City Attorney
Page 1 of 2
By �G�,,. �• ��-��
08-SBD-0-SBD DATE: 12/07/92
SB93-5033 (136)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$776402 to be encumbered and reimbursed as follows:
FY 92-93 $ 776402
FY 93-94 0
FY 94-95 0
Any increase in State Partnership funds will require a
revised program supplement.
Any decrease in State Partnership funds will require a
revised finance letter.
2 . The State Funds Share is calculated based on the lower of the
approved eligible application amount or the eligible award
amount.
3 . Within 120 days of project completion a Final Report of
Expenditures must be transmitted to the Caltran' s District Local
Streets and Roads Engineer.
4 . The Reimbursement Ratio for this Cycle 3 (92/93) project is
21. 57%.
5. In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1992 , Section IV, Project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2 . only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
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