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Home My WebLink About14- Public Works CITY OF SAN BERNA DINO - REQUEST FC . COUNCIL ACTION File No. 1.837 . ROGER G. HARDGRAVE Authorization to Execute Program From: Subject: Supplement No. 1, State-Local Transportation Partnership Agree- Dept: Public Works/Engineering ment - Caltrans - Tippecanoe Ave. Date: 12-09-92 Synopsis of Previous Council action: June, 1991 - Allocation of $500, 000 in 1991/92 1/2 cent sales Tax Fund Budget, Acct. No. 129-309-57837 . 11-18-91 -- Resolution No. 91-465 adopted, authorizing execution of Agreement with Realco Consultants for right of way services . 01-21-92 -- Resolution No. 92-17 adopted, authorizing execution of an agreement with JAYKIM Engineers, Inc. 03-02-92 -- Transfer of $18 , 900 from Account No. 129-309-57873 , Widen Tippecanoe Avenue, to Account No. 129-309-57281 , Street Lights on Waterman Avenue, approved. 04-06-92 -- Transfer of $31 , 000 from Account No. 129-309-57873 , Widen Tippecanoe Avenue, to Account No. 129-309-57769 , Soundwall along Buckeye St. , approved. (Cont. on second page) Recommended motion: Adopt resolution. cc: Shauna Clark Jim Penman Barbara Pachon Signature Contact person: Gene R. Klatt Phone: 5125 Staff Report, Program Supporting data attached: Supplement, Resolution Ward: 1 FUNDING REQUIREMENTS: Amount: N/A Source: (Acct. No.) 129-309-57837 (Acct. Description)Tippecanoe - I-10 to Hardt St. Finance: Council Notes: 75-0262 Agenda Item No. A� CITY OF SAN BERNAINO - REQUEST FOB COUNCIL ACTION STAFF REPORT The State-Local Transportation Partnership Program was approved by the State Legislature to reimburse local agencies for a portion of the costs they incur for eligible street improvement projects . In general , if an agency uses its own funds (no State or Federal funds) , it may submit an application for cost sharing with the State. At the time a project is submitted, it is reviewed to determine if it meets the criteria for the program and is eligible for participation. The percentage of funds con- tributed by the State is determined after all submitted projects are reviewed by Caltrans. The improvement of Tippecanoe Avenue, from Route I-10 to Hardt Street, was originally planned as a County project. How- ever, the area was annexed into the City and the submittal for the partnership program was carried over. The project was found eligible for this program. A program supplement is needed to obligate the funding for the program and allow the State to contribute funds. The construction is complete (a condition of obtaining funds) and we are ready to request reimbursement. Total payment by the State is estimated to be $87, 506. 00 , which represents a participation of 30. 02% of the construction costs. We recommend that the program supplement be approved. SYNOPSIS OF PREVIOUS COUNCIL ACTION Cont: 04-20-92 -- Plans approved, authorization granted to advertise for bids and Resolution No. 92-144 adopted accepting fair market values. 05-18-92 -- Approval granted to retain the law firm of Bruggeman, Smith and Peckham as counsel for eminent domain proceedings. 06-01-92 -- Public hearing on Resolution of Necessity authorizing condemnation proceedings. 06-15-92 -- Resolution 92-205 adopted awarding a contract to Matich Corporation. 12-09-92 15-0264 j RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PROGRAM 3 SUPPLEMENT NO. 1 OF STATE-LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033 , BETWEEN SAID CITY AND THE 4 STATE OF CALIFORNIA, ACTING BY AND THROUGH ITS DEPARTMENT OF TRANSPORTATION, RELATING TO THE IMPROVEMENT OF TIPPECANOE 5 AVENUE, FROM ROUTE I-10 TO HARDT STREET. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION ONE: The Mayor of the City of San Bernardino 8 9 is hereby authorized to execute, in behalf of said City, 10 Program Supplement No. 1 of State-Local Transportation 11 Partnership Program Agreement No. SLTPP-5033 , between said City 12 and the State of California, acting by and through its 13 Department of Transportation, relating to the improvement of 14 Tippecanoe Avenue, from Route I-10 to Hardt Street, a copy of 15 which is attached hereto marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length 16 herein. 17 18 SECTION TWO: The agreement shall not take effect until 19 fully signed and executed by all parties. The City shall not be 20 obligated hereunder unless and until the agreement is fully 21 executed and no oral agreement relating thereto shall be implied or authorized. 22 23 SECTION THREE: The authorization to execute the above- 24 referenced agreement is rescinded if the parties to the 25 agreement fail to execute it within sixty (60) days of the passage of this resolution. 26 27 28 12-09-92 RESO: AUTHORIZING PROGRAM SUPPLEMENT NO. 1 , TO STATE-LOCAL TRANSPOR'T'ATION PROGRAM AGREEMENT. 1 I HEREBY CERTIFY that the foregoing resolution was duly 2 adopted by the Mayor and Common Council of the City of San 3 Bernardino at a meeting thereof, held on the 4 day of 1993, by the following vote, to-wit: 5 Council Members: AYES NAYS ABSTAIN ABSENT 6 ESTRADA 7 REILLY 8 HERNANDEZ 9 MAUDSLEY 10 MINOR 11 POPE-LUDLAM 12 MILLER 13 14 15 Rachel Clark, City Clerk 16 The foregoing resolution is hereby approved this day of 1993. 17 18 W. R. Holcomb, Mayor 19 City of San Bernardino Approved as to form 20 and legal content: 21 James F. Penman City Attorney 22 23 By �� 24 25 26 27 28 2 - --Date: June 29 1992 PROGRAM SUPPLEMENT NC- 001 Locati_.i: 08-SBD-0-SBD to Project Number: SB92-5033 (053) STATE-LOCAL TRANSPORTATION E.A. Number: 08-955417 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033 This Program Supplement is hereby incorporated into the State-Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on / / and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. , approved by the Local Entity on (See copy attached) . The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: TIPPECANOE AVE. /I-10 TO HARDT ST. TYPE OF WORK: WIDEN LENGTH: 0. 0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction/Construction Engineering/Contingencies Estimated Cost( State Share Funds Matching Funds FY92 $ 87, 506 Local OTHER OTHER $ 291, 493 FY93 $ 0 $ 203 , 987 $ 0 $ 0 FY94 $ 0 CITY OF SAN BERNARDINO STATE OF CALIFORNIA Department of Transportation By By Mayor DISTRICT DIRECTOR OF TRANSPORTATION DISTRICT 08 Date Date Attest Title City Clerk I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer 1Dcz-Yti A tEjj j&& Date 6-2_9 - `f 2 $ 87506. 00 Chapter Statutes I Item Year I Program IBCI Fund Source I AMOUNT 467 1990 2660-101-042 90-91 20.25.010.120 C 258010 042-T 87506.00 Approved as to form and legal content: James F. Penman City Attorney BY wvK� 61 0111Z 08-SBD-0-SBD DATE: 06/29/92 SB92-5033 (053) PAGE: 2 SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $87506 to be encumbered and reimbursed as follows: FY 91-92 $ 87506 FY 92-93 0 FY 93-94 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2 . The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3 . The Reimbursement Ratio for this Cycle 2 (91/92) project is 30. 02%.