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HomeMy WebLinkAbout01- Community Development Minutes MAYOR AND COMMON COUNCIL AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO M I N U T E S REGULAR MEETING December 7, 1992 11:00 a.m. The Regular Meeting of the Mayor and Common Council and the Community Development Commission, was called to order by Chairman W. R. Holcomb, at approximately 11:25 a.m. , on Monday, December 7, 1992, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb: Commission Members Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; and Norine Miller. Absent: Commission Members Esther Estrada (late) ; Valerie Pope-Ludlam (late) . STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Dennis Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; and La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Carol Baker, The Sun Newspaper. ---------------- CONSENT CALENDAR Commission Member Hernandez requested that item number "5", be removed from the consent calendar. REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 1 - DECEMBER 7, 1992 119 Commission Member Minor made a motion, seconded by Commission Member Miller, that the Consent Calendar items numbered "1" through "7" be adopted except for item number "5", respectively. The motion carried by the following vote: Ayes: Commission Members Reilly; Hernandez; Maudsley; Minor. Noes: None. Abstain: None. Absent: Commission Members Estrada; Pope-Ludlam. 1. REDEVELOPMENT COMMITTEE MINUTES (Community Development Commission) Commission Member Minor made a motion, seconded by Commission Member Miller, that the minutes of the Redevelopment Committee of the City of San Bernardino for the meeting of September 24, 1992 be received and filed as submitted in typewritten form. The motion carried by the following vote: Ayes: Commission Members Reilly; Hernandez; Maudsley; Minor. Noes: None. Abstain: None. Absent: Commission Members Estrada; Pope-Ludlam. 2. DOWNTOWN PARKING DISTRICT ASSESSMENTS - EDA PROPERTIES (Community Development Commission) Commission Member Minor made a motion, seconded by Commission Member Miller, that the following motions be approved: MOTION A: That the Community Development Commission increase the EDA budget to $74, 500; MOTION B: That the Community Development Commission direct and authorize the Executive Director and Chairman to hold the Downtown Parking District harmless from the removal of Agency-owned properties from the tax rolls and bring resulting district deficits current to June, 1993 by the payment of $74, 500 for prior parking assessment fees to the Downtown Parking District; MOTION C: That the Community Development Commission direct and authorize the Executive Director and Chairman to budget for and pay the Parking District annual parking assessment fees not to exceed $27, 000 annually subsequent to June 1993; MOTION D: That the Community Development Commission direct staff to assume responsibility for the payment of parking assessment fees for property it acquires in the future within the Downtown Parking District. REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 2 - DECEMBER 7, 1992 IA `J The motion carried by the following vote: Ayes: Commission Members Reilly; Hernandez; Maudsley; Minor. Noes: None. Abstain: None. Absent: Commission Members Estrada; Pope-Ludlam. 3. ADVERTISE FOR BIDS - REPLACE STREET NAME SIGNS ON RIALTO AVENUE AND TIPPECANOE AVENUE (Mayor and Common Council) Commission Member Minor made a motion, seconded by Commission Member Miller, that the plans for replacing the street name signs on Rialto Avenue, from Route I-215 to Tamarisk Avenue, and the area east of Tippecanoe Avenue and north of Route I-10, in accordance with Plan No. 8718, be approved; and the Director of Public Works/City Engineer be authorized to advertise for bids. The motion carried by the following vote: Ayes: Council Members Reilly; Hernandez; Maudsley; Minor. Noes: None. Abstain: None. Absent: Council Members Estrada; Pope-Ludlam. 4. IMPROVEMENT OF HUNTS LANE GRADE CROSSING (Community Development Commission) Commission Member Minor made a motion, seconded by Commission Member Miller, that the following resolution be approved and adopted: RESOLUTION NUMBER 5346 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMISSION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO SULLY-MILLER CONTRACTING COMPANY FOR IMPROVEMENT OF HUNTS LANE GRADE CROSSING NO. B-541.0, AND REJECTING THE LOW BID. The motion carried by the following voter Ayes: Commission Members Reilly; Hernandez; Maudsley; Minor. Noes: None. Abstain: None. Absent: Commission Members Estrada; Pope-Ludlam. 6. ADVERTISE FOR BIDS - STREET IMPROVEMENTS (Community Development Commission) Commission Member Minor made a motion, seconded by Commission Member Miller, that the plans for installation of In-Fill Street Improvements, in accordance with Plan No. 8842, be approved; and the Director of Public Works/City Engineer be authorized to advertise for bids. REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 3 - DECEMBER 7, 1992 IA The motion carried by the following vote: Ayes: Commission Members Reilly; Hernandez; Maudsley; Minor. Noes: None. Abstain: None. Absent: Commission Members Estrada; Pope-Ludlam. 7. SETTING OF DATE AND TIME CERTAIN FOR MID YEAR FY 1992/1993 CDBG PUBLIC HEARING (Mayor and Common Council) Councilman Minor made a motion, seconded by Councilwoman Miller, to schedule December 21, 1992, at 11:00 a.M. , within the City Council Chambers for the Mid-Year FY 1992/1993 Community Development Block Grant (CDBG) Public Hearing to listen to citizen comments and take action as deemed appropriate relative to various requests for funding. The motion carried by the following vote: Ayes: Council Members Reilly; Hernandez; Maudsley; Minor. Noes: None. Abstain: None. Absent: Council Members Estrada; Pope-Ludlam. COUNCILWOMAN POPE-LUDLAM ARRIVED AT 11:26 A.M. 5. MOBILEHOME PARK RENT STABILIZATION ORDINANCE (Mayor and Common Council) Councilman Hernandez expressed concern over the Mobilehome Rent Board setting a 10% profit for itself. Mayor Holcomb stated that the 10% profit was a unanimous recommendation made by the Mobilehome Rent Board Association. Kenneth J. Henderson, Executive Director, Development Department, explained the procedure the Rent Board used to determine the 10% profit. He indicated that it had been reviewed and discussed at several meetings. Dennis Barlow, Senior Assistant City Attorney, stated that the law requires mobilehome owners to make a reasonable return on their investments. Councilman Hernandez indicated that other park owners would probably come forth and request a 10% increase, if this increase was instituted. Discussion ensued regarding the policies and procedures of the Rent Review Board. Mr. Barlow explained to the Council that the ordinance was originally adopted giving the Rent Board policy-making authority so the Council would not be overrun by appeal. REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 4 - DECEMBER 7, 1992 lA Mayor Holcomb recommended this item be continued and referred to another committee for review. Councilman Hernandez made a motion, seconded by Councilwoman Pope-Ludlam, to refer this item to the Housing Committee. The motion carried by the following vote: Ayes: Council Members Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Council Member Estrada. END OF CONSENT CALENDAR ------------------------ 8. CHAS PUBLIC HEARING - 1992 - 1993 REPORTS (Mayor and Common Council) Councilman Maudsley made a motion, seconded by Councilman Minor, to close the public hearing and to approve the attached Comprehensive Housing Affordability Strategy 1992 Performance Report and 1993 Annual Plan. Councilman Hernandez asked what the Agency was doing for the homeless. Kenneth J. Henderson, Executive Director, Development Department, explained that there were many programs available for the homeless and that the Agency was recruiting to fill the vacancy of the Homeless Services Analyst for the Development Department. MAYOR HOLCOMB WAS EXCUSED AT 11:34 A.M. Councilman Hernandez stated that he felt nothing was being done to assist the homeless. He stated that he did not support the facts on the homeless listed in the report. MAYOR HOLCOMB RETURNED AT 11:35 A.M. The motion carried by the following vote: Ayes: Council Members Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Council Member Estrada. 9. DUKES - DUKES AND ASSOCIATES (ARROW VISTA PROJECT) (Community Development Commission Commission Member Pope-Ludlam made a motion, seconded by Commission Member Miller, to approve and adopt Amendment Number Three to the existing Joint Development Agreement between Dukes - Dukes and Associates and the Redevelopment Agency of the City of San Bernardino. REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-3 - 5 - DECEMBER 7, 1992 IA The motion carried by the following vote: Ayes: Commission Members Reilly; Hernandez; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: Commission Member Maudsley. Absent: Commission Member Estrada. 10. MOBILEHOME CONVERSION SERVICES (Community Development Commission) Commission Member Minor made a motion, seconded by Commission Member Reilly, to approve the attached Professional Services Agreement with De Anza/London Group for mobilehome conversion services. Maxine Atanasova, Citizen, spoke on completing surveys with the many mobilehome park residents. She said she was very pleased to see the City of San Bernardino working with the mobilehome owners to provide a better community for its residents. COMMISSION MEMBER ESTRADA ARRIVED AT 11:40 A.M. Ms. Atanasova indicated that she had read and reviewed the proposal submitted by the London Group and she was in favor of the plan. Kenneth J. Henderson, Executive Director, Development Department, explained previous discussions regarding this item at the November 16, 1992 commission meeting, and stated that staff was directed to discuss and formalize an agreement with Mr. London that was satisfactory to all parties involved. Mr. Henderson indicated that an agreement was reached, and he felt the costs were in line with the current industry. Dennis Barlow, Senior Assistant City Attorney, indicated his office had just received a phone call from another agency expressing concern to the City regarding the use of the London Group. He stated that he would have to return the phone call in order to obtain more in depth information regarding its concern. Commission Member Estrada made a substitute motion, seconded by Commission Member Pope-Ludlam, to continue this item until 2:00 p.m. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 6 - DECEMBER 7, 1992 IA 11. INLAND BEVERAGE, INC. (Community Development Commission) Commission Member Pope-Ludlam made a motion, seconded by Commission Member Miller, to approve financial assistance in the amount of $750, 000 to Inland Beverage, Inc. , subject to the deal points set forth in the staff report. Commission Member Miller expressed concern over the agency loaning the funds to Inland Beverage. Kenneth J. Henderson, Executive Director, Development Department, indicated that the total worth of the Coors stock was approximately $5.5 million. Mr. Henderson stated that if Inland Beverage defaulted on its loan, the Agency would receive the stock. Commission Member Minor questioned why Chino Valley Bank changed its mind and now refuses to be involved in the loan process. Mr. Henderson explained that the original loan officer at Chino Valley Bank handling this loan left that bank to go to another institution. The new loan officer who took over the account felt the agency should give the loan to Inland Beverage, and the bank would loan the funds to the Agency. Chairman Holcomb emphasized to the Commission that the terms of the loan were good, and also that the financial state of Inland Beverage was well secure. Commission Member Estrada indicated that she would like to review the final agreement before recommending this item for approval. Commission Member Pope-Ludlam indicated that the purpose of the loan was to retain the business in San Bernardino. She stated that the City of Riverside made the business an offer to relocate to its City, but we advised him to stay in San Bernardino and that we would give him assistance. She felt this was an urgent matter and suggested the matter be solved before the end of the day. Commission Member Maudsley expressed concern regarding the Agency being the sole financier for this project. Timothy Sabo, Special Counsel, Sabo & Green, indicated that the loan would be adequately secured with the amount of Coors stock owned by Inland Beverage. He stated that the documents still needed to be drawn for the bank loan and the Agency loan. He stated that after the documents are drawn, they would need to be reviewed and a determination would need to be made on how the stock would be made available for collateral. REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-3 - 7 - DECEMBER 7, 1992 1A Mr. Sabo stated that all documents could be drafted and reviewed within two (2) weeks. COMMISSION MEMBER MILLER WAS EXCUSED AT 12:02 P.M. Commission Member Minor made a motion, seconded by Commission Member Pope-Ludlam, to approve in principle financial assistance to Inland Beverage, Inc. subject to the documents coming forward for approval. COMMISSION MEMBER MILLER RETURNED AT 12:05 P.M. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Minor; Pope-Ludlam; Miller. Noes: Commission Member Maudsley. Abstain: None. Absent: None. 12. RESTRUCTURING OF THE DOWNTOWN MAIN STREET PROGRAM (Mayor and Common Council) (Community Development Commission) The Council Members decided to discuss this item at 2:00 p.m. 13. THE MILLENNIUM SENIOR HOUSING PROJECT (Community Development Commission) Commission Member Pope-Ludlam made a motion, seconded by Commission Member Hernandez, to approve a request submitted by Cliff Carel and Associates to fund certain pre-development costs in the amount of $37, 125. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: Commission Member Maudsley. Absent: None. 14 . LUNCHEON WORKSHOP - POLICE FACILITY (Community Development Commission) At 12:40 p.m. , the luncheon workshop of the Mayor and Common Council and the Community Development Commission was called to order. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb: Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; Valerie Pope-Ludlam; and Norine Miller. Absent: None. REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 8 - DECEMBER 7, 1992 � e 0 STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Jim Sharp; Project Manager, Development Department; Dennis Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; and La Vonda M- Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Carol Baker, The Sun Newspaper. Kenneth J. Henderson, Executive Director, Development Department, stated that this workshop was a continuation of the luncheon workshop held on November 16, 1992, to discuss the police facility. He stated that discussions were held with the architects and in-house staff to obtain more information regarding this project. Jim Sharp, Project Manager, Development Department, explained the staff report distributed to the Commission and indicated that it was comprised of three (3) sections to facilitate easier review. Don Keck, Architect, Leach Mounce, distributed a letter to the Commission informing them of the current status of the project. I Mr. Keck explained plans being used for the facility which would allow them to utilize the highest and best use for the facility, and also improve the parking. He also spoke on the benefit of separating Building A from the other buildings and also the possibilities available with a brand new building. COMMISSION MEMBER ESTRADA WAS EXCUSED AT 12:45 P.M. Mr. Keck spoke on the current police facility having significant traffic in the lobby area and indicated that the new facility would change that atmosphere. COMMISSION MEMBER ESTRADA RETURNED AT 12:46 P.M. Commission Member Hernandez indicated that a previous study completed in 1988 showed a space need of approximately 88, 000 square feet. He questioned why the new space need study only showed a need of 70, 000 square feet. Chief Dan Robbins, San Bernardino Police Department, stated that he was not involved in the 1988 space study. REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-3 - 9 - DECEMBER 7, 1992 Chairman Holcomb indicated that a preliminary offer was being discussed for the purchase of Building A for approximately $3 million. He stated that those funds could be used for the purchase of a new facility. Mr. Sharp explained in detail Scenario C indicating that it would call for the segregation of Building A, an entirely new facility built to suit the police facility, 416 parking spaces, 70, 000 square feet of space and also both personal and public access to the building. He stated that Building A has approximately 31, 000 square feet and 188 parking spaces. Charles Howard, Architect, Leach Mounce, indicated that he has significant experience in space need projections. He stated that projections are always difficult because they are based on the economy. Commission Member Estrada questioned why staff felt 7th Street should be closed off. Discussion ensued regarding the parking needs for the police facility. Chief Robbins stated that the department currently needs 357 - 370 parking spaces. He also indicated that approximately 25 spaces a day are needed for citizens. Commission Member Minor spoke on the need to have adequate parking spaces for the police station. He felt that Scenario C would be efficient and would work well for the department. Commission Member Reilly also expressed agreement with Scenario C indicating that it showed a lot of potential. Commission Member Estrada expressed concern over the closure of 7th Street and felt it would have a tremendous impact on the neighborhood. Shauna Clark, City Administrator, indicated that the first space study was completed by Smiley Grayson. She stated that staff felt Smiley Grayson over-estimated the amount needed when it completed its space needs study. Mr. Henderson indicated that Smiley Grayson based its growth of the police station on the growth in the population and the economy. Commission Member Pope-Ludlam stated that she was in agreement with the current space study and questioned the firmness of the offer received for the purchase of Building A. Chairman Holcomb indicated that he would discuss the offer with the Commission in Closed Session. REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-3 - 10 - DECEMBER 7, 1992 1A Commission Member Maudsley expressed concern over the growth projections predicted in the current space study and also the discrepancies between the two studies. Chief Robbins stated that he was very comfortable with the site and also the amount of square footage proposed for the new facility. He indicated that the increase in parking spaces would be the biggest benefit. Discussion ensued regarding the ability of the architects to design a new facility and also the site location. Chief Robbins explained to the Commission how officers work in a facility. He stated that the growth comes from police cars, lockers, and briefing rooms. He indicated that adequate space was made available in these areas in the current study. COMMISSION MEMBER ESTRADA WAS EXCUSED AT 1:43 P.M. COMMISSION MEMBER POPE-LUDLAM WAS EXCUSED AT 1:43 P.M. Mr. Howard spoke on having an excellent site at a good cost. He also made comparisons regarding other police facilities his office designed. COMMISSION MEMBER MILLER WAS EXCUSED AT 1:47 P.M. Chairman Holcomb requested the Commission take action on this item immediately. Chairman Holcomb adjourned the luncheon workshop meeting at 1:50 p.m. MEETING RECONVENED At 1:56 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission was called to order by Chairman W. R. Holcomb in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb: Commission Members Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; and Norine Miller. Absent: Commission Members Esther Estrada (late) ; Valerie Pope-Ludlam (late) . STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Jim Sharp, Project Manager, Development Department; Dennis Barlow, Senior REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 11 - DECEMBER 7, 1992 In Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; and La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Charles Howard, Architect, Leach Mounce; Don Keck, Architect, Leach Mounce; Carol Baker, The Sun Newspaper. 14. POLICE FACILITY (Community Development Commission) Chairman Holcomb explained for the publics information discussions that took place during the luncheon workshop. COMMISSION MEMBER ESTRADA ARRIVED AT 1:59 P.M. Charles Howard, Architect, Leach Mounce, read a letter he had submitted to the Commission in September, 1992. He also showed exhibits relative to his letter. COMMISSION MEMBER POPE-LUDLAM ARRIVED AT 2:00 P.M. Jim Sharp, Project Manager, Development Department, explained the site plan for the police facility and emphasized the advantages it would provide the police department. Chief Robbins, San Bernardino Police Department, explained the site plans from an officer's point of view and stressed the department's need for more space and more parking. Commission Member Minor made a motion, seconded by Commission Member Pope-Ludlam, to authorize the police facility development team to proceed with the continued development and refinement of Scenario "C" (contained in the attached staff report) to determine the final proposed site plan, development costs and method of financing; and that the site plan be approved as presented; and that the architectural firm of Leach Mounce Architects be authorized to proceed. Commission Member Pope-Ludlam indicated that after listening to the Chief, the peace officers and architects, she still had some reservations about the whole situation, but felt the City was in a crisis situation with the current police facility. She questioned who the offer was from to purchase Building A, and also how the new building would be financed. Chairman Holcomb stated that there was an offer for Building A for $3 million dollars, but it would have to be discussed in Closed REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 12 - DECEMBER 7, 1992 ►A 0 L Session. He indicated that if the offer is accepted, the City's total cost of the space for the police facility along with Building B would only be $600, 000. Chairman Holcomb emphasized that the main issue was the approval of Scenario C. He stated that selling Building A was a separate issue that would need to be discussed more in depth. Commission Member Hernandez questioned where the funds would come from to finance the facility. Chairman Holcomb indicated that there were various ways of financing the facility. He mentioned bond financing or selling assets that are free and clear. He asked the Commission if they liked the plan, and if so, to authorize the architects to proceed with it. He said that the question of money was not an issue right now. The financial plan had not been prepared because the highest and best way to do the financing had not been thought out. Commission Member Hernandez felt the financing issue should be discussed now. He felt that too much money had been spent on consultants for the police station as a consultant was hired in 1988 to do a study of the police station. Chairman Holcomb indicated that once the site was approved and the conceptual plan was approved a more precise estimate of cost and a financial plan could be readied for review. Commission Member Hernandez stated that everyone wanted the best facility for the police officers. He emphasized, though, that the problem he had was that the building was not large enough. Councilwoman Estrada and Councilwoman Miller asked questions regarding the value of the buildings and suggested other alternatives for expansions of Building A. Councilman Hernandez questioned the cost to prepare the plans and specifications for this project. Kenneth J. Henderson, Executive Director, Development Department, indicated the cost would be approximately 6 - 7% of the total construction cost of the project. Councilman Hernandez suggested the Commission go into closed session to discuss whether or not they would be able to sell the building or to determine the status of the proposal and then return for futher discussion. He indicated he was not willing to vote to allow the architects to design the facility, draw the plans and spend $500, 000 when it is uncertain whether or not Building A could be sold. Chairman Holcomb stated that all the Commission was being asked to do was to approve the plan and instruct the architects to proceed REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 13 - DECEMBER 7, 1992 1A with the plans for the site. He indicated that approximately f h thousands o ours had been spent on the evolution of the site plan. Chairman Holcomb said that the motion was to approve the site plan and authorize the architects to start implementing the plans. Commission Member Hernandez questioned the motion. Chairman Holcomb stated that there were enough funds available to pay for the plans, and that financing could be discussed at a later date. Chairman Holcomb stated that the unused bonding capacity of the Agency was $17 million and that was one way to finance the building. He also stated the Agency owned assets both free and clear that could be sold. He again emphasized to the Commission that the only issue was if this was a good site, if it was a cost effective site, and if a state-of-the-art facility could be built at this location. Mr. Henderson stated that the motion before the Commission was to adopt Alternative C and that staff be directed to proceed with refining this particular alternative and developing the financing. Commission Member Estrada stated that she thought the site was a good site, but felt there might be ways to still maximize City dollars to a greater degree by looking at possibly another option, free up the land towards the back, and not vacate 7th Street. Commission Member Minor informed the Commission why he was in favor of the site and the facility indicating that the building would have 70, 000 square feet, have room for expansion, and have ample parking, (416 spaces as compared to 99 spaces) . He said by building a new facility, the interior could be made state-of-the-art, whatever we could afford, according to the architect. He spoke on the experience of the architects indicating that they had done over 50 buildings of this type. He also spoke on the facility having three ingress and egress locations, where the current building has only one. He said if that one area gets blocked off, there is no way to get in or out through the gate on "D" Street. Commission Member Minor stated that if there is an offer of $3 million for Building A, and if the Thrifty Building on "E" Street now owned by EDA is sold for $5 million, $8 million cash would be available to finance the facility. Committee Member Reilly spoke on the excellent qualifications of the architects. Councilman Maudsley expressed concern over the space needs of the police facility. Councilwoman Estrada made a motion, seconded by Councilwoman Pope-Ludlam to adjourn to closed session. REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 14 - DECEMBER 7, 1992 1 L1- 15. ADJOURN TO CLOSED SESSION At 2 : 48 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission recessed to closed session to discuss the following: D. to give instruction to the Commission's negotiator on the purchase of property pursuant to Government Code Section 54956.8. The real property which the negotiations concern is generally located at: ; MEETING RECONVENED At 3: 05 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission was called to order by Chairman W. R. Holcomb in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb: Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; Valerie Pope-Ludlam; and F Norine Miller. Absent: None. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Jim Sharp, Project Manager, Development Department; Dennis Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; and La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Charles Howard, Architect, Leach Mounce; Don Keck, Architect, Leach Mounce; Carol Baker, The Sun Newspaper. 14. POLICE FACILITY (Community Development Commission) Councilman Minor indicated that a phone call was received from a Mr. Kirby who requested the names of the contractors discussed in executive session. REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 15 - DECEMBER 7, 1992 1A C It was determined by the Commission Members that that information could not be released at this time. Jim Rock, 784 North "E" Street, San Bernardino, spoke regarding the preservation of the heritage houses. CHAIRMAN HOLCOMB WAS EXCUSED AT 3:07 P.M. CHAIRMAN HOLCOMB RETURNED AT 3:08 P.M. Chairman Holcomb requested the Commission Members to approve this motion, approve the site plan, and to authorize the architects to proceed. Commission Member Hernandez indicated for the public's information the offer for the purchase of Building A was based on many requirements that he could not support. Commission Member Estrada stated that she supports the selection of the site, the need for a new police facility, but felt more options should be looked at before a decision is made. COMMISSION MEMBER POPE-LTDLAM WAS EXCUSED AT 3:15 P.M. Commission Member Miller said she was not convinced that this was the best footprint and that she would like to see "D" Street maintained. She indicated that she would like to see other options for the facility, including tying Building A in with the other buildings. COMMISSION MEMBER POPE-LUDLAM RETURNED AT 3:16 P.M. Chairman Holcomb indicated that many other options had been looked at and discussed. Commission Member Hernandez stated that he felt the building was not the proper size for the future use of the police department of the City. He said he thought the plan was to upgrade "E" Street and make "E" Street the main thoroughfare through the City. Commission Member Hernandez also felt that this motion was going to give an exclusive right to the individuals present to draw the plans for the building which was a half a million dollars worth of business. Mr. Henderson indicated that RFPs were sent out to select an architect to complete designs based on the rehabilitation of the existing facilities of Building A or Building B or to design specifications for a new facility. He said that anyone in the City of San Bernardino or elsewhere could have responded and been involved in the selection of the Police Facility architect. He stated that after extensive review of the qualifications and interviews by the design development team, of which Councilman Reilly was a member, Leach REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-3 - 16 - DECEMBER 7, 1992 rA Mounce Architects was selected. He said they worked with staff on this particular project and have extensive qualifications with police facility design and construction. During the course of discussions regarding other aspects of this particular facility Mr. Henderson indicated staff was very comfortable with Leach Mounce and would recommend to the Commission that they be retained and prepare the plans and specifications. Mr. Henderson indicated that Mr. Hernandez's concerns were voiced in connection with that particular recommendation by staff. At some point staff expected the Council to either re-affirm the staff recommendation or to direct staff to seek additional proposals for the design and specifications. The motion carried by the following vote: Ayes: Commission Members Reilly; Maudsley; Minor; Pope-Ludlam. Noes: Commission Members Estrada; Hernandez; Miller. Abstain: None. Absent: None. 10. MOBILEHOME CONVERSION SERVICES (Community Development Commission) Dennis Barlow, Senior Assistant City Attorney, requested this item be continued in order to allow him sufficient time to review a phone call received from the outside agency. Commission Member Hernandez made a motion, seconded by Commission Member Minor, to continue this item for two (2) weeks. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: Commission Member Pope-Ludlam. Abstain: None. Absent: None. 12. RESTRUCTURING OF THE DOWNTOWN MAIN STREET PROGRAM (Mayor and Common Council) (Community Development Commission) Councilman Hernandez asked questions regarding the costs of the Main Street program. He also questioned the salary of the Executive Director of Main Street. Timothy C. Steinhaus, Administrator, Economic Development Agency, answered relative questions and explained that a headhunter was hired to determine a salary range from A - E for the Executive Director position. COUNCILWOMAN ESTRADA WAS EXCUSED AT 3:29 P.M. REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 17 - DECEMBER 7, 1992 A- I Councilman Hernandez indicated that the original documents for the salary scale showed a salary survey of $30, 000 - $50, 000 per year. He stated that the new figures are double those listed. MAYOR HOLCOMB WAS EXCUSED AT 3:30 P.M. Mr. Steinhaus reiterated the average salary range for the Executive Director and why the salary was paid at $83, 000. He stated that the payroll for Main Street was also authorized by the Main Street Board of Directors. He stated that the new salary for the Main Street Executive Director was decreased by $11, 000. Dennis Barlow, Senior Assistant City Attorney, stated that the Municipal Code listed in Motion B should read 2.41 instead of 2.48, and in Motion C should read 2. 41 instead of 2.4.1. Mr. Steinhaus indicated that Jan Cox would also be appointed to the interim Main Street Advisory Board, and asked that the Council select a Vice-Chairman to serve on the Main Street Board of Directors. Mr. Steinhaus also indicated that the new Main Street budget would be a savings to the Agency of approximately $137, 000. Mr. Barlow stated that the Council could have a rotating Vice- Chairman as long as it did not interfere with the signing of checks for the Agency. Discussion ensued regarding the selection of officers and also how the Board of Directors would operate versus the Advisory Board. Councilman Minor made a motion, seconded by Councilman Hernandez that the following motions be approved and adopted: MOTION A: Move to elect the Mayor Pro Tem to serve as Vice-Chairman of the Main Street Board of Directors and; RESOLUTION NUMBER 92-458 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, DELEGATING TO THE ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO CERTAIN POWERS AND AUTHORITY IN CONNECTION WITH THE REORGANIZATION, MANAGEMENT AND OPERATION OF SAN BERNARDINO DOWNTOWN MAIN STREET, INC. ; MOTION B: AN ORDINANCE OF THE CITY OF SAN BERNARDINO ADDING CHAPTER 2 . 41 TO THE SAN BERNARDINO MUNICIPAL CODE RELATING TO THE MAIN STREET ADVISORY BOARD OF SAN BERNARDINO DOWNTOWN MAIN STREET, INC. (FIRST READING) ; REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-3 - 18 - DECEMBER 7, 1992 IA E MOTION C: Move to appoint Frank Schnetz, Dr. Fred Curlin, Jerry Casillas, Bill Lemann, Susan Shyo-in Johnston, Conrad Knowles, Wallace Green, Jim Robbins and Jan Cox as the interim Main Street Advisory Board until such time as a permanent Advisory Board can be appointed pursuant to new Municipal Code, Chapter 2.41. The motion carried by the following vote: Ayes: Council Members Reilly; Hernandez; Minor; Maudsley; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Councilwoman Estrada. (Community Development Commission) Commission Member Minor made a motion, seconded by Commission Member Hernandez, that the following motions be approved and adopted: MOTION D: That the Community Development Commission approve and adopt that portion of the FY 92/93 EDA budget relating to the Main Street program as submitted; MOTION E: RESOLUTION NUMBER 5347 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION NO. 5277 PERTAINING TO THE ESTABLISHMENT OF CERTAIN STAFF POSITIONS FOR THE ECONOMIC DEVELOPMENT AGENCY TO REFLECT THE SAN BERNARDINO DOWNTOWN MAIN STREET REORGANIZATION; MOTION F: RESOLUTION NUMBER 5348 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION NO. 5279 PERTAINING TO APPROVING CERTAIN PERSONNEL POLICIES AND PROCEDURES FOR THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO, ECONOMIC DEVELOPMENT AGENCY, GENERAL UNIT EMPLOYEES AND CERTAIN PERSONNEL POLICIES AND PROCEDURES FOR THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO, ECONOMIC DEVELOPMENT AGENCY MID MANAGERS; TO REFLECT THE REORGANIZATION OF SAN BERNARDINO DOWNTOWN MAIN STREET, INC; MOTION G: RESOLUTION NUMBER 5349 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION NO. 5280 PERTAINING TO THE ESTABLISHMENT OF COMPENSATION LEVELS AND SALARY RANGES FOR EMPLOYEES ENGAGED IN ACTIVITIES FOR THE ECONOMIC DEVELOPMENT AGENCY TO REFLECT THE REORGANIZATION OF SAN BERNARDINO DOWNTOWN MAIN STREET, INC. , UNDER THE ECONOMIC DEVELOPMENT AGENCY; REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 19 - DECEMBER 7, 1992 n MOTION H: RESOLUTION NUMBER 5350 I RESOLUTION OF THE COMMUNITY DEVELOPMENT COMISSION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION NO. 5282 PERTAINING TO THE ESTABLISHMENT OF THE ECONOMIC DEVELOPMENT AGENCY MANAGEMENT AND CONFIDENTIAL EMPLOYEE COMPENSATION AND BENEFITS PLAN TO REFLECT THE REORGANIZATION OF SAN BERNARDINO DOWNTOWN MAIN STREET, INC. UNDER THE ECONOMIC DEVELOPMENT AGENCY; MOTION I: That the Community Development Commission approve and adopt the amended Policy Guidelines for Automobile allowance and use of personnel vehicles for the Community Development Commission/Economic Development Agency; MOTION J: That the Community Development Commission authorize expenditures not to exceed $10, 000 to cover those additional costs associated with the transition of the Main Street reorganization. The motion carried by the following vote: Ayes: Commission Members Reilly; Hernandez; Minor; Maudsley; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Commission Member Estrada. 11. ADJOURNMENT At 3: 48 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission was adjourned to Monday, December 21, 1992, at 11: 00 a.m. , in the Council Chambers of City Hall, North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-3 - 20 - DECEMBER 7, 1992 r L1 MAYOR AND COMMON COUNCIL COMMUNITY DEVELOPMENT COMMISSION AND THE JOINT POWERS FINANCING AUTHORITY OF THE CITY OF SAN BERNARDINO M I N U T E S JOINT REGULAR MEETING December 21, 1992 11:00 a.m. The Joint Regular Meeting of the Mayor and Common Council, the Community Development Commission and the Joint Powers Financing Authority was called to order by Chairman W. R. Holcomb at approximately 11:05 a.m. on Monday, December 21, 1992, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb; Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; Valerie Pope-Ludlam; and Norine Miller. Absent: None. STAFF PRESENT r Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Dennis Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Diane Jones, Deputy City Clerk; and La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Carol Baker, The Sun Newspaper. ---------------- CONSENT CALENDAR Commission Member Hernandez requested that item number "6", be removed from the consent calendar. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-4 - 1 - DECEMBER 21, 1992 L3 I Commission Member Hernandez made a motion, seconded by Commission Member Maudsley, that the Consent Calendar items numbered "1" through "7" be adopted except for item number "6", respectively. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 1. JOINT POWERS FINANCING AUTHORITY I (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Maudsley, that the Regular Meeting of the Joint Powers Financing Authority be continued to Wednesday, January 20, 1993. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 2. COMMUNITY DEVELOPMENT COMMISSION MINUTES (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Maudsley, that the minutes of the Community Development Commission of the City of San Bernardino for the meeting of November 16, 1992 be approved as submitted in typewritten form. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 3. REDEVELOPMENT COMMITTEE MINUTES (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Maudsley, that the minutes of the Redevelopment Committee for the meeting of October 8, 1992 be received and filed as submitted in typewritten form. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-4 - 2 - DECEMBER 21, 1992 ! R 4. MAIN STREET ORDINANCE (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilman Maudsley, that the following ordinance be approved: MC-857 AN ORDINANCE OF THE CITY OF SAN BERNARDINO ADDING CHAPTER 2.48 TO THE SAN BERNARDINO MUNICIPAL CODE RELATING TO THE MAIN STREET ADVISORY BOARD OF SAN BERNARDINO DOWNTOWN MAIN STREET, INC. (SECOND READING) The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 5. PROVISIONAL ACCELERATED LEARNING (PAL) CENTER (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilman Minor, to authorize a contract extension to June 30, 1993 for the obligation and expenditure of Provisional Accelerated Learning Center' s (PAL) funding for certain start-up costs associated with a proposed child care facility and, further, that PAL submit monthly progress reports to staff as a condition of said extension. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 7. SUBDIVISION IMPROVEMENTS - SUNLAC DEVELOPMENT (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilman Maudsley, that the following resolution be approved and adopted: RESOLUTION NUMBER 92-480 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF SAN BERNARDINO AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO REGARDING SUBDIVISION IMPROVEMENTS. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-4 - 3 - DECEMBER 21, 1992 (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Maudsley, that the following resolution be approved and adopted: RESOLUTION NUMBER 5351 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF SAN BERNARDINO AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO REGARDING SUBDIVISION IMPROVEMENTS. 6. MOBILEHOME CONVERSION SERVICES (Community Development Commission) Commission Member Hernandez asked if the funds deposited by the City for this project would be repaid by the consultant. Kenneth J. Henderson, Executive Director, Development Department, stated the Agency would provide $24, 000 of the cost to conduct the analysis and the consultant would finance $36, 000. He said the $36, 000 would not be added to the cost of the conversion. Mr. Henderson also explained the staff report relative to Commission Member Hernandez' s questions and indicated that all additional costs would be approved by the Agency before incurred. Michael Silverman, Vice President, De Anza Group, stated that this agreement was for Phase I of the project which included a detailed analysis of 44 mobilehome parks within the City. He indicated that based on the area of the mobilehomes, he did not anticipate an overrun of costs. He also indicated that he only expected to be reimbursed for all reasonable costs. Mr. Silverman stated the analysis would consist of discussions with mobilehome owners and residents to determine if it would be feasible to have a conversion for that particular mobilehome park Chairman Holcomb expressed concern over the consultants completing analyses on all 44 parks when the park owners might not be interested in selling. He suggested it first be determined if the owners want to sell and if the residents are willing to purchase before any analysis is done. Brooks London, President, The London Group, stated that even if the parks are not ready for the conversion process, recommendations JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-4 - 4 - DECEMBER 21, 1992 �B should still be made to them regarding infrastructure improvements and the like. Discussion ensued regarding information and clarification of the items listed in the staff report and also the duties of the Rent Board Coordinator. Commission Member Hernandez made a motion, seconded by Commission Member Estrada, to approve the attached Professional Services Agreement with De Anza/London Group for mobilehome conversion services. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. END OF CONSENT CALENDAR ---------------------- 8. CENTER CHEVROLET EXPANSION AND REMODEL LOAN GUARANTEE AND EDA LOAN (Community Development Commission) Commission Member Estrada made a motion, seconded by Commission Member Reilly, to approve a loan guarantee for $1 million and a loan of $200, 000 to Center Chevrolet and authorize the Executive Director to execute all documentation necessary for the implementation thereof; and, that the Development Department budget be increased by $200, 000. Commission Member Estrada made a motion, seconded by Commission Member Reilly that the following resolution be approved and adopted: RESOLUTION NUMBER 5352 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO MAKING FINDINGS AND DETERMINATIONS AS TO THE BENEFIT OF PROVIDING A CERTAIN LOAN GUARANTEE FOR THE SOUTHEAST INDUSTRIAL PARK PROJECT AREA OF THE AGENCY. (Mayor and Common Council) Councilwoman Estrada made a motion, seconded by Councilman Reilly, that the following resolution be approved and adopted: JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-4 - 5 - DECEMBER 21, 1992 115 RESOLUTION NUMBER 92-481 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO MAKING FINDINGS AND DETERMINATIONS AS TO THE BENEFIT OF PROVIDING A CERTAIN LOAN GUARANTEE FOR THE SOUTHEAST INDUSTRIAL PARK PROJECT AREA OF THE AGENCY. Kenneth J. Henderson, Executive Director, Development Department, indicated that the total cost for this project was $1.2 million. He stated that a loan had been obtained from Chino Valley Bank for $1 million and the Agency would loan the dealership $200, 000. Mr. Henderson stated that these funds would allow the dealership to possibly increase sales tax by approximately $30, 000 a year and hire more employees. Motions A & B carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Motion C carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 9. CENTRAL CITY PROMENADE SCHURGIN DEVELOPMENT (Mayor and Common Council) Councilwoman Miller made a motion, seconded by Councilman Reilly to approve Amendment Number Seven to the Loan Agreement and Supplement Number Seven to the Indenture, provided that Central City Promenade keep current with its payments to the Department. Councilwoman Miller made a motion, seconded by Councilman Reilly that the following resolutions be approved and adopted: RESOLUTION NUMBER 92-482 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER SEVEN TO THE LOAN AGREEMENT RELATING TO CENTRAL CITY PROMENADE. RESOLUTION NUMBER 92-483 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF SUPPLEMENT NUMBER SEVEN TO THE INDENTURE RELATING TO CENTRAL CITY PROMENADE. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-4 - 6 - DECEMBER 21, 1992 IR C r Kenneth J. Henderson, Executive Director, Development Department, stated that the Agency was in the second and third positions on the original loan to Central City Promenade. He indicated that Central City Promenade had been preliminarily granted an extension on its existing loan contingent on approval of the paperwork. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 10. PUBLIC ENTERPRISE CENTER (PEC) BUILDING (Community Development Commission) Commission Member Miller made a motion, seconded by Commission Member Hernandez, to establish a "Blue Ribbon" Committee comprised of Leon Jordan, David Porter and David Schultz to serve as independent arbitrators and fact finders relative to negotiations by and between staff and the Inland Empire Community Coalition (IECC) for disposition of the Public Enterprise Center building located at 1505 West Highland. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 11. FY 1992/1993 COMMUNITY DEVELOPMENT BLOCK GRANT MID-YEAR PUBLIC HEARING (Mayor and Common Council) OPEN PUBLIC HEARING CLOSE PUBLIC HEARING Councilman Hernandez made a motion, seconded by Councilwoman Miller, to close the public hearing. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Kenneth J. Henderson, Executive Director, Development, explained to the Council that the funds used for these projects were from projects brought in under budget, reprogramming of previously encumbered funds and the CDBG Appropriated Reserve. He stated that no funds from next year's grant would be spent on these projects. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-4 - 7 - DECEMBER 21, 1992 �B Councilman Hernandez made a motion, seconded by Councilwoman Miller, to approve the requests for CDBG financial assistance in the amount of $2, 268, 520 submitted by the Community Development Citizen Advisory Committee. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 12. PARKSIDE MEDICAL CENTER - 2730 NORTH "E" STREET (Mayor and Common Council) OPEN PUBLIC HEARING CLOSE PUBLIC HEARING Councilman Minor made a motion, seconded by Councilman Hernandez to close the public hearing. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Councilman Minor made a motion, seconded by Councilman Maudsley that the following resolution be approved and adopted: RESOLUTION NUMBER 92-484 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING A CERTAIN DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND PACIFIC STAR DEVELOPMENT, INC. , A CALIFORNIA CORPORATION PERTAINING TO THE DEVELOPMENT OF A LOW AND MODERATE INCOME HOUSING PROJECT. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Commission Member Minor made a motion, seconded by Commission Member Maudsley, that the following resolution be approved and adopted: RESOLUTION NUMBER 5353 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO APPROVING A CERTAIN DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND PACIFIC STAR DEVELOPMENT, INC. , A CALIFORNIA CORPORATION PERTAINING TO THE DEVELOPMENT OF A LOW AND MODERATE INCOME HOUSING PROJECT. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-4 - 8 - DECEMBER 21, 1992 The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 13. AUTOMATED HEALTH SYSTEM LAUNDRY LOAN GUARANTEE (Community Development Commission) Commission Member Reilly made a motion, seconded by Commission Member Miller, to approve a $1.2 million loan guarantee for Automated Health System Laundry and authorize the Executive Director to execute all documentation necessary for the implementation thereof. Kenneth J. Henderson, Executive Director, Development Department, explained the terms of the loan for this project and also the appraisal completed on the property. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 14. REQUEST FOR MUNICIPAL DEVELOPMENT CODE REVISION TO TITLE 19 - Department of Planning and Building Services (Community Development Commission) Commission Member Reilly made a motion, seconded by Commission Member Maudsley, to authorize staff to proceed in developing the work program and consultant contracts, and authorize funding in the amount of $30, 000. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. RS-1. CITY LANDSCAPE AND BEAUTIFICATION PROGRAMS (Community Development Commission) Chairman Holcomb explained this item to the Commission and emphasized to them that even though the area was in the unincorporated area of the City, it possessed a strong need for beautification. He indicated that the County of San Bernardino did not have beautification funds. Commission Member Estrada expressed concern over the City working to beautify areas which belonged to the County. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-4 - 9 - DECEMBER 21, 1992 IR Kenneth J. Henderson, Executive Director, Development Department, stated that the request for assistance for beautification had been previously approved by the Commission. He stated that the approval of this motion would only authorize unincorporated areas within the City limits of the City and within the City's sphere of influence to obtain funding. Commission Member Estrada expressed concern over spending more funds in the unincorporated areas than in the incorporated areas of the City. Chairman Holcomb stated that many of the unincorporated islands that need beautification give the City a bad image to outside residents as well as current residents. He felt the City should have a beautiful thoroughfare throughout the City. Discussion ensued regarding the City spending funds on behalf of the County. Several Commission Members felt that the City needed to use its funds in its own areas. Commission Member Maudsley stated that the City should try and assist the entire community with the beautification program. Commission Member Maudsley made a motion, seconded by Commission Member Minor, to authorize an expansion in the scope of the 50/50 Landscape and Beautification programs allowing for such activities to occur in unincorporated islands within the City limits and unincorporated areas within the City's sphere of influence along previously established major east-west and north-south corridors. Commission Member Reilly requested that specific locations be brought back to the Commission for its approval and recommendation. Chairman Holcomb indicated that the amount of funds needed would be approximately $10, 000. Commission Member Hernandez questioned if the City could force residents to participate in a 50/50 Landscaping Program. Dennis Barlow, Senior Assistant City Attorney, indicated that residents could not be forced to participate in a 50/50 program, especially if they did not reside within the City boundaries. Commission Member Miller made a substitute motion, seconded by Commission Member Reilly, to continue this item to a later date. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:1mp:C-001-4 - 10 - DECEMBER 21, 1992 RS-2. INLAND BEVERAGE, INC. (Community Development Commission) Commission_ Member Minor questioned the secureness of this loan. Kenneth J. Henderson, Executive Director, Development Department, indicated that the net worth of Inland Beverage was $6.2 million, mostly consisting of Coors stock. He stated that if necessary, the Agency could go after the stock. He also explained that if Inland Beverage filed Chapter 11, the Agency would have to seek acquisition of the stock like any other secured creditor. Commission Member Maudsley expressed concern over the stock being used as collateral. He stated that if it could not be negotiated, there would be no collateral for the loan. CHAIRMAN HOLCOMB WAS EXCUSED AT 11:55 A.M. Mr. Henderson indicated that a continuing guarantee allows the Agency to seek all assets that the loan applicant has, including stock. CHAIRMAN HOLCOMB RETURNED AT 11:56 A.M. Commission Member Pope-Ludlam stated that Inland Beverage generates significant tax dollars and also employment for the City. She felt the City should assist him in any way possible. Tommy Mason, Inland Beverage, stated that the difficulty the business was currently having is with its cash flow and moving expenses. He stated it had recently spent over $600, 000 for tenant improvements for its new facility. He informed the Commission that he had a unilateral agreement with Coors to buy stock during an open window period of 1992 - 1996. COMMISSION MEMBER REILLY WAS EXCUSED AT 12:01 P.M. Gene Wood, President, Gene Wood and Associates, stated that banks regularly change previous commitments. He felt the bank probably felt that if the Agency was willing to loan the company funds, there was no need for them to be involved. Mr. Wood indicated that he felt this was a good loan because Mr. Mason was able to purchase the stocks within four (4) years. COMMISSION MEMBER REILLY RETURNED AT 12:03 P.M. Commission Member Pope-Ludlam made a motion, seconded by Commission Member Miller, to approve the attached loan agreement by and between the Redevelopment Agency and Inland Beverage, Inc. , which JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-4 - 11 - DECEMBER 21, 1992 113 provides financing for Inland Beverage's relocation and business expansion programs. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. RS-3. POLICE HEADQUARTERS ACQUISITION - 466 WEST FOURTH STREET (Community Development Commission) Timothy C. Steinhaus, Administrator, Economic Development Agency stated it was previously approved by the Commission that the Agency would purchase the police headquarters for approximately $2.3 million, and the City would lease the building from the Agency for the next 6 months at $1 per month. He indicated that a regular lease payment amount would be determined during the budget hearings in June, 1993. Commission Member Estrada questioned how this would effect the Southeast Industrial Park. COMMISSION MEMBER POPE-LUDLAM WAS EXCUSED AT 12:06 P.M. Barbara Lindseth, Administrative Services Manager, Development Department, stated that there was a surplus of approximately $3 million left in that fund. Mr. Steinhaus indicated that there were two (2) appraisals completed on that facility. The first appraisal was for $900, 000 and the second for $3.8 million. Commission Member Minor asked if the funds to purchase the facility could come from another project area. Ms. Lindseth indicated that there were not enough funds in other project areas to purchase the facility. Discussion ensued regarding the clarification of Motion B. Commission Member Hernandez expressed concern over the difference between the two (2) appraisals completed on the property and requested additional information on the appraisals. Commission Member Estrada made a motion, seconded by Commission Member Hernandez, to continue this item until 2 :00 p.m. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-4 - 12 - DECEMBER 21, 1992 RECESSED MEETING At 12: 10 p.m. , Chairman Holcomb recessed the meeting of the Mayor and Common Council and the Community Development Commission until 2:00 p.m. MEETING RECONVENED At 2 :00 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission was called to order by Chairman W. R. Holcomb in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb: Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; Valerie Pope- Ludlam; and Norine Miller. Absent: None. STAFF PRESENT Shauna Clark, City Administrator; James Penman, City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; and Diane Jones, Deputy City Clerk. OTHERS IN ATTENDANCE Carol Baker, The Sun Newspaper. RS-3. POLICE HEADQUARTERS ACQUISITION - 466 WEST FOURTH STREET (Community Development Commission) Commission Member Maudsley made a motion, seconded by Commission Member Estrada, to continue this item until January 11, 1993. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. RS-4. ADJOURNED TO CLOSED SESSION There were no items for discussion in Closed Session. END OF CLOSED SESSION --------------------- JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-4 - 13 - DECEMBER 21, 1992 IR 4 RS-5. ADJOURNMENT There being no further business, at 2:01 p.m. the meeting of the Mayor and Common Council and the Community Development Commission was adjourned to Wednesday, January 11, 1993, at 11:00 a.m. , in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:C-001-4 - 14 - DECEMBER 21, 1992 1R