HomeMy WebLinkAbout05.N- Parks, Recreation & Community Services RESOLUTION(ID#3118) DOC ID: 3118 A
CITY OF SAN BERNARDINO —REQUEST FOR COUNCIL ACTION
Budget Amendment
From: Mickey Valdivia M/CC Meeting Date: 06/16/2014
Prepared by: Demetra Moore, (909) 384-5233
Dept: Parks, Recreation& Community Ward(s): All
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Director of Administrative Services to Transfer $500,000 from the Parks, Recreation &
Community Services Department's Professional/Contractual Services Account #001-380-0072-
5502 to the Parks Maintenance General Fund Full-Time Salaries Expenditure Account #001-
380-0072-5011. (#3118)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $750,000 (Professional/contractual services); $105,565 (Salaries
perm/fulltime) - Cost overrun of($470,206.47)
Account No. 001-380-0072-5502 (Professional/contractual services) and 001-380-0072-5011
® (Salaries perm/fulltime)
Account Description: Professional/contractual services; Salaries perm/fulltime
Balance as of May, 2014: $511,569
Balance after approval of this item: 001-380-0072-5502: $11,569; 001-380-0072-5011:
$29,793.53
The Parks Department is requesting a budget amendment by transferring$500,000 from the
Parks Maintenance Division professional/contractual services account and appropriate funding
into the Parks Maintenance Division salaries perm/fulltime account.
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
01/21/14: Resolution of the Mayor and Common Council of the City of San Bernardino
Directing the Parks, Recreation and Community Services Department Director to Begin the
Process of Soliciting Proposals to Potentially Contract Park Maintenance Services.
Background:
The Parks, Recreation and Community Services Department(hereinafter"Parks Department")
has experienced financial constraints and budget reductions for fiscal year 2013-14. Several
options were explored to mitigate the Parks Department's financial constraints which included
the contracting out of the Parks Maintenance Division. At the beginning of fiscal year 2013-14,
The Parks Department's general fund budget for the Parks Maintenance Division was
appropriated with intent to adhere to the Pre-Pendency Plan,which required the contracting out
of the Parks Maintenance Division. The Parks Department recognized that adherence to Pre-
Updated: 6/4/2014 by Georgeann"Gig?Hanna A I Packet Pg. 271
3118
Pendency plan without further assessment and planning would be considered an expedient
decision. Therefore, as a form of preparation, the Parks Department solicited consulting services
in order to properly assess the City's park maintenance needs. In addition, the Consultant
developed a comprehensive Scope of Work which outlined(in great detail)the needs and
expectations of the City's parks maintenance. After receipt of consulting services, the Parks
Department developed a Request for Quotation(RFQ) for the contracting out of the City's Parks
Maintenance Division.
In the meantime, the Parks Department is incurring full-time salary expenditures for the current
Parks Maintenance Division staff. In collaboration with the Finance Department,the Parks
Department is requesting a transfer of$500,000 to offset the current deficit of-$471,000. Such
transfer will off-set cost overruns.
City Attorney Review:
i Supporting Documents:
reso 3118 (PDF)
Updated: 6/4/2014 by Georgeann"Gigi" Hanna A Packet Pg.272
5.N.a ,
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES
3 TO TRANSFER $500,000 FROM THE PARKS, RECREATION & COMMUNITY
4 SERVICES DEPARTMENT'S PROFESSIONAL/CONTRACTUAL SERVICES
ACCOUNT #001-380-0072-5502 TO THE PARKS MAINTENANCE GENERAL FUND
5 FULL-TIME SALARIES EXPENDITURE ACCOUNT#001-380-0072-5011.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
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8 SECTION 1. That the Director of Administrative Services is hereby authorized and
9 directed to transfer five-hundred thousand dollars($500,000) from the Parks Maintenance
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Divisions Professional/contractual services account(001-380-0072-5502) and appropriate a
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transferred funding into Parks Maintenance Salaries perm/fulltime (001-380-0072-5011) a
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account. E
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14 SECTION 2. This policy shall take effect immediately upon adoption of this
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Packet Pg.273
n 5.N.a
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES
2 TO TRANSFER $500,000 FROM THE PARKS, RECREATION & COMMUNITY
SERVICES DEPARTMENT'S PROFESSIONAL/CONTRACTUAL SERVICES
3 ACCOUNT #001-380-0072-5502 TO THE PARKS MAINTENANCE GENERAL FUND
4 FULL-TIME SALARIES EXPENDITURE ACCOUNT 4001-380-0072-5011.
I
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting, thereof, held on the
7 day of , 2014, by the following vote to wit:
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8 Council Members: AYES NAYS ABSTAIN ABSENT a
9 MARQUEZ
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BARRIOS a
11 VALDIVIA d
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SHORETT
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NICKEL
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JOHNSON m
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MULVIHILL M
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18 Georgeann Hanna, City Clerk
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The foregoing resolution is hereby approved this day of , 2014.
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21
R. CAREY DAVIS, Mayor
22 City of San Bernardino
23 Approved as to form:
24 GARY D. SAENZ, City Attorney
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By: C.c-ta
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