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HomeMy WebLinkAbout05.U- Police RESOLUTION(ID#3186) DOC ID: 3186 A CITY OF SAN BERNARDINO —REQUEST FOR COUNCIL ACTION Purchase Order From: Jarrod Burguan M/CC Meeting Date: 05/19/2014 Prepared by: Susan Stevens, Dept: Police Ward(s): All ') Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Transfer of $7,600 from Account 001-210-0083-5111 to Account 001-210-0083-5112 and the Increase of Purchase Order Number 2014-00001327 Issued to Inland Computer Systems to an Amount Not to Exceed$64,200 Utilizing Account Number 001-210-0083-5112. (#3186) Current Business Registration Certificate: Yes Financial Impact: Account Budgeted Amount: $37,000 Account No. 001-210-0083-5111 Account Description: Police-Forensics-Material & Supplies Balance as of. 4/25/2014 Balance after approval of this item: $1,916.00 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: 10/19/2013 Resolution 2013-317 adopted authorizing the issuance of a purchase order to Inland Computer Systems of San Bernardino in the amount of$67,000 utilizing Proposition 30/AB 109, OTS grant funds, and the police general fund for the purchase of computers and equipment. Background: All Forensic Specialists have a desktop computer at their workstation that they utilize every day in the course of their duties. All computers are approximately 10 years or older(past end of life) and are hampering day to day operations in the Forensic Bureau. This becomes critical as the Forensic Bureau's primary task is crime scene investigation which could be responsible for making or breaking a criminal case. Over the years, our computers have become very outdated and incapable of operating today's software and memory requirements. Recently, the only computer capable of operating software for our digital video cameras malfunctioned. The hard-drive crashed, and we lost all the programs that were stored in the computer. Considering that we use our digital video camera for video-taping incidents such as Officer Involved Shootings, Homicides, and Civil Unrest, this could be very critical. Fortunately, we make DVD's on all the incidents we video-tape,however, (2 the software that makes these DVD's was lost. Most of the computers in the Forensic Bureau Updated:5/8/2014 by Jolena E.Grider A I Packet Pg. 309 3186 have, at some point or another, crashed and have had to be rebuilt or replaced. All the computers are not capable of handling all the necessary software in our line of work. After conferring with our IT department, it was determined that the HP EliteDesk 800 G1 Tower would be best computer suited for the Forensic Bureau. Quotes from Inland Computer Systems, CDW-G, and Imaging Products International were obtained. Inland Computer Systems provided the lowest bid at$694.00 per computer. See Exhibit"A"attached hereto. The police department is requesting the increase of Purchase Order 2014-00001327 issued to Inland Computer System to an amount not to exceed $64,200.00. Sufficient funds have been budgeted for this item in account number 001-210-0083-5111. The available unspent budgeted balance in this account is $9,516.00. A budget transfer of$7,600.00 to account number 001-210- 0083-5112 (Small Tools & Equipment) is requested to ensure payment is made from an appropriate account type. City Attorney Review: Supporting Documents: reso 3186 (PDF) Forensics-Inland Computer Quotes-Exhibit A (PDF) I Updated: 5/8/2014 by Jolena E.Grider A Packet Pg. 310 I RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAl\ 3 BERNARDINO AUTHORIZING THE TRANSFER OF $7,600 FROM ACCOUNT 001. 210-0083-5111 TO ACCOUNT 001-210-0083-5112 AND THE INCREASE OF PURCHASk 4 ORDER NUMBER 2014-00001327 ISSUED TO INLAND COMPUTER SYSTEMS TC AN AMOUNT NOT TO EXCEED $64,200 UTILIZING ACCOUNT NUMBER 001-210- 5 0083-5112. °o N 6 NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL o OF THE CITY OF SAN BERNARDINO AS FOLLOWS: N E g SECTION 1. That the Director of Administrative Services is hereby authorized and 9 directed to transfer$7,600 from G/L account number 001-210-0083-5111 to account number °r CL 10 001-210-0083-5112, E 0 U 11 SECTION 2. That the Director of Administrative Services is hereby authorized and 12 directed to increase Purchase Order number 2014-00001327 to Inland Computer Systems to 13 $64,200 utilizing account number 001-210-0083-5112. Pursuant to San Bernardino Municipal 0� 14 Code 3.04.101(b)(3),the Mayor and Common Council approve a selected source justification for 2 15 a this purchase. 0 16 17 = 00 18 M 19 co r M 20 v°, as L 21 m E 22 /// Q c� Q 23 /lI 24 25 I PacketPg 311 5, t I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAA BERNARDINO AUTHORIZING THE TRANSFER OF $7,600 FROM ACCOUNT 001. 2 210-0083-5111 TO ACCOUNT 001-210-0083-5112 AND THE INCREASE OF PURCHASE 3 ORDER NUMBER 2014-00001327 ISSUED TO INLAND COMPUTER SYSTEMS TO AN AMOUNT NOT TO EXCEED $64,200 UTILIZING ACCOUNT NUMBER 001-210- 4 0083-5112. 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and N IV 6 Common Council of the City of San Bernardino at a meeting thereof, o 7 held on the day of , 2014, by the following vote, to wit: s N COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT `n 9 MARQUEZ E 14 BARRIOS v VALDIVIA u 12 SHORETT o 0 13 NICKEL JOHNSON 14 MULVIHILL L 15 a m 16 Georgeann Hanna, City Clerk c 17 The foregoing Resolution is hereby approved this of ,2014. o 18 19 Carey Davis,Mayor City of San Bernardino C 20 Approved as to form: d Gary D. Saenz, City Attorney 21 E 22 r By: � a 23 24 25 2 EXHIBIT "A" 5.u.b'' Inland Computer Systems Estimate 1440 South E St., Unit D San Bernardino, CA 92408 Date Estimate# o N 4/22/2014 313 O +r N Name/Address E d City of San Bernardino Police Dept T 710 North D St. to San Bernardino,CA 92401 Forensics w O CL E O U O _c O r Project O d to Description Qty Rate Total O t i HP EliteDesk 800 G1 Tower 1 694.00 694.00T O HP EliteDesk 800 G TWR C8N27AV-TEC tl Windows 7 Professional 64-bit C7T54AV#ABA d ENERGY STAR©5.0 Enabled Configuration NQ592AV Chipset v Intel®Q87 Express Chipset c HP EliteDesk 800 TWR 92%High-Efficient Chassis C8N 16AV Intel Core i5-4570 Processor(3.20 GHz,6 MB Cache)Intel HD Q0 Graphics 4600 D8B67AV M 8GB DDR3-1600 DIMM(Ix8GB)RAM C8G38AV 500GB 7200 RPM 3.5 Hard Drive C8M98AV Q Slim SuperMulti ODD C8N65AV Graphics No Item Selected W Integrated Network Intel®1217LM Gigabit Network Connection HP USB Keyboard EON04AV#ABA 0 HP USB Mouse C8N39AV O Single Unit Tower Packaging C8N62AV 3/313 TWR Warranty C8M87AV#ABA 3 HP EliteDesk 800 Country Kit C8N24AV#ABA Q HP WSCA Quote#9456713 O V HP Location ID#10014114 p c to c N V U) C d L O 1l Subtotal $694.00 y E Sales Tax (8.25%) $57.26 r Total a $751.26 Packet P9773717377] )LD>, G,com 800.594.4239 O 5.U.b SALES QUOTATION QUOTE ■DATE 1 BFX4B0 9587660 4122/2014 0 0 N N' SHIP TO: CITY OF SAN BERNARDINO O BILL TO: Attention To:ATTN:KARL DESILVA N THAN TRINOOSON 710 N.D STREET E 300 N D ST FL 4 w U) A SAN BERNARDINO,CA 92418 to Accounts Payable Contact:THAN d SAN BERNARDINOO,CA 92418-0001 TRINOOSON 909.384.5947 Q i' Customer P.O.#PD FORENSICS- p Customer Phone, A.384.5947 ELITEDESK 800 U c t4 ACCOUNT SHIPPING METHOD TERMS EXEMPTION C ANDREW SIMPLOT 877.368.4403 - 77.368.4403 UPS Ground(1 -2 Day) o QTY ITEM NO. DESCRIPTION EXTENDED PRICE d 1 3111243 HP SB 800 15-4570 50OGB 8GB W7P/W8P 794.00 1 794.00 Q Mfg#:E1Z90UT#ABA d � t SUBTOTAL I O 794.00 a FREIGHT (� 17.46 N TAX 65.51 � I ! v r I C M Please remit payment to: a COW Government CDW Government 75 Remittance Drive 230 North Milwaukee Ave. Suite 1515 X Vernon Hills, IL 60061 Fax:847.371.7311 Chicago, IL 60675-1515 W N m O M C L Q E O U c v N < C I � L O U. it Cd t E 0 V .w a This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at ittp://www.cdw.com/content/terms-conditions/product-sales.asp Packet Pg. 314 -or more information. contact a CDW account manaaer. v IMAGING PRODUCTS INTERNATIONAL 10545 BURBANK BLVD, SUITE 123 NORTH HOLLYWOOD, CA 91601 (805) 526-7560 (800) 486-4624 Cl FAX: (805) 526-0349 0 N REQUEST FOR QUOTATION: PAGE 1 OF 1 D cn ATE: 4/23/14 d Y CLIENT: DEBBIE GREENLEA/RHONDA HOLGUIN E PHONE #: (909) 384-5700 0 AGENCY: SAN BERNARDINO POLICE DEPT. c FAX#: (909) 384-5705 Email: Greenlea_De @SBcity.org o RFQ #: HP COMPUTER [#sbnpd244] L DELIVERY: 4-7 DAYS ARO TERMS: NET 30 DAYS p FOB POINT: DESTINATION. y SHIPPING: UPS RATES; APPROX. $5.00/UNIT L QTY DESCRIPTION CATALOG # PRICE EA. a� ca 1+ HP ELITEDESK 800 G1 PC PERSONAL DESKTOP COMPUTER; W/ INTEL CORE _ i5-4570 PROCESSOR & 4600 GRAPHICS co CARD, 4 CORES; INTEL Q87 EXPRESS M CHIPSET; 8G13 RAM MEMORY; 5000B a 7200 RPM SATA HARD DRIVE; W/ WINDOWS 7 F4K03UT $857.50 x w N O O O L Q E ! O DEB - HERE IS THE UPDATED PRICING ON THE HP COMPUTER. HP I APPARENTLY DOES NOT OFFER BLU-RAY AT THIS TIME ON THEM. 2 AS ALWAYS, PLEASE LET ME KNOW IF YOU HAVE ANY OTHER c QUESTIONS. THANKS AGAIN, o w MICHAEL GRIFFITH Ext. #113 wmg(d).imagingproducts.com E U a i