HomeMy WebLinkAbout05.S- Police 5.S
RESOLUTION(ID#3184) DOC ID: 3184 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Purchase Order
From: Jarrod Burguan M/CC Meeting Date: 05/19/2014
Prepared by: Susan Stevens,
Dept: Police Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Transfer of $5,500 from Account 001-210-0001-5172 to Account 001-210-0001-5181 and the
Increase of Purchase Order Number 2014-00000357 Issued to Lexipol, LLC, to an Amount Not
to Exceed$27,500 Utilizing Account Number 001-210-0001-5181. (#3184)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $12,300
Account No. 001-210-0001-5172
Account Description: Police-Equipment Management
Balance as of. 4/25/2014
Balance after approval of this item: $3,800
E Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
None.
Background:
In May 2012, the Police Department purchased a new software system from Lexipol, LLC. The
new system revised and updated the department policy manual and incorporated a training
component. The Lexipol system is web-based software that has been integrated into the Police
Intranet and is available to all Police staff. The training component is a scenario-based daily
training bulletin that provides training based on the police department's specific operating
policies. See Exhibit"A" attached hereto for a summary of features of the Lexipol system. The
policy manual and Daily Training Bulletins have proven to be valuable tools for the Police
Department.
This system has two separate annual cost components: the Daily Training Bulletin component in
the amount of$22,000 and an annual policy manual update subscription fee in the amount of
$5,500 as described in Exhibit `B," attached hereto. The Daily Training Bulletin fee was paid
under Purchase Order # 2014-00000357 on October 17, 2013. Currently, we have reached the
end of the subscription period and would like to increase the purchase order to $27,500 to pay for
the current year's subscription fee. The Police Department will be returning to Council each
year to request approval of the annual fees for this service.
Sufficient funds have been budgeted for this item in account number 001-210-0001-5172. The
Updated: 5/14/2014 by Georgeann"Gig?Hanna A Packet Pg. 298
5.S
3184
available unspent budgeted balance in this account is $9,300.00. A budget transfer of$5,500 to
account number 001-210-0001-5181 (Other Operating Expenses) is requested to ensure payment
is made from an appropriate account type.
City Attorney Review:
Supporting Documents:
reso 3184 (PDF)
Lexipol Exhibit A (PDF)
Lexipol Exhibit B (PDF)
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Updated: 5/14/2014 by Georgeann"Gigi"Hanna A Packet Pg. 299
5.S.a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAI\
3 BERNARDINO AUTHORIZING THE TRANSFER OF $5,500 FROM ACCOUNT 001•
210-0001-5172 TO ACCOUNT 001-210-0001-5181 AND THE INCREASE OF PURCHASE
4 ORDER NUMBER 2014-00000357 ISSUED TO LEXIPOL, LLC, TO AN AMOUNT NOT
5 TO EXCEED$27,500 UTILIZING ACCOUNT NUMBER 001-210-0001-5181.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL
6 OF THE CITY OF SAN BERNARDINO AS FOLLOWS: o
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SECTION I. That the Director of Administrative Services is hereby authorized and f
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directed to transfer $5,500 from G/L account number 001-210-0001-5172 to account numbez
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001-210-0001-5181. o
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SECTION 2. That the Director of Administrative Services is hereby authorized and J
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directed to increase Purchase Order number 2014-00000357 to Lexipol, LLC, to $27,500 -a
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utilizing account number 001-210-0001-5181. Pursuant to San Bernardino Municipal Code
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t4 3.04.101(b)(3), the Mayor and Common Council approve a selected source justification for this a
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FPacket Pg.300 ''
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE TRANSFER OF $5,500 FROM ACCOUNT 001-
2 210-0001-5172 TO ACCOUNT 001-210-0001-5181 AND THE INCREASE OF PURCHASE
3 ORDER NUMBER 2014-00000357 ISSUED TO LEXIPOL, LLC, TO AN AMOUNT NOT
4 TO EXCEED$27,500 UTILIZING ACCOUNT NUMBER 001-210-0001-5181.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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6 Common Council of the City of San Bernardino at a meeting thereof,
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held on the day of , 2014, by the following vote,to wit: `
g COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT °
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9 MARQUEZ
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10 BARRIOS .2-
VALDIVIA
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SHORETT
12 NICKEL o
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13 JOHNSON
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14 MULVIHILL
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16 Georgeann Hanna, City Clerk
1 The foregoing Resolution is hereby approved this of ,2014. M
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Carey Davis, Mayor N
19 City of San Bernardino
Approved as to form:
20 Gary D. Saenz, City Attorney
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By:
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Packef Pg. 301
EXHIBIT "A"
Lexhiol
Predictable is Preventable
SUMMARY OF THE UNIQUE FEATURES OF THE LEXIPOL SYSTEM
Lexipol is America's leading provider of risk management services and resources for public
safety organizations, delivering its services through a unique, web-based development
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system with an integrated training component. Lexipol has helped public safety agencies
reduce risk and stay ahead of litigation trends, while communicating clear and concise N
policy guidance to their employees. Additionally, Lexipol has established a uniclue set of c
risk management tools for public safety organizations by integrating agency-specific,
customized policy manuals with the Daily Training Bulletin service accessed through a web J
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browser. The comprehensive Lexipol service is not available through any other public or
private resources or organizations. a
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The program is unique in several ways, and there is no other system that offers the J
following integration in one package: °
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1. Online (software-as-a-service) policy manual content, document
management, training content and testing through web-based proprietary
system tools.
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2. Regular and urgent updates to content via web-based tools. N
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3. Daily Training Bulletins (DTBs) that are based on realistic scenarios and
written by public safety personnel, including online and real-time testing -
modules.
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4. Archiving of all versions of the agency's policy manual, as well as capturing of
user electronic signatures that acknowledge policy updates and Daily Training Q
Bulletin records and test results.
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5. Linking between the Daily Training Bulletins and policy sections to which the W
DTB applies. 6
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6. Robust reporting features, including exception reporting with export to MS _J
Excel capabilities.
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7. Contemporary policy content that may be modified by the agency via
proprietary online tools, thus reducing policy development time significantly.
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LEXIPOL LLC
66 Liberty, Suite 200 • Aliso Viejo, CA 92656
949.484.4444 • Fax: 949.484.4443
www.lexipol.com
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ADDITIONAL FEATURES INCLUDE:
Proprietary System and Software Tools: Over 140 core policies based on federal
standards and case law, state statutes and case law, regulatory actions and law
enforcement best practices. The client agency has full editing capability to customize the
manual to reflect the agency's mission and philosophy.
Updates: Lexipol provides regular semi-annual electronic and interactive updates in
response to legislative mandates, case law and evolution in best practices. It also provides o
client alerts and urgent updates in response to precedent-setting court decisions or events N
that call for immediate changes to policy. N
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Policy Training: The integrated Daily Training Bulletin component is a customized,
scenario-based daily training program that links directly to the policy manual and is J
accessed online via a web browser. DTB records are also archived for easy retrieval. 0
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Adaptability: Our clients range from small agencies to large agencies with more than 2500 �
sworn personnel, including municipal police departments, county sheriff offices, county °
district attorneys, port police, probation departments, school district and university police,
tribal police, fire departments and a diverse group of state regulatory agencies. o
Scale: More than 1,100 public safety agencies with 65,000 officers or deputies in 12 states
use the Lexipol system. Our subscriber base is one of the largest private networks of law 2
enforcement policy collaborators in the nation. a
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Archiving: Each version of the agency's policy manual is archived on the Lexipol servers,
which allows for easy retrieval by the agency. This is an invaluable resource in defense
litigation or personnel matters that call for authenticated copies of policy or training records
years after an incident.
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For additional information or to obtain assistance please contact Lexipol at 949.484.4444 or °
visit www.lexipol.com. x
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LEXIPOL LLC
6B Liberty, Suite 200 - Aliso Viejo, CA 92656
949.484.4444 - Fax: 949.484.4443
www.loxipol.com
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J74 5.S.c
Lexipol LLC Invoice
Lexipol 6 B Liberty Ste 200 Date Invoice#
Aliso Viejo, CA 92656
Predictable is Preventable
3/11/14 10662
Bill To
San Bernardino Police Department
Attn: Accounts Payable
710N"D"St
San Bernardino, CA 92401 0
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Due Date o
3/31/14
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Item Description Amount
LE Policy Update KMS The one year law enforcement policy manual update subscription 51500.00 O
includes 24/7 access to Knowledge Management System for LO
updates and editing. _
04/01/2014-03/31/2015 i
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Thank you!
Total $5,500.00
Phone# Fax# Terms and Conditions:
All services are payable in full within thirty(30)days from invoice date.
949-484-4444 949-484-4443
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