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RESOLUTION (ID #3202) DOC ID: 3202 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Purchase Order
From: Jarrod Burguan M/CC Meeting Date: 05/19/2014
Prepared by: David Green, (909) 384-5742
Dept: Police Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Director of Administrative Services to Issue a Purchase Order to Systems Source, Inc., in the
Amount of$60,854 Utilizing Homeland Security Grant Funds, Account Number 123-210-0001-
5112-0896. (#3202)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $60,854.00
Account No. 123-210-0001-5112-0896
Account Description:Homeland Security Grant
Balance as o£ 4-30-14
Balance after approval of this item: 0
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
January 6, 2014 Resolution#2014-005 adopted authorizing acceptance and expenditure of
Homeland Security Grant funds in the amount of$60,854.00.
Background:
In July 2013, the San Bernardino Police and Fire Departments filed joint application for
2013/2014 Homeland Security Grant funds in the amount of $75,822.39. The funds were
requested for the purchase of new computer work stations and chairs for the City's emergency
operations center. On December 3, 2013, the Police Department received notification of award
in the amount of $60,854.00 as a sub-recipient to the San Bernardino County Fire Protection
District grant award.
On January 6, 2014, the Mayor and Common Council approved acceptance of the grant. Police
personnel have subsequently identified Systems Source Incorporated as the preferred vendor for
the purchase of the Emergency Operations Center equipment. Systems Source is currently in
contract with the County of San Bernardino (#10-211) and has afforded the City pricing under
this government contract.
The Police Department is requesting a Purchase Order to Systems Source for the purchase of 23
computer work stations and 23 task chairs. Quote attached hereto as Exhibit"A."
Updated: 5/8/2014 by Jolena E.Grider A I Packet Pg. 286
5.Q
3202
City Attorney Review:
Supporting Documents:
reso 3202 (PDF)
Systems Source Proposal (PDF)
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Updated: 5/8/2014 by Jolena E.Crider A Packet Pg. 287
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAP
3 BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICE!
TO ISSUE A PURCHASE ORDER TO SYSTEMS SOURCE, INC., IN THE AMOUNT
4 OF $60,854 UTILIZING HOMELAND SECURITY GRANT FUNDS, ACCOUNT
NUMBER 123-210-0001-5112-0896.
5
NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL
6 OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
7
SECTION 1. That the Director of Administrative Services is hereby authorized and
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directed to issue a Purchase Order to Systems Source, Inc., in the amount of$60,854 utilizing in
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account number 123-210-0001-5112-0896. Pursuant to San Bernardino Municipal Code
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3.04,101(b)(3), the Mayor and Common Council approve a selected source justification for this o
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purchase. -a
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Packet Pg.288
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAIS
BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICE
2 TO ISSUE A PURCHASE ORDER TO SYSTEMS SOURCE, INC., IN THE AMOUNI
3 OF $60,854 UTILIZING HOMELAND SECURITY GRANT FUNDS, ACCOUNI
NUMBER 123-210-0001-5112-0896.
4
5 11IEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6
Common Council of the City of San Bernardino at a meeting thereof,
held on the day of , 2014,by the following vote,to wit:
8 COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT
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9 MARQUEZ N
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BARRIOS °'
10 N
VALDIVIA Cn
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SHORETT
12 NICKEL 0
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13 JOHNSON �
14 MULVIHILL a
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16 Georgeann Manna, City Clerk N
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17 The foregoing Resolution is hereby approved this of , 2014. o
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18 N
R. Carey Davis, Mayor
19 City of San Bernardino
Approved as to form:
20 Gary D. Saenz, City Attorney
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By:
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EXHIBIT "A"
P R O P O S A L
Systems Source 211570
088-000335
V oFFlC sysmmEs.mjn FURN sHwcs 05/01/14
❑3161 Michelson Drive,Suite]10,Irvine,CA 92612•Phone 949.852.0920•Fax 949.852.0929
U 6701 Center Drive West,Suite 850,Los Angeles,CA 90045-1582•Phone 310.234.9814•Fax 310.234.9434
❑6720 Top Gun Street,San Diego,CA 92121•Phone 858.450.9960
TO: 000014 SHIP TO: CITY OF SAN BERNARDINO
ATTN: SGT DAVID GREEN POLICE DEPARTMENT
CITY OF SAN BERNARDINO 710 NORTH "D" STREET
POLICE DEPARTMENT SAN BERNARDINO, CA 92401
`710
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SAN BERNARDINO, CA 92401
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LT QTY PRODUCT DESCRIPTION PRICE EA. EXTENDED O
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4)
APPROVAL TO USE SYSTEMS SOURCE s
10- 211 COUNTY OF SAN
BERNARDINO CONTRACT $# CL
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1 1 (23) Computer 'Technology 55,000.00 55,000.00 �
Desks, (22) Computer Task
Chairs, (1) L-Shaped Desk, and N
(1) Guest Chair N
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DELIVERY, PROJECT MANAGEMENT,
DESIGN DEVELOPMENT, & y
INSTALLATION INCLUDED PER 0
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CONTRACT #10-211 0
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Unless specifically stated, installation rates are quoted for non--union labor. E
Additional charges apply for overtime hours, weekends, holidays or union labor, y
TERMS: 50% DEPOSIT WITH ORDER, 30% DUE PRIOR TO DELIVERY,
BALANCE DUE 30 DAYS FROM FINAL INVOICE. C
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SUBTOTAL. . . : 551000.00 v
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SALES TAX. . . : 4,537 .50
FINAL, TOTAL. : 59,537 .50
ACCEPTED BY
DATE ACCEPTED
PACE 1 OF 1
THE ACCOMPANYING TERMS AND CONDITIONS ARE AN INTEGRAL PART OF THIS PROPOSAL/INVOICE, Packet Pg. 2 00<