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RESOLUTION (ID # 2979) DOC ID: 2979 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Budget Amendment
M/CC Meeting Date: 05/19/2014
From: Mickey Valdivia g
Prepared by: Julio Salcedo, (909) 384-5424
Dept: Parks,Recreation&Community Ward(s): 7
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Director of Administrative Services to Transfer $250,000 from the San Bernardino Soccer
Complex Unexpended Cash Fund Balance and Direct the Administrative Services Director to
Amend the Fy 2013-14 Budget by $250,000 on Both Revenues and Expenditures for Fund 134-
Soccer Complex Fund. (#2979)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: 0.00
Account No.
Account Description: Proposed appropriation in the following accounts: materials & supplies,
professional/contractual services; other professional services; and alterations and renovations
Balance as of March, 2014: $250,000
Balance after approval of this item:
Parks Department is requesting$250,000 from the Soccer Complex Cash Fund and requesting an
appropriation of$250,000 into the Soccer Complex General Fund.
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
i Synopsis of Previous Council Action:
No prior action taken.
Background:
The Parks, Recreation, and Community Services Department(hereinafter"Parks Department")
holds the fiduciary responsibility of managing the San Bernardino Soccer Complex (hereinafter
"Soccer Complex"). The Soccer Complex is a 47-acre sports facility primarily facilitating annual
� local, state, and national soccer tournaments. The sole purpose of the Soc cer Complex is "...to
provide a premier athletic venue for regional competitions in order to stimulate the City of San
Bernardino's economy through sports tourism." On average,the Soccer Complex provides
services to over 350,000 visitors per year.
Due to the City's financial challenges,the Soccer Complex staff has experienced limited
'I financial abilities to provide adequate maintenance and upgrades to the Soccer Complex. In order
to attract constituents,tournament leagues, and other consumers; improvements are highly
Updated: 5/14/2014 by Georgeann"Gigi" Hanna A Packet Pg. 258
5.M
r 2979
recommended. The Soccer Complex requires turf management improvements, field lighting,
parking lot upgrades, and restrooms improvement. Also,proposed expenditures such as: field
maintenance tools,materials,industrial turf management equipment, and other supplies will
enable the Soccer Complex to maintain the facility according to industry standards. These
investments will increase revenue, constituent participation, and increased field rental usage.
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The Soccer Complex composed various program objectives in order to fulfill the program
purpose. Such program objectives are conducive to increasing revenue for the City and Soccer
Complex. The Soccer Complex program objectives consist of increasing tournament usage;
increasing evening use during Spring/Summer seasons; and replacing current marquee sign at
main entrance to reflect the City/Department management. A transfer of unexpended funds will
greatly increase the Soccer Complex' ability to fulfill said program objectives. Proposed funding
for field and lighting improvements,restroom upgrades, and parking improvements will enable
the Soccer Complex to increase revenue,increase evening use in the Spring/Summer seasons,
and increase consumer activity.
Plans for use of unexpended fund balance are provided below:
Item Description Amount
Small tools and equipment Industrial turf management equipment, edger, $120,000
weed wacker, etc.
Field Lighting Provide additional lighting and sufficient $50,000
lighting for all 11 soccer fields
Refurbish parking lot Refurbish and repave most damaged sections $40,000
in parking lot. Repair sections in parking lot.
Will greatly increase the likelihood of
consumers using our parking lot for
tournaments and other surrounding event.
Repairs will increase parking usage and revenue
Miscellaneous Building Improvements to restrooms such as energy $40,000
Improvements efficient equipment,plumbing upgrades,
securing plumbing equipment, etc.
Total: $250,000
City Attorney Review:
Supporting Documents:
reso 2979 (PDF)
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Packet'Pg.259
Updated: 5/14/2014 by Georgeann"Gigi"Hanna A
RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES
3 TO TRANSFER $250,000 FROM THE SAN BERNARDINO SOCCER COMPLEX
UNEXPENDED CASH FUND BALANCE AND DIRECT THE ADMINISTRATIVE
4 SERVICES DIRECTOR TO AMEND THE FY 2013-14 BUDGET BY $250,000 ON '
5 BOTH REVENUES AND EXPENDITURES FOR FUND 134-SOCCER COMPLEX
FUND. o
6 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
o
SECTION 1. The Director of Administrative Services is authorized to transfer
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9 $250,000 from unexpended Soccer Complex cash fund balance account. Funding amounts shall
10 be appropriated to the following accounts:
Q.
a. Materials and Supplies (134-380-0001-5111);Amount$ 15,000
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12 b. Small Tools and Equipment (134-380-0001-5112);Amount$ 120,000 m
e
13 c. Professional/Contractual Services (134-380-0001-5502);Amount$ 75,000
E
14 d. Other Professional Services (134-380-0001-5504); Amount$ 25,000 °
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15 e. Alterations and Renovations (134-380-0001-5706);Amount $ 15,000 0
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16 SECTION 2. The Director of Administrative Services is authorized to amend the FY CU
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2013-14 budget by increasing both revenue and expenditures for fund 134-Soccer Complex
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Fund. The Director of Administrative Services is authorized to appropriate $250,000 in revenue N
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and expenditure projections. N
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SECTION 3. This policy shall take effect immediately upon adoption of this
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Resolution. E
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i RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES
2 TO TRANSFER $250,000 FROM THE SAN BERNARDINO SOCCER COMPLEX
UNEXPENDED CASH FUND BALANCE AND DIRECT THE ADMINISTRATIVE
3 SERVICES DIRECTOR TO AMEND THE FY 2013-14 BUDGET BY $250,000 ON
4 BOTH REVENUES AND EXPENDITURES FOR FUND 134-SOCCER COMPLEX
FUND. x
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and o
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Common Council of the City of San Bernardino at a meeting thereof,held on the U
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day of , 2014, by the following vote,to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
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10 MARQUEZ an
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11 BARRIOS
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12 VALDIVIA m
13 SHORETT
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14 NICKEL a
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15 JOHNSON '•-
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16 MULVIHILL y
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is Georgeann Hanna, City Clerk N
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20 The foregoing resolution is hereby approved this day of ,2014. I c
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22 R. CAREY DAVIS,Mayor E
City of San Bernardino
23 Approved as to form: Q
24 GARY D. SAENZ, City Attorney
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PacketPg.261