HomeMy WebLinkAbout05.C- City Manager RESOLUTION (ID #3210) DOC ID: 3210 B
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Allen Parker M/CC Meeting Date: 05/19/2014
Prepared by: Lisa Sherrick, (909) 384-5057
Dept: City Manager Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution Amendment No. Three to the Agreement with Willdan Engineering for Community
Development Professional Services, Authorizing an Increase to Purchase Order No. 2014-
00000313 by$10,000, and Authorizing a Budget Transfer of$10,000. (#3210)
Current Business Registration Certificate: Yes
Financial Impact:
Account Budgeted Amount: $10,000 Account No. $3,000.00 from 001-180-0027-5502 and
$7,000.00 from
001-180-0029-5502
Account Description: Professional Contractual
Balance as of. 05/01/2014 $3927.00 in account 001-180-0027-5502 and $9265.00 in account
001-180-0029-5502
Balance after approval of this item: $927 in account 001-180-0027-5502 and$265 in 001-180-
0029-5502
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
September 20, 2010 Mayor and Common Council adopted Resolution 2010-309, a Contract
with Willdan Engineering for Plan Review Services.
April 7, 2014 Mayor and Common Council adopted Resolution 2014-72, Amendment
Number One with Willdan Engineering for Fire Life Safety Plan Review
Services.
April 7, 2014 Mayor and Common Council adopted Resolution 2014-78, Amendment Number
Two with Willdan Engineering for Community Development Professional
Services.
Backiround:
The Department currently has three full-time Community Development Technician positions;
prior to the Pendency Plan the Department had four full-time Technicians and two part-time
Planning Aids who assisted at the counter. The primary function of these positions is to assist
walk-in customers at the public counter. These Technicians assist customers with inquiries
Updated: 5/13/2014 by Georgeann"Gigi" Hanna B I Packet Pg. 113
3210
regarding Planning, Building& Safety, Land Development and Public Works.
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One of the three Community Development Counter Technicians has accepted a promotion with
another City Department. This promotion leaves a vacancy in the Department that can be
temporarily filled by contracting out this position. Willdan Engineering can provide the contract
counter service at$55/hour.
Analysis:
The Department is currently preparing a report to the City Manager's office regarding staffing
levels. Until the report is finalized staff recommends filling the vacancy with a contract
employee to maintain the level of service that is currently being provided.
City Attorney Review:
Supporting Documents:
reso 3210 (PDF)
agrmt 3210 (PDF)
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Updated: 5/13/2014 by Georgeann"Gigi"Hanna B Packet Pg. 114
S.G:a
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO.
3 THREE TO THE AGREEMENT WITH WILLDAN ENGINEERING FOR
4 COMMUNITY DEVELOPMENT PROFESSIONAL SERVICES, AUTHORIZING AN
INCREASE TO PURCHASE ORDER NO. 2014-00000313 BY $10,000 AND
5 AUTHORIZING A BUDGET TRANSFER OF$10,000.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
8 SECTION 1. The City Manager is hereby authorized to execute Amendment No.
9 Three to the Agreement with Willdan Engineering for Community Development Professional
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Services, attached hereto as Exhibit A and incorporated herein.
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SECTION 2. The Director of Administrative Services is hereby authorized to transfer z6
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$3,000 from Account No. 001-180-0027-5502 and $7,000 from Account No. 001-180-0029-
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5502 to Account No. 001-180-0001-5502.
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SECTION 3. The Director of Administrative Services is hereby authorized to increase
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16 Purchase Order No. 2014-00000313 to Willdan Engineering by the amount of $10,000 for o
1 Community Development Professional Services. o
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18 SECTION 4. The authorization to execute the above referenced Amendment and
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19 Purchase Order is rescinded if the parties to the Agreement fail to execute it within sixty (60)
20 days of the passage of this Resolution. a
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Packet Pg. 115
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO.
2 THREE TO THE AGREEMENT WITH WILLDAN ENGINEERING FOR
COMMUNITY DEVELOPMENT PROFESSIONAL SERVICES, AUTHORIZING AN
3 INCREASE TO PURCHASE ORDER NO. 2014-00000313 BY $10,000 AND
4 AUTHORIZING A BUDGET TRANSFER OF$10,000.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a meeting thereof, held on
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the day of , 2014, by the following vote,to wit: -E�
Council Members: AYES NAYS
9 ABSTAIN ABSENT
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10 MARQUEZ 3
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11 BARRIOS
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12 VALDIVIA z
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13 SHORETT
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14 NICKEL Q
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15 JOHNSON N
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16 MULV IHILL °
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Georgeanna Hanna, City Clerk
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The foregoing resolution is hereby approved this day of ,2014. Q
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R. Carey Davis, Mayor
22 Approved as to form: City of San Bernardino
23 Gary D. Saenz, City Attorney
24 By.� �
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Packet Pg.116
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AMENDMENT NO.THREE TO SERVICES AGREEMENT WITH
WILLDAN ENGINEERING
THIS AMENDMENT NO. THREE TO SERVICES AGREEMENT WITH WILLDAN
ENGINEERING("Amendment") is made between Willdan Engineering("Company")and the City of
San Bernardino("City") on May 19, 2014.
WHEREAS,On September 20,2010 the parties entered into a Services Agreement("Agreement")for
Plan Review Services;
WHEREAS,On April 7,2014 the parties amended the Agreement to include Community Development
Professional Services and Fire Life Safety Plan Review Services;
WHEREAS,On May 19,2014 the parties wish to amend the Agreement to include Community
Development Counter Services;
NOW THEREFORE,in consideration of the foregoing and for other good and valuable consideration, _
the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 3
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1. Section 1.1 Scope of Services of the Agreement is hereby amended to include Community
Development Counter Services at an hourly rate of$55.00 per hour for an additional amount z
not to exceed $10,000.00. .�
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2. Section 4.1 Term of the Agreement is hereby amended to include Community Development
Counter Services through September 30,2014,
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3. Except for the changes specifically set forth herein, all other terms and conditions of the c
Agreement, as previously amended,shall remain in full force and effect. C14
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IN WITNESS THEREOF,the parties hereto have caused this Amendment No. Three to be M
executed by and through their respective authorized officers, as of the date first above written. E
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CITY OF SAN BERNARDINO VENDOR/COMPANY
A Municipal Corporation Willdan Engineering t
By: By:
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Allen Parker, City Manager Name/Title:
Approved as to form:
Gary D. Saenz,City Attorney
By:
Packet Pg. 117