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RESOLUTION (ID#3077) DOC ID: 3077
Ch) CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Purchase Order
From: Jarrod Burguan M/CC Meeting Date: 05/05/2014
Prepared by: Susan Stevens,
Dept: Police Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Increase of Purchase Order Number 2014-00000586 Issued to Platinum Security, Inc., to an
Amount Not to Exceed$110,000 Utilizing Account Number 001-210-0033-5502. (#3077)
Current Business Registration Certificate: Yes
Financial Impact:
Account Budgeted Amount: $95,000.00
Account No. 001-210-0033-5502
Account Description: Downtown/City Hall Contract Services
Balance as of. 4/11/2014
Balance after approval of this item: 0.00
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
12/17/12 Resolution 2012-293 adopted authorizing the execution of an agreement and
d annual
a purchase order for three years with three one-year renewal options to Platinum
Security, Inc., For security guard services at the Feldheym Library and the San
Bernardino Metrolink Station.
Background:
On 12/17/12 the Mayor and Common Council approved the agreement with Platinum Security,
Inc., for security guard services at the Feldheym library and Metrolink station. The current
agreement will expire on 6/30/2015 with three optional one-year extensions. The FY2013/2014
purchase order issued to Platinum Security is $95,000.00.
Captain Ray King is the Police Department's point of contact for Platinum Security and a good
working relationship has been established. Captain King has worked directly with Platinum
Security management to adjust the hours and days of coverage provided at the library due to
changing hours of operation. Over the last year, Platinum Security has become a valuable
resource for security services during special events at the library and Metrolink facilities as well
as the Animal Shelter. In September 2013, death threats were made against Animal Shelter staff
necessitating armed security during operating hours for a two week period. In April 2014, death
Updated:4/30/2014 by Linda Sutherland I Packet Pg. 192
5.M
3077
threats were again made against Animal Shelter personnel. In order to provide some degree of
safety for staff and citizens, an armed security guard has been placed at the shelter 9-hours a day,
Tuesday through Saturday, indefinitely.
Using Platinum Security to provide services at special events and on emergency placements is a
cost savings for the City. The cost of an armed security guard is less than one-third the cost of
having a sworn police officer on site while providing security for staff and citizens without an
impact on already reduced sworn police staff.
As of 4/1/14, the balance of funds remaining on the FY 13/14 purchase order to Platinum
Security is $20,944.92. The anticipated cost of services through the remainder of the fiscal year
is $30,000.00. To ensure that the City is able to pay for contract and additional requested
services, the Police Department would like to increase the purchase order by$10,000.00 for a
new annual total purchase order amount of$105,000.00.
There are sufficient budgeted funds for this item in account 001-210-0049-5505. The available
unspent budget balance in this account is $52,455.00.
City Attorney Review:
Supporting Documents:
reso 3077 (PDF)
Updated:4/30/2014 by Linda Sutherland Packet Pg. 193
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAP
3 BERNARDINO AUTHORIZING THE INCREASE OF PURCHASE ORDER NUMBEF
2014-00000586 ISSUED TO PLATINUM SECURITY, INC., TO AN AMOUNT NOT TC
4 EXCEED $110,000 UTILIZING ACCOUNT NUMBER 001-210-0033-5502.
5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
6
SECTION 1. That the Director of Administrative Services is hereby authorized and
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8 directed to transfer$10,000 from General Fund account number 001-210-0049-5505 to General
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9 Fund account number 001-210-0033-5502 and increase Purchase Order number 2014-00000586 =
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10 to Platinum Security, Inc.,to an amount not to exceed$110,000. a.
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Packet Pg. 194'
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA?
BERNARDINO AUTHORIZING THE INCREASE OF PURCHASE ORDER NUMBEI
2 2014-00000586 ISSUED TO PLATINUM SECURITY, INC., TO AN AMOUNT NOT TC
EXCEED $110,000 UTILIZING ACCOUNT NUMBER 001-210-0033-5502.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof,
6 held on the day of , 2014, by the following vote,to wit:
7 COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT
8 MARQUEZ
9 BARRIOS
10 VALDIVIA a
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1 SHORETT
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NICKEL o
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JOHNSON
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MULVIHILL �
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15 Georgeann Hanna, City Clerk
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16 The foregoing Resolution is hereby approved this of 12014. r°>
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18 R. Carey Davis, Mayor o
City of San Bernardino
19 Approved as to form:
Gary D. Saenz, City Attorney
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Packet Pg. 195