HomeMy WebLinkAbout05.I- Parks, Recreation & Community RESOLUTION (ID #3096) DOC ID: 3096 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Grant
From: Mickey Valdivia M/CC Meeting Date: 05/05/2014
Prepared by: Mitch Assumma, (909) 384-
5233
Dept: Parks, Recreation&Community Ward(s): All
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Accepting a
$30,000 Grant Award from California Community Foundation and Authorizing the Director of
Administrative Services to Appropriate $30,000 in Additional Grant Expenditures for the Parks,
Recreation and Community Service Department's 2014 Summer Aquatics Program. (#3096)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: Grant Award$30,000; Aquatics General Fund$262,427
Account No. Grant Revenue 123-380-0000-4695; Aquatics General Fund Expense 001-0979-
0069-XXXX-2003
Account Description: Aquatics-Kaiser Regional Grant
Balance as of. May 5, 2014 (FY2013-2014)
Balance after approval of this item: Grant Award$30,000; Aquatics General Fund$292,427
With the acceptance of this grant award, $30,000 in funds for this program will be appropriated
into grant fund revenue Account No. 123-380-0000-4695 as a Contribution Sponsorship (non-
Federal or State Grant) and an expenditure appropriation of$30,000 in Account No. 001-0979-
' 0069-XXXX-2003 per the attached FY 2013-14 and FY 2014-15 budgets. There is no City cash
match requirement, though the funds may only be used per the grantor to subsidize the program
and not replace full expenses. The Administrative Services Director is authorized to incorporate
the changes into the FY 2013-14 and FY 2014-15 budgets.
FY 2013-14: $10,850 into line item 5014 (Salaries Temp/Part-time); $3,720 into line item
5111(Materials and Supplies) and$2,160 into line item 5174 (Printing Charges).
FY 2014-15: $13,270 into line item 5014 (Salaries Temp/Part-time)
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
April 29, 2014 Grant Committee to approve the acceptance of a contribution sponsorship from
Kaiser Permanente Operation Splash Regional Community Benefit Grant
Program for funding in the amount of $30,000 for the 2014 Summer Aquatics
Season.
May 6, 2013 Mayor and Common Council accepted a grant award from Kaiser Permanente
Operation Splash Regional Community Benefit Grant Program for funding in the
Updated:4/28/2014 by Georgeann"Gigi"Hanna A I Packet Pg. 136
5.1
3096
amount of$30,000 and ratified the submittal of an on-line grant application upon
invite to Kaiser Permanente Fontana and Ontario Medical Centers Community
Benefit Grant Program for funding in the amount of$25,000 to provide for the
Parks, Recreation and Community Services Department for the 2013 Summer
Aquatics Season.
March 19,2012 Mayor and Common Council ratified the submittal of an on-line grant application
to Kaiser Permanente Regional Operation Splash Community Benefit Grant
Program in the amount of $30,000 for funding of aquatics programs in 2012
Season.
December 20,2010 Mayor and Council ratified submittal of a grant application to Kaiser Permanente
Operation Splash Regional Community Benefit Grants Program in the amount of
$20,000 to provide the Parks, Recreation and Community Services Department
Aquatics Program for the 2011 Summer Season.
December 21,2009 Mayor and Council ratified the submittal of a Letter of Interest to Kaiser
Permanente Fontana Medical Center Community Benefit Grants Program for
funding in the amount of $25,000 to provide the Parks, Recreation and
Community Services Department Swim Program at Nunez Pool for the 2010
Summer Season.
August 3,2009 Mayor and Council ratified the submittal of a grant application to Kaiser
Permanente Operation Splash Regional Community Benefit Grants Program for
funding in the amount of $20,000 to augment the Parks, Recreation and
Community Services Department Swim Program for the 2009 Summer Season.
Backl4round:
Due to financial shortfalls and budget reductions,the Parks Department has pursued grant opportunities to
Ld supplement aquatics programming and access to community pools. The Department has been awarded
two grants from Kaiser Permanente Community Benefit Grants Programs in the past six fiscal years; one
from the local Fontana & Ontario Medical Center and the second from the Kaiser Southern California
Regional Headquarters. Within the past five fiscal years, grant awards amounts have ranged from
$20,000-$45,000. Because of grant funding, swimming pools at Ruben Campos/Nunez,
Meadowbrook/Hernandez and Mill Parks were able to remain open throughout the traditional summer
seasons. The grants also provided limited free swimming lessons for low-income youth at Ruben
Campos/Nunez and Hernandez pools and continuation of a Junior Lifeguard Program at the Jerry Lewis
Family Swim Center.
Kaiser is once again awarding grants for the upcoming summer season. The awarding of a Community
Benefit Grant (from Regional Kaiser Permanente Operation Splash Program) in the amount of$30,000,
will allow the Department to offer low-income youth (ages 6-17 years) the opportunity to learn how to
swim or to advance their swimming skills at no cost at the Hernandez Pool. The City's Grants Committee
included the Community Benefit Grant as an agenda item for approval, scheduled for April 29, 2014.
Kaiier grant funding will also allow the Department to continue the Junior Lifeguard Program for a third
season at minimal cost for under-privileged San Bernardino youth. Furthermore, the Department will be
able to provide greater access for low-income patrons by offering pool passes for those who cannot afford
the regular fees at Hernandez Pool and Mill Pool.
Approximately $5,000 of the grant award will be appropriated for ReThink Your Drink campaign.
ReThink Your Drink was designed to encourage youth and adults (swim patrons) to consume healthier
beverages in their daily routine through nutrition education. This season, staff will provide healthy drink
educational material to all pool visitors, including ReThink Your Drink lapel pins and refrigerator
magnets. Staff will also conduct a Beverage Exchange Program at the Jerry Lewis Swim Center, post
banners at pool facilities, and show a series of video promotions to increase the awareness of this
Updated:4/28/2014 by Georgeann"Gig?Hanna A Packet Pg. 137
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3096
important health issue.
In March 2014,the Department received an award letter from Regional Kaiser Permanente in the amount
of$30,000;the on-line application was submitted in November 2013.
City Attorney Review:
Supporting Documents:
reso 3096 (PDF)
Kaiser Regional Grant Award 2014 Aquatics Season (PDF)
KaiserRegional - 13-14 & 14-15 Budgets, Schedule H (XLSX)
Updated:4/28/2014 by Georgeann"Gigi"Hanna A Packet Pg. 138
5.La
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO ACCEPTING A$30,000 GRANT AWARD FROM CALIFORNIA
3 COMMUNITY FOUNDATION AND AUTHORIZING THE DIRECTOR OF
4 ADMINISTRATIVE SERVICES TO APPROPRIATE $30,000 IN ADDITIONAL
GRANT EXPENDITURES FOR THE PARKS, RECREATION AND COMMUNITY
5 SERVICE DEPARTMENT'S 2014 SUMMER AQUATICS PROGRAM.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
7
8 SECTION 1. That the Mayor and Common Council hereby accepts a grant award of N
9 $30,000 from the California Community Foundation as part of the Kaiser Permanente Cr
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10 Regional Operation Splash Community Benefit Grants Program, marked Exhibit "A" and �.
11 incorporated herein by reference as fully as though set forth at length; and
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SECTION 2. That pursuant to the acceptance of the grant award, the Administrative
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Services Director is authorized and directed to appropriate additional grant expenditures in the y
14 �,�
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15 amount of $30,000 for the Parks, Recreation and Community Service Department's 2014
16 Summer Aquatics Program. M
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7
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO ACCEPTING A$30,000 GRANT AWARD FROM CALIFORNIA
3 COMMUNITY FOUNDATION AND AUTHORIZING THE DIRECTOR OF
4 ADMINISTRATIVE SERVICES TO APPROPRIATE $30,000 IN ADDITIONAL
GRANT EXPENDITURES FOR THE PARKS, RECREATION AND COMMUNITY
5 SERVICE DEPARTMENT'S 2014 SUMMER AQUATICS PROGRAM.
6
7 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
8 and Common Council of the City of San Bernardino at a meeting thereof, held on u
9 the day of , 2014,by the following vote,to wit: r rr
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Council Members: AYES NAYS ABSTAIN ABSENT
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12 MARQUEZ o
13 BARRIOS
14 VALDIVIA
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15 SHORETT
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16 NICKEL
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17 M
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19 MULV IHILL
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Georgeann Hanna,City Clerk
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22 The foregoing resolution is hereby approved this day of , 2014.
23
R. CAREY DAVIS, Mayor
24 City of San Bernardino
25 Approved as to Form:
26 By: c�...'s
ARY SAENZ, City Attorney
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EXHIBIT "A"
April 1, 2014
CALIFORNIA
COMMUNITY
rOUNDATfON
Mr. Mitch Assumma
Building the Pntere
of Las Angeles City of San Bernardino
300 North "D"Street
San Bernadino, CA 92418
BOARD OF DIRECTORS Dear Mr. Assumma: Q
Cynthia Ann Telles,Ph.D. At the recommendation of the Kaiser Permanente Southern California Fund for L
Charitable Contributions, a donor advised fund at the California Community c�
Tom Unterman Foundation, we are pleased to award City of San Bernardino this check in the �a
Chair Elect amount of$30,000.00. This grant is designated for the following purpose: o
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James E.Berliner
• Over a one year funding period beginning April 1, 2014 through April 1,
Louise Henry Bryson s'
2015 for 2014 Operation Splash: City of San Bernardino. N
Dr.Patrick Dowling Y
David W.Fleming By endorsing, depositing or cashing this check you certify that the grant will: D
• Be used to fulfill a charitable purpose.
Meloni M.Hallock • Not fulfill a legally binding pledge or financial obligation of the donor M
Preston L.C.Johnson advisor/s. C
• Not provide any material benefit or privilege to the donor advisor/s or any
Joanne Corday Kozberg individual related to the donor advisor/s (e.g,, membership benefits, event
ilvin D.Lindsey tickets, goods bought at auction, religious benefit, etc.), to
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add Quinn Please note that because this grant was made from a component fund held at the
Paul Schulz California Community Foundation, a 501(c)(3) public charity, neither the donor nor a
the foundation require a receipt for tax purposes. In addition,we ask that you kindly
Jean Bixby Smith not send any general mailings to the Foundation unless otherwise requested. N
Melanie Staggs
Catherine L.Unger If you have any questions, please contact a member of the Grants Management a
Fidel Vargas Team at(213) 239-2330. On behalf of the donor and California Community =
Foundation, I wish you much continued success.
Sonia Marie De Leon de Vega
RonaldT Vera Sincerely, O
Marie Brooks Washington
Julia Kwei
PRESIDENT&CEO Grants Specialist i-
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Antonia Hernandez t�
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GENERAL COUNSEL
William C.Choi Enclosure: Check#61522
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CC: Donor
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221 S.Figueroa St.,Suite 400,Los Angeles,CA 90012 TEL:213.413.4130 FAX:213.383.2046 EMAIL:info @calfund.org
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ENDOWMENT ACCOUNT
INVOICE NUMBER DATE DESCRIPTION AMOUNT DISCOUNT NETAMOUNT
vE'-DA-14-110392-1 3/28/2014 KP#20636420 $30,000.00 $0.00 $30,000.00
Total : $30,000.00 $0.00 530,000.00
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LETTER OF AGREEMENT
CALIFORNIA COMMUNITY FOUNDATION
OBO KAISER FOUNDATION HOSPITALS,SOUTHERN CALIFORNIA REGION
COMMUNITY BENEFIT CHARITABLE CONTRIBUTIONS PROGRAM
This Letter of Agreement(hereinafter"Agreement")is entered into by and between the
California Community Foundation, (the "Foundation"),a California nonprofit public benefit
corporation,Kaiser Foundation Hospitals,a California nonprofit,public benefit corporation
(hereinafter"KFH") and City of San Bernardino, Tax ID 95-6000772, a charter city organized
in the State of California and not subject to federal or state income tax. Q
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This Agreement sets forth the understanding of the parties hereto as to the terms and
conditions under which the Foundation at the recommendation of KFH shall donate funds in the
amount of$30,000.00 payable over a one year funding period beginning April 1,2014 0
through April 1,2015 for 2014 Operation Splash: City of San Bernardino. Such terms and
conditions are as follows: W
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1. Tax Exemption Status: Grantee represents that at all times relevant herein, a charter city Y
organized in the State of California and not subject to federal or state income tax.
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2. PMose of Grant. Grantee shall use entire Grant to support the specific goals, objectives, v
activities,and outcomes as stated in the Grantee's funding application and,for Grants greater o
than$25,000, as submitted in the Work Plan.
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3. Expenditure of Funds. This Grant(together with any income earned upon investment of
grant funds)is made for the purpose outlined in the Grantee's Work Plan and may not be
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expended for any other purpose without KFH's prior written approval. a
4. Prohibited Uses. In no event shall Grantee use any of the funds from this Grant to(a) N
support a political campaign, (b) support or attempt to influence any government legislation,
except making available the results of non-partisan analysis, study or research, or(c) grant an a
award to another party or for any purpose other than one specified in Section 170(c)(2)(b) of the =
Internal Revenue Code of 1986 as amended.
5. Return of Funds. The Foundation reserves the right to discontinue,modify or withhold 0
payments to be made under this Agreement or to require a total or partial return of any funds,
including any unexpended funds under the following conditions:
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(a) If KFH, in its sole discretion, determines that the Grantee has not performed in 2
accordance with this Agreement or has failed to comply with any term or condition Y
of this Agreement.
(b) If Grantee loses its status as an eligible Grantee under Paragraph 1 above. E
(c) Any portion of the funds is not used for the approved purpose
(d) Such action is necessary to comply with the requirements of any law or regulation Q
applicable to Grantee or to KFH or to this Grant.
Community Benefit-Letter ofAgreement
Tracking number for this grant is 20636420 1 of 4
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6. Records,Audits and Site Visits. KFH is authorized to conduct audits,including on-site
audits, at any time during the term of this Grant and within four years after completion of the
Grant. Grantee shall allow KFH and its representatives,at its request,to have reasonable access
during regular business hours to Grantee's files,records, accounts,personnel and client or other
beneficiaries for the purpose of making such audits, verifications or program evaluations as KFH
deems necessary or appropriate concerning this Grant. Grantee shall maintain accounting records
sufficient to identify the Grant and to whom and for what purpose such funds are expended for at
least four(4)years after the Grant has been expended.
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7. No Assignment or Delegation. Grantee may not assign, or otherwise transfer,any rights a
or delegates any of Grantee's obligations under this Agreement without prior written approval
from KFH.
8. Records and Reports. Grantee shall submit written progress report(s)to KFH in o
accordance with the due dates stated on the Grant Summary(Attachment).
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Grantee shall be primarily responsible for the content of the evaluation report. If KFH n
determines IRB approval is necessary, as part of the evaluation process,Grantee shall follow Y
KFH IRB approval processes and procedures.
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9. Required Notification. Grantee is required to provide KFH with immediate written
notification of any change in Grantee's tax exempt status or when Grantee is unable to expend o
the grant funds for the approved purposes described in the Work Plan.
10. Identification of KFH. Grantee shall identify KFH as a supporting organization in all
published material relating to the subject matter of this Grant. Whenever possible and a
appropriate, Grantee shall publicly acknowledge KFH for this Grant. a
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11. Equal Employment Opportunity. Grantee agrees to comply with and be bound by the N
nondiscrimination and affirmative action clauses contained in: Executive Order 11246, as
amended,relative to equal opportunity for all persons without regard to race,color,religion, sex 3
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or national origin;the Vocational Rehabilitation Act of 1973, as amended,relative to the =
employment of qualified handicapped individuals without discrimination based upon their
physical or mental handicaps;the Vietnam Era Veterans Readjustment Assistance Act of 1974,
as amenided,relative to the employment of disabled veterans and veterans of the Vietnam Era, o
and the implementing rules and regulations prescribed by the Secretary of Labor in Title 41, Part
60 of the Code of Federal Regulations (CFR).
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12. Immigration Act Requirements. Grantee shall comply during the term of this Agreement Y
with the provisions of the Immigration Reform and Control Act of 1986 and any regulations
promulgated thereunder. Grantee hereby certifies that it has obtained a properly completed
Employment Eligibility Certificate(INS Form I-9)for each worker performing services related
to the program described in the Work Plan. Q
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Community Benefit-Letter o f1 reement f of Agreement
Tracking number far this grant is 20636420 2 of 4
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13. Licensing and Credentials. Grantee agrees to maintain,in full force and effect,all
required governmental or professional licenses and credentials for itself,its facilities and for its
employees and all other persons engaged in work in conjunction with this Grant.
14. Payment of Grant. Payment may be made from the Kaiser Permanente Southern
California Fund for Charitable Contributions,a component fund of the Foundation.
(a) First payment by the Foundation will be contingent upon a signed Agreement between y
the Foundation, KFH and Grantee.
(b) Subsequent payments(if any) are contingent upon compliance with this Agreement, a
including timely receipt of reports as outlined in Paragraph S above. a
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date
first above written. 0
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Kaiser Foundation Hospitals Grantee
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By: By: Q0
Angela o� Mitch Assurhma o
Managing Director,Community Benefit Interim Recreation Division Manager
City of San Bernardino-Parks,Recreation and 0
Community Services Department
Date: Z ' 2--6--`1
Date: 3—(P
California Community Foundation California Community Foundation Cr
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Community Benefit-Letter of Agreement
Tracking number for this grant is 20636420 3 of 4
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LETTER OF AGREEMENT 51.b
Attachment
GRANT SUMMARY
GRANT NUMBER: 20636420 DATE AUTHORIZED: January 22, 2014
GRANTEE NAME: City of San Bernardino-
Parks, Recreation and Community Services
Department AMOUNT: $30,000.00 over 12 months v
Grantee Address: 201 North E Street, Suite 301
San Bernardino,CA 92401 a
CONTACT,TITLE: Mr. Mitch Assumma, Interim Recreation Division Manager c
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TELEPHONE: (909)384-5132 FAX: (909) 384-5160
CB PROJECT MANAGER: Constanza Svidler, Project Manager
Phone: 626)405-5999 Email: so.cal.grants@!Sp.org
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GRANT PURPOSE: 2014 Operation Splash: City of San Bernardino Y
GRANT OBJECTIVES: c
• 1. Provide learn-to-swim activities to 80 low-income youth.
• 2. Provide at least 30 low-income youth junior lifeguard training. 0
• Provide swim passes to at least 60 low-income families.
• 3. Provide Healthy Drink Campaign educational material and activities for swimming pool visitors. co
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GRANT PERIOD:
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Start date: 4/l/2014 End Date: 4/1/2015 Q
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NARRATIVE AND FINANCIAL REPORTS DUE:
Requirement Due Date 3
Final Report May 1, 2015 Q
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City of San Bernardino-Parks,Recreation and Community Services Department
Grant#20636420 CB Grant Summary
Stream of Work: Page 4 of 4
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