HomeMy WebLinkAbout32- Personnel CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: ED RAYA Subject: PARKS, RECREATION &
COMMUNITY SERVICES DEPARTMENT
Dept: PERSONNEL r _ ESTABLISH POSITION OF MENTOR
' COORDINATOR
Date: DECEMBER 1, 1997
Synopsis of Previous Council Action:
On July 14, 1997, the Mayor and Common Council approved the final budget for FY 1997-98.
9EC 01 1991
Recommended Motion:
* Establish one (1) Mentor Coordinator position, Grant Funded, at a flat rate of $3,030/
month.
* Direct the Personnel Department to update Resolution No. 6413, Section Thirteen, to
reflect this particular action.
Sig ture
Contact person: Ed Raya Phone: 384-5161
Supporting data attached: Yes Ward:
FUNDING REQUIREMENTS: Amount: $46.640 Annual Salary & Benefits
Source: (Acct. No.) 123-551-5011 & 123-552-5011
(Acct. Description) rant Funds
Finance: Z�&AVec-1--C
Notes: /
Agenda Item No.
;t r 7
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND
Annie Ramos, Director of Parks, Recreation and Community Services, has requested that the
grant-funded position of Mentor Coordinator be established.
This position is being funded through two separate grants through March 31, 2000. The position
requirements include: coordinating and directing all phases of the Mentor Program, recruiting
volunteers and conducting their pre-service training; monitoring and evaluating mentoring
activities; preparing the program budget and performing a variety of ongoing administrative
duties. A draft job description for the position of Mentor Coordinator is attached.
ANALYSIS
The mentoring program has been ongoing since 1995. Originally the position of Mentor
Coordinator was a contract position, because it was being grant-funded for only one year.
However, in subsequent years, funding was acquired to continue the program.
Recently, funding was acquired to sustain and expand the program into the year 2000. These
grants also have reasonable chances for renewal beyond the year 2000.
Justification for establishing this classification as a full-time, temporary position includes:
* It will allow the department to set specific work hours.
* It will give the position more stability and reduce the potential for
employee turn-over.
* It will allow the department some flexibility in the assignment of duties.
COSTING
The coordination of the two separate grants authorizes a monthly salary of$3,030/month, plus
benefits. This will be a full-time, temporary position. Annie Ramos has requested that this
position become effective as soon as possible.
Annual compensation, including all salary and benefits is:
Salary = $3,030/month x 12 = $36,360
Benefits = 28.274% _ $10,280
Total = $46,640
There will be no impact to the General Fund, because this position is being fully funded through
a combination of State and Federal grant funds.
RECOMMENDATIONS
The proposed job description will be submitted to the Civil Service Board for approval. Based
on the foregoing, recommendations include:
* Establish one (1) Mentor Coordinator position at a flat rate of $3,030/
month.
* Direct the Personnel Department to update Resolution No. 6413, Section
Thirteen to reflect this particular action.
Attachments:
1) Memorandum from Annie Ramos dated 9/15/97
2) Draft Job Description - Mentor Coordinator
CITY OF SAN BERNARDINO
PARKS, RECREATION & COMMUNITY SERVICES
INTEROFFICE MEMORANDUM
TO: Barbara Dillon, Director, Personnel
FROM: Annie F. Ramos, Director, Parks, Rec . & Comm. Svcs .
SUBJECT: MENTOR COORDINATOR POSITION
DATE : September 15, 1997
COPIES : John Kramer, Recreation Superintendent
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I request that the position of Mentor Coordinator be established
and that the position be placed in the part-time/temporary salary
resolution at a flat rate of $3 , 030 per month and included in the
section identifying grant funded full-time positions entitled to
various benefits including health insurance and vacation and sick
leave accrual .
This position is funded through two separate grants through March
31, 2000 . Consequently, the part-time/temporary salary resolution
is desired since the grants would not allow for any negotiated
increases in salaries or benefits . The salary rate and benefits
are included in the grants . Effective date is requested to be
October 1, 1997 .
The rate of $3 , 030 per month makes it equivalent to the Senior
Companion Program Coordinator. The duties and responsibilities are
similar in nature . A proposed job description is attached.
Annie F. Ramos, Director
Parks, Recreation & Community Services
AFR/tjg
MENTOR COORDINATOR
Part-Time
JOB DESCRIPTION
Under general direction, coordinates and directs all phases of the
Mentor Program.
REPRESENTTIVE DUTIES
Provides courteous and expeditious customer service to the general
public and City departments staffs.
Incumbent acts as the first level coordinator for the Mentor
Program within assigned areas; recruits volunteers and conducts
their pre-service training; coordinates and conducts Mentor support
meetings; recruits and develops Mentor Advisory Board and provides
leadership; coordinates and conducts monthly meetings.
Works with school district, County of San Bernardino, and other
public or community based organizations to establish mentoring
sites; monitors and evaluates mentoring activities; supervises
part-time assistants in carrying out related duties.
Performs a variety of ongoing administrative duties which include
budget preparation, grant renewal applications, record keeping to
ensure compliance with expenditure requirements, administrative and
direct program costs.
Attends scheduled meetings as required; visits volunteer sites
regularly; plans and supervises special recognition events in
coordination with the advisory council and volunteer stations.
Routinely adheres to and maintains a positive attitude toward City
and Department goals; and performs related work as required.
MINIMUM QUALIFICATIONS
Bachelor's degree in human services, social welfare, sociology,
psychology or a closely related field is required. One year of
experience in the administration of a mentoring program which
addresses the needs of at-risk youth or three years of experience
in the administration of a program for youth or teens to include
human services, social welfare, sociology, psychology or other
programs directly related to the needs of at-risk youth.
Additional qualifying experience of the specified type may be
substituted for the required education on a year for year basis up
to four years.
Possession of a valid Class "C" California driver's license is
required. For out of State applicants, a valid driver's license is
required. A valid Class "C" California Driver's License must be
obtained within (10) days of appointment (CA Vehicle Code 12405c) .
GENERAL QUALIFICATIONS
Knowledge of:
Methods of planning, evaluating and administering a mentor
program;
Community resources relating to at-risk youth;
Problems relating to youth and youth development;
Public relations techniques;
Personnel management techniques;
Grant writing and grant administration.
Ability to:
See in the normal visual range with or without correction;
Hear in the normal audio range with or without correction;
Exhibit normal range of body motion;
Transport materials and supplies weighing up to 25 pounds;
Operate a vehicle observing legal and defensive driving
practices;
Meet the general public with courtesy and tact;
Establish and maintain effective relationships with those
contacted in the course of work;
Formulate and manage a mentoring program;
Counsel and provide assitance to mentors;
Supervise mentors and ensure proper supervision of mentor
assignments;
Work effectively with volunteer station staff ensuring proper
matching of mentors with clients;
Communicate effectively both orally and in writing;
Follow oral and written instructions;
Plan, organize, and coordinate administrative activities;
Interpret the Mentor Program to individuals and groups;
Work independently, identifying the need for and development
of proposed changes in program practices and procedures;
Analyze problems incurred by mentors and/or volunteer
stations and take appropriate action;
Evaluate the effectiveness of the program;
Interpret federal and state laws and guidelines.
ORGANIZATIONAL RELATIONSHIPS
The Mentor Coordinator is a professional, supervisory position in
the Parks, Recreation and Community Services Department. The
incumbent supervises subordinate program staff as required.
APPROVED: DATE:
Director of Personnel
C.S.B. APPROVED DATE:
JD: MENTOR COORDINATOR 9/25/97 ds