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HomeMy WebLinkAbout09- Civil Service w--t Ziaaw NOV 2 5 1997 a,*. 1 C I T Y OF S A N B E R N A R D I N O PERSONNEL ACTION LIST TO: The Honorable Mayor and Common Council FROM: H. Doug Chandler, Civil Service Chief Examiner SUBJECT: List of Personnel Actions For Council Agenda of DECEMBER 01, 1997 DATE: November 12 , 1997 COPIES: Personnel, Civil Service Board, MIS, Sherry Roberts, Personnel and Training, File CERTIFICATION BY CIVIL SERVICE CHIEF EXAMINER: I hereby certify that the CLASSIFIED Personnel Actions listed below and numbered as item 01 thru 17 conform with all personnel policies adopted by the Mayor and Common Council and are in conformance with all administrative regulations of the City of San ,,Bernardino. S i g n e d V g ��'� � �� r', Date FORM MOTION: That the Personnel Actions submitted by the Civil Service Chief Examiner in accordance with Civil Service Rules and Personnel Po- licies adopted by the Mayor and Common Council of the City of San Ber- nardino be approved and ratified. GENERAL FUND NAME/DEPARTMENT REOUESTED ACTION 1. Jamerson, John APPOINTMENT: Community Service PARKS, RECREATION AND Center Manager, Range 2366, COMMUNITY SERVICES Step 1, $2755/mo. , Eff: 1-5-98 . 2 . Martinez, Anita L. APPOINTMENT: Account Clerk II, FINANCE Range 1271, Step 1, $1715/mo. , Eff: 12-2-97 . 3 . Regis, Julie APPOINTMENT: Police Records POLICE Clerk I, Range 1271, Step 1, $1715/mo. , Eff: 12-3-97 . 4 . Robbins, Andrea D. APPOINTMENT: Police Records POLICE Clerk I, Range 1271, Step 3 , $1891/mo. , Eff: 12-3-97 . 5. Wright, Priscilla APPOINTMENT: Police Records POLICE Clerk I, Range 1271, Step 1, $1715/mo. , Eff: 12-3-97. 19 A I , Cont'd Personnel Actions December 01,1997 6. Mielke, Helen TRANSFER: Police Records CODE COMPLIANCE Clerk I to Typist Clerk III, Range 1271, Step 5, $2085/mo. , Eff: 12-2-97 . 7 . Molina, Linda PROMOTION: Police Records ENGINEERING Clerk II to Secretary, Range 1291, Step 2 , $1990/mo. , Eff: 12-2-97 . 8. Lee, Gregory K. PROMOTION: Account Clerk II CODE COMPLIANCE to Account Clerk III, Range 1300, Step 3 , $2185/mo. , Eff: 12-2-97 . 9 . Camarena, Norma PROMOTION: Typist Clerk II FIRE to Typist Clerk III, Range 1271, Step 2 , $1801/mo. , Eff: 12-15-97 . 10. Croteau, Judy A. PROMOTION: Dispatcher I FIRE to Dispatcher II, Range, 1311, Step 2 , $2199/mo. , Eff: 12-2-97 . 11. Klettenberg, Steven PROMOTION: Police Sergeant POLICE to Police Lieutenant, Range P-4 , Flat Rate, $6576/mo. , Eff: 12-18-97 . 12 . Parra, Michelle PROMOTION: Account Clerk I FINANCE to Account Clerk II, Range 1271, Step 3 , $1891/mo. , Eff: 12-2-97 . 13 . Hiatt, Julie J. PROMOTION: Typist Clerk II PUBLIC SERVICES to Account Clerk II, Range 1271, Step 4 , $1986/mo. , Eff: 12-2-97 . 14 . Calzadillas, Peter APPOINTMENT (Part-Time/Non-Career) : PARKS, RECREATION AND Senior Rrecreation Leader, COMMUNITY SERVICES Step 1, $5. 72/hr. , Eff: 12-1-97. 15. Kjellberg, Kathleen APPOINTMENT (Part-Time/Non-Career) : PARKS, RECREATION AND Senior Recreation Leader, COMMUNITY SERVICES Step 1, $5. 72/hr. , Eff: 11-18-97 . 2 Cont'd Personnel Actions December 01,1997 FEDERAL FUNDS-NO ACTIONS: REFUSE FUNDS: 16. Peelman, Sandra L. PROMOTION: Typist Clerk II PUBLIC SERVICES to Account Clerk II, Range 1271, Step 4, $1986/mo. , Eff: 12-2-97 . 17 . Mason, Willie D. APPOINTMENT (Part-Time/Limited Term) : PUBLIC SERVICES Extra Relief Heavy Laborer, Flat Rate, $7 . 25/hr. , Eff: 12-16-97. PERSONNEL ACTIONS AGENDA/1"1-97 3 POSITION JUSTIFICATIONS The following are justifications for appointments, promotions and other personnel actions to be reviewed by the Mayor and Common Council at the December 1, 1997, Council meeting. CLASSIFIED GENERAL FUND 1. Community Service Center Manager (Jamerson, John) - Appointment PARKS, RECREATION & COMMUNITY SERVICES The Parks, Recreation & Community Services Department requests approval to hire Mr. John Jamerson as a Community Services Center Manager for the City's two Senior facilities: Perris Hill Senior Center and the Downtown Senior Center. Duties for this position will involve managing the daily operations of both centers to include, but not limited to, facility management; directing the daily tasks established for a contingent of six to eight part-time employees; facilitating the operation of federally funded programs; and, such adjunct activities as Adult Education classes; County Mental Health (Age-Wise program); nutrition education; commodity distribution; senior health clinics; city, county, state and federal elections; health insurance counseling; income tax preparation and revenue generation such as fund raisers and facility rentals. This position is essential to the continued successful operation of the senior centers and the senior programs. 2. Account Clerk II (Martinez, Anita L.) - Appointment FINANCE This vacant Account Clerk II position is responsible for handling the City's accounts receivables and various collections. For example, some of the billings this position collects on include; bad checks written to the City; reimbursement for damage to City property (subrogation); delinquent paramedic billings and DUI reimbursements. Although other Finance Department employees are covering this function, in addition to their regular duties, there are delays in collection activities. The ability to collect on delinquent accounts is diminished as time passes. Additionally, this position assists the Accounting Division with various journal entries, schedules and reports. This position became vacant when the person occupying the position was promoted to a higher-level position in the City. I e i Position Justifications 12/1/97 Council Meeting Page 2 3.- Police Records Clerk I (Regis, Julie; Robbins, Andrea D.: Wright. Priscilla) - 5. Appointments POLICE Julie Regis, Andrea Robbins and Priscilla Wright are appointed to this position to fill vacancies created through attrition in the Records Bureau. This has been a critical shortage. The Records Bureau is falling behind in processing reports and requests from the public due to this shortage in personnel. Filling these three positions will increase efficiency to the department and increased service to the public through timely processing of records and requests from the public. 6. mist Clerk III (Mielke, Helen) - Transfer CODE COMPLIANCE Code Compliance has requested the transfer of a Police Records Clerk I to fill the Typist Clerk III vacancy. By filling this position, the division will be able to substantially reduce the backlog of Code Compliance cases which have not been brought to hearing. With this position filled, the balance of clerical support will also be able to cross-train on the Sierra System and prepare for the upgrading of system reliance. 7. Secretary (Molina. Linda) - Promotion ENGINEERING The designated secretary position is funded from the National Pollution Discharge Elimination System (NPDES) fund and is not a general fund position. The position is required to meet the permit obligations and maintain compliance, thereby avoiding fines of up to $10,000 per day. Additionally, we have two (2) announced retirements occurring December 31, 1997, of the remaining three (3) clerical positions. There needs to be some training of the new staff to insure all requests for payment, invoices, purchase orders, contractor's payments, cooperative agreements and other billings are continued. Further, with only one (1) clerical position left, there needs to be coverage for phones, illness and to meet the typing needs for specifications and contract documents. Without the position, services levels will fall, billings will be delayed impacting revenues and there will be no staff to train the new person increasing the time required to make full use of the position. It is important that we fill this position, and there is no fiscal impact on the general fund except for a loss of revenue from billable work performed on construction fund projects. Position Justifications 12/1/97 Council Meeting Page 3 8. Account Clerk III (Lee, Gregory K.) - Promotion CODE COMPLIANCE Code Compliance has requested the promotion and transfer of an Account Clerk II to Account Clerk III. This position will permit the division to complete the timely processing of over $900,000 of contractor costs for reimbursement to the City. The division currently uses a temporary agency for accounting assistance. Having an individual who is already trained in the City's cost-recovery process (as the promotional candidate is) will facilitate the accurate completion of this component of the Code Compliance process. 9. Typist Clerk III (Camarena, Norma) - Promotion FIRE Norma Camerena, presently an experienced Typist Clerk II in the Public Services Department, was recently selected from a current eligibility list to fill an authorized and funded Typist Clerk III position in the Fire Department that has been open since 10/10/97. This position needs to be filled immediately as it is the sole remaining clerical support for both the Fire Prevention and the Disaster Preparedness divisions. Without this position filled, managers and fire inspectors must divert valuable time and attention from critical projects just to handle the many telephone calls and counter service requests received each day. Hence, to ensure the smooth and efficient operation of two divisions, this position must be filled immediately. 10. Dispatcher II (Croteau. Judy A.) - Promotion FIRE Judy Croteau has completed one year continuous dispatching experience in fire communications, two-way radio operation, computer-assisted dispatching and telephone complaint processing. Her one-year experience has contributed to the efficient operation of the Fire Dispatch Center and further increased the services to the public. 11. Police Lieutenant (Klettenberg, Steven) - Promotion POLICE Steve Klettenberg is promoted to this position to fill a vacancy created with the retirement of Lt. Brad Hilder. It will increase efficiency in the Department and service to the public by filling a management position in a major function of the Police Department. The area commander position has responsibility over one-fifth of the patrol division providing critical services through a community service office located in the i Position Justifications 12/1/97 Council Meeting Page 4 respective area. 12. Account Clerk H (Parra. Michelle) - Promotion FINANCE This vacant Account Clerk II position in the Finance Department is responsible for processing accounts payable payments. Accounts payable produces approximately 400 checks each week to vendors. some of the duties included in the accounts payable function include: data entry, claims review, verification of account numbers, vendor and department inquiries, check production and distribution. This position is handled by two (2) Account Clerk II positions. One person alone cannot handle this volume of payment processing. A vacancy occurred when one of the Account Clerk II's in Accounts Payable retired in October 1997. 13. Account Clerk H (Hiatt, Julie J.) - Promotion PUBLIC SERVICES A reorganization of the Fleet Division was approved during the FY 97-98 budget deliberations resulting in a savings of$51,400. The savings resulted from the downgrade of one (1) Administrative Operations Supervisor II; one (1) Equipment Mechanic I; one (1) Equipment Mechanic II; and, two (2) Equipment Mechanic Supervisor Positions. REFUSE FUNDS 16. Account Clerk H (Peelman, Sandra L.) - Promotion PUBLIC SERVICES This position is assigned to the commercial Refuse Customer Service section which handles approximately 1,500 phone calls for service each month. The primary responsibility assigned this position is the invoicing for Dino Bin Service ($1,150,200 annually) and Commercial Specials ($365,000 annually).