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HomeMy WebLinkAboutAS1- Police F Cd III f 'OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION From: Lee Dean Subject: Resolution of the City of Chief of Police San Bernardino Ratifying the Police Dept: w Proposed Citizens ' Option for Public Safety (COPS ) Expenditure Date: offiaileje4 Plan for FY 1997/98 , Submitted by October 13 , 1997 tha C'hiPf of Police Synopsis of Previous Council action: 09/23/96--Resolution 96-291 Resolution of the City of San Bernardino Ratifying the Citizens ' Option for Public Safety (COPS) Expenditure Plan for FY 1996/97 , Submitted by the Chief of Police . OCT 14 1997 Recommended motion: That the Police Department ' s proposed Fxpenditure Plan for the Citizens ' Option for Public Safety Program for FY 1997/98 submitted by the Chief of Police be ratified ; and that said resolution be adopted . Signature Contact person: Capt . Robert Curtis Phone: 384-5606 Supporting data attached: Yes Ward: Dept , 545 ( $ 83 , 399 . 38 ) FUNDING REQUIREMENTS: Amount: $498 , 210 Source: Dept . 549 ( $414 ,810 .00 ) 1997 AB 3229 COPS Options R"eCOPS Al loca,t 'on Council Notes: Previously - #, .� - //p A7 G Res 97- 10 "/&I 75-0262 � Agenda Item CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT AB 3229 (Brulte) -- The Citizens' Option for Public Safety Program (COPS) declared that there was an urgent need for additional resources at the local level to fight crime and protect public safety. The bill allocated $100, 000, 000 from the State of California' s FY 197/98 budget to cities and counties for law enforcement and public safety programs : to include County Jail construction and operation, criminal prosecution by the District Attorney' s Office, and front line law enforcement services by local police agencies . Seventy-five percent of the funds are allocated to local police and sheriffs' departments within the county based on the most recent January population estimates by the Department of Finance . The City of San Bernardino' s share of the $75, 000, 000 is $414 , 810 . 90 . The City of San Bernardino has received this disbursement from the County Treasury, which is required to establish a separate Supplemental Law Enforcement Services Fund (SLESF) for the county in each city. COPS funds must be used on front line law enforcement services and may not be used to supplant existing law enforcement services . Front line law enforcement services are not specifically defined, but includes the Police Department' s Anti-Gang and Community Crime Prevention programs . COPS funds may also be used to supplement other funds such as the local match provisions of the federal Crime Bill, so long as the money is spent on front line law enforcement services . The Chief of Police has submitted a proposed expenditure plan for FY 1997/98 (attachment A) that outlines the critical needs of the Police Department and details the personnel, equipment and programs that are necessary to meet those needs . This plan includes $83 , 399 . 38 in carry-over money from the FY 1996/97 expenditure plan that has not been spent for a total of $498, 210 in available funds . Saving were realized last year due to reductions in the cost of authorized expenditures and determining that several authorized expenditures were not necessary. City Council must ratify expenditures subsequent to holding a public hearing (to be heard by Council on Monday November 3, 1997) . 75-0264 ATTACHMENT A Citizen's Option for Public Safety (COPS) Expenditure Plan for FY 1997198 LOCAL MATCH - LOCAL LAW ENFORCEMENT BLOCK GRANT $119,618 On 7/7/97, the Mayor and Common Council authorized the police department to apply for a Local Law Enforcement Block Grant in the amount of $1 ,076,565. Acceptance of the grant was contingent upon the availability of funding for the required 10% local cash match of $119,618 that will not be waived. This years block grant will be utilized in the following areas: • The purchase of technology to improve the department's efficiency, networking capability with allied justice agencies and crime fighting ability. • The purchase of a standardized department handgun for issuance to all police officers and reserve officers. • $229,057 forovertime to augment the General Fund overtime allocation for front line police activities. DISASTER RESPONSE ITEMS $122,900 (2) 1997 Ford Expeditions 4-wheel vehicles $ 65,665 with mounting hardware for existing emergency equipment and command post modifications (14) Motorola MTS2000 800 MHz handie talkie $ 37,235 radios, single unit chargers, spare batteries Disaster equipment, materials and supplies $ 20,000 Total $122,900 The city of San Bernardino has experienced a number of natural and man-made disasters such as floods, fires, train derailments and gas pipeline explosions. The response by police personnel to these disasters often requires specialized equipment such as four-wheel drive vehicles. Disasters of this magnitude overwhelm the COPS Expenditure Plan 1997/98 Page 2 availability of communications equipment such as handie talkie radios currently in the department's inventory. The purchase of the Ford Expeditions and Motorola radios will enhance the department's disaster response readiness and efficiency. The Expeditions will be equipped as command posts and can be used along with the radios for other police activities requiring major mobilizations or prolonged responses. The HT radios will increase the number of radios assigned to Patrol for daily utilization and will be immediately available for disaster response. Recent history has shown that rain downpours of 1 .65 inches in a little over one hour caused significant flooding and mud slides in the northeast portion of the city. A needs assessment following this event identified a need for disaster equipment and supplies such as canopies, life vests, ropes and rubber boots to be adequately prepared for the potential impact of "El Nino." OVERTIME COSTS $100,000 Overtime expenditures for department personnel, above approved General Fund overtime appropriations, will support proactive, directed crime suppression programs; i.e. saturation patrols following crime of high community interest to prevent retaliation, stakeouts and surveillances, and curfew enforcement programs using a joint-agency curfew center concept. This funding combined with $229,057 earmarked for overtime in our FY 1997198 Local Law Enforcement Block Grant totals $329,057 in available overtime to augment General Fund appropriations. PROBLEM ORIENTED POLICING SUPPORT $ 34,250 (5) Digital P-133 pentium computers $ 9,250 Furnishings, office equipment and support items. $25,000 Total $34,250 In FY 1997/98, the police department expanded our commitment to problem oriented policing by assigning a Detective and Community Service Representative II crime prevention specialist to each of the five area commands as part of a POP team consisting of a sergeant, detective, two B-MET officers, two POP officers and a CSR 11 crime prevention specialist. A computer with access to document imaging, i i RMS/CAD and COPS Expenditure Plan FY 1997/98 Page 3 office automation is essential to maximize the efficiency and effectiveness of the POP teams. The additional personnel assigned to the Community Service Offices will need desks, chairs, telephones, tape recorders and other support items to enable them to perform their assigned duties. EFFICIENCY ENHANCEMENTS $119,368 Document Imaging Enhancements: (30) 17" color monitor upgrades for document imaging computers $ 9,960 (15) Advance Information Systems concurrent user license expansion $21 ,011 Event server software $ 5,397 Total $36,368 The department is currently implementing phase II of a document imaging project designed to streamline and expedite the processing, assignment and investigation of crime and traffic reports. The proposed hardware and software enhancements are needed to ensure the timely processing on incoming crime and arrest reports, field interviews and traffic citations; eliminate delays for detectives in accessing and retrieving crime and arrest reports; and provide timely availability to stored police reports to all department units. The monitor upgrade cost is the difference between the cost of 15" monitors purchased as part of the city's network upgrade project and 17" monitors needed in the Detective Bureau and Records Bureau to support document imaging applications. The increased screen size enables viewers to split the screen to view several pages at a time or to complete RMS data entry while reading a report stored in the document imaging system. The AIS concurrent user license expansion will allow additional users to use the document imaging system simultaneously and is needed to support the expansion of system users. The event server software fully automates the routing of reports throughout the department and allows multiple routing of reports simultaneously. The purchase of this software will generate substantial time savings in staff time annually. Delays in processing and providing crime related information endangers public safety through the potential pre-arraignment release from custody of persons arrested on felony charges pending the review of arrest reports by the District Attorney's Office. COPS Expenditure Plan FY 1997/98 Page 4 E E Crime View Enhancements: (1) Mid-size plotter $ 4,000 In FY 1996/97 the department utilized asset forfeiture money to purchase an automated "Crime View" hardware and software program which provides as a user friendly method to analyze and map crime related data for field police officer problem solving applications. Crime View access will be expanded and made available at the area command offices in FY 1997/98 using local law enforcement block funds. The purchase of a mid-size plotter will enable the printing of larger plot maps for display at community meetings. Laptop Proiect Enhancements: (30) Toshiba laptop computers, report $66,500 preparation software and carrying cases Unlimited user license renewal for $ 7,000 1998 for Penal Code, Vehicle Code, SBPD Policy Manual and California Peace Officers' Legal Sourcebook Replacement laptop hard drives $ 5,500 Total $79,000 Our COPS More '96 grant provided 123 laptop computers for field police officers to automate the police report/arrest process and provide computerized reference material. The 30 additional laptops will allow the department to equip each police officer and Community Service Representative assigned as call responders with a laptop computer and have a small quantity of spares to issue while units are being repaired. The replacement laptop hard drives will be used to minimize the downtime associated with repairs or replacement of hard drives that malfunction. Using laptops and personal computers for report preparation will reduce the time spent on preparing field reports. The time spent on completing data entry of crime and arrest reports will be reduced in 1998, effective with the implementation of the Tiburon RMS upgrade. The user licenses will allow the department to increase the number of employees utilizing the automated reference books from 110 to unlimited and cover the 1998 calendar year charges. COPS Expenditure Plan FY 1997/98 Page 5 ADMINISTRATIVE OVERHEAD $ 2,074 AB 3229 (Brulte) authorizes the charging of 0.5% of the total COPS funds for city administrative overhead costs associated with the grant. The $2,074 represents 0.5% of this year's state allocation of $414,810.90. This expenditure will offset in part the costs associated with procuring authorized equipment and software and payroll processing expenses for overtime expenditures. AGGREGATE TOTAL $498,210 'I a CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lee Dean, Chief of Police Subject: Set Public Hearing for proposed expenditure of the monies allocated Dept: Police from the State of California to the City of San Bernardino as a result of AB Date: October 20, 1997 3229 (Brulte), The Citizens' Option for Public Safety (COPS) program for FY 1997/98. Synopsis of Previous Council Action: Resolution No. 96-291, ratified on September 23, 1996, by the Mayor and Common Council, ratifying the Police Department's proposed expenditure plan for The Citizens' Option for Public Safety program for FY 1996/97. Recommended Motion: That the Mayor and Common Council set a Public Hearing for 10:00 a.m. on Monday, November 3, 1997, to ratify the proposed Citizens' Option for Public Safety (COPS) expenditure plan for FY 1997/98, submitted by the Chief of Police. ignature Contact person: Captain Robert W. Curtis Phone: 384-5606 Supporting data attached: YES Ward: All FUNDING REQUIREMENTS: Amount: N/A Source:(Acct. No.) _ (Acct. Description) Finance: Council Notes Previously - # 13 /0XZ-0/97 Agenda Item N, ////-71X7 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT As recipient of the AB 3229 (Brulte) , Citizens' Option for Public Safety (COPS) funds, the Police Department is required to hold a public hearing. At the hearing, persons shall be given an opportunity to provide written and oral opinions to the Mayor and Common Council, regarding the intended use of grant funds .