Loading...
HomeMy WebLinkAboutS3- Administator's Office CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Fred Wilson, City Administrator Subject: Request for Civic and Promotion Funding in the amount of $3,000.00 for the YMCA 20th Annual Children's Christmas Dept: Administrator's Office Parade. Date: November 12, 1997 Synopsis of Previous Council Action: October 6, 1997 Request for Waiver of Fees in the amount of $4,805.88, for the 1997 Annual YMCA Christmas Parade; Item was continued to October 20, 1997. October 20, 1997 Request for Waiver of Fees in the amount of $4,805.88, for the 1997 Annual YMCA Christmas Parade; Item was referred to Ways and Means Committee October 22, 1997 Ways and Means Committee recommended that the item go before the full Council with a revised budget. November 3, 1997 Request for Waiver of Fees in the amount of $3,484.69 denied by Council. November 12, 1997 Ways and Means Committee recommended funding in the amount of $3,000.00 from the Civic and Promotional Fund, on a 211 vote. Recommended Motion: That the request for funding in the amount of $3,000.00 from the Civic and Promotional Fund for City- provided services, as outlined on the attached staff report, in connection with the YMCA 20th Annual Children's Parade on December 6, 1997, be granted. kk Signature Contact person: Fred Wilson, City Administrator Phone 5122 Supporting data attached: Yes Ward: Ward 1 FUNDING REQUIREMENTS: Amount: $3,000.00 OC>/-©�/- S/�� Source:(Acct. No.) $3,000.00 - General Fund (Acct. Description) ' i Vi C, P(-6m ;4 , Finance! Council Notes: Agenda Item No._ 11171147 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT The YMCA of San Bernardino Valley is organizing their 20th Annual Children's Christmas Parade to be held on December 6, 1997. The parade will begin at the intersection of Sixth and "E" Streets, proceeding south on "E" Street to Rialto Avenue. The following are the reduced costs for a decreased amount of City-provided services which the City had been requested to waive: Police Department Manpower Needs/Cost Analysis 1 Sgt. (OT) @ $50.45 per hour X 4 hrs 201.80 12 Police Officers (OT) @ $39.36 hr. X 4 hrs 1,889.28 Total Police Department costs: $2,091.08 Public Services Street Sweeping Costs Labor and Equipment $125.63 Refuse Collection and Disposal Costs Labor, equipment, collection boxes, liners and disposal 112.12 Total Public Services costs: $237.75 Public Works Labor and Non-refundable equipment Costs $350.86 Refundable Deposit - 161 barricades/ signs @ 45.00 each 805.00 Total Public Works Costs 1,155.86 Total: $3,484.69 Due to budget restraints, the Mayor denied the initial request for waiver of fees. The YMCA requested that the item be placed on the Council Agenda for action. At the Council meeting of October 20, 1997, the request for a waiver of fees in the amount of $4,805.88 was referred to the Ways and Means Committee. At the October 22, 1997, Ways and Means Committee meeting, staff was requested to reduce the level of services to be provided for the parade in order to reduce the costs of providing those services. The revised item, reflecting a reduction in both services and cost, then totalling $3,484.69, was denied by the Council on November 3, 1997. A request for funding was placed on the November 12, 1997, Ways and Means Committee agenda; on a vote of 2 to 1, the Committee recommended funding from the Civic and Promotional Fund in the amount of $3,000.00, to cover the cost of City-provided services as outlined above, with the understanding that the YMCA will pay to the City the balance of $484.69. Costs to be paid by the Y.M.C.A. to the City can be further reduced by $112.12 if the Y.M.C.A. solicits refuse collection and disposal services from another provider. This change would result in the reduced amount of $372.57 to be paid to the City.