HomeMy WebLinkAbout15- Police CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lee Dean, Chief of Police Subject: Resolution of the City of San
Police s Bernardino awarding a purchase order
Dept: /w*,p, to Loma Linda University Medical
10-21-97 a Center for the collection of forensic
Date: .✓ y,r �� evidence for the City of San
Bernardino Police Department in
acco-dance with 194:4 9iqee!fie&t4:en
F98-16.
Synopsis of Previous Council action:
Resolution #96-141, ratified 5-23-96 .
Resolution #92-29, ratified 2-6-92 .
Resolution #90-441, ratified 11-6-90 .
Recommended motion:
Adopt resolution.
Signature
Contact person: Captain Robert Curtis Phone: 384-5606
Supporting data attached: Yes
Ward:
FUNDING REQUIREMENTS: Amount: $21 , 175
Source: (Acct. No.)001-220-5505
Acct. Description)Professional/Contr tual Services
Finance• A ��
Council Notes:
Res 97- �L-1/
75-0262 Agenda Item No.
CITY 'OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND
Commencing with Resolution #90-441, ratified on November 5, 1990,
the Police Department began contracting with Western Nurse
Specialists, Inc . for the collection of forensic evidence from
suspects . Resolution #92-29, ratified on February 6, 1992,
expanded this service to include the collection of forensic
evidence from rape victims .
These services are vital to avoid further traumatization of rape
victims, ensure the collection of evidence, enhance the prosecution
of suspects, and reduce the "down time" for field police officers .
On May 1, 1997, Chief Lee Dean received a fax memorandum from Fay
Bastiste Otto, R.N. , President of American Forensic Nurses, Inc .
(formerly Western Nurse Specialists, Inc . ) notifying the police
department that her company would no longer provide sexual assault
examinations for victims of sexual assault effective May 15, 1997 .
The department was fortunate enough to arrange a temporary
agreement with Law Enforcement Medical Services, Inc . to assume
sexual assault examinations for victims, without interruption of
service, pending the identification of a single vendor to provide
all contracted services .
On October 6, 1997, the City Council reviewed a Request for Council
Action containing the bids received pursuant to Bid Specification
#98-13 . The City Council directed the Purchasing Department to
re-bid the contract as vendors operating within the city were not
invited to submit bids .
Notice Inviting Bids
The Police Department and Purchasing developed updated
specifications for medical evidence collection services detailed
under Bid Specification #F98-16 . On October 7, 1997, Purchasing
released a notice inviting bids for these services to 11 identified
local area health care providers, including vendors operating
within the city. The bids were due on October 20, 1997 . Three
vendors submitted the following responses :
Ranking Vendor City Bid Price
1 Loma Linda University Loma Linda $42, 350
Medical Center
2 American Forensic Colton/Palm $48, 540
Nurses, Inc . Springs .
3 Law Enforcement Medical Rancho Cucamonga $52 , 290
Services, Inc .
75-0264
Staff Report
Page 2
Upon review and reading of the received bids, Loma Linda University
Medical Center (LLUMC) was determined to be the lowest responsible
bidder. Loma Linda University Medical Center is a world renown,
state-of-the-art educational training center.
LLUMC personnel will respond to the police department to conduct
blood withdrawals, urine sample collections, taser dart removals
and sexual assault examinations for suspects . Examinations for
victims of sexual assault will be performed at Loma Linda
University Medical Center. Procedurally, victims are transported
from the initial point of police contact directly to the hospital
for the sexual assault examinations to minimize potential loss of
evidence . LLUMC will have SART trained personnel on duty at all
times which will eliminate down time associated with having an on-
call nurse respond from their home.
The continuation of contracting with a single vendor for forensic
evidence collection is critical for the following reasons :
• Consistency of service .
• To avoid the potential of police personnel notifying the
wrong vendor to respond or having field officers take
victims or suspects to the wrong location resulting in
wasted time for police officers, further traumatization
of victims and the potential loss of evidence .
• To reduce the time spent by the Police Department' s
budget unit and the Finance Department associated with
billings and payments .
I therefore recommend ratification of the attached service
agreement between the City of San Bernardino and Loma Linda
University Medical Center. Upon approval, the Police Department
will be obligated to pay the following amounts for the indicated
services :
$ 18 . 00 per blood withdrawal
15 . 00 per blood draw (dry run)
10 . 00 per urine sample collection
30 . 00 per taser dart removal
250 . 00 per sexual exam (victim)
80 . 00 per sexual assault (suspect) exam
At these rates and historical usage, the Department estimates an
expense of $21, 175 for the remainder of FY 1997-98 covering the
service agreement . The annual recurring expense is estimated at
$42 , 350 .
Staff Report
Page 3
The police department will realize a savings of $5, 487 for the
remainder of FY 1997/98 and an annual recurring savings of $10, 974
compared to the service provided by the two vendors currently in
place . The annual bid by LLUMC is $7, 190 lower than the second low
bidder and $9, 940 lower than the high bidder.
Approval of this resolution will supersede all previous agreements
in effect with American Forensic Nurses, Inc. (Western Nurses
Specialists, Inc . ) and Law Enforcement Medical Services, Inc . , each
of whom will be given a 30-day notice to terminate their
agreements .
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