HomeMy WebLinkAbout11- Police CrVY"OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: LEE DEAN, CHIEF OF POLICE Subject: Resolution to Authorize Execution of
County of San Bernardino Contracts for
Dept: POLICE r NLETS/CLETS Access and CNI Access.
Date: 9/26/97 �
Synopsis of Previous Council action:
Adopted Resolution 96-287.
OCT 16 1997
Recommended motion:
Adopt Resolution.
Signature
Contact person: Dodie Alsop Phone: 384-5761
Supporting data attached: Proposed Resolution & Contracts Ward:
FUNDING REQUIREMENTS: Amount: $28,682.88 Source: 001-222-5505
"Other Professional Services" Account Finance:A�J 41zw
Council Notes:
Res 97- 391 'f 3
75-0262 Agenda Item No.
1 '
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
PROBLEM
The San Bernardino Police Department is authorized to access the
National and California Law Enforcement Telecommunication Systems
(NLETS & CLETS) through the County of San Bernardino' s message
switch. The County of San Bernardino also maintains various
regional criminal justice information systems that are accessed
through the Sheriff' s Department Central Name Index (CNI) .
Equipment and user access fees during FY 97/98 for NLETS/CLETS are
$604 . 99 per month or $7, 259 . 88 annually; for CNI $1, 786 . 00 per
month or $21, 432 . 00 annually. The combined fee total for FY 97/98
is $28 , 682 . 88 .
RECOMMENDATION
Adopt the resolution authorizing execution of the both contracts .
FINDINGS
Access to NLETS and CLETS is essential to obtain criminal offender
records and other criminal justice information from national and
state computer systems including data files such as the FBI, NCIC,
DMV and Stolen Vehicle Systems . Additional regional criminal
justice information is available through the County of San
Bernardino CNI system including all local warrant information and
court calendar information.
This is the City' s fourth contract for NLETS/CLETS service, and
third contract for CNI service . Both contracts were previously
executed 9/18/96 , for FY 96/97, with NLETS/CLETS fees totaling
$21, 432 . 00 . and CNI charges totaling $7, 387 . 20 . The combined total
for these two contracts in FY 96/97 was $28, 819 . 20 .
The attached contracts represent fees for equipment and expected
user transactions for FY 97/98 . As with other municipalities, our
fees are based on a prorated system of expected use calculated from
1996 data.
attachments : Resolution
Proposed Contracts
: FOR COUNTY USE ONLY
E New Vendor Code Dept. Contract Number
M X Change + n
x Cancel SC SHR A 95-1062 Az
County Department Dept. Orgn. Contractor's License No.
X SHERIFF SHR SHR
County Department Contract Representative Ph. Ext. Amount of Contract
ROBERT W. TREMAINE 909 387-3746 $7.259.88
County of San Bernardino Fund Dept. I Organization Appr. Obj/Rev Source Activity GRC/PROJ/JOB Number
F A S AAA 40 0 A
Commodity Code Estimated Payment Total by Fiscal Year
STANDARD CONTRACT FY Amount I/D FY Amount I/D
Project Name
ACCESS TO CLETS
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
the County, and
Name
CITY OF SAN BERNARDINO hereinafter called USER AGENCY
Address SAN BERNARDINO POLICE DEPARTMENT
P. 0. BOX 1559
SAN BERNARDINO, CA 92401-1559
Phone Birth Date
Federal ID No. or Social Security No.
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and reverse side of form if needed.Set forth service to be rendered,amount to be paid,manner of payment,time for performance or completion,
determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)
SECOND AMENDMENT
Contract 95-1062 with the San Bernardino Police Department is hereby amended, effective July 1, 1997,
by replacing Schedules A and B, referred to in Paragraph VII,with the attached Schedules A and B.
Except as amended, all other terms and conditions of this contract remain as stated therein.
Any provisions on the reverse side and referenced attachments hereof constitute a part of this contract and are incorporated
herein in full.
COUNTY OF SAN BERNARDINO
► CITY OF SAN BERNARDINO
Chairman, Board of Supervisors (State if corporation, company, etc.)
Dated By ►
(Authorized Signature)
SIGNED AND CERTIFIED THAT A COPY OF THIS Dated
DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN
OF THE BOARD. Title
Clerk of the Board of Supervisors of the County of San
Bernardino. Address SAN BERNARDINO POLICE DEPARTMENT
P. 0. BOX 1559
By SAN BERNARDINO, CA 92401-1559
Deputy
Approved as to Le al F Reviewed as to Affirmative Action Reviewed for Processing
County Counsel p Agency Administrator ICAO
Date �•/_-! 7 Date Date
02-12295-000 Rev. 11190(short form) Page 1 of 1
SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT
SCHEDULE W
SAN BERNARDINO POLICE DEPARTMENT
4/15/97
COST SCHEDULE
CHARGES FOR ASAFE (CLETS) SERVICE
Monthly use and maintenance charges will be billed by the
San Bernardino County Sheriff's Department.
i
F
k
MONTHLY FEE
6!
I
$604.99
CURRENT RATES*'
TELEPROCESSING SUPPORT CALL-OUT CHARGE
DAYS: 7:00 A.M.TO 5:30 P.M.-$22 PER HOUR
NIGHTS: $44 PER CALL-OUT PLUS$33 PER HOUR
ONE HOUR MINIMUM
F 1�'
FIRST HOUR: $77.00
ADDITIONAL HOUR $33.00
Fees are subject to annual adjustments.
Rates are subject to change due to the Memorandum of Understanding
increase authorized by the County Board of Supervisors.
f
E
i
4/15/97 1 of 2
SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT
SCHEDULE 'B'
SAN BERNARDINO POLICE DEPARTMENT
4/15/97
COST SCHEDULE
CHARGES FOR ASAFE (CLETS) SERVICE
MONTHLY MAINTENANCE AND SUPPORT COSTS
A. CPU-TO-CPU INTERFACE
Maintenance Modem(2) 43.00
Maintenance Computer Ports(1) $4.50
Asynch/Synch Boxes $4.00
Teleprocessing Support $50.00
CLETS Network Administration Fee(1996 data) $503.49
Telco circuit(to be paid direct to telco)
TOTAL CPU-TO-CPU INTERFACE COSTS $604.99
4/15/97 2 of 2
FOR COUNTY USE ONLY
E New Vendor Code Dept. Contract Number
• � ������ M X Change
x Cancel SC SHR A 95-282 A3
County Department Dept. Orgn. Contractor's License No.
i14,l SHERIFF SHR SHR
County Department Contract Representative Ph. Ext. Amount of Contract
ROBERT W. TREMAINE (909) 387-3746 $85,200.00
County Of San Bernardino Fund Dept. Organization Appr. Obj/Rev Source Activity GRC/PROJ/JOB Number
F A S AAA SHR 940 9530 9409530T
Commodity Code Estimated Payment Total by Fiscal Year
STANDARD CONTRACT FY Amount I/D FY Amount I/D
Project Name 98 $21,423.00 — —
CNI ACCESS — —
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
the County, and
Name
CITY OF SAN BERNARDINO hereinafter called CONTRACTOR
Address SAN BERNARDINO POLICE DEPARTMENT
P. 0. BOX 1559
SAN BERNARDINO, CA 92401-1559
Phone Birth Date
Federal ID No. or Social Security No.
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and reverse side of form if needed.Set forth service to be rendered,amount to be paid,manner of payment,time for performance or completion,
determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)
TBIRD AMENDMENT
Contract 95-282 with the City of San Bernardino is hereby amended, effective July 1, 1997,by replacing
the Schedule A, referred to in paragraphs 7 and 16,with the attached Schedule A.
Except as amended, all other terms and conditions of this contract remain as stated therein.
Any provisions on the reverse side and referenced attachments hereof constitute a part of this contract and are incorporated
herein in full.
COUNTY OF SAN BERNARDINO
► CITY OF SAN BERNARDINO
Chairman, Board of Supervisors (State if corporation, company, etc.)
Dated BY ►
(Authorized Signature(
SIGNED AND CERTIFIED THAT A COPY OF THIS Dated
DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN
OF THE BOARD. Title
Clerk of the Board of Supervisors of the County of San
Bernardino. Address SAN BERNARDINO POLICE DEPARTMENT
P. 0. BOX 1559
By SAN BERNARDINO, CA 92401-1559
Deputy
Apporm Reviewed as to Affirmative Action Reviewed for Processing
o Agency Administrator/CAO
Datellr Date Date
Page 1 of 1
02-12295-000 Rev. 11/90(short form)
SCHEDULE A
TELEPROCESSING COSTS
CITY OF SAN BERNARDINO POLICE DEPARTMENT
FY 1997/98
SERVICE: MONTHLY COST*
Terminals: 5 @ $30 each $ 150.00
Printers: 4 @ $97 each 388.00
Teleprocessing Fee: 9 @ $21 189.00
4
Teleprocessing Equipment& Service: $ 727.00
Data Circuits& Modems: 139.00
Teleprocessing Transactions: 920.00
TOTAL MONTHLY COST: $ 1,786.00
* Rates subject to change in the event of telephone company rate changes
or San Bernardino County Memorandum of Understanding changes.
4/11/97 Page 1 of 1 CN198.x1s