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Home My WebLink About06-17-2010 Jt. Adj Mtg Minutes CITY OF SAN BERNARDINO 300 N. "D" Street San Bernardino, CA 92418 Website: www.sbcity.org Mayor Patrick J. Morris Council Members: Virginia Marquez Jason Desjardins Tobin Brinker Fred Shorett Chas Kelley Rikke Van Johnson Wendy McCammack '" MINUTES MAYOR AND COMMON COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO JOINT ADJOURNED MEETING JUNE 17, 2010 ECONOMIC DEVELOPMENT AGENCY BOARDROOM 201 NORTH "E" STREET SAN BERNARDINO, CALIFORNIA This is the time and place designated for a joint adjourned meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino from the joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission held at 5:00 p.m., Wednesday, June 16, 2010, in the Economic Development Agency Boardroom, 201 North "E" Street, San Bernardino, California. The joint adjourned meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino was called to order by Mayor Morris at 4: 12 p.m. on Thursday, June 17, 2010, in the Economic Development Agency Boardroom, 201 North "E" Street, San Bernardino, California. Roll Call Present: Mayor Morris; Council Members/Commissioners Marquez, Desjardins (arrived at 4:40 p.m.); Brinker, Shorett, Kelley, Johnson, McCarnmack; City Attorney Penman; City Manager McNeely; City Clerk Clark, Dr. Bill Mathis, workshop facilitator Absent: None 1. Closed Session Pursuant to Government Code Section(s): 06/17/2010 A. Conference with legal counsel - existing litigation - pursuant to Government Code Section 54956.9(a). B. Conference with legal counsel - anticipated litigation - significant exposure to litigation - pursuant to subdivision (b) (I), (2), (3) (A-F) of Government Code Section 54956.9. C. Conference with legal counsel - anticipated litigation - initiation of litigation - pursuant to subdivision (c) of Government Code Section 54956.9. D. Closed Session - personnel - pursuant to Government Code Section 54957. E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities - pursuant to Government Code Section 54957. F. Conference with labor negotiator - pursuant to Government Code Section 54957.6. G. Conference with real property negotiator - pursuant to Government Code Section 54956.8. Note: The Mayor and Common Council did not recess to Closed Session during this meeting. 2. Follow-up to Mayor and Common Council Retreat/Workshop A. Continue development of Operating Guidelines B. City Charter change discussion Mayor Morris stated that this workshop was being held to discuss the last phase of the Code of Conduct guidelines that he hoped the Council would ultimately adopt. He noted that staff had distributed a colored copy of the guidelines and the changes that had been made thus far and which the Council had agreed upon. Assistant City Manager Debra Kurita proceeded to explain the changes that have been made and she noted that following this workshop, they will prepare a final version to incorporate all of the changes. 2 06/17/2010 Discussion began concerning Role of Mayor and Common Council Regarding Council Meetings on Page 5 of 9 of the "Building a Better Community" Operational Guidelines. Council Member/Commissioner McCammack made a motion, seconded by Council Member/Commissioner Shorett, that items I through 7 on pages 5 and 6, under the heading of Role of Mayor and Common Council Re~ardin~ Council Meetin~s be approved with the following changes: Item 2 should read as follows: Councilmembers should indicate to the Mayor that they want to speak. The Mayor will acknowledge them before they begin to speak and the Mayor should acknowledge speakers in the order in which they seek recognition. Under item 4, the first sentence should read: Once a vote is taken on an issue, Council members are encouraged to support the decision .... The motion carried with Desjardins absent. The next topic for discussion was Role of City Staff Regarding Council Meetings on page 6 of 9 of the "Building a Better Community" Operational Guidelines. Public Comments: Warner Hodgdon, San Bernardino, CA. Council Member/Commissioner McCammack made a motion, seconded by Council Member/Commissioner Johnson, that items I through 6 on page 6, under the heading of Role of City Staff Re~ardin~ Council Meetin~s be approved with the following changes: Item I should read: City staff should provide written analysis and information on all agenda items emanating from their respective departments as soon as it is available. Additionally, a copy of the materials, including technical reports, will be available to the public in compliance with the Brown Act. Item 5 should read: Staff will remain objective in their presentation of the recommendations on issues before the Mayor and Common Council. The motion carried unanimously. Discussion followed concerning the agenda process and the possibility of changing the Council meeting days. It was the consensus of the Mayor and Council that the City Manager, City Clerk, City Attorney, and Interim Director of the Economic Development Agency to look at the agenda process and deadlines and come up with recommendations. The Mayor and Council proceeded to discuss Role of The Public Durin~ Council Meetin~s on page 6 of 9 of the "Building a Better Community" Operational Guidelines. 3 06/17/2010 Council Member/Commissioner McCammack made a motion, seconded by Council Member/Commissioner Johnson, that items I through 4 on pages 6 and 7, under the heading of Role of the Public Durin~ Council Meetin~s be approved. The motion carried unanimously. Discussion ensued concerning Proposed Standin~ And Ad Hoc Council Committees Guidelines on pages 7 to 9 of the "Building a Better Community" Operational Guidelines. Council Member/Commissioner McCammack made a motion, seconded by Council Member/Commissioner Shorett, that items I through 8 on pages 7 and 8, under the heading of Standin~ Committees be approved with the following changes: Item 1, Policy, should read as follows: It is the policy of the Mayor and Common Council to use standing committees in open and public meetings to study City Business in greater depth than is possible in the time allotted for Council meetings. Item 5, Referrals, should be deleted; and, Item 8, Report of Committee, should read as follows: The minutes of each committee meeting shall serve as the report to the Mayor and Common Council. Any member may write a separate report. Council staff will compile and present a quarterly report to the full Council of a list of items pending by title, sponsor, and the date it was placed and the department responsible. The motion carried unanimously. Council Member/Commissioner McCammack made a motion, seconded by Council Member/Commissioner Johnson, that the remaining items on pages 8 and 9 (items 9 through 12 and Ad Hoc Committees be approved with the following change: Item 11, Conduct of Standin~ Committee Meetin~s, should read as follows: The chairperson of each committee may conduct meetings with as much informality as is consistent with Mayor and Common Council procedural rules for meetings, which shall also be in effect during committee meetings. The views of interested private citizens shall be heard in committee meetings, but in no case shall a committee meeting be used as a substitute for public hearings required by law. The motion carried unanimously. Discussion followed concerning changes to the City Charter. Council Member/Commissioner Kelley made a motion, seconded by Council Member/Commissioner McCammack, to table Agenda Item No. 2B - City Charter Change Discussion. The motion carried with Brinker, Shorett, and Johnson voting "no." 3. Public Comments No public comments were received. 4 06/17/2010 4. Adjournment At 6:21 p.m., the workshop was adjourned. The next joint regular meeting of the Mayor and Common Council/Community Development Commission is scheduled for Monday, June 21,2010, in the Council Chambers of City Hall. RACHEL G. CLARK, CMC City Clerk I;(-k.{. h. ~ 5 06/17/2010