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HomeMy WebLinkAbout06-17-2010 Jt. Adj Mtg Agenda SUMMARY JOINT ADJOURNED MEETING MAYOR AND COMMON COUNCIL AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO THURSDAY, JUNE 17, 2010 – 4:00 P.M. ECONOMIC DEVELOPMENT AGENCY BOARDROOM 201 NORTH “E” STREET SAN BERNARDINO, CA The City Clerk’s office provides this summary as a courtesy until the official minutes are approved. In order to provide clarification, the language in the official minutes may differ. Any writings or documents provided to a majority of the City Council/Commission regarding any item on the agenda will be made available for public inspection at the City Clerk’s Counter at City Hall located at 300 N. “D” Street, 2nd Floor, during normal business hours. In addition, such writings and documents will be posted on the City’s website at www.sbcity.org subject to staff’s ability to post the documents before the meetings. CALL TO ORDER: ___________________________________________ PRESENT: ___________________________________________ ABSENT: ___________________________________________ PUBLIC COMMENTS ON CLOSED SESSION ITEMS A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and Common Council/Community Development Commission. No member of the public shall be permitted to “share” his/her three minutes with any other member of the public. CLOSED SESSION 1. Pursuant to Government Code Section(s): NO ACTION TAKEN MOTION: That the Mayor and Common Council and Community Development Commission recess to closed session for the following: A. Conference with legal counsel – existing litigation – pursuant to Government Code Section 54956.9(a). B. Conference with legal counsel – anticipated litigation – significant exposure to litigation – pursuant to subdivision (b) (1), (2), (3) (A-F) of Government Code Section 54956.9. C. Conference with legal counsel – anticipated litigation – initiation of litigation – pursuant to subdivision (c) of Government Code Section 54956.9. D. Closed Session – personnel – pursuant to Government Code Section 54957. E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public’s right of access to public services or public facilities – pursuant to Government Code Section 54957. F. Conference with labor negotiator – pursuant to Government Code Section 54957.6. G. Conference with real property negotiator – pursuant to Government Code Section 54956.8. END OF CLOSED SESSION 2. Follow-up to Mayor and Common Council Retreat/Workshop A. Continue development of Operating Guidelines B. City Charter change discussion MOTION A: That the Mayor and Common Council discuss and take possible action regarding Operational Guidelines APPROVED MOTION: That items 1 through 7 on pages 5 and 6 of 9, under the heading of Role of Mayor and Common Council Regarding Council Meetings be approved with the following changes: Item 2 should read as follows: Councilmembers should indicate to the Mayor that they want to speak. The Mayor will acknowledge them before they begin to speak and the Mayor should acknowledge speakers in the order in which they seek recognition. Under item 4, the first sentence should read: Once a vote is taken on an issue, Councilmembers are encouraged to support the decision … . APPROVED MOTION: That items 1 through 6 on page 6 of 9, under the heading of Role of City Staff Regarding Council Meetings be approved with the following changes: Item 1 should read: City staff should provide written analysis and information on all agenda items emanating from their respective departments as soon as it is available. Additionally, a copy of the materials, including technical reports, will be available to the public in compliance with the Brown Act. Item 5 should read: Staff will remain objective in their presentation of the recommendations on issues before the Mayor and Common Council. CONSENSUS: That the City Manager, City Clerk, City Attorney, and Interim Director of the Economic Development Agency look at the agenda process and deadlines and come up with recommendations. APPROVED MOTION: That items 1 through 4 on pages 6 and 7 of 9, under the heading of Role of the Public During Council Meetings be approved. APROVED MOTION: That items 1 through 8 on pages 7 and 8, under the heading of Standing Committees be approved with the following changes: Item 1, Policy, should read as follows: It is the policy of the Mayor and Common Council to use standing committees in open and public meetings to study City Business in greater depth than what is possible in the time allotted for Council meetings. Item 5. Referrals should be deleted; and, Item 8, Report of Committee should read as follows: The minutes of each committee meeting shall serve as the report to the Mayor and Common Council. Any member may write a separate report. Council staff will compile and present a quarterly report to the full Council of a list of items pending by title, sponsor, and the date it was placed and the department responsible. APPROVED MOTION: That the remaining items on pages 8 and 9 (items 9 through 12 and Ad Hoc Committees) be approved with the following change: Item 11. Conduct of Standing Committee Meetings, should read as follows: The chairperson of each committee may conduct meetings with as much informality as is consistent with Mayor and Common Council procedural rules for meetings, which shall also be in effect during committee meetings. The views of interested private citizens may shall be heard in committee meetings, but in no case shall a committee meeting be used as a substitute for public hearings required by law. NO ACTION TAKEN MOTION B: That the Mayor and Common Council discuss and take possible action regarding changes to the City Charter Provisions. APPROVED MOTION: That the matter be tabled. 3. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA: A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and Common Council/Community Development Commission on a matter not on the agenda. No member of the public shall be permitted to “share” his/her three minutes with any other member of the public. (Usually any items heard under this heading are referred to staff for further study, research, completion and/or future Council/Commission action.) 4. Adjournment. Consensus MOTION: That the meeting be adjourned. NOTE: The next joint regular meeting of the Mayor and Common Council/Community Development Commission is scheduled for 1:30 p.m., Monday, June 21, 2010, in the Council Chambers of City Hall, 300 North “D” Street, San Bernardino, California. NOTICE: Any member of the public may address this meeting of the Mayor and Common Council/Community Development Commission on any item appearing on the agenda by approaching the microphone in the Council Chambers when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and Common Council/Community Development Commission concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and Common Council/Community Development Commission, may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed forty-five (45) minutes, unless such time limit is extended by the Mayor and Common Council/Community Development Commission. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and Common Council/Community Development Commission. No member of the public shall be permitted to “share” his/her three minutes with any other member of the public. The Mayor and Common Council/Community Development Commission may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and Common Council/Community Development Commission. However, no other action shall be taken nor discussion held by the Mayor and Common Council/Community Development Commission on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed.