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Home My WebLink About2014-174 BOUND AGREEMENT 1 RESOLUTION NO. 2014-174 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 3 OF SAN BERNARDINO AWARDING A CONTRACT TO WILLOWBROOK LANDSCAPING, INC. FOR THE MAINTENANCE OF LANDSCAPING IN 4 ASSESSMENT DISTRICT NOS. 1022 ZONE 1, 1022 ZONE 2, 1022 ZONE 3, 1063 (ADDITIVE NO. 1), & 1068 (ADDITIVE NO. 2) (AREA "J"). 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. WILLOWBROOK LANDSCAPING, INC. is the lowest responsible 8 bidder for: MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT NOS. 1022 9 Zone 1, 1022 Zone 2, 1022 Zone 3, 1063 (Additive No. 1), & 1068 (Additive No. 2), PER 10 PLAN NOS. 11748, 12274A (ADDITIVE NO. 1), 12792A (Additive No. 2) (Area "J"). A 11 contract is awarded accordingly to said bidder in a total amount of $86,146.00 for the initial 12 13 term beginning on July 1, 2014, through January 31, 2016, but such award shall be effective 14 only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. 15 The City Manager is hereby authorized and directed to execute said contract on behalf of the 16 City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by 17 reference as fully as though set forth at length. 18 SECTION 2. This contract and any amendment or modifications thereto shall not take 19 effect or become operative until fully signed and executed by the parties and no party shall be 20 obligated hereunder until the time of such full execution. No oral agreements, amendments, 21 modifications or.waivers are intended or authorized and shall not be implied from any act or 22 course of conduct of any party. 23 SECTION 3. This contract may be extended by two additional one (1) year terms as set 24 forth in said contract. 25 SECTION 4. The authority granted by this resolution shall expire and be void and of 26 no further effect if the parties to the contract fail to execute it within sixty (60) days of the 27 passage of the resolution. 28 1 2014-174 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO WILLOWBROOK LANDSCAPING, INC. FOR MAINTENANCE OF 2 LANDSCAPING IN ASSESSMENT DISTRICT NOS. 1022 ZONE 1, 1022 ZONE 2, 1022 ZONE 3, 1063 (ADDITIVE NO. 1),& 1068(ADDITIVE NO.2)(AREA"J"). 3 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a joint regular meeting thereof, 6 held on the 16th day of June , 2014, by the following vote, to wit: 7 8 Council Members: AYES NAYS ABSTAIN ABSENT 9 MARQUEZ x 10 BARRIOS x 11 VALDIVIA x 12 SHORETT x 13 14 NICKEL x 15 JOHNSON x 16 MULVIHILL x 17 18 `- / 19 George Hanna, Ci y Clerk 20 The foregoing resolution is hereby approved this J9' day of _ , 2014. 21 22 R. CAREY D AVIS, Mayor 23 City of San ernardino 24 Approved as to form: GARY D. SAENZ, 25 City Attorney 26 By. . 62_,--1' 27 40 28 2 COUNCIL MEETING — 06/16/14 " 61/1/2/.■ ITEM #5S RESOLUTION #2014-174 IaILE NO. 14.40A-J ACCT.NO:254-150-0106-5506+ Project No.: ,.., AD 1022 Zone 1-PROJECT NO.: 6035 AD 1022 Zone 2-PROJECT NO.: 6043 11" AD 1022 Zone 3-PROJECT NO.: 6044 AD 1063(ADDITIVE NO. 1)-PROJECT NO.:6059 AD 1068(ADDITIVE NO. 2)-PROJECT NO.: 6070 CITY OF SAN BERNARDINO STATE OF CALIFORNIA FOR THE MAINTENANCE OF LANDSCAPING AND APPURTENANT FACILITIES IN PORTIONS OF ASSESSMENT DISTRICT NOS.: 1022 ZONE 1, 1022 ZONE 2, 1022 ZONE 3, 1063 (ADDITIVE NO. 1) AND 1068 (ADDITIVE NO. 2) (AREA"J") sir CONTRACT DOCUMENTS (2014-15)PLAN AND SPECIAL PROVISIONS NOS. 11748 (SCHEDULE 1,AD 1022 Zone 1) 11748 (SCHEDULE 2, AD 1022 Zone 2) 11748 (SCHEDULE 3, AD 1022 Zone 3) 12274A (SCHEDULE 4, (ADDITIVE NO. 1)AD 1063), 0. 12792A (SCHEDULE 5, (ADDITIVE NO. 2)AD 1068), 01\10.549 31 rf: ""TT iJ o➢er APRIL 2014 DEPARTMENT OF PUBLIC WORKS CITY OF SAN BERNARDINO BIDS WILL BE RECEIVED UP TO THE HOUR OF 2:00 P.M. ON MAY6 , 2014 b-r,#/19/r t 4-y FILE NO. 14.40A-J ADDENDUM NO. ONE ASSESSMENT DISTRICT NOS.: 1022 ZONE 1, 1022 ZONE 2, 1022 ZONE 3, 1063 (ADDITIVE NO. 1) AND 1068 (ADDITIVE NO. 2) (AREA"J") (2014-15)PLAN AND SPECIAL PROVISIONS NOS. 11748 (SCHEDULE 1,AD 1022 Zone 1) 11748 (SCHEDULE 2,AD 1022 Zone 2) 11748 (SCHEDULE 3, AD 1022 Zone 3) 12274A (SCHEDULE 4, (ADDITIVE NO. 1)AD 1063), 12792A (SCHEDULE 5, (ADDITIVE NO. 2)AD 1068) The purpose of this Addendum No. 1 is to add the size of replacement trees and shrubs. The Special Provisions for this project are hereby amended as follows: 1. Supplemental Items of Work Bid Schedule, Page 2, SCHEDULE 1, is hereby removed and replaced with the revised Page 2, SCHEDULE 1, shown below: 2. Supplemental Items of Work Bid Schedule, Page 4, SCHEDULE 2, is hereby removed and replaced with the revised Page 4, SCHEDULE 2, shown below: 3. Supplemental Items of Work Bid Schedule, Page 6, SCHEDULE 3, is hereby removed and replaced with the revised Page 6, SCHEDULE 3, shown below: 4. Supplemental Items of Work Bid Schedule, Page 8, SCHEDULE 4, is hereby removed and replaced with the revised Page 8, SCHEDULE 4, shown below: 5. Supplemental Items of Work Bid Schedule, Page 10, SCHEDULE 5, is hereby removed and replaced with the revised Page 10, SCHEDULE 5, shown below: PAGE 2 ACCOUNT NUMBER 254-150-0106-5506-6035 BID SCHEDULE PLAN NO. 11748 (2014-15) SCHEDULE 1: ASSESSMENT DISTRICT NO. 1022 ZONE 1 -SBIAA AREA SUPPLEMENTAL ITEMS OF WORK TOTAL PRICE (Quantity x Unit ITEM QUANTITY UNIT DESCRIPTION OF ITEMS UNIT PRICE Price) 1 30 EACH Replacement of Trees(15 gal.)per each $ $ 2 200 SQ.FT. Replacement of Turf per sq.ft $ $ 3 10 EACH Replacement of Shrubs(1 gal.)per each $ $ 4 10 EACH Replacement of Shrubs(5 gal.)per each $ $ 5 25 FLAT Replacement of Ground Cover per flat $ $ 6 35 EACH Replacement of Sprinkler Heads : Pop-up type,under 12", including necessary pipe, fittings,etc.,per each $ $ 7 35 EACH Replacement of Sprinkler Heads :Pop-up type, 12"or over, including necessary pipe, fittings,etc.,per each $ $ 8 10 EACH Replacement of Sprinkler Heads : Rotor type, under 12" including necessary pipe,fittings, etc.,per each $ $ 9 10 EACH Replacement of Sprinkler Heads :Rotor type, 12"or over, including necessary pipe, fittings,etc.,per each $ $ 10 5 EACH Replacement of Sprinkler Heads : Shrubbery type, including necessary pipe,fittings,etc., per each $ $ 11 48 HOURS Cost of labor for irrigation system repair for EXTRA WORK per hour $ $ TOTAL SUPPLEMENTAL (B) $ ITEMS OF WORK (SCHEDULE 1) TOTAL BID : BASIC BID+SUPPLEMENTAL (A+B) $ ITEMS OF WORK (SCHEDULE 1) PAGE 4 ACCOUNT NUMBER 254-150-0106-5506-6043 BID SCHEDULE PLAN NO. 11748 (2014-15) SCHEDULE 2: ASSESSMENT DISTRICT NO. 1022 ZONE 2-SBIAA AREA SUPPLEMENTAL ITEMS OF WORK TOTAL PRICE (Quantity x Unit ITEM QUANTITY UNIT DESCRIPTION OF ITEMS UNIT PRICE Price) 1 30 EACH Replacement of Trees(15 gal.)per each $ $ 2 200 SQ.FT. Replacement of Turf per sq.ft $ $ 3 10 EACH Replacement of Shrubs(1 gal.)per each $ $ 4 10 EACH Replacement of Shrubs(5 gal.)per each $ $ 5 35 EACH Replacement of Sprinkler Heads : Pop-up type, under 12", including necessary pipe, fittings,etc.,per each $ $ 6 35 EACH Replacement of Sprinkler Heads : Pop-up type, 12" or over, including necessary pipe, fittings,etc.,per each $ $ 7 10 EACH Replacement of Sprinkler Heads : Rotor type, under 12" including necessary pipe, fittings, etc.,per each $ $ 8 10 EACH Replacement of Sprinkler Heads : Rotor type, 12" or over, including necessary pipe, fittings,etc.,per each $ $ 9 5 EACH Replacement of Sprinkler Heads : Shrubbery type,including necessary pipe,fittings,etc., per each $ $ 10 48 HOURS Cost of labor for irrigation system repair for EXTRA WORK per hour $ $ TOTAL SUPPLEMENTAL (B) ITEMS OF WORK (SCHEDULE 2) $ TOTAL BID : BASIC BID+ SUPPLEMENTAL (A+B) $ ITEMS OF WORK(SCHEDULE 2) PAGE 6 ACCOUNT NUMBER 254-150-0106-5506-6044 BID SCHEDULE PLAN NO. 11748 (2014-15) SCHEDULE 3: ASSESSMENT DISTRICT NO. 1022 ZONE 3 - SBIAA AREA SUPPLEMENTAL ITEMS OF WORK TOTAL PRICE (Quantity x Unit ITEM QUANTITY UNIT DESCRIPTION OF ITEMS UNIT PRICE Price) 1 30 EACH Replacement of Trees(15 gal.)per each $ $ 2 10 EACH Replacement of Shrubs(1 gal.)per each $ $ 3 10 EACH Replacement of Shrubs(5 gal.)per each $ $ 4 25 FLAT Replacement of Ground Cover per flat $ $ 5 35 EACH Replacement of Sprinkler Heads : Pop-up type, under 12", including necessary pipe, fittings,etc.,per each $ $ 6 35 EACH Replacement of Sprinkler Heads : Pop-up type, 12" or over, including necessary pipe, fittings,etc.,per each $ $ 7 10 EACH Replacement of Sprinkler Heads : Rotor type, under 12" including necessary pipe, fittings, etc.,per each $ $ 8 10 EACH Replacement of Sprinkler Heads : Rotor type, 12" or over, including necessary pipe, fittings,etc.,per each $ $ 9 5 EACH Replacement of Sprinkler Heads : Shrubbery type,including necessary pipe,fittings,etc., per each $ $ 10 48 HOURS Cost of labor for irrigation system repair for EXTRA WORK per hour $ $ TOTAL SUPPLEMENTAL (B) ITEMS OF WORK (SCHEDULE 3) $ TOTAL BID : BASIC BID+SUPPLEMENTAL (A+B) $ ITEMS OF WORK(SCHEDULE 3) PAGE 8 ACCOUNT NUMBER 254-150-0106-5506-6059 ADDITIVE NO. 1 BID SCHEDULE PLAN NO. 12274A(2014-15) SCHEDULE 4: ASSESSMENT DISTRICT NO. 1063 -CENTRAL AND LENA SUPPLEMENTAL ITEMS OF WORK TOTAL PRICE (Quantity x Unit ITEM QUANTITY UNIT DESCRIPTION OF ITEMS UNIT PRICE Price) 1 30 EACH Replacement of Trees(15 gal.)per each $ $ 2 200 SQ.FT. Replacement of Turf per sq.ft $ $ 3 10 EACH Replacement of Shrubs(1 gal.)per each $ $ 4 10 EACH Replacement of Shrubs(5 gal.)per each $ $ 5 25 FLAT Replacement of Ground Cover per flat $ $ 6 35 EACH Replacement of Sprinkler Heads : Pop-up type, under 12", including necessary pipe, fittings,etc.,per each $ $ 7 35 EACH Replacement of Sprinkler Heads : Pop-up type, 12" or over, including necessary pipe, fittings,etc.,per each $ $ 8 10 EACH Replacement of Sprinkler Heads : Rotor type, under 12" including necessary pipe, fittings, etc.,per each $ $ 9 10 EACH Replacement of Sprinkler Heads : Rotor type, 12" or over, including necessary pipe, fittings,etc.,per each $ $ 10 5 EACH Replacement of Sprinkler Heads : Shrubbery type, including necessary pipe,fittings,etc., per each $ $ 11 48 HOURS Cost of labor for irrigation system repair for EXTRA WORK per hour $ $ TOTAL SUPPLEMENTAL (B) ITEMS OF WORK (SCHEDULE 4) $ TOTAL BID : BASIC BID+ SUPPLEMENTAL (A+B) $ ITEMS OF WORK(SCHEDULE 4) PAGE 10 ACCOUNT NUMBER 254-150-0106-5506-6070 ADDITIVE NO. 2 BID SCHEDULE PLAN NO. 12792A (2014-15) SCHEDULE 5: ASSESSMENT DISTRICT NO. 1068-TIPPECANOE AND CENTRAL SUPPLEMENTAL ITEMS OF WORK TOTAL PRICE (Quantity x Unit ITEM QUANTITY UNIT DESCRIPTION OF ITEMS UNIT PRICE Price) 1 30 EACH Replacement of Trees(15 gal.)per each $ $ 2 10 EACH Replacement of Shrubs(1 gal.)per each $ $ 3 10 EACH Replacement of Shrubs(5 gal.)per each $ $ 4 25 FLAT Replacement of Ground Cover per flat $ $ 5 35 EACH Replacement of Sprinkler Heads : Pop-up type, under 12", including necessary pipe, fittings,etc.,per each $ $ 6 35 EACH Replacement of Sprinkler Heads : Pop-up type, 12" or over, including necessary pipe, fittings,etc.,per each $ $ 7 10 EACH Replacement of Sprinkler Heads : Rotor type, under 12" including necessary pipe, fittings, etc.,per each $ $ 8 10 EACH Replacement of Sprinkler Heads : Rotor type, 12" or over, including necessary pipe, fittings,etc.,per each $ $ 9 5 EACH Replacement of Sprinkler Heads : Shrubbery type,including necessary pipe,fittings,etc., per each $ $ 10 48 HOURS Cost of labor for irrigation system repair for EXTRA WORK per hour $ $ TOTAL SUPPLEMENTAL (B) ITEMS OF WORK (SCHEDULE 5) $ TOTAL BID : BASIC BID+ SUPPLEMENTAL (A+B) $ ITEMS OF WORK(SCHEDULE 5) All bidders shall indicate receip of ADDENDUM NO. ONE in their bid. By: a 'i •ert Eisenbeisz, City Engineer Date: V/11773///17 FILE NO. 14.40A-J ACCT.NO:254-150-0106-5506+ Project No.: AD 1022 Zone 1-PROJECT NO.:6035 AD 1022 Zone 2-PROJECT NO.:6043 AD 1022 Zone 3-PROJECT NO.:6044 AD 1063(ADDITIVE NO. 1)-PROJECT NO.:6059 AD 1068(ADDITIVE NO.2)-PROJECT NO.:6070 CITY OF SAN BERNARDINO STATE OF CALIFORNIA ASSESSMENT DISTRICT NOS.: 1022 ZONE 1, 1022 ZONE 2, 1022 ZONE 3, 1063 (ADDITIVE NO. 1) AND 1068 (ADDITIVE NO. 2) (AREA "J") CONTRACT DOCUMENTS (2014-15)PLAN AND SPECIAL PROVISIONS NOS. 11748 (SCHEDULE 1,AD 1022 Zone 1) 11748 (SCHEDULE 2, AD 1022 Zone 2) 11748 (SCHEDULE 3, AD 1022 Zone 3) 12274A (SCHEDULE 4, (ADDITIVE NO. 1)AD 1063), 12792A (SCHEDULE 5, (ADDITIVE NO. 2)AD 1068), FOR THE MAINTENANCE OF LANDSCAPING AND APPURTENANT FACILITIES IN PORTIONS OF: (SCHEDULE 1, AD 1022 ZONE 1) —TIPPECANOE AVENUE, BETWEEN 3RD STREET AND HARRY SHEPPARD BOULEVARD,DEL ROSA DRIVE,BETWEEN 3RD STREET AND HARRY SHEPPARD BOULEVARD;AND (SCHEDULE 2, AD 1022 ZONE 2)—TIPPECANOE AVENUE, BETWEEN HARRY SHEPPARD BOULEVARD AND MILL STREET;MILL STREET WEST OF TIPPECANOE;TIMBER CREEK,BETWEEN TIPPECANOE AVENUE AND LENA ROAD;AND (SCHEDULE 3,AD 1022 ZONE 3)—MILL STREET,WEST OF TIPPECANOE AVENUE;AND (SCHEDULE 4,(ADDITIVE NO. 1)AD 1063)—LENA ROAD, SOUTH OF CENTRAL AVENUE;CENTRAL AVENUE BETWEEN LENA ROAD AND CLEVENGER ROAD; CLEVENGER ROAD BETWEEN CENTRAL AVENUE AND NORMAN ROAD;NORMAN ROAD,WEST OF CLEVENGER ROAD;AND (SCHEDULE 5,ADDITIVE NO.2)AD 1068)—CENTRAL AVENUE, BETWEEN MOUNTAIN VIEW AVENUE AND TIPPECANOE AVENUE;TIPPECANOE AVENUE, SOUTH OF CENTRAL AVENUE. CITY OF SAN BERNARDINO DEPARTMENT OF PUBLIC WORKS/ENGINEERING April 1, 2014 BIDS WILL BE RECEIVED UP TO THE HOUR OF 2:00 P.M. ON May 6,2014 INDEX BID DOCUMENTS A. Notice Inviting Bids B. Proposal Form C. Bid Schedule D. Designation of Sub-Contractors E. Worker's Compensation Certification F. Non-Collusion Affidavit SPECIAL PROVISIONS SECTION 1 - Specifications and Plans SECTION 2 -Proposal Requirements and Conditions SECTION 3 -Award and Execution of Contract SECTION 4 - Supervision of Work SECTION 5 -Legal Requirements SECTION 6 - Payments/General SECTION 7 - Description of Work SECTION 8 - Technical Specifications SECTION 9 - Irrigation/System SECTION 10 - Shrubs and Ground Cover Plants SECTION 11 -Fertilizer and Pest Control Agents SECTION 12 - Lawn/Turf SECTION 13 - Slope/Bank/Drain Maintenance SECTION 14 - Weed Control SECTION 15 - Trees CONTRACT AGREEMENT PART I ADMINISTRATION Engineer's Estimate : Schedule 1, AD 1022 Z1: $ 9,648 Schedule 2,AD 1022 Z2: $ 7.027 Schedule 3, AD 1022 Z3: $ 600 Schedule 4, AD 1063: $ 32,000 Schedule 5, AD 1068: $ 7,596 TOTAL ESTIMATE: $ 56,871 NOTICE INVITING SEALED BIDS NOTICE IS HEREBY GIVEN that the City of San Bernardino will receive bids or proposals for: FOR THE MAINTENANCE OF LANDSCAPING AND APPURTENANT FACILITIES IN PORTIONS OF: (SCHEDULE 1, AD 1022 ZONE 1)- TIPPECANOE AVENUE, BETWEEN 3RD STREET AND HARRY SHEPPARD BOULEVARD,DEL ROSA DRIVE,BETWEEN 3RD STREET AND HARRY SHEPPARD BOULEVARD;AND (SCHEDULE 2, Al) 1022 ZONE 2)-TIPPECANOE AVENUE, BETWEEN HARRY SHEPPARD BOULEVARD AND MILL STREET;MILL STREET WEST OF TIPPECANOE;TIMBER CREEK,BETWEEN TIPPECANOE AVENUE AND LENA ROAD; AND (SCHEDULE 3,AD 1022 ZONE 3)-MILL STREET,WEST OF TIPPECANOE AVENUE;AND (SCHEDULE 4,(ADDITIVE NO. 1)AD 1063)-LENA ROAD, SOUTH OF CENTRAL AVENUE;CENTRAL AVENUE BETWEEN LENA ROAD AND CLEVENGER ROAD; CLEVENGER ROAD BETWEEN CENTRAL AVENUE AND NORMAN ROAD;NORMAN ROAD,WEST OF CLEVENGER ROAD;AND (SCHEDULE 5,ADDITIVE NO.2)AD 1068)-CENTRAL AVENUE, BETWEEN MOUNTAIN VIEW AVENUE AND TIPPECANOE AVENUE;TIPPECANOE AVENUE,SOUTH OF CENTRAL AVENUE, in accordance with (2014-15) Special Provisions No. 11748 (Schedule 1, AD 1022 Zone 1), 11748 (Schedule 2, AD 1022 Zone 2), 11748 (Schedule 3, AD 1022 Zone 3), 12274A (Schedule 4, (Additive No. 1) AD 1063), and 12792A (Schedule 5, (Additive No. 2) AD 1068), on file in the office of the City Engineer, 3rd Floor, San Bernardino City Hall. Deliver all bids to the City Engineer's Office, Third Floor, City Hall, 300 North "D" Street, San Bernardino, California, with the specification title and number and "SEALED BID" clearly marked on the outside of the envelope. Said bids or proposals will be received up to the hour of 2:00 P.M. on Tuesday, May 6, 2014 at which time all of said bids or proposals will be publicly opened, examined and declared in the City Engineer's Conference Room. No bid will be received unless it is made on a proposal form furnished by the City. All bids or proposals shall be signed, sealed and accompanied by cash, cashier's check, certified check or bid bond made payable to the City of San Bernardino, in the amount of ten percent (10%) of the bid. Such cash, check or bond shall be given as a guarantee that the bidder will enter into the contract if awarded to him. In the event the bidder refuses to execute said contract, the use by the public of the improvements will be delayed, and the public will suffer great damage. From the nature of the case, it would be extremely difficult and impractical to fix said amount of damage. Therefore, the City and the bidder agree that the above sum of 10% shall be paid to the City upon the condition above set forth as liquidated damages and not as a forfeiture. All bonds furnished pursuant to this notice must be underwritten by a surety company having a rating in Best's most recent Insurance Guide of"A" or better. Pursuant to law, the Mayor and Common Council of the City of San Bernardino, by Resolution No. 90-358 and any and all amendments thereto which are hereby referred to and made a part hereof by references as fully as though set forth at length herein, have ascertained and determined the general prevailing rate of per diem wages, and of per diem wages for legal holidays and overtime work for each craft or type of workman needed in the execution of contracts under jurisdiction of said Mayor and Common Council. Said prevailing rates of wages shall conform to Section 1773 of the California Labor Code. The General prevailing wage rates in the county in which the work is to be done have been determined by the "Director of Industrial Relations" filed in the Office of the City Clerk, which are made a part of said Resolution No. 90-358 and amendments thereto. These wages are available from the California Department of Industrial Relations Internet web site at: http//www.dir.ca.gov/dirdatabases.html General prevailing wage rates, in effect ten (10) days prior to the actual Bid Opening, which have been predetermined and are on file with the California Department of Industrial Relations are also referenced and made a part thereof. The Contractor may substitute securities for any monies withheld by the Agency to ensure performance under the contract as provided for in Section 22300 of the California Government Code and Section 10263 of the California Public Contract Code. It shall be mandatory upon the Contractor to whom the contract is awarded and upon any Sub-Contractor under him to pay not less than said specified rates to all laborers, workers, and mechanics employed by them in the execution of the contract, and to prevent discrimination in the employment of persons because of race, creed, color, national origin, sex, age, or marital status as set forth in the provisions of Resolution No. 90-358 of the Mayor and Common Council of the City of San Bernardino. The term of the contract will continue from July 1,2014 to the termination date of January 31,2016, renewable for up to a maximum of two(2) additional one year periods by mutual agreement between the Director of Public Works and Contractor. Contract renewal costs to be negotiated at the time of each such renewal. A Mandatory Pre-Bid meeting will be held on Tuesday~April 29, 2014, at 2:00 P.M., at the office of the City Engineer, City Hall, Third Floor, 300 North "D" Street, San Bernardino, CA 92418. This meeting is to serve as a pre-bid review for prospective bidders and also to inform MBEs/WBEs of subcontracting and material supply opportunities and to make the prime contractor aware of the City's outreach program as it relates to minority hiring and participation. Bidder's attendance at this meeting is mandatory. Attendance and/or certification may be used as part of the good faith effort. There will also be a non-mandatory pre-bid field review, following the pre-bid meeting. Due to the large number of Assessments Districts, the field review may be continued the following day, at 9:00 am, commencing at the office of the City Engineer, Third Floor, 300 North "D" Street, San Bernardino, CA 92418. The City of San Bernardino reserves the right to waive any informalities or inconsequential deviations from contract specifications or to reject any and all bids. No bidder may withdraw his bid within 60 calendar days from the date of the bid opening. The CITY reserves the right to take all bids under advisement for a period of 90 calendar days. Any Contractor who has their contract terminated by the City for non-performance shall be deemed a "non-responsible" bidder for a period of three years following the date of termination and will not be allowed to submit a bid for any other assessment district landscape maintenance contract during that period. The condition of the maintenance area is as it exists. Potential bidders are encouraged to familiarize themselves with all areas. The successful bidder will be required to bring the areas of the contract into compliance with the specifications set forth herein, within a time frame as determined by the Inspector, but not to exceed 90 days. Contractor must submit along with bid, copies of the California Agricultural Pest Control Certificate, (for the person(s) or firm performing the work), and copies of certificates for chemical applications from the County of San Bernardino. Electronic copies of the above documents are available to be downloaded (copied), at no cost, from the CITY's website at: www.ci.san-bernardino.ca.us/services/request_for_bids/public_works/default.asp. Conversely, the Project documents are also available on CD, at no cost, if picked up in person. Upon request, a CD of the Plans and Special Provisions may be mailed for an additional fee of$10. It is the responsibility of firms wishing to bid on this Project to provide a firm name, physical address, contact person, phone number, fax number and email address for inclusion on the CITY's List of Plan Holders. The above listed information and confirmation of receipt of any issued addendum to the City Engineer's Office shall be submitted to the CITY a minimum of one (1) business day prior to the scheduled day of the Bid Opening. Only those firms listed on the CITY's "LIST OF PLAN HOLDERS" and providing confirmation of any issued addendum shall be eligible to submit bids for this Project. The Contractor shall possess a Class C-27 License at the time the contract is awarded. The Contractor shall furnish all equipment and supplies required to perform the specified items of work and to maintain the irrigation system in a fully operational manner and all landscaping in an attractive and healthy condition. Each bidder shall provide, with his/her bid, a complete list of equipment, number and classification of personnel and the names and telephone numbers of three (3)references for projects of a similar nature. Specific questions regarding this project should be submitted in writing to the City Engineer's Office as follows: City Engineer's Office Third Floor, San Bernardino City Hall 300 North "D" Street San Bernardino, CA 92418 Attention: Ryan Sandoval and/or Laszlo "Les" Fogassy Tel: (909) 384-5226/5026 Fax: (909) 384-5190 E-mail: sandoval_ry @sbcity.org Fogassy_le @sbcity.org Inquiries or questions based on alleged patent ambiguity of the Plans or the Special Provisions must be communicated as a bidder inquiry prior to the bid opening. Any such inquiries or questions, submitted after the bid opening, will not be treated as a bid protest. Written responses will only be provided to written questions. No written response will be provided to verbal questions. CITY OF SAN BERNARDINO NOTICE TO ADVERTISE SPECIFICATION NO. 11748, 12274A & 12792A City Clerk SHALL APPEAR IN THE FIRST ISSUE NOT LATER THAN DATE: April 8, 2014 SECOND PUBLICATION FIVE DAYS LATER SIGNATURE DATE BID FORM TO THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO The undersigned declares that he has carefully examined the location of the proposed work and read the accompanying instructions to bidders and the entire contract documents and hereby proposes to furnish any and all required labor, materials,transportation and service for: THE MAINTENANCE OF LANDSCAPING AND APPURTENANT FACILITIES IN PORTIONS OF: (SCHEDULE 1, AD 1022 ZONE 1)- TIPPECANOE AVENUE, BETWEEN 3RD STREET AND HARRY SHEPPARD BOULEVARD,DEL ROSA DRIVE,BETWEEN 3RD STREET AND HARRY SHEPPARD BOULEVARD;AND (SCHEDULE 2,AD 1022 ZONE 2)-TIPPECANOE AVENUE, BETWEEN HARRY SHEPPARD BOULEVARD AND MILL STREET;MILL STREET WEST OF TIPPECANOE;TIMBER CREEK,BETWEEN TIPPECANOE AVENUE AND LENA ROAD;AND (SCHEDULE 3,AD 1022 ZONE 3)-MILL STREET, WEST OF TIPPECANOE AVENUE;AND (SCHEDULE 4,(ADDITIVE NO. 1)AD 1063)-LENA ROAD, SOUTH OF CENTRAL AVENUE;CENTRAL AVENUE BETWEEN LENA ROAD AND CLEVENGER ROAD; CLEVENGER ROAD BETWEEN CENTRAL AVENUE AND NORMAN ROAD;NORMAN ROAD, WEST OF CLEVENGER ROAD;AND (SCHEDULE 5,ADDITIVE NO.2)AD 1068)-CENTRAL AVENUE, BETWEEN MOUNTAIN VIEW AVENUE AND TIPPECANOE AVENUE;TIPPECANOE AVENUE,SOUTH OF CENTRAL AVENUE. in accordance with (2014-15) Special Provisions No. 11748 (Schedule 1, AD 1022 Zone 1), 11748 (Schedule 2, AD 1022 Zone 2), 11748 (Schedule 3, AD 1022 Zone 3), 12274A (Schedule 4, (Additive No. 1) AD 1063), and 12792A (Schedule 5, (Additive No. 2) AD 1068), on file in the office of the City Engineer, 3rd Floor, San Bernardino City Hall, and also in accordance with Standard Specifications for Public Works Construction, current edition, as amended by the Special Provisions and "Landscape Cost Estimating" by Colton, current edition. Undersigned proposes and agrees if this proposal is accepted, that he will contract with the City of San Bernardino, in the form of the copy of the contract annexed hereto, to provide all necessary machinery, tools, apparatus and other means of maintenance, and to do all the work and furnish all the materials specified in the contract, in the manner and time therein prescribed, and that he will take in full payment therefore the following unit prices or lump sum prices, to-wit: PAGE 1 ACCOUNT NUMBER 254-150-0106-5506-6035 BID SCHEDULE PLAN NO. 11748 (2014-15) SCHEDULE 1: ASSESSMENT DISTRICT NO. 1022 ZONE 1 -SBIAA AREA BASIC BID UNIT TOTAL ANNUAL ITEM QUANTITY UNIT DESCRIPTION OF ITEMS PRICE PRICE 1 1 L.S. Maintenance of lawns/turf hardscape and irrigation L.S. (45,740 sq.ft.±) system at the lump sum price of: 320.00 $3,840.00 2 1 L.S. Maintenance of plants,shrubs,groundcover and L.S. (2,500 sq.ft.±) irrigation system,at the lump sum price of 12.50 $150.00 3 1 L.S. Maintenance of trees and irrigation system at the L.S. lump sum price of 20.00 $240.00 (TOTAL BASIC BID (SCHEDULE 1) (A) $4,230.00 PAGE 2 ACCOUNT NUMBER 254-150-0106-5506-6035 BID SCHEDULE PLAN NO. 11748 (2014-15) SCHEDULE 1:ASSESSMENT DISTRICT NO. 1022 ZONE 1 -SBIAA AREA SUPPLEMENTAL ITEMS OF WORK TOTAL PRICE (Quantity x Unit ITEM QUANTITY UNIT DESCRIPTION OF ITEMS UNIT PRICE Price) 1 30 EACH Replacement of Trees(15 gal.)per each $65.00 $ 1,950.00 2 200 SQ.FT. Replacement of Turf per sq.ft $ 1.00 $ 200.00 3 10 EACH Replacement of Shrubs(1 gal.)per each $6.00 $60.00 4 10 EACH Replacement of Shrubs(5 gal.)per each $16.00 $160.00 5 25 FLAT Replacement of Ground Cover per flat $18.00 $450.00 6 35 EACH Replacement of Sprinkler Heads:Pop-up type,under 12",including necessary pipe, fittings,etc.,per each $10.00 $350.00 7 35 EACH Replacement of Sprinkler Heads:Pop-up type, 12"or over,including necessary pipe, fittings,etc.,per each $ 16.00 $560.00 8 10 EACH Replacement of Sprinkler Heads:Rotor type, under 12" including necessary pipe,fittings, etc.,per each $16.00 $160.00 9 10 EACH Replacement of Sprinkler Heads:Rotor type, 12"or over, including necessary pipe, fittings,etc.,per each $ 16.00 $ 160.00 10 5 EACH Replacement of Sprinkler Heads:Shrubbery type,including necessary pipe,fittings,etc., per each $ 10.00 $50.00 11 48 HOURS Cost of labor for irrigation system repair for EXTRA WORK per hour $25.00 $1,200.00 TOTAL SUPPLEMENTAL ITEMS OF WORK (SCHEDULE 1) (B) $5,300.00 TOTAL BID: BASIC BID+SUPPLEMENTAL (A+B) $9,530.00 ITEMS OF WORK (SCHEDULE 1) PAGE 3 ACCOUNT NUMBER 254-150-0106-5506-6043 BID SCHEDULE PLAN NO. 11748 (2014-15) SCHEDULE 2: ASSESSMENT DISTRICT NO. 1022 ZONE 2-SBIAA AREA BASIC BID UNIT TOTAL ANNUAL ITEM QUANTITY UNIT DESCRIPTION OF ITEMS PRICE PRICE 1 1 L.S. Maintenance of lawns/turf,hardscape and irrigation L.S. (35,136 sq.ft.±) system at the lump sum price of: 245.00 $2,940.00 2 1 L.S. Maintenance of trees and irrigation system at the L.S. lump sum price of 25.00 $300.00 (TOTAL BASIC BID (SCHEDULE 2) (A) $3,240.00 PAGE 4 ACCOUNT NUMBER 254-150-0106-5506-6043 BID SCHEDULE PLAN NO. 11748 (2014-15) SCHEDULE 2: ASSESSMENT DISTRICT NO. 1022 ZONE 2-SBIAA AREA SUPPLEMENTAL ITEMS OF WORK TOTAL PRICE (Quantity x Unit ITEM QUANTITY UNIT DESCRIPTION OF ITEMS UNIT PRICE Price) 1 30 EACH Replacement of Trees(15 gal.)per each $65.00 $1,950.00 2 200 SQ.FT. Replacement of Turf per sq.ft $1.00 $200.00 3 10 EACH Replacement of Shrubs(1 gal.)per each $6.00 $60.00 4 10 EACH Replacement of Shrubs(5 gal.)per each $16.00 $160.00 5 35 EACH Replacement of Sprinkler Heads : Pop-up type, under 12", including necessary pipe, fittings,etc.,per each $ 10.00 $ 350.00 6 35 EACH Replacement of Sprinkler Heads : Pop-up type, 12" or over, including necessary pipe, fittings,etc.,per each $16.00 $560.00 7 10 EACH Replacement of Sprinkler Heads : Rotor type, under 12" including necessary pipe, fittings, etc.,per each $16.00 $160.00 8 10 EACH Replacement of Sprinkler Heads : Rotor type, 12" or over, including necessary pipe, fittings,etc.,per each $16.00 $160.00 9 5 EACH Replacement of Sprinkler Heads : Shrubbery type,including necessary pipe,fittings,etc., per each $10.00 $50.00 10 48 HOURS Cost of labor for irrigation system repair for EXTRA WORK per hour $25.00 $1,200.00 TOTAL SUPPLEMENTAL ITEMS OF WORK (SCHEDULE 2) (B) $4,850.00 TOTAL BID: BASIC BID+SUPPLEMENTAL (A+B) $8,090.00 ITEMS OF WORK(SCHEDULE 2) PAGE 5 ACCOUNT NUMBER 254-150-0106-5506-6044 BID SCHEDULE PLAN NO. 11748 (2014-15) SCHEDULE 3: ASSESSMENT DISTRICT NO. 1022 ZONE 3-SBIAA AREA BASIC BID UNIT TOTAL ANNUAL ITEM QUANTITY UNIT DESCRIPTION OF ITEMS PRICE PRICE 1 1 L.S. Maintenance of plants,shrubs,groundcover L.S. (3,000 sq.ft.±) hardscape and irrigation system,at the lump sum price of: 40.00 $480.00 2 1 L.S. Maintenance of trees and irrigation system at the L.S. lump sum price of: 10.00 $120.00 (TOTAL BASIC BID (SCHEDULE 3) _ (A) $600.00 PAGE 6 ACCOUNT NUMBER 254-150-0106-5506-6044 BID SCHEDULE PLAN NO. 11748(2014-15) SCHEDULE 3: ASSESSMENT DISTRICT NO. 1022 ZONE 3 —SBIAA AREA SUPPLEMENTAL ITEMS OF WORK TOTAL PRICE (Quantity x Unit ITEM QUANTITY UNIT DESCRIPTION OF ITEMS UNIT PRICE Price) 1 30 EACH Replacement of Trees(15 gal.)per each $65.00 $ 1,950.00 2 10 EACH Replacement of Shrubs(1 gal.)per each $6.00 $60.00 3 10 EACH Replacement of Shrubs(5 gal.)per each $ 16.00 $160.00 4 25 FLAT Replacement of Ground Cover per flat $ 18.00 $450.00 5 35 EACH Replacement of Sprinkler Heads : Pop-up type, under 12", including necessary pipe, fittings,etc.,per each $ 10.00 $350.00 6 35 EACH Replacement of Sprinlder Heads : Pop-up type, 12" or over, including necessary pipe, fittings,etc.,per each $ 16.00 $560.00 7 10 EACH Replacement of Sprinkler Heads : Rotor type, under 12" including necessary pipe, fittings, etc.,per each $ 16.00 $160.00 8 10 EACH Replacement of Sprinkler Heads : Rotor type, 12" or over, including necessary pipe, fittings,etc.,per each $ 16.00 $160.00 9 5 EACH Replacement of Sprinkler Heads : Shrubbery type,including necessary pipe,fittings,etc., per each $10.00 $ 50.00 10 48 HOURS Cost of labor for irrigation system repair for EXTRA WORK per hour $25.00 $1,200.00 TOTAL SUPPLEMENTAL ITEMS OF WORK (SCHEDULE 3) (B) $5,100.00 TOTAL BID: BASIC BID+SUPPLEMENTAL (A+B) $5,700.00 ITEMS OF WORK(SCHEDULE 3) PAGE 7 ACCOUNT NUMBER 254-150-0106-5506-6059 ADDITIVE NO. 1 BID SCHEDULE PLAN NO. 12274A(2014-15) SCHEDULE 4: ASSESSMENT DISTRICT NO. 1063-CENTRAL AND LENA BASIC BID UNIT TOTAL ANNUAL ITEM QUANTITY UNIT DESCRIPTION OF ITEMS PRICE PRICE 1 1 L.S. Maintenance of lawns/turf and irrigation system at L.S. (102,600 sq.ft.±) the lump sum price of: 923.00 $11,076.00 2 1 L.S. Maintenance of plants,shrubs,groundcover and L.S. (58,013 sq.ft.f) irrigation system,at the lump sum price of 406.00 $4,872.00 3 1 L.S. Maintenance of trees and irrigation system at the L.S. lump sum price of: 100.00 $1,200.00 (TOTAL BASIC BID (SCHEDULE 4) (A) $ 17,148.00 PAGE 8 ACCOUNT NUMBER 254-150-0106-5506-6059 ADDITIVE NO. 1 BID SCHEDULE PLAN NO. 12274A(2014-15) SCHEDULE 4: ASSESSMENT DISTRICT NO. 1063-CENTRAL AND LENA SUPPLEMENTAL ITEMS OF WORK TOTAL PRICE (Quantity x Unit ITEM QUANTITY UNIT DESCRIPTION OF ITEMS UNIT PRICE Price) 1 30 EACH Replacement of Trees(15 gal.)per each 1950.00 $65.00 $ 2 200 SQ.FT. Replacement of Turf per sq.ft $ 1.00 $ 200.00 3 10 EACH Replacement of Shrubs(1 gal.)per each $ 6.00 $60.00 4 10 EACH Replacement of Shrubs(5 gal.)per each $16.00 $160.00 5 25 FLAT Replacement of Ground Cover per flat $18.00 $450.00 6 35 EACH Replacement of Sprinkler Heads : Pop-up type, under 12", including necessary pipe, fittings,etc.,per each $10.00 $350.00 7 35 EACH Replacement of Sprinkler Heads : Pop-up type, 12" or over, including necessary pipe, fittings,etc.,per each $16.00 $560.00 8 10 EACH Replacement of Sprinkler Heads : Rotor type, under 12" including necessary pipe, fittings, etc.,per each $ 16.00 $ 160.00 9 10 EACH Replacement of Sprinkler Heads : Rotor type, 12" or over, including necessary pipe, fittings,etc.,per each $ 16.00 $160.00 10 5 EACH Replacement of Sprinkler Heads : Shrubbery type,including necessary pipe,fittings,etc., per each $ 10.00 $50.00 11 48 HOURS Cost of labor for irrigation system repair for EXTRA WORK per hour $25.00 $1,200.00 • TOTAL SUPPLEMENTAL ITEMS OF WORK (SCHEDULE 4) (B) $5,300.00 TOTAL BID: BASIC BID+SUPPLEMENTAL (A+B) $22,448.00 ITEMS OF WORK(SCHEDULE 4) PAGE 9 ACCOUNT NUMBER 254-150-0106-5506-6070 ADDITIVE NO. 2 BID SCHEDULE PLAN NO. 12792A (2014-15) SCHEDULE 5: ASSESSMENT DISTRICT NO. 1068-TIPPECANOE AND CENTRAL BASIC BID UNIT TOTAL ANNUAL ITEM QUANTITY UNIT DESCRIPTION OF ITEMS PRICE PRICE 1 1 L.S. Maintenance of plants,shrubs,groundcover and L.S. (37,981 sq.ft.±) irrigation system,at the lump sum price of: 265.00 $3,180.00 2 1 L.S. Maintenance of trees and irrigation system at the L.S. lump sum price of: 30.00 $360.00 (TOTAL BASIC BID (SCHEDULE 5) (A) $3,540.00 PAGE 10 ACCOUNT NUMBER 254-150-0106-5506-6070 ADDITIVE NO.2 BID SCHEDULE PLAN NO. 12792A(2014-15) SCHEDULE 5:ASSESSMENT DISTRICT NO. 1068-TIPPECANOE AND CENTRAL SUPPLEMENTAL ITEMS OF WORK TOTAL PRICE (Quantity x Unit ITEM QUANTITY UNIT DESCRIPTION OF ITEMS UNIT PRICE Price) 1 30 EACH Replacement of Trees(15 gal.)per each $65.00 $1,950.00 2 10 EACH Replacement of Shrubs(1 gal.)per each $6.00 $60.00 3 10 EACH Replacement of Shrubs(5 gal.)per each $16.00 $160.00 4 25 FLAT Replacement of Ground Cover per flat $18.00 $450.00 5 35 EACH Replacement of Sprinkler Heads : Pop-up type, under 12", including necessary pipe, fittings,etc.,per each $10.00 $350.00 6 35 EACH Replacement of Sprinkler Heads : Pop-up type, 12" or over, including necessary pipe, fittings,etc.,per each $16.00 $560.00 7 10 EACH Replacement of Sprinkler Heads : Rotor type, under 12" including necessary pipe, fittings, etc.,per each $16.00 $ 160.00 8 10 EACH Replacement of Sprinkler Heads : Rotor type, 12" or over, including necessary pipe, fittings,etc.,per each $ 16.00 $160.00 9 5 EACH Replacement of Sprinkler Heads : Shrubbery type,including necessary pipe,fittings,etc., per each $ 10.00 $ 50.00 10 48 HOURS Cost of labor for irrigation system repair for EXTRA WORK per hour $25.00 $1,200.00 TOTAL SUPPLEMENTAL ITEMS OF WORK (SCHEDULE 5) 01) $5,100.00 TOTAL BID : BASIC BID+SUPPLEMENTAL (A+B) $8,640.00 ITEMS OF WORK(SCHEDULE 5) PAGE 11 BID SUMMARY BID SUMMARY ALL SCHEDULES Indicate Total Bid for each schedule in the spaces provided and the total of all schedules. TOTAL BID: SCHEDULE 1 -AD 1022 ZONE 1 $9,530.00 TOTAL BID: SCHEDULE 2—AD 1022 ZONE 2 $8,090.00 TOTAL BID: SCHEDULE 3-AD 1022 ZONE 3 $5,700.00 SUBTOTAL: TOTAL BIDS—SCHEDULES 1 THROUGH 10 (A) 23,320.00 TOTAL BID: ADDITIVE NO. 1 SCHEDULE 4—AD 1063 (B) 22,448.00 TOTAL BID: ADDITIVE NO. 2 SCHEDULE 5—AD 1068 (C) 8,640.00 TOTAL SUM OF ALL SCHEDULES INCLUDING ADDITIVE NO. 1 AND $54,408.00 ADDITIVE NO.2 (A+B+C) NOTE: THE CITY RESERVES THE RIGHT TO COMMENCE MAINTENANCE WORK FOR ADDITIVE NO. 1 (SCHEDULE 4) AND/OR ADDITIVE NO. 2 (SCHEDULE 5) ANY TIME DURING THE TERM OF THIS CONTRACT, OR NOT TO COMMENCE ANY MAINTENANCE. IF MAINTENANCE IS PERFORMED FOR ONLY A PORTION OF THE TERM OF THIS CONTRACT FOR ADDITIVE NO. 1 AND/OR ADDITIVE NO. 2, TOTAL PAYMENT AMOUNT FOR BASIC BID SHALL BE PRORATED ACCORDINGLY. THE CITY RESERVES THE RIGHT TO AWARD A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER FOR THE TOTAL OF THE TOTAL BASIC BIDS PLUS THE TOTAL OF THE SUPPLEMENTAL ITEMS OF WORK (A) OR THE TOTAL OF THE TOTAL BASIC BIDS PLUS THE TOTAL OF THE SUPPLEMENTAL ITEMS OF WORK PLUS THE TOTAL OF ADDITIVE NO. 1 AND/OR ADDITIVE NO. 2. BIDDER MUST SUBMIT BIDS FOR BOTH THE BASIC AND SUPPLEMENTAL ITEMS OF WORK FOR ALL SCHEDULES INCLUDING ADDITIVE NO. 1 AND ADDITIVE NO. 2. FILE NO. 14.40A-J ADDENDUM NO. ONE ASSESSMENT DISTRICT NOS.: 1022 ZONE 1, 1022 ZONE 2, 1022 ZONE 3, 1063(ADDITIVE NO. 1) AND 1068(ADDITIVE NO.2) (AREA"J") (2014-15)PLAN AND SPECIAL PROVISIONS NOS. 11748 (SCHEDULE 1,AD 1022 Zone 1) 11748 (SCHEDULE 2,AD 1022 Zone 2) 11748 (SCHEDULE 3,AD 1022 Zone 3) 12274A (SCHEDULE 4,(ADDITIVE NO. 1)AD 1063), 12792A (SCHEDULE 5,(ADDITIVE NO.2)AD 1068) The purpose of this Addendum No. 1 is to add the size of replacement trees and shrubs. The Special Provisions for this project are hereby amended as follows: 1. Supplemental Items of Work Bid Schedule, Page 2, SCHEDULE 1, is hereby removed and replaced with the revised Page 2, SCHEDULE 1,shown below: 2. Supplemental Items of Work Bid Schedule, Page 4, SCHEDULE 2, is hereby removed and replaced with the revised Page 4, SCHEDULE 2,shown below: 3. Supplemental Items of Work Bid Schedule, Page 6, SCHEDULE 3, is hereby removed and replaced with the revised Page 6, SCHEDULE 3, shown below: 4. Supplemental Items of Work Bid Schedule, Page 8, SCHEDULE 4, is hereby removed and replaced with the revised Page 8,SCHEDULE 4,shown below: 5. Supplemental Items of Work Bid Schedule, Page 10, SCHEDULE 5, is hereby removed and replaced with the revised Page 10, SCHEDULE 5, shown below: All bidders shall indicate receip of ADDENDUM NO. ONE in their bid. By: (l • •ert Eisenbeisz,City Engineer Date: / - V//7 BID NOTES: 1. The total price must be extended for each item of work and the total of all items inserted in the space provided. 2. The contract will be awarded for the total of the Basic Bid plus the Supplemental Items of Work. 3. An estimate of the square footage involved in each Basic Bid item has been provided to assist the Contractor but are not to be construed as actual quantities. The Contractor, by submitting bid, has satisfied themselves of the actual character and quantity of work and the price bid will be for the lump sum unit price. 4. An estimate of the quantities involved in each Supplemental Items of Work item has been included for the bid comparison purposes only and no adjustment shall therefore be made in the contract unit price for increased or decreased quantities. BIDDER'S INFORMATION AND SIGNATURE It is the understanding of the undersigned that the work hereinabove described shall be commenced on, July 1, 2014 except as previously noted, and shall continue in a good and workmanlike manner for the term of the contract. The undersigned further agrees that in case of default in executing the con tract, or furnishing necessary bonds, all within the specified time, the proceeds of the Bidder's Guarantee accompanying this bid shall be paid to the City of San Bernardino as liquidated damages. LICENSED IN ACCORDANCE WITH AN ACT PROVIDING FOR THE REGISTRATION OF CONTRACTORS, LICENSE NO. 560570 CLASSIFICATION C-27 FIRM NAME: Willowbrook Landscape Inc. BUSINESS ADDRESS: 14930 Farmington St. Hesperia CA 92345 SIGNATURE OF BIDDER: cw If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individuals, co-partners composing the firm. If a corporation, state legal name of the corporation, also the names of the president, secretary,treasurer and manager thereof. Willowbrook Landscapre Inc. Nick Alvarado President, Secretary, Manager Heriberto Farias Chief Financial Officer Telephone No. (760)713-5686 Dated 5-05 , 2014 BIDDERS ACKNOWLEDGEMENT OF ADDENDUM: ADDENDUM NO. 1 xx DATE: 5-01-2014 ADDENDUM NO. 2 DATE: ADDENDUM NO. 3 DATE: Willowbrook Landscape Inc. BIDDER'S FIRM NAME DESIGNATION OF SUB-CONTRACTORS In compliance with the provisions of Section 4100-4110 of the Public Contract Code of the State of California, and any amendments thereof, each bidder shall set forth below the name and location of each sub-contractor who will perform work or labor or render service to the Contractor. Agency of Name &Address MBE/WBE Under Which Certification Subcontractor and Number Sub-Contractor Sub-Contract Specific Licensed (If Applicable) Phone No. Amount Sub-contract No WORKER'S COMPENSATION INSURANCE CERTIFICATION I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability for Workers' Compensation or to undertake self-insurance before commencing any of the work. Contractor: NAME OF FIRM: Willowbrook Landscape Inc. BY: Nick Alvarado TITLE: President DATE: 5-05-2014 (This affidavit shall be executed by all bidders at the time of bid submittal. Failure to execute the affidavit on this page will result in rejection of bid) NON-COLLUSION AFFIDAVIT To the City of San Bernardino, State of California, Department of Public Works: The undersigned in submitting a bid for performing the following work by contract, being duly sworn, deposes and says: The he has not either directl or mdirectiv entered into any agreement participated io any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. Will wbrook Landscape, Inc. �^�~^i »zz::, Nick Alvarado, President Sitiature of Bidder 14930 Farmington Street Hesperia, CA 92345 Business Address 14930 Farmington Street, Hesperia, CA 92345 Place of Residence Subscribed and sworn to before me this day of , 20 Notary Public in and for the County of , State of California. My Commission expires on ____ , 20 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA County of Riverside On May 6,2014 before me, Janelle L. Tuominen , Notary Public, Date Insert Name of Notary exactly as it appears on the official seal personally appeared Nick Alvarado Name(s)of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the dam.s JANELLE L.Tuc�l�lra"a person(s), or the entity upon behalf of which the person(s) �,.. acted, executed the instrument. " s, i COMi ! fl� !•,�O2 f ' ft ''ev ki'a'" t4-4 r P#t 3 C C,i i'nl -1, =414{ I certify under PENALTY OF PERJURY under the laws of v.240, , fr"ir the State of California that the foregoing paragraph is true +n. c • *� °�'' and correct. Witness my hand and official seal. Signature 411/1‘a-e-4(....." Place Notary Seal Above S'. .ure of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of the form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies)Claimed by Signer(s) Signer's Name: Signer's Name: ❑ Individual ❑ Individual ❑ Corporate Officer—Title(s): ❑ Corporate Officer Title(s): ❑ Partner ❑Limited ❑General LI Partner ❑Limited❑General ❑ Attorney in Fact RIGHT THUMBPRINT ❑ Attorney in Fact RIGHT THUMBPRINT ❑ Trustee OF SIGNER ❑ Trustee OF SIGNER ❑ Guardian or Conservator Top of thumb here ❑ Guardian or Conservator Top of thumb here ❑ Other: ❑ Other: Signer is Representing: Signer is Representing: FORM OF BID BOND KNOW ALL MEN BY THESE PRESENTS, that we,the undersigned, Willowbrook Landscape, Inc. as Principal,and Developers Surety and Indemnity Company as Surety_are hereby and firmly hound unto the City of San Bernardino . State of California, hereinafter referred to as"Obligee"in the penal sum of ten percent f 10%, > of the total amount of the bid of the Principal submitted to the Obligee for the work described below,for the payment of which sum we hereby jointly and severally bind ourselves,our heirs,executors,administrators,successors and assigns. THE CONDITION OF THIS OBLIGATION IS SUCH. THAT: WHEREAS, the Principal has submitted to Obligee. a certain Bid, attached hereto and hereby made a part hereof to enter into a contract in writing,for the Area J - For the Maintenance of Landscaping and Appurtenant Facilities in Portions of Assessment District Nos.: 1022 Zone 1, 1022 Zone 2. 1022 Zone 3, 1063 (Additive No. 1) and 1068 (Additive No. 2). (Copy here the exact title description ofwork, including location, as it appears on the Bid and Contract Documents) for which bids are to be opened on May 6, 2014 ( Insert date of opening I NOW, THEREFORE, a. If said Bid shall be rejected,or in the alternate, b. If said Bid shall be accepted and the Principal shall execute a contract in the Form of contract attached hereto(properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said contract, and shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void;otherwise,the same shall remain in force and effect;it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall,in no event,exceed the penal amount of this obligation as herein stated. The Surety,for value received,hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Obligee may accept such Bid:and said Surety does hereby waive notice of any such extension. Signed, this 6th_ day of May , 20 14 . IN WITNESS WHEREOF. the Principal and the Surety have hereunto set their hands and seals,and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers,the day and year first mentioned. Developers Surety and Indemnity Company Willowbrook Landscape, inc. (SEAL) (SEA-t..) Principal Surety j By: C.Z-. ft. V By: il2 ' - V\i�61 `.N Signature Signature Nick Alvarado, President Susan C. Monteon, Attorney-in-Fact Primed Name and Title Printed Name and Title NOTE:Notarization of Principal and Surety signatures and Power of Attorney of the Surety shall accompany this form. POWER OF ATTORNEY FOR DEVELOPERS SURETY AND INDEMNITY COMPANY INDEMNITY COMPANY OF CALIFORNIA PO Box 19725,IRVINE,CA 92623 (949)263-3300 KNOW ALL BY THESE PRESENTS that except as expressly limited,DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA,do each hereby make,constitute and appoint ***Susan C. Monteon,Janelle L.Tuominen,jointly or severally*** as their true and lawful Attorney(s)-in-Fact,to make,execute,deliver and acknowledge,for and on behalf of said corporations,as sureties,bonds,undertakings and contracts of surety- ship giving and granting unto said Attorney(s)-in-Fact full power and authority to do and to perform every act necessary,requisite or proper to be done in connection therewith as each of said corporations could do,but reserving to each of said corporations full power of substitution and revocation,and all of the acts of said Attorney(s)-in-Fact,pursuant to these presents, are hereby ratified and confirmed. This Power of Attorney is granted and is signed by facsimile under and by authority of the following resolutions adopted by the respective Boards of Directors of DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA.effective as of January 1st,2008, RESOLVED,that a combination of any two of the Chairman of the Board,the President,Executive Vice-President,Senior Vice-President or any Vice President of the corporations be,and that each of them hereby is,authorized to execute this Power of Attorney,qualifying the attorney(s)named in the Power of Attorney to execute,on behalf of the corporations,bonds,undertakings and contracts of suretyship;and that the Secretary or any Assistant Secretary of either of the corporations be,and each of them hereby is,authorized to attest the execution of any such Power of Attorney; RESOLVED,FURTHER,that the signatures of such officers may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile,and any such Power of Attorney or certificate bearing such facsimile signatures shall be valid and binding upon the corporations when so affixed and in the future with respect to any bond,undertaking or contract of suretyship to which it is attached. IN WITNESS WHEREOF,DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA have severally caused these presents to be signed by their respective officers and attested by their respective Secretary or Assistant Secretary this November 21,2013. IL�9YTt4 By. •,� AND r`ro,', o�`PANOA. Daniel Young,Senior Vice-President *; � pop cc � �tj aRpOiq 0 C 5,M. OCT. :''c' 2 = OCT.5 Fo n ►i 1 By S..o 1936 W 1967 Mark J.Lansdon,Vice-President = :' C? 0 Q 2 %.;1 4oWt%.****,3`, IIFO9 - State of California ` County of Orange .•�`P�� On November 21,2013 before me, Antonio Alvarado,Notary Public _ Date Here Insert Name and Title of the Officer personally appeared Daniel Young and Mark J.Lansdon Name(s)of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s)whose name(s)is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of AN'TONIOALVARADO which the person(s)acted,executed the instrument. WP MC C.Ai I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is ORANGE COUNTY true and correct.My cow.supkes Aug.it 2017 WITNESS my hand and official seal. Place Notary Seal Above Signature Antonio Alvarado,Notary Public CERTIFICATE The undersigned,as Secretary or Assistant Secretary of DEVELOPERS SURETY AND INDEMNITY COMPANY or INDEMNITY COMPANY OF CALIFORNIA,does hereby certify that the foregoing Power of Attorney remains in full force and has not been revoked and,furthermore,that the provisions of the resolutions of the respective Boards of Directors of said corporations set forth in the Power of Attorney are in force as of the date of this Certificate. This Certificate is executed in the City of Irvine,California,this 6th day of May 2014 By' Lassie J.Berrisfor , ssistant Secretary ID-1380(Rev.11/13) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA } County of Riverside J On May 6,2014 before me. Janelle L.Tuominen , Notary Public, Date Insert Name of Notary exactly as it appears on the official seal personally appeared Susan C. Monteon Name(s)of Signers) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) w`: ;, JANELLE L.TUOMl iEN ; acted, executed the instrument. i»0,, Notbr;Pu. :c t,tifocn,a I certify under PENALTY OF PERJURY under the laws of ` sttvE Gs �,OLtsf v °" the State of California that the foregoing paragraph is true :✓` Mi ..s,mm. .+v.�?EC.J 'O1 and correct. Witness my hand and official seal. Signature re�_, 2 1G-w---: Place Notary Seal Above Si re of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of the form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies)Claimed by Signer(s) Signer's Name: Signer's Name: ❑ Individual El Individual ❑ Corporate Officer—Title(s): ❑ Corporate Officer —Title(s): ❑ Partner ❑Limited ❑General ❑ Partner El Limited❑General ❑ Attorney in Fact RIGHT THUMBPRINT ❑ Attorney in Fact RIGHT THUMBPRINT ❑ Trustee OF SIGNER ❑ Trustee OF SIGNER ❑ Guardian or Conservator Top of thumb here ❑ Guardian or Conservator Top of thumb here ❑ Other: El Other: Signer is Representing: Signer is Representing: CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA County of Riverside On May 6, 2014 before me, Janelle L.Tuominen , Notary Public, Date Insert Name of Notary exactly as it appears on the official seal personally appeared Nick Alvarado Name(s)of Signers) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) 4 , ' N JANELLE L•TU "Ai€ +t~"# t acted, executed the instrument. CO tilt g 'w .sue A 3 iot r '`w( ter.` I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. Signature t— Place Notary Seal Above ure of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of the form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies)Claimed by Signer(s) Signer's Name: Signer's Name: ❑ Individual ❑ Individual ❑ Corporate Officer—Title(s): ❑ Corporate Officer —Title(s): ❑ Partner ❑Limited ❑General ❑ Partner ❑Limited❑General ❑ Attorney in Fact RIGHT THUMBPRINT ❑ Attorney in Fact RIGHT THUMBPRINT ❑ Trustee OF SIGNER ❑ Trustee OF SIGNER ❑ Guardian or Conservator Top of thumb here ❑ Guardian or Conservator Top of thumb here ❑ Other: ❑ Other: Signer is Representing: Signer is Representing: PART II SPECIAL PROVISIONS SPECIAL PROVISIONS SECTION 1 SPECIFICATIONS AND PLANS 1-A GENERAL -- The work embodied herein shall be done in accordance with the Standard Specifications for Public Works Construction, current edition, amended by any Special Provisions set forth herein, the "Landscape Cost Estimating" by Colton, and in accordance with the following Special Provisions. 1-B DEFINITIONS -- Whenever in the Standard Specifications the following terms are used, they shall be understood to mean and refer to the following: Agency/Owner- The City of San Bernardino. Board - The Mayor and Common Council for the City of San Bernardino. Engineer - The City Engineer, Department of Public Works for the City of San Bernardino or authorized designee. Inspector - Authorized designee of the Engineer. Laboratory - The laboratory to be designated by the City of San Bernardino to test materials and work involved in the contract. Notice Advertising for Bids -Notice Inviting Bids. Standard Specifications - Standard Specifications for Public Works Construction, current edition. Landscape Cost Reference - "Landscape Cost Estimating" by Colton, current edition. Other terms appearing in the Standard Specifications, and these Special Provisions, shall have the intent and meaning specified in Section 1-2, "Definitions" in the Standard Specifications. In case of conflict between the Standard Specifications, the Landscape Cost Estimating reference, and these Special Provisions, the Special Provisions shall take precedence over and be used in lieu of such conflicting portions. 1-C LIGHTING -- Repair, replacement and maintenance of all street lighting shall be the responsibility of the City and is not a part of this contract. 1-D TOT LOT EQUIPMENT -- Repair, replacement and maintenance of all Tot Lot equipment, if any, shall be the responsibility of the City and is not a part of this contract. SP-1 SECTION 2 BID REQUIREMENTS AND CONDITIONS 2-A GENERAL -- Bids must be submitted on the bid form contained herein. All bids or bids shall be signed, sealed and accompanied by cash, cashier's check, certified check, or bid bond made payable to the City of San Bernardino, in the amount of ten percent (10%) of the bid. Such cash, check or bond shall be given as a guarantee that the bidder will enter into the contract if his bid is approved and the Mayor is authorized to execute the contract. In the event the bidder whose bid is approved refuses to execute said contract, the use by the public of the improvements will be delayed and the public will suffer great damage. From the nature of the case, it would be extremely difficult and impractical to fix said amount of damage. Therefore, the City and the bidder agree that the bid guarantee of 10% of the bid shall be paid to the City upon the conditions set forth above as liquidated damages and not as a forfeiture. Bid bonds shall be underwritten by a surety company having a rating in Best's most recent Insurance Guide of"A" or better. 2-B MINORITY AND WOMEN'S BUSINESS ENTERPRISES -- A policy for establishing goals for participation of minority and Women's Business Enterprise (MBE/WBE) was adopted by Resolution No. 95-409 by the mayor and Common Council of the City of San Bernardino, on 11-20-95. This outreach program superseded Resolution No. 93-411 and the Standard Operating Procedures dated January 1994. Bidder's outreach efforts (good faith efforts) must reach out to MBEs, WBEs and all other business enterprises. Prime bidders could reasonably be expected to produce a level of participation by interested subcontractors of 15% MBE and 5% WBE on this project. Bidders shall make every reasonable effort to solicit bids from MBE/WBEs. A justification shall be provided to support the rejection of any bid from a minority or women's business enterprise, certified by Caltrans. SP-2 POLICY MINORITY, WOMEN AND OTHER BUSINESS ENTERPRISES AND CITY PROCUREMENTS It is the policy of the City of San Bernardino to provide Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs) and all other enterprises an equal opportunity to participate in the performance of all City contracts. Bidders shall assist the City in implementing this policy by taking all reasonable steps to ensure that all available business enterprises, including local MBEs and WBEs, have an equal opportunity to compete for and participate in City contracts. Bidders' good faith efforts to reachout to MBEs, WBEs and all other business enterprises shall be determined by the following factors: (1) The bidder attended pre-solicitation or pre-bid meetings, if any, scheduled by the City to inform all bidders of the requirements for the project for which the contract will be awarded. The City may waive this requirement if the bidder certifies it is informed as to those project requirements. (2) The bidder identified and selected specific items of the project for which the contract will be awarded to be performed by sub-contractors to provide an opportunity for participation by MBEs, WBEs and other business enterprises. The bidder shall, when economically feasible, divide total contract requirements into small portions or quantities to permit maximum participation of MBEs, WBEs and other business enterprises. (3) The bidder advertised for bids from interested business enterprises not less than ten calendar days prior to the submission of bids, in one or more daily or weekly newspapers, trade association publications, minority or trade oriented publications,trade journals, or other media specified by the City. (4) The bidder provided written notice of its interest in bidding on the contract to those business enterprises, including MBEs and WBEs, having an interest in participating in such contracts. All notices of interest shall be provided not less than ten calendar days prior to the date the bids were required to be submitted. In all instances, the bidder must document that invitations for sub-contracting bids were sent to available MBEs, WBEs and other business enterprises for each item of work to be performed. The Mayor's Affirmative Action Office shall be available to help identify interested MBEs, WBEs and other business enterprises. (5) The bidder documented efforts to follow up initial solicitations of interest by contacting the business enterprises to determine with certainty whether the enterprises were interested in performing specific portions of the project. (6) The bidder provided interested enterprises with information about the Plans, Specifications and requirements for the selected sub-contracting work. (7) The bidder requested assistance from organizations that provide assistance in the recruitment SP-3 and placement of MBEs, WBEs and other business enterprises not less than fifteen days prior to the submission of bids. (8) The bidder negotiated in good faith with interested MBEs WBEs and other business enterprises and did not unjustifiably reject as unsatisfactory bids prepared by any enterprises, as determined by the city. As documentation the bidder must submit a list of all sub-bidders for each item of work solicited, including dollar amounts of potential work for MBEs, WBEs and other business enterprises. (9) The bidder documented efforts to advise and assist interested MBEs, WBEs and other business enterprises in obtaining bonds, lines of credit, or insurance required by the City or Contractor. If the City has established expected levels of participation for MBE and WBE sub-contractors, failure to meet those levels shall not be a basis for disqualification of the bidder. A determination of the adequacy of a bidders' good faith effort must be based on due consideration of the indicia of good faith as set forth above, In the event that the City is considering awarding away from the lowest bidder or not awarding a contract to a bidder because the bidder is determined to be non-responsive for failure to comply with the good faith indicia set forth above, the City shall, if requested, and prior to the award of the contract, afford the bidder the opportunity to present evidence to the Mayor and Common Council in a public hearing of the bidders'good faith efforts in making its outreach. In no case should the City award away pursuant to this program if the bidder makes a good faith effort but fails to meet the expected levels of participation. For the purposes of this Policy, "minority" shall be synonymous with "minority person" as defined in California Public Contract Code Section 2000(f) . Nothing herein restricts the discretion of the City to reject all bids in accord with Charter Sections 140 and 238 or Chapter 3.04 of the San Bernardino Municipal Code. The directions set forth herein shall take effect immediately, and all City Departments shall modify their implementation programs to the extent such programs are inconsistent with this policy. SP-4 SECTION 3 AWARD AND EXECUTION OF CONTRACT 3-A GENERAL -- The bidder whose bid is approved by the Mayor and Common Council with the Mayor authorized to execute the contract shall file with the Engineer all required bonds and insurance policies and execute the contract within 10 calendar days after receiving notification of the approval. Failure to file the stipulated documents and execute the contract within the prescribed time shall constitute good and sufficient grounds for recession of the award and payment of 10% of the bid to the City as liquidated damages. Action by the Mayor and Common Council in approving a bid and authorizing the City Manager to execute a contract shall be deemed to obligate the bidder to proceed in accordance with the bid bond to execute the contract and provide required documentation (e.g., insurance policies and performance bond) to the City. No work shall be undertaken toward the completion of the contract, nor subcontracts entered into, until the contract has been fully executed by both the Contractor and City. 3-B CONTRACT BONDS -- The Payment and Faithful Performance Bonds shall be filed with the Engineer before the Contract is executed by the City in accordance with Section 2-4, "CONTRACT BONDS" of the Standard Specifications. In lieu of the Bond as referenced above, the Contractor may deposit with the City a cash amount equal to $500 or ten percent (10%) of the total amount bid for the first year's maintenance, whichever is greater. The amount so deposited shall be retained by the City of San Bernardino and will be returned to the Contractor upon completion of the term of the contract. There will be no interest paid to the Contractor on the amount so deposited. 3-C CONTRACT RENEWALS -- The initial contract period may be renewed annually for up to a maximum of two (2) additional one year periods by mutual agreement of the Director or Public Works. 3-D COMPLIANCE -- The condition of the maintenance area is as it exists. The successful bidder is encouraged to familiarize themselves with all areas and be required to bring the areas of the contract into compliance with the specifications set forth herein, within a time frame as determined by the Inspector, but not to exceed 90 days. SP-5 SECTION 4 SUPERVISION OF WORK 4-A MONTHLY EVALUATIONS -- The Inspector will prepare a monthly evaluation and performance report relative to the project area. Contractor and Inspector shall meet at least once each month at the office of the Inspector or at another location as agreed upon by the parties, to discuss the report. Weekly reports may constitute the monthly evaluation based upon the Inspector's discretion. 4-B INSPECTIONS -- An inspection form will be completed by the Inspector every week. Any items noted not to be in compliance with the specifications will be discussed immediately with the Contractor's on site representative. Correction of these items shall be accomplished as set forth at Section 6-G of this agreement. Continued noncompliance, or failure to correct noted deficiencies in a timely manner, shall constitute sufficient grounds for further action, up to and including termination of the contract. Contractor or his representative shall also meet once each week on site for field inspections with the Inspector to discuss and sign said inspection report. Failure on the part of the Contractor to meet at the designated time and place will result in a 10% reduction in the monthly contract payment for each occurrence. 4-C REPRESENTATIVE OF CONTRACTOR -- An authorized on-site English speaking responsible representative of the Contractor shall be designated in writing at the time this contract is executed by the Contractor. This representative shall be considered as an agent of the Contractor with authority to receive official notices and make binding agreements on the prosecution of the work. The Inspector shall be given 5 days prior written notice of a change in such representative. 4-D UNIFORMS -- All employees shall be dressed in a uniform shirt identifying them as the Contractor's personnel, and shall be so attired at all times, including all necessary safety attire, equipment, and vehicles, which shall also bear the Contractor's State License number. 4-E ENFORCEMENT OF NON-COMPLIANCE -- Payment for any items of work not done in compliance with this Agreement, or brought into compliance within the period of time allotted, may be withheld from the next monthly payment. Any funds so withheld will be limited to the cost incurred by the City to correct the problem or for services not fulfilled by the Contractor. A statement will be provided with the monthly payment describing the reason for withholding a portion of the payment and a listing of the amount. (See also Section 6-E of these Special Provisions.) 4-F TERMINATION OF CONTRACT -- Failure to perform specified items of work as provided in these Special Provisions, after receipt of two formal notices of non-compliance, will constitute good and sufficient grounds for terminating the contract. Notice of termination will be given by certified mail and will be effective 15 calendar days after receipt of said notice. Notification of any termination will be given to the surety, who shall have the right to take over the contract within 15 days of being notified. Failure of the surety to assume the provisions of the contract within 10 days shall constitute grounds for the City to assume responsibility for providing maintenance services with the right to recover damages from the principal or the surety arising from the principal's failure to perform. SP-6 4-G NOTICE TO BIDDERS/CONTRACTORS, -- Pursuant to Resolution No. 94-358 adopted November 21, 1994, the Mayor and Common Council established a policy which states that any assessment district landscape Contractor who has their contract terminated by the City for non-performance shall be deemed a "non-responsible" bidder for a period of three years following the date of termination and will not be allowed to submit a bid for any other assessment district landscape maintenance contract during that period. A Contractor so deemed may appeal such finding in accordance with Chapter 2.64 of the San Bernardino Municipal Code. SP-7 SECTION 5 LEGAL REQUIREMENTS 5-A LIABILITY INSURANCE -- The Contractor's attention is directed to Section 7-3, "Liability Insurance" of the Standard Specifications, providing that the Contractor shall furnish the City with a policy or certificate of liability insurance as prescribed therein, prior to the execution of the contract. The Insurance Policy shall name the City of San Bernardino as additionally insured. The endorsement shall be provided by/or agent of the insurance company and shall be notarized to that effect. ACCORD Forms are not acceptable nor are forms signed by the broker, unless they have Power of Attorney to bind the insurance provider. (See attached sample forms.) Following is the required minimum limits of Insurance: Bodily Injury $250,000 each person $500,000 each occurrence $500,000 aggregate products and completed operations Property Damage $100,000 each occurrence $250,000 aggregate A combined single-limit policy with aggregate limits in the amount of$1,000,000 will be considered equivalent to the required minimum limits. The insurance requirement shall otherwise be as set forth in Section 7-3 of the Standard Specifications. 5-B WORKER'S COMPENSATION INSURANCE -- The Contractor's attention is directed to Section 7-4, "Worker's Compensation Insurance" of the Standard Specifications, providing that the Contractor shall file a signed certification Certificate of Worker's Compensation Insurance for itself and its Subcontractors before execution of the contract. 5-C PAYMENT OF WAGE RATE -- Pursuant to law,the Mayor and Common Council of the City of San Bernardino, by Resolution No. 90-358 and any and all amendments thereto which are hereby referred to and made a part hereof by references as fully as though set forth at length herein, have ascertained and determined the general prevailing rate of per diem wages, and of per diem wages for legal holidays and overtime work for each craft or type of workman needed in the execution of contracts under jurisdiction of said Mayor and Common Council. Said prevailing rates of wages shall conform to Section 1773 of the California Labor Code. The General prevailing wage rates in the county in which the work is to be done have been determined by the "Director of Industrial Relations" filed in the Office of the City Clerk, which are made a part of said Resolution No. 90-358 and amendments thereto. These wages are available from the California Department of Industrial Relations Internet web site at: http//www.dir.ca.gov/dirdatabases.html General prevailing wage rates, in effect ten(10) days prior to the actual Bid Opening, which have been predetermined and are on file with the California Department of Industrial Relations are also referenced and made a part thereof. SP-8 The Inspector shall have the right to interview any craft or worker on the project site in order to verify payment of prevailing wage rates in accordance with Resolution No. 90-358. Prevailing wage shall comply with current rates and all updates. Also, the City retains the right to examine the Contractor's payroll records to determine if wage rates indicated are being paid. Submittal of weekly certified payrolls may be required by Inspector in the event of a problem becoming evident. 5-D SAFETY REQUIREMENTS -- All work performed under this contract shall be performed in such manner as to provide maximum safety to the public and the safety standards outlined in the Federal OSHA guidelines. The Inspector reserves the right to issue restraint or cease and desist orders to the Contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract. 5-E HAZARDOUS CONDITIONS -- The Contractor shall maintain all work sites free of hazards to persons and/or property resulting from his operations. Any hazardous conditions noted by the Contractor, which is not a result of his operations, shall immediately be reported to the Engineer (909) 384-5111. 5-F USE OF CHEMICALS -- The Contractor shall submit a list of all chemical herbicides or pesticides proposed for use under this contract for approval by the Inspector. This listing shall be limited to chemicals approved by the State of California, Department of Agriculture and not appearing on any Federal or State list of prohibited toxic materials, and shall include the exact brand name and generic formulation, California Registration No. and Chemical Abstract Service No. (Case #), and based on the recommendations of a licensed Pest Control Advisor. The use of chemicals shall conform to the current San Bernardino County Department of Agriculture regulations. No chemicals, herbicide or pesticide shall be applied until its use is approved, in writing, by the Inspector as appropriate for the purpose and area proposed. City does not hereby undertake to indemnify or hold harmless the Contractor for damages arising from the use of any such chemicals, herbicides or pesticides and hereby specifically reserves to itself full rights against any party for any damages which are proximately caused by the negligence or improper use of any such chemicals, herbicides or pesticides. Spraying of chemicals will not be permitted under windy conditions as determined by the Inspector. Spraying of chemicals with Toxicity Category I shall not be utilized unless a permit has been obtained from the County of San Bernardino Department of Agriculture and written permission has been obtained from the Engineer. 5-G DISCRIMINATION/AFFIRMATIVE ACTION CLAUSE -- Contractor hereby certifies that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status or national origin. Contractor shall promote affirmative action in its hiring practices and employee policies for minorities and other designated classes in accordance with federal, state and local laws. Such action shall include, but not be limited to, the following: Recruitment and recruitment advertising, employment, upgrading and promotion. In addition, Contractor shall not exclude from participation under this Agreement any employee or applicant for employment on the basis of age, handicap or religion, in compliance with state and federal laws. SP-9 5-H SOUND CONTROL REQUIREMENTS -- The Contractor shall comply with Chapter 8.54 of the City of San Bernardino Municipal Code regulating and prohibiting loud, unnecessary and excessive noises. Each internal combustion engine, used for any purposes on the job or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer. No internal combustion engine shall be operated on the project without said muffler. No equipment, machinery, or apparatus that permits loud and excessive noise shall be operated during the hours of 10:00 p.m. and 7:00 a.m., unless approval has first been secured from the Mayor and Common Council of the City of San Bernardino. Said noise level requirement shall apply to all equipment on the job or related to the job, including but not limited to trucks, mowers, weed eaters, blowers or other equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel. 5-I PERMITS & LICENSE -- The Contractor shall obtain a City Business Registration prior to execution of the contract. SP-10 ACORD CERTIFICATE OF INSURANCE DATE/15/198 PRODUCER THIS CERTIFICATE ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS COMMERCIAL ASSOCIATES INS, INC CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 1226 EAST LA PALMA AVE COMPANIES AFFORDING COVERAGE ANAHEIM CA 92807 COMPANY A CNA—TRANSCONTINETAL INSURED COMPANY B CNA—VALLEY FORGE INLAND LANDSCAPING SERVICES COMPANY 3000 CALIFORNIA STREET C CHUBB GROUP—FEDERAL INSURANCE SAN BERRNARDINO, CA 92407 COMPANY D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE(MMJYYIDO) DATE IMM,'YY:OD} GENERAL LIABILITY GENERAL AGGREGATE $2,C G CI,i0.3 C }[ COMMERCIAL GENERAL LIABILITY PRODUCTS-COMPIOP AGG s I,C C 3,CI O G A PERSONAL&ADV INJURY s 1,0 C 0,CI 3 G r I CLAIMS MADE © OCCUR IJ^ .� C 02/0.:./9.S 0 27•31/s,,9 EACH OCCURENCE $ 1, 000,000 x OWNER'S&CONTRACTOR'S PROT _ FIRE DAMAGE(Any one fire) S 50,300 Med eep(Any one person) 5 5,V_I C AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT s 1, !)00,00 C ANY AUTO X ALL OWNED AUTOS PODpL rsoon)TY S B X( SCHEDULED AUTOS X HIRED AUTOS BODILY INJURY S X NON-0WNED AUTOS — (Per accident( 3A .5_.._35 C=/0_i 95 s)_/G1,/9w PROPERTY ACCIDENT S GARAGE LIABILITY AUTO ONLY-EA ACCIDENT r 1, ANY AUTO . 11 Zik TS EXCESS LIABILITY r�.k ' i } _ UMBRELLAFORM .. ,_ - S OTHER THAN UMBRELLA FORM S WORKERS COMPENSATION AND ' ram 0R EMPLOYER'S LIABILITY EL EACH ACCIDENT S THE PROPRIETOR/ PARTNERS/EXECUTIVE _ INCL EL DISEASE-POLICY LIMIT S OFFICERS ARE: EXCL EL DISEASE-EA EMPLOYEE S OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLESISPECIAL ITEMS JOB LOCATICN: ALL CALIFORNIA OPERATICNS OF THE NAMED INSURED RE: AD 3000, CONTRACT 4896 BELOW NAMES AS ADDITIONAL INSURED WITH RESPECTS TO GENERAL LIABILITY CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE THE CITY OF SAN BERNARDINO EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL CID .VA1TO MAIL DEPARTMENT OF DEVELOPMENT SERVICES 30 DAYS WRITTEN NOTICE TO THE CERTFICATE HOLDER NAMES TO THE LEFT. r"�-ai,inr•rn.uu�,r, ..nrrE... ., .,eQ..S.O�,,.-.r,O.,De,,.S" Y PUBLIC WORKS DIVISION Q."..1`., r.0", . ERs.,--"T_ 30G NORTH "D" STREET SAN BERNARDINO, CA 92412-0001 AUTI{Qj21Z�J]R'ePRE NTATIVE ACORD 25-S(1195) 7 V�If�sN•�V JC.■w'nV.NTr77n©V ACORD CORPORATION 1988 SP-11 COMMERCIAL GENERAL LIABILITY NAMED INSURED: POLICY NUMBER: THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY ADDITIONAL INSURED OWNERS, LESSES OR CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART-OCCURRENCE SCHEDULE NAME OF PERSON OR ORGANIZATION: CITY OF SAN BERNARDINO DEPARTMENT OF PUBLIC WORKS 300 NORTH "D" STREET SAN BERNARDINO, CA 92418-0001 l tDi� (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of"your work" for that insured by or for you. NOTE: MUST BE SIGEND BY AUTHORIZED REPRESENTATIVE FOR PROVIDER. MAY ALSO SUPPLY POWER OF ATTORNEY GIVING AUTHORITY TO BIND CG20101185 Authorized Representative for CNA Insurance Group Golden Eagle Insurance Company SP-12 SECTION 6 PAYMENTS/GENERAL 6-A PAYMENTS -- Payment will be made to the Contractor by the 21st of the month following the month the work is performed, or 21 days after approval by the Inspector, whichever occurs later. The first payment may be pro-rated in accordance with the actual portion of the month worked. Request for payments must be submitted each month and shall be hand delivered to the Inspector at the monthly evaluation meeting. Extra work shall NOT be listed on the request for payment, but billed separately on forms provided by the Inspector for extra work billing and the work must have been previously approved as set forth in Section 6-D below. Upon acceptance and approval of the billing by the City, payment for Extra work will be made the following billing cycle. 6-B PAYMENTS WITHHELD -- The City may withhold payment to such extent as may be necessary to protect the City from loss due to: 1. Defective work not corrected. 2. Claims filed or reasonable evidence indicating probable filing of claims by third parties against the City arising from the performance of the Contractor or any subcontractor under this agreement. 3. Maintenance not being performed or completed. 6-C WITHHELD AMOUNT -- The amount to be withheld shall be determined by the Inspector and shall be based upon actual damages and/or the amount and type of maintenance not completed. Retention of payment for damaged irrigation components, or loss of any plant material may be released to the contractor upon repair or replacement of the needed items or completion of work. Deductions for incomplete or inadequate maintenance not performed at the required schedules shall be a permanent deduction. 6-D EXTRA WORK -- Any extra work done shall conform to the provisions in Section 3.3 "EXTRA WORK" of the Standard Specifications. However, equipment rental rates shall conform to State of California Business and Transportation Agency, Department of Transportation, Division of Construction, "LABOR SURCHARGE AND EQUIPMENT RENTAL RATES" latest edition, unless the extra work is done for a negotiated price. Prior approval shall be obtained in writing from the Engineer, or his designee, before performing any extra work, except for urgently needed repairs to the irrigation systems. With submission of the bill for such Extra Work, Contractor shall attach copies of material invoices and rental receipts, if any, as backup for the amount charged. Extra Work includes repairs and replacement made as a result of vandalism. Extra Work does not cover any repairs or replacement of items needing repair or replacement due to the Contractor's negligence or failure to perform the scheduled maintenance and contractor shall be required to make necessary repairs or replacement at no cost to the City if work needed is a result of contractor's negligence. Inspector shall make final determination if work needed is due to vandalism or contractor's negligence. 6-E SUPPLEMENTAL WORK -- Any supplemental work done shall be performed at the price SP-13 indicated in the "SUPPLEMENTAL ITEMS OF WORK SCHEDULE". Renovation of existing landscaping due to age or poor growth as determined by the Inspector and the Engineer not related to Contractor's negligence shall be classified as Supplemental Items of Work. All supplemental work performed shall be as directed by the Inspector and then Engineer. The provisions contained in Section 3-2, "Changes Initiated by the Agency", of the Standard Specifications shall not apply to Supplemental Items of Work, and no adjustment shall, therefore, be made in the contract unit price for increased or decreased quantities of Supplemental Items of Work. 6-F PROJECT APPEARANCE -- The Contractor shall maintain a neat appearance to the work. The Contractor shall dispose of all cuttings, weeds, leaves, trash, and other debris developed during his operations. 6-G FAITHFUL PERFORMANCE -- The Inspector shall have right of review of the performance elements of the maintenance contract. The Inspector will be responsible for checking the performance of the Contractor to the established standards and reporting any lack of maintenance to the Engineer. The Contractor will be notified of any maintenance failure and will have a reasonable amount of time, as determined by the Inspector, not to exceed ten (10) days, to conform to the contract standards. If after said reasonable amount of time the problem has not been resolved, a formal notice of noncompliance will be sent to the Contractor with a specific target date to resolve the problem. If the problem is still present on the specific target date, the Inspector will notify the Engineer who will have the option of terminating the contract and re- advertise for a new contractor. The necessity of sending more than two (2) formal notices to the Contractor to correct a maintenance failure anywhere within the contract area shall constitute grounds for termination of the contract. In such event, then the amount of cash or bond deposited with the City as a performance bond shall be forfeited by the Contractor to cover all costs incurred by the City as a proximate result of Contractors' failure to perform as required by the Agreement. 6-H HOURS OF LABOR-- The Contractor shall conduct his operations during the hours specified in Section 7-B-2. 6-I PERSONNEL --The Contractor shall furnish sufficient supervisory and working personnel of such capabilities as to promptly accomplish on schedule, and to the satisfaction of the Inspector all work required under this contract during the regular and prescribed hours. All such personnel shall be physically able to do their assigned work. The Contractor and his employees shall conduct themselves in a proper and efficient manner at all times. They shall be clothed in a suitable uniform as determined by the Inspector, with a company identifying marker. The Inspector may require the Contractor to immediately remove from the work site any employee(s) observed to pose a threat to the public and whose continued employment on the job is contrary to the best interests to the City. The Contractor shall assign an English speaking responsible Foreman, who may be a working Supervisor, on the job at all times work is being performed, with whom the Inspector may consult with respect to performance of this contract. Adequate and competent supervision, as determined by the Inspector, shall be provided for all work done by the Contractor's employees to ensure accomplishment of a first-class job. Full compensation for conforming to the requirements of Section 6 shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be SP-14 allowed therefore. 6-J ATTORNEY'S FEES -- The prevailing party in any legal action to enforce or interpret any provisions of this Agreement will be entitled to recover from the losing party all attorney fees, court costs, and necessary disbursements in connection with that action. The costs, salary and expenses of the City Attorney, and members of his office, in connection with that action shall be considered as attorney's fees for the purpose of this agreement. Full compensation for conforming to the requirements of Section 6 shall be considered as included in the prices paid for various contract items of work involved and no additional compensation will be allowed therefor. SP-15 SECTION 7 DESCRIPTION OF WORK 7-A GENERAL -- It is the intent of these Special Provisions that the maintenance of landscaping and irrigation system provided shall be adequate to maintain the landscaping in a healthy and attractive condition and the irrigation system in a fully operational manner. All services shall be provided in a good workmanlike manner, consistent with the standards of the industry as determined by the Inspector. 7-B WORK TO BE PERFORMED -- The work to be performed consists, in general, of the following: 7-B-1 Maintenance -- Complete landscape maintenance of all contract areas to include litter removal, irrigation, pruning, shaping and training of trees, shrubs, and ground cover plants; raking; fertilization; weed control; control of all plant diseases and pests; mowing; edging; irrigation and drainage systems; and all other maintenance required to maintain the contract areas in a safe, attractive, usable, healthy and vigorous condition. All other areas, such as sidewalks, curbs, gutters, expansion joints, median hardscape (if any), within the contract defined areas, shall be kept free of weeds as per the maintenance schedule for weeding. Unimproved areas beyond described limits are not a part of this contract. For unimproved areas within described limits, ten (10)feet from curb face shall be maintained weed free by Herbicides and manual methods. Herbicides shall be approved by the City prior to use and only State of California licensed Pest Control Operators shall apply the Herbicides. Unimproved areas to be maintained are shown on the Plan. 7-B-2. Scheduling of Work: The Contractor shall accomplish all normal landscape maintenance required under this contract from Monday through Friday and as specified in this Section of these Special Provisions. Exceptions may be made to normal working hours (7:30 a.m. to 4:30 p.m.) where incidence of use may be too great during the hours specified to allow for proper maintenance. The Inspector may grant, on a case by case basis, permission to perform contract maintenance at other hours. 7-B-3. The Contractor shall establish a schedule of routine work to be followed in the performance of this contract. A copy of this schedule shall be provided to the Inspector prior to the performance of any work required by these specifications, and any changes in scheduling shall be reported in writing,to the Inspector immediately. 7-B-4. The Contractor shall conduct the work at all times in a manner which will not interfere with normal pedestrian traffic on adjacent sidewalks or vehicular traffic on adjacent streets or parking lots. In addition, a special notification listing exact start date for fertilization, aerification, renovation, pruning and other infrequent operations shall be furnished to the Inspector at least five (5) working days in advance of performing these operations. SP-16 7-B-5. The Contractor will be responsible for replacing trees and plant material due to over watering, under watering or improper horticultural practices or neglect as determined by the Inspector at Contractor's cost. 7-C MAINTENANCE SCHEDULES The following items of work shall be performed by the Contractor with the frequency indicated: Pick up of trash and debris Weekly or as needed. Note: Areas adjacent to high pedestrian traffic may require more frequent pickup of trash as determined by the inspector. Complete Irrigation Test Weekly(with Inspector) Rodent Control Weekly Irrigation Repair Check Weekly, or as often as climatic conditions require to ensure proper and adequate irrigation. (e.g. daily during hot, dry weather). Trimming/Pruning Trees/Shrubs Every two months (areas adjacent to sidewalks & right of way -as needed) Fertilization- (small trees, shrubs, ground cover) Semi-annually Fertilization- (turf) Quarterly Weeding Slopes (all debris to be removed- Slope Areas are as shown on Plan) Monthly Continual Weeding (all shrub/ planter beds, banks, and ALL other areas including hardscape,sidewalks and expansion joints not defined as slopes) Weekly Raking beds; removal of leaves, pine needles, etc. Weekly Shrub/planter bed edging Semi-monthly SP-17 Sweeping/Blowing Walks (after mowing and edging) Weekly Washing walks/Median Hardscape Monthly Concrete Drainage channels cleaned As needed Spraying pre-emergent Quarterly Spraying for weeds As needed Turf mowing Weekly Turf edging Weekly Turf trimming * Weekly Turf aerification Annually(before July 15 or as directed by Inspector) Turf renovation ** Annually(before October 15 or as directed by Inspector) Overseeding Annually(before October 15 or as directed by Inspector) Pest control on trees As needed Leach Irrigation *** (min. 12" of water) 4 Times Annually * With a power trimmer around all poles, obstructions, tree wells, sprinkler heads and other miscellaneous items as designated by the Inspector. ** Lawn renovation shall include the following: 1. Eradication of undesirable species. 2. Thatch removal by vertical mowing. 3. Cultivation by coring, grooving slicing or spiking 4. Fertilization and possibly liming. 5. Seeding(with seed approved by the Inspector) 6. Repair damaged irrigation facilities. *** Dates, location and necessity to be determined by the City. The City of San Bernardino shall be responsible for soil tests prior to any fertilization and leaching to determine nutrients needed and leaching dates. 7-D FUTURE WORK -- The cost of maintenance of landscaping which will be installed in the future within those areas which are presently unimproved, if any, will be negotiated with the Contractor at the time of City's acceptance of said improvements. However, the cost of maintenance shall not exceed the SP-18 unit price awarded under this contract. (i.e. same cost for irrigation components as awarded in this contract;turf and/or ground cover shall not exceed to cost per square foot awarded under this contract). 7-E SUPPLIES -- All supplies required to accomplish the items of work specified herein, and to maintain the landscaping in a healthy and attractive condition and the irrigation system in a fully operational manner, shall be provided by the Contractor. Full payment for furnishing landscaping and irrigation supplies shall be considered as included in the contract bid prices and no additional compensation will be allowed therefore. 7-F CONFLICTS -- In the event that this area is subject to construction of new and/or expanded facilities, landscaped areas, irrigation systems or shrubs and trees may be disturbed or eliminated by this construction. The Contractor shall provide maintenance up to the construction area and insure proper irrigation at all times. Replacement of landscape and irrigation disturbed by the construction will be by others. Upon restoration, the Contractor shall again be responsible for maintenance. Areas eliminated by construction of hardscape shall be deducted from the gross area under the same provisions as provided above for FUTURE WORK. 7-G AREAS ELIMINATED/MODIFIED -- Any areas permanently or temporarily eliminated or modified within the maintenance area shall be negotiated with the Contractor under the same provisions as provided above for FUTURE WORK. SP-19 SECTION 8 TECHNICAL SPECIFICATIONS 8-A MAINTAINING TRAFFIC -- Attention is directed to Section 7-10 "Public Convenience and Safety" of the Standard Specifications, and these Special Provisions. Warning signs, lights and devices for use in performance of work upon highways shall conform to the "Manual of Traffic Controls," current edition, published by the State of California, and the "Work Area Traffic Control Handbook," current edition, adopted by the City of San Bernardino, California. A minimum of one (1) lane shall be maintained for each direction of traffic at all times, unless approved otherwise by the Engineer. Full compensation for furnishing and installing all signs, lights, flares, barricades and other traffic control devices necessary to expedite passage of public traffic through the work area shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore. The full width of the traveled way shall be open for use by public traffic on Saturdays, Sundays and designated legal holidays, after 3:00 p.m. on Fridays and the day preceding designated legal holidays, and when maintenance operations are not actively in progress on working days. Personal vehicles of the Contractor's employees shall not be parked on the traveled way at any time. The Contractor shall cooperate with local authorities relative to handling traffic through the area and shall make his own arrangements relative to keeping the working area clear of parked vehicles. The provisions in this section may be modified or altered if, in the opinion of the Engineer, public traffic will be better served and work expedited. Said modifications or alterations shall not be adopted until approved in writing by the Engineer. 8-B COOPERATION AND COLLATERAL WORK -- Attention is directed to Section 7.7, "Cooperation and Collateral Work" of the Standard Specifications, and these Special Provisions. Certain companies, governmental agencies, or their Contractors may be working within the area. Certain utility facilities in various locations within the project limits may be removed, relocated, abandoned, or installed by companies'or agencies'contractors. It is anticipated that these existing utilities will not interfere with the Contractor's operations. However, the Contractor shall exercise due care to ensure that these utility facilities are not damaged during his operations. The utility locations shown on the original landscaping plans are correct to the best of our knowledge. When in doubt,the Contractor shall contact the utility concerned before proceeding further. SP-20 Full compensation for conforming to the requirements of this Section, not otherwise provided for, shall be considered as included in the lump sum prices paid for the work involved and no additional compensation will be allowed therefore. 8-C -- REMOVAL OF SIGNS -- Any unauthorized signs, stakes, posts/poles, political or otherwise, found within the landscaped areas from time to time shall be considered as trash and debris and shall be removed by the Contractor as directed by the Inspector. Full compensation for removal of such items shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore. 8-D CLEANUP AND DUST CONTROL -- Cleanup and dust control shall conform to the provisions in Section 7-8.1, "Cleanup and Dust Control" of the Standard Specifications. SP-21 SECTION 9 IRRIGATION SYSTEMS 9-A The Contractor shall provide the following repairs, maintenance and supply all needed materials, and perform the work as necessary in accordance with the following: 9-B The Inspector shall be immediately notified, of any damage suspected to be caused by accident, vandalism, theft, or Act of God. Immediate notification of any such damage, prior to start of work within the area, will serve to indicate the Contractor's belief that it was caused by factors beyond his control. The City shall review the damage and/or request information from the Contractor in order to establish the true cause of damage and determine responsibility for repair. The Contractor shall not be responsible for vandalism, theft, Acts of God or accidents involving landscape and irrigation not related to his operations. 9-C The Contractor shall repair, replace, clean and adjust, straighten, raise and lower the following sprinkler system components as needed, for no additional cost, under normal wear conditions as determined by the Inspector: Sprinkler Heads Sprinkler Head Risers Anti-theft/vandalism sprinkler head devices Valve Covers Valve Boxes or Sleeves Quick Coupler Valves and Hose Bibs Bubblers, Emitters, etc. Sprinkler System Lateral Piping Sprinkler Main (Pressure Line) Sprinkler Control Valves Sprinkler Controller Valve wiring to Controller Ball and gate valves Drip irrigation system including multi-outlet emission device, tubing, and emitters. 9-D The Contractor shall, at no cost to the City, repair or replace any damaged irrigation system components due to his own negligence, including removal of anti theft devices. 9-E The cost of all repairs to, or replacement of, irrigation system and landscape caused by vandalism, theft or Act of God, shall be classified as Supplemental Items of Work. Any repairs or replacement not covered by an item of Supplemental Work, shall be paid for as Extra Work, in accordance with Section 6-A, "EXTRA WORK," of these Special Provisions. Any replacement must conform to the type and kind of existing system, unless the use of anti-theft or anti-vandalism devices have been authorized by the Inspector. Any other deviation must be approved in writing by the Inspector. 9-F Irrigation shall be done by the use of the automatic sprinkler systems, where available and operable; however, failure of the existing irrigation system to provide full and proper coverage shall not relieve SP-22 the Contractor of his responsibility. In the event of a failure of any irrigation component that would prevent proper automatic irrigation of the landscaping, Contractor shall apply irrigation manually until the repair and/or replacement is accomplished. 9-G In those areas where an automatic sprinkler system is installed, the Contractor shall inspect weekly, or more often if climatic conditions requires, for any damage to the system and for the operation of the system for any malfunction. The Contractor shall maintain all sprinkler systems in such a way as to guarantee proper coverage and full working capacity, and make whatever adjustments which may be necessary to prevent excessive run-off into street right-of-way, or other areas not meant to be irrigated. The periodic inspection may occur more often, but not less frequently, than one inspection each week, in operation,with the Inspector. Care shall be exercised to prevent a waste of water or erosion. Irrigation shall be accomplished as follows: 9-G-1 Turf, if any, shall be irrigated as required, to maintain horticulturally acceptable growth and color and to encourage deep rooting. Additional irrigation shall be performed in the event of unusually hot/dry weather conditions (as are present during winter Santa Ana conditions, or other times of less humidity or high winds, or during a prolonged high temperature period during the summer months). 9-G-2 Landscaping on banks and slopes, if any, shall be irrigated as required, to maintain horticulturally acceptable growth and color, and to encourage deep rooting and preventing erosion. 9-G-3 Shrub beds, if any, shall be irrigated as required, to maintain horticulturally acceptable growth and color, and to promote deep rooting. Irrigation rates for shrub areas shall be applied in such a manner as to keep surface runoff at a minimum. The irrigation rate shall be adjusted to the needs of shrub types, seasons and weather conditions. 9-G-4 Newly planted trees, shrubs, ground cover and turf shall receive special attention until these plants are established. Adequate water shall be applied to promote normal, healthy growth. Proper berms or basins where needed shall be maintained during the establishment period. 9-H The entire irrigation system will be inspected and maintained by the Contractor on a daily basis for proper operation, repairs and replacement of sprinkler heads, nipples and elbows to maintain adequate irrigation. Such repairs will be made by the Contractor with same type/brand head, or approved equal by the Inspector. 9-I All other irrigation components will be inspected and maintained by the Contractor on a weekly basis. This will include laterals, main lines, control valves, control wire, timer/controller and any other items in the system. If any of the items mentioned in this paragraph are found to be defective or in need of repair during the weekly inspections, said items shall be repaired immediately. All materials or parts shall be the same brand or approved equal. Contractor shall notify the City Inspector immediately before making any such repairs by calling 384-5111 during working hours. 9-J Replacement of the various types of sprinkler heads shall be accomplished as directed by the Inspector. New sprinkler heads shall be the same type, size and brand as the one to be replaced, except for anti-theft or anti-vandalism devices as approved by the Inspector. The unit price paid for replacing sprinkler heads shall include all items of work (including necessary repairs and/or replacement of piping, fittings, etc.) involved in restoring a sprinkler to full operation and SP-23 at the price indicated in the "SUPPLEMENTAL ITEMS OF WORK SCHEDULE". 9-K Replacement of a defective timer/controller shall be accomplished as directed by the Inspector. A new timer/controller shall be of the same model and manufacturer as the one to be replaced unless otherwise approved by the Engineer. The City may, at its option, provide Contractor with a replacement timer/controller, in which case the hourly rate for irrigation repair under Supplemental Items of Work Schedule shall apply. Replacement of a defective timer/controller is determined as Extra Work and shall be subject to Extra Work requirements as set forth in Paragraph D, Section 6. 9-L Any replacement or repair of the irrigation system accomplished as "EXTRA WORK" shall be at the hourly rate bid price under Supplemental Items of Work Schedule shall apply, plus material costs. SP-24 SECTION 10 SHRUBS AND GROUND COVER PLANTS 10-A All shrubs and ground cover plants, if any, growing in the work area shall be pruned as required to maintain plants in a healthy, growing condition. Dead or damaged limbs, clippings, or branches shall be removed immediately and all pruning cuts shall be made cleanly with sharp pruning tools, with no projections or stubs remaining. Any pruning shall be accomplished in a manner which will maintain plant growth within reasonable bounds, but shall permit all plants to grow naturally in accordance with their normal growth characteristics. Shearing, hedging or severe pruning of plants, unless authorized by the Inspector, will not be permitted. 10-B Plants to be maintained shall conform to the requirements of Section 2.2, "Tree and Shrub Care" and "Ground Cover Care" of the Landscape Cost Estimating reference and these Special Provisions. 10-C Replacement of plants, shrubs and ground cover shall be in accordance with construction plans and said Special Provisions on file in the office of the City Engineer of the City of San Bernardino, and/or with the landscaping construction plans for the various subdivisions which are included within this project, or as otherwise directed by the Inspector and Engineer. All shrubs replaced shall be 5 gallon. The unit price paid for replacing shrubs and ground cover shall include all items of work involved in removing and planting shrubs and ground cover and at the price indicated in the "SUPPLEMENTAL ITEMS OF WORK SCHEDULE". A Flat of ground cover is considered to contain 64 plants. SP-25 SECTION 11 FERTILIZER AND PEST CONTROL AGENTS 11-A Soil fertilizing and pest control agents shall conform to the requirements of these Special Provisions. 11-B --Turf Grass 11-B-1 Manure shall not be used as a fertilizer or soil conditioning material. 11-B-2 Fertilization of all turf grass areas within the designated work area shall be accomplished quarterly with a complete commercial fertilizer in homogeneous pellet form. Guaranteed analysis shall be approved by the Inspector. 11-B-3 Fertilizer shall be packaged in multi-wall paper bags, polyethylene lined for moisture resistance. 11-B-4 Fertilizer shall be applied at a rate to provide the required elements necessary for healthy growth as determined by the Inspector or based on the results of the soil testing and at the times specified below (or as otherwise directed by Inspector): July 1 - July 15 October 15 - November 1 January 15 - February 1 April 15 - May 1 11-B-5 Fertilizer shall be applied in granular form and shall be moisture-free so as to obtain optimum spread. Notify the Inspector 2-3 days before application and submit bag tag. 11-C Shrub Beds, Ground Cover, and Small Tree Fertilization 11-C-1 Fertilization of all shrub beds, ground cover areas and all young trees (3" caliper and smaller) within the designated work area shall be accomplished two (2) times per year with a commercial grade fertilizer having the guaranteed analysis of 6-10-4 or equal. Guaranteed analysis shall be approved by the Inspector. 11-C-2 Fertilizer shall be applied at the rate specified on the package for type of plant material. Fertilizer shall be applied at the times specified below: October 1 - October 15 March 15 - April 1 11-C-3 Adequate irrigation will immediately follow the application of fertilizer to force fertilizer material to rest directly on the soil surface. 11-D The fertilizer shall be delivered to the site in the original unopened containers bearing the manufacturer's guaranteed analysis. 11-E Pest Control Agents shall be as required by the Landscape Cost Estimating reference. SP-26 SECTION 12 LAWN/TURF 12-A All turf shall be edged adjacent to all improved and unimproved surfaces; turf edges shall be maintained if the turf area abuts a shrub bed,property line or to maintain a turf delineation. 12-B All lawn areas included in this contract shall be mowed with approved power-propelled reel-type or rotary mowers. The mowers shall be equipped with catchers. Mowing shall be done in such a manner as to prevent ruts or depressions from forming by the wheel and/or weight of the mower. NOTE: A MULCH-MOWING PROGRAM MAY BE PERMITTED WITH PRIOR APPROVAL OF INSPECTOR. 12-C Mowers shall be maintained so as to provide a smooth, even cut with out tearing; mowers are to provide a uniform, level cut no higher than three (3) inches, or as otherwise instructed by the Inspector, but no more than 25%of existing growth to be removed in any one mowing. 12-D Inclement weather may preclude adherence to the frequency schedule of mowing. The Contractor may request, from the Inspector, for reasons of rain or prolonged cold, alteration of this mowing frequency. 12-E Renovation shall be any approved operation that removes accumulated thatch from turf areas; a schedule of equipment to be utilized by the Contractor shall be submitted to the Inspector ten (10) days prior to beginning work; renovation shall occur upon thirty (30) days notice from the Inspector. Care should be taken during the renovation process to assure a neat and clean appearance to turf areas after the renovation process has taken place. 12-F Overseeding shall be done on an annual basis following the fall renovation and prior to October 15th of each year. All turf areas shall be over seeded with a seed mix that meets with the Inspector's approval. Steps must be taken during the renovation process to ensure seed to ground contact. Failure to realize a minimum of 75%germination will require reseeding by the Contractor at no extra cost to the City. 12-G Turf area shall be aerified a minimum of one time each year. Aerification will be scheduled immediately prior to the July fertilization. Under adverse conditions or as a result of high use where turf is suffering from compaction, aerification may be necessary at more frequent intervals at no additional cost to the City. The frequency intervals shall be as required to promote healthy vigorous growth as determined by the Inspector. A schedule of aerification equipment to be used shall be submitted to the Inspector ten (10) days prior to beginning work. 12-H All grass clippings are to be picked up by means of the appropriate attachments to mowers or by use of other mechanical devices necessary to achieve a clean, neat appearance of turf areas. In the event of the mulch-mowing as provided under Section 12-B, all clippings must be adequately fine-cut and SP-27 spread as to achieve a neat appearance. 12-I Any turf to be replaced which suffers any Act of God, vandalism or other destructive occurrences, in excess of the number stated in the bid item, and not directly or indirectly caused by Contractor's negligence or failure to perform scheduled maintenance, shall be classified as supplemental items of work. 12-J Defective turf shall be removed and replaced with sod. The sod shall be of the same type of turf removed and shall be installed as directed by the Inspector. The unit price paid for replacing turf shall include all items of work involved in removing and placing sod and at the price indicated in the "SUPPLEMENTAL ITEMS OF WORK SCHEDULE". SP-28 SECTION 13 SLOPEBANK/DRAIN MAINTENANCE 13-A All Slopes are to be weeded by hand or using a power weed cutter. All other plant material located on the slope shall be maintained as stated in these Special Provisions. All debris and trash is to be removed weekly. AREAS TO BE MAINTAINED AS "SLOPES AREAS" , IF ANY, ARE DELINEATED ON SAID PLAN(S). 13-B All vertical areas not defined as "Slopes Areas" will be considered as Banks and are to be maintained as stated in these Special Provisions. 13-C Drainage Channels/Ditches are to be kept free of obstructions at all times and are to be completely cleaned as needed. SP-29 SECTION 14 WEED CONTROL 14-A Weed growth in all areas identified as future roadbeds, non-landscaped traffic islands, medians, undeveloped slopes and underdeveloped areas shall be cut to a 4" height and treated with Round-up per manufacturer's label on an "as needed" basis. Said height is for erosion control. Said areas are to be maintained as such for duration of contract. This shall also include weekly trash and litter pick-up. 14-B All landscaped areas within the specified maintenance area including lawns, shrub and ground cover beds, planters, tree wells, shall be kept free of weeds. A weed will be considered as "any undesirable or misplaced plant." Weeds shall be controlled either by hand, mechanical, or chemical methods. The Inspector may restrict the use of chemical weed control in certain areas. Complete removal of all weed growth shall be accomplished within each seven (7) days. This section includes all undesirable growth adjacent to curbs, gutters, and sidewalks. SP-30 SECTION 15 TREES 15-A All trees shall be maintained in their natural shapes. Pruning shall be performed in such a manner as to promote the best growth habits, appearance, and health of the tree. The Contractor shall, as a part of this contract, be responsible for TOTAL TREE CARE PROGRAM (all of each tree). Said program is the selective and natural approach to pruning of all trees on site and includes pest and disease control and removal of any dead limbs, fronds or branches. The Contractor shall bring to the attention of the Inspector any tree that: shows signs of root heaving, and leaning, or has hanging limbs or is in some manner, a safety hazard. Contractor shall notify the Inspector 48 hours prior to any pruning. 15-B All street tree replacements will be 15 gallon, in kind and shall include the removal of the existing tree and root ball. The Contractor shall provide a new plant pit and amended soil for planting. Amendments to include compost, nitrogen wood product and fertilizer suitable for sustained tree growth. Plant pit shall be 2 1/2 times the diameter and same depth as the root ball. 15-C Planting shall be accomplished only twice a year during either the Spring or Fall with a list provided by the City of the type and location of trees to be replaced or as determined by the Inspector. 15-D Any trees to be replaced which suffer any Act of God, or vandalism and not due to negligence by the contractor, shall be classified as supplemental items of work. 15-E Tree removal and replacement due to the Contractor's negligence, including lack of pest and disease control, shall be at Contractor's expense. 15-F All newly planted trees shall be securely staked at all times with an approved stake and secured to the stake with at least four approved ties. Tree ties shall be inspected monthly, and corrective action taken to ensure against girdling and abrasion. Removal of stakes and ties shall be accomplished as directed by the Inspector. Replacement, adjustment or removal of stakes and ties is included in the basic bid price for tree maintenance. 15-G Replacement of trees shall be done in accordance with Paragraph 15-B of this Section. The unit price paid for replacing trees shall include full payment for all work involved in furnishing and planting new trees at the price indicated in the "SUPPLEMENTAL ITEMS OF WORK SCHEDULE". SP-31 CONTRACT AGREEMENT SP-32 AGREEMENT CITY OF SAN BERNARDINO THIS AGREEMENT is made and concluded this _S day of ��,� , 20 1 betweepjthe City of San Bernard}no, (hereinafter "City") and LC!I (1(0 L.014 .o o (—cc p&. , (hereinafter "Contractor"). 1. For and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City, and under the conditions expressed in the bond as deposited with the City, Contractor agrees with the City, at his own proper cost and expense to furnish any and all required labor, materials, and transportation as set forth in the Special Provisions to be furnished by City, necessary to complete in good workmanlike and substantial manner the MAINTENANCE OF LANDSCAPING AND RELATED FACILITIES IN PORTIONS OF: (SCHEDULE 1, AD 1022 ZONE 1)- TIPPECANOE AVENUE, BETWEEN 3'D STREET AND HARRY SHEPPARD BOULEVARD,DEL ROSA DRIVE,BETWEEN 3'D STREET AND HARRY SHEPPARD BOULEVARD;AND (SCHEDULE 2,AD 1022 ZONE 2)-TIPPECANOE AVENUE, BETWEEN HARRY SHEPPARD BOULEVARD AND MILL STREET;MILL STREET WEST OF TIPPECANOE;TIMBER CREEK,BETWEEN TIPPECANOE AVENUE AND LENA ROAD;AND (SCHEDULE 3,AD 1022 ZONE 3)-MILL STREET,WEST OF TIPPECANOE AVENUE;AND (SCHEDULE 4, (ADDITIVE NO. 1) AD 1063) - LENA ROAD, SOUTH OF CENTRAL AVENUE; CENTRAL AVENUE BETWEEN LENA ROAD AND CLEVENGER ROAD; CLEVENGER ROAD BETWEEN CENTRAL AVENUE AND NORMAN ROAD;NORMAN ROAD,WEST OF CLEVENGER ROAD;AND (SCHEDULE 5,(ADDITIVE NO.2)AD 1068)-CENTRAL AVENUE,BETWEEN MOUNTAIN VIEW AVENUE AND TIPPECANOE AVENUE;TIPPECANOE AVENUE,SOUTH OF CENTRAL AVENUE. in accordance with (2014-15) Special Provisions No. 11748 (Schedule 1, AD 1022 Zone 1), 11748 (Schedule 2, AD 1022 Zone 2), 11748 (Schedule 3, AD 1022 Zone 3), 12274A (Schedule 4, (Additive No. 1) AD 1063), and 12792A (Schedule 5, (Additive No. 2)AD 1068), on file in the office of the City Engineer, 3rd Floor, San Bernardino City Hall, and also in accordance with Standard Specifications for Public Works/ Construction, current edition, on file in the office of the City Engineer, and the "Landscape Cost Estimating" by Colton, current edition, on file in the office of the Director of Public Works, which said Plans, Special Provisions, Standard Specifications, and Landscape Cost Estimating are hereby especially referred to and by such reference made a part hereof. 2. Contractor agrees to receive and accept the prices as set forth in the bid schedule as full compensation for furnishing all materials and doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work, and for well and faithfully completing the work and the whole thereof, in the manner and according to the Plans and Special Provisions, and SP-33 requirements of the Engineer under them. The Contractor herein covenants by and for himself or herself, his or her heirs, executors, administrators, and assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this contract, nor shall the Contractor or any person claiming under or through him or her, establish or permit any such practice of practices of discrimination or segregation with reference to the selection of subcontractors, vendees, or employees in the performance of this contract. 3. City hereby promises and agrees with the said Contractor to employ, and does hereby employ the said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices as set forth in the successful bid, and hereby contracts to pay the same at the time, in the manner, and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained. 4. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. 5. Notices. All notices herein required shall be in writing and delivered in person or sent by certified mail, postage prepaid, addressed as follows: CITY CONTRACTOR Director of Public Works w A o,,A)roo S City of San Bernardino 14ri3o ��,n:�v.�kv,n Sk• 300 North "D" Street Ik53e-r►rn , CA °l 234.5 San Bernardino, CA 92418 (Signatures to follow on the next page.) SP-34 AGREEMENT FOR LANDSCAPE MAINTENANCE—AREA "J" IN WITNESS WHEREOF,the parties to these present have hereunto set their hands the year and the date first above written. CONTRACTOR CITY OF SAN BERNARDINO Name of Firm: (1u:1.1f 0t) 61-0G Li _c, BY: /r EN J. PA ER, City Manager �� City of San Bernardino BY: l 1 U TITLE: Rte?s ATTEST: MAILING ADDRESS: 1 Lf tI 3 i YYI• v� e" -' �� 1 � r GEORG. HA i Ott e5 0t t C-f} cI}3 y�" City Clerk PHONE NO: (76,0 7 t 3- -5k Yb Approved as to Form: GARY D. SAENZ, City Attorney BY: AP • • SP-35