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HomeMy WebLinkAbout28- City Attorney ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: DIANE C. ROTH Subject: Request for increase in City Attorney's Office Sr. Assistant City Attorney budget for outside counsel and litigation expenses. Dept: CITY ATTORNEY Date: March 21, 2011 Synopsis of Previous Council Action: February 22, 2011 -Referred to Ways and Means Committee. March 7, 2011 —Allocated $90,000 for litigation budget and referred remainder to Ways&Means March 9, 2011 —Ways and Means Committee referred back to Mayor and Council Recommended motion: Increase City Attorney's Office budget for outside counsel by $310,000 and the budget for litigation expenses by$100,000, for a total of$410,000. ignature Contact person: Diane C. Roth Phone: 5355 Supporting data attached: Staff Report Ward: FUNDING REQUIREMENTS: Amount: Source: Finance: Council Notes: Agenda Item No. 28 Da -av-��� CITY OF SAN BERNARDINO INTRA-OFFICE MEMORANDUM TO: Mayor and Common Council FROM: Diane Catran Roth, Senior Assistant City Attorney ff*/ DATE: March 18, 2011 RE: Renewed Request for an Increase in the City Attorney's Office Budget for Outside Counsel and Litigation Expenses. F This is a renewed request for additional funding in the City Attorney's Office for outside counsel and litigation expenses. Since the March 7,2011,meeting of the Mayor and Council,issue has come before the Ways and Means Committee.Attached as backup are the staff reports provided for the February 22,2011,and the March 7,2011,Council Meetings as well as documents provided to the Ways and Means Committee on March 9, 2011. At the March 7,2011,meeting the Mayor and Council allocated$90,000 for attorneys' fees and litigation costs ($40,000 fees, $50,000 costs) leaving $360,000 remaining of the $450,000 additional funding requested by the City Attorney's Office on February 22 and March 7. Since the March 7,2011,Council meeting we have been served with four new lawsuits, all of which will be handled in-house. On this agenda, we are requesting to retain outside counsel on two additional federal civil rights cases arising from two fatal police shootings with initial caps on attorneys' fees in the amount of$25,000 for each case. These are cases that have been substantially worked up in-house to save money, but trials are coming up shortly and the City Attorney's Office does not have the time or resources to devote to effectively try them. This brings our current request to $310,000 for outside attorneys' fees and $100,000 for litigation costs, for a total additional amount of$410,000. CITY OF SAN BERNARDINO INTRA-OFFICE MEMORANDUM TO: Mayor and Common Council FROM: Diane Catran Roth, Senior Assistant City Attorney DATE: February 22, 2011 RE: 2010 Annual Litigation Report The following is a summary of the civil cases open on December 31 of 2008, 2009 and 2010: 12/31/2008 12/31/2009 12/31/2010 Total number of open civil cases 77 86 103 Number handled by outside counsel 30 32 33 Number handled in-house 47 54 70 Police cases 23 33 40 Federal court cases 10 17 22 Total spent on outside counsel $560,643 $491,896 $546,677 Litigation expenses $170,941 $289,580 $202,044 Total number of new cases opened in 2010: 56 Total number of cases closed in 2010: 24 Included in the above caseload are five appeals. We are now handling all state andjederal writs and appeals in house, at a estimated savings of$150-200,000 in 2010. Appeals typically take an average of approximately 150 hours. The appeal in the Alvarez case took substantially more time, all of which occurred in 2010. (Oral argument occurred in 2011, and the Federal Court of Appeals for the Ninth Circuit ruled in the City's favor.) In addition, we litigated a dozen federal criminal subpoenas in which police personnel files have been sought (all but one in Los Angeles), 32 Pitchess motions (which, in addition to drafting the oppositions, usually take a half day of court time) and several petitions for the return of confiscated firearms. 2010 Annual Litigation Report February 22, 2011 Page 2 As you can see, our caseload has increased steadily over the last couple of years in both volume and complexity. We ended 2010 with 34% more cases than we had at the end of 2008, including a 102% increase in cases filed in Federal Court. The number of cases with outside counsel has remained steady;the increased burden has been shouldered by our in-house staff. Nevertheless,the amount by for and actually spent on outside counsel decreased from 2008 to 2010, the number of in-house attorneys remained constant and our in-house support staff decreased in 2010. Federal court cases put much more stress on our resources, not only because they are often venued in Los Angeles or Santa Ana,but because they move very quickly,have numerous court appearances which require the appearance of trial counsel,have strict time constraints throughout the entire case with little sympathy from the bench for attorneys' calendars or other obligations. For example, a party has 75 days to respond to a motion for summary judgment in state court, but only 21 days in federal court. Also,the federal court requires many documents to be filed jointly by the parties after face-to-face meetings and negotiations. All of our outside counsel have young associates and other support staff to lighten the burden of working up and trying federal cases,but our in-house attorneys handle their cases without such support. Therefore the challenge for litigation attorneys within the office to also balance municipal advisory duties has increased. However, despite the additional burden, we have been successful in the majority of our cases. We had to pay out on only two judgments—a stipulated judgment in the Hulse-LAFCO case (after the City Council declined to follow our legal advice and acted to annex several County unincorporated "islands" into the City), and the J.R. case (the 2005 incident at the stadium after the Black History Parade involving alleged police excessive force), which was tried to verdict in a previous year and affirmed by the 9" Circuit in 2010. Amount paid on judgments in 2010: Hulse (Stipulated judgment) $ 66,667 J.R. (Verdict affirmed by 9" Cir.) 211,938 TOTAL $278, 605 The majority of what was paid out in settlements was on the Batey case (trip and fall in the library resulting in stroke). Other than that case, we have successfully negotiated favorable settlements in seven cases (all $50,000 or less) and closed 14 cases after outright dismissals. We also won the Watson case at trial(alleged police excessive force) and the Flesh Club case at trial on remand to the Superior Court after winning in the California Supreme Court. Amount paid on settlements in 2010: Outside counsel: Batey(dangerous condition) $292,352 Daves (police/wrongful death) 10,000 $302,352 2010 Annual Litigation Report February 22, 2011 Page 3 In-house counsel: Bocanegra (police misconduct) $ 50,000 Burrtec (refuse hauler) 35,000 Montenegro (police misconduct) 19,500 Nauman (dangerous condition) 6,250 Shaver (police misconduct) 1,500 Vargas (police misconduct) 15,000 $127,250 The above figures reflect calendar year expenditures. For the fiscal year 2010/2011 we projected and requested$670,800 for outside counsel and$238,600 for litigation costs. Council reduced our budget resulting in $416,400 for outside counsel and $116,000 for litigation costs being included in the final budget. We stated at the time that those amounts are insufficient to defend the City in lawsuits for Fiscal year 2010/2011. In this fiscal year to date we have incurred approximately $526,000 in outside counsel fees and approximately $160,000 in litigation expenses. At my request, all of our outside counsel have provided estimates of their fees projected through June 30,2011. Their estimates total$610,200 in fees. In addition, we estimate approximately $250,000 in litigation expenses. Based on the above, we request a budget increase of an additional $300,000 for outside counsel and an additional$150,000 for litigation expenses. CITY OF SAN BERNARDINO INTRA-OFFICE MEMORANDUM TO: Mayor and Common Council FROM: Diane Catran Roth, Senior Assistant City Attorney 4/ ti DATE: March 3, 2011 RE: Updated Litigation Report The following is a summary of the civil cases opened between January 1, 2011 and March 3,2011: 12/31/08 12/31/09 12/31/10 3/1/11 % Change since 2008 Total number of open civil cases 77 86 103 110 43% Outside counsel 30 32 33 35* 17% In-house 47 54 70 75 60% Police cases 23 33 40(50) 45 (55)** 96% Federal court cases 10 17 25 27 170% * Council retained outside counsel on two new cases on February 22: Irma Moises Rodriguez on the Firefighters' Union case re imposition of furloughs (cost to be paid by H.R.)and Timothy Sabo on Placo v. City, EDA, et al. (cost to be paid by EDA) ** In the 2010 Annual Litigation Report, I reported as police cases only the 40 in which City was a defendant. There were an additional 10 police cases in which the City was Plaintiff/Prosecutor. We have 5 new police cases opened since January 1, 2011. The percentage increase takes into account only the police cases in which the City is a defendant; the plaintiff/prosecution cases has remained constant. Total number of new cases opened since January 1, 2011: 11 Total number of cases closed since January 1, 2011: 4 Since January 1, 2011,the following new cases have been opened: Brian Boom v. City, et al. Seeks damages for alleged wrongful demotion, violation of civil service right to hearing and violation of Peace Officers' Updated Litigation Report March 3, 2011 Page 2 Bill of Rights; also seeks declaration that rank of Captain is classified and order that"Schneid"report be destroyed Patricia Carson v. City, et al. Alleged dangerous condition of public property(stepped into a pothole in animal shelter parking lot) Destiny Colon, et al., v. City of Fontana, et al. Alleges dangerous condition adjacent to railroad tracks. Plaintiffs allege they were walking on a walkway,when a pack of vicious dogs came through a broken fence and mauled plaintiffs. Alleges City is liable due to its provision of animal control services to City of Fontana Mihai Duiciuc v. City, et al. Federal civil rights case (code enforcement alleged illegal entry onto property) Arnold Herrera v. City, et al. Federal civil rights case (alleged police warrantless search, wrongful arrest, excessive force) Placo, San Bernardino c. City Seeks Damages & equitable relief alleging inverse condemnation,violation of right to equal protection,violation of contract rights, breach of contract, interference of prospective economic advantage—regarding foreclosure on the Carousel Mall San Bernardino Professional Firefighters, Local 891, et al., v. City, et al Firefighters' suit regarding imposition of salary concessions Joe Taylor v. City February 14, 2010 accident on North Tippecanoe, south of East Baseline in which plaintiff's bicycle entered a concrete drainage ditch and catapulted his body onto the roadway; alleges dangerous condition of public property, failure to maintain, failure to warn Universal Trailers, Inc., v. City, et al. Suit for inverse condemnation, dangerous condition, negligence,trespass. Alleges that January 21,2010,the flood control channel&culvert overflowed and flooded the business located at 1050 East Cooley Ave. with water, mud & debris. Mark Wainwright v. Martinez, et al. Auto accident on June 5, 2010, in which the car driven by plaintiff collided with a San Bernardino police vehicle. Plaintiff alleges the police officer was at fault. Updated Litigation Report March 3, 2011 Page 3 Karla Ybarra, et al, v. Southern California Edison, et al. Alleged dangerous condition case resulting from an auto accident on January 13, 2010, on Mill Street, east of Tippecanoe, when plaintiff allegedly drove his vehicle into an uncovered manhole Although we do not have any way of knowing what new cases will be opened over the remainder of this fiscal year, we have some pending claims that we know will be filed. For example: Claim of a minor child(Williams)and an unborn child over the shooting death of their father, Ephraim Williams, by a San Bernardino police officer on December 25, 2010, near the intersection of Magnolia Ave. and E Street. The claimants are represented by Brian Dunn, an attorney with the Cochran Firm in Los Angeles. This will be a civil rights case and will most likely be filed in federal court. In addition, we have several cases coming up for trial in the next few months for which we need to retain experts. Typically,the types of experts we require charge between $15,000 and$25,000,but some may run as high as$40,000. In federal court,we must disclose to plaintiff s attorney the experts and their reports 90 days before trial or we are precluded from calling them to testify at trial. We are,therefore, again requesting an increase in our budget in the amount of$300,000 for outside counsel and $150,000 for litigation expenses. CITY OF SAN BERNARDINO INTRA-OFFICE MEMORANDUM TO: James F. Penman, City Attorney FROM: Jamie J. Cimino, Administrative Anal t' DATE: March 3, 2011 ,, RE: Administrative Civil-Penalties' Citation Totals cc: Jolena E. Grider, Assistant City Attorney CUMULATIVE TOTALS Per your request,I have compiled a report with the most current totals for Administrative Civil Penalties (ACP) for the 2010/2011 fiscal year. [See Chart 1. Cumulative Fiscal Year Totals] F;/Grider\AdministrativeCivilPenalties\JJCACPMemos\Totals201 1 WCPtotals.2.28.11 0 0 N N O � � M fr9 O� � O � N � 69 y M 00 O � � N M Ow V] � M O � D C N U N O M Uj fig i O � Z b9 r-i ►� CS O O� O W rl O N a O N p O N 06 V 0 0 N L � F CC L O :71 c N CT bR U C U v r � L \C U to U � � g o � -- a 72 y a 0 0 0 'rUrz DEPARTMENTAL TOTALS Below is a departmental breakdown of the Administrative Civil Penalties totals for the current fiscal year. These totals are what was used to calculate the Cumulative Total. It should also be noted that payments are an option, so the collected total does not equal the total awarded. In addition, the "Awarded to date" category is what has been awarded by the Hearing Officer through the entirety of the program. Because many of the penalties are accumulating on a daily basis these figures will not be accurate beyond November 30, 2010. City Attorney's Office Collected February 2011: $6,568.32 Total Collected FY 10/11: $352,911.13 Awarded to date: $5,232,447.50 Police Department Collected February 2011: $4,576.11 Total Collected FY 10/11: $40,086.66 Awarded to date: $353,359.00 Code Enforcement Collected February 2011: $8,555.00 Total Collected FY 10/11: $185,468.96 Awarded to date: $1,515,894.00 Fire Department Collected February 2011: $216.98 Total Collected FY 10/1 l: $43,702.90 Awarded to date: $362,400.00 Community Development Collected February 2011: $0.00 Total Collected FY 10/11: $2,000.00 Awarded to date: $38,100.00 Public Works Collected January 2011: $0.00 Total Collected FY 10/11: $1,000.00 Awarded to date: $750.00 F;/Grider\AdministrativeCivilPenalties\JJCACPMemos\Totals201 I\ACPtotals.2.28.1 I + Im O i O p O a M 0 L CD E M N N0a10 tLn/� O O I y no 11 N M O 4A V? 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(909)887-7411 •FAX.(909)887-7414 Cheryl Brown E-mail-sardWmATAACP(iaaoLcom President San Bernardino City Council 300 North D Street San Bernardino, CA 92411 March 15, 2011 Dear Mayor Pat Morris and San Bernardino City Council, Last week I attended a Ways and Means committee meeting where, among other things, the City Attorney's budget was discussed. The committee consisted of Councilmembers Rikke Van Johnson, Chas Kelley and chairing the meeting was Fred Shorett. Staff made up the balance around the table. The audience included community members and representatives from the police union. Also in the audience was Councilmember Wendy McCammack. As the meeting progressed she worked the room, speaking to her supporters. Because of the length of the meeting most of the people in the audience left. She began to write notes to the people at the table. After the second note, I stood up to read the note she passed, the assistant city attorney and Ms McCammack stood up and told her not to let me see the note. I interrupted the meeting and called a violation of the Brown Act. I was able to get Mr. Shorett's attention and he admonished Ms. McCammack that she was out of line. Mr. Penman then advised him and me directly that her passing notes was not in violation of the Brown Act. I voiced concern that she was playing the role of a fourth councilmember and that the meeting was not properly noticed. She said she was a member of the public and could be there. My concern is that City Attorney Penman assessed the situation in seconds and made a decision that what Ms. McCammack did was fine. I request an investigation on this breech and since Mr. Penman has compromised himself I request the District Attorney Mike Ramos investigate the action of Wendy McCammack and the ruling of Mr. Penman as related to the Brown Act. Si erel /own, Che B President Entered Into Rec. at MCC/CDC Mtg: J Agenda Itern N6: Z) z a) by: City Cler DC Secretary City of San Bernardino