HomeMy WebLinkAbout15- Police ORIGINAL
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: Keith L. Kilmer, Chief of Police Subject: Resolution of the Mayor and
Common Council of the City of San
Dept: Police Department Bernardino authorizing the Director of
Finance to issue a purchase order to Phoenix
Date: March 8, 2011 Group Information Services for an amount
not to exceed $60,000.00 for processing
parking citations.
M/CC Meeting Date: March 21, 2011
Synopsis of Previous Council Action:
04/02/07 Reso. No. 2007-110 Execution of an agreement with the Phoenix Group
Information Systems for parking citation processing.
05/07/08 Reso. No. 2008-147 Increase in Purchase Order and Amendment No. I to
Agreement for Parking Citation Processing Services with Phoenix Group
Information Services.
Recommended Motion:
Adopt Resolution. 111L
Keith L. Kilmer, Chief of Police
Contact person: Sharlene Williams Phone: 384-5370
Supporting data attached: Yes Ward: All
FUNDING REQUIREMENTS: Amount: Not to exceed $60,000.
Source: 001-210-5520-0000-0081
Contractual services
Finance:
Council Notes:
Agenda Item No. I S
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CITY OF SAN BERNARDINO —REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Director of Finance to issue a purchase order to Phoenix Group Information Services for an amount
not to exceed $60,000 for processing parking citations.
BACKGROUND:
On April 2, 2007, the Mayor and Common Council Adopted Resolution No. 2007-110 authorizing
the execution of a three year contract with three one-year renewal options and issuance of an Annual
Purchase Order to the Phoenix Group Information Services for the processing of Parking Citations.
Phoenix Group Information Services has been the processing agency for the City of San Bernardino
for the past three years and has proven to be reliable, effective and professional. The Phoenix Group
Information Services also provides similar services to the County of San Bernardino and the City of
Riverside.
As authorized by Resolution No. 2007-110, the City renewed the contract for one year (Fiscal Year
2010/2011) on August 23, 2010. A purchase order not exceeding $60,000 is necessary to pay the
contract amount for FY 2010-11. The City will be going out to bid for this service to begin in Fiscal
Year 2011-12.
FINANCIAL IMPACT:
Funds for this annual purchase order of $60,000 are appropriated in the Police Department Traffic
Division FY 2010-11 budget account for contractual services (account No. 001-210-5520-0000-081).
There is no impact on the General Fund.
RECOMMENDATION:
Adopt Resolution.
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� ma-iric3m sus rc�nns
August 2, 2010
Notice of Renewal
The Parking Citation Processing Agreement between the City of San Bernardino and Phoenix
Group Information Systems
The current rates are invoiced monthly at:
Cost per Citation Issued: $0.77
Cost per Automated Citations Issued: $0.72
Cost per Delinquent Notice $0.74
Second Notices $0.74
Letters Issued $1.25
Out of State Processing 32%
The following parties agree to a one year renewal of the current agreement for the year, period
of July 1, 2010—June 30, 2011 for a total amount not to exceed $60,000. Note: In the event of
a postal increase, Phoenix Group Information Systems will request the adjustments of fees to
offset the postal increase only; such requests will be in writing.
city of n Bernardino
By: Date:
Name: Charles McNeely
Title: City Manager omWINAL
PHOENIX GPIPUP Intprmation Systems
By: -w/.J. Date:
Name: Robert T. Murphy '
Title: President
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AVON RESOLUTION NO.
,ftw 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO ISSUE
3 A PURCHASE ORDER TO PHOENIX GROUP INFORMATION SERVICES FOR AN
4 AMOUNT NOT TO EXCEED $60,000.00 FOR PROCESSING PARKING CITATIONS.
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WHEREAS, the City entered into a three year contract with three one year renewal
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7 options as authorized by Resolution No. 2007-110;
8 WHEREAS, the City renewed the contract for one year as authorized by Resolution
g No. 2007-110 on August 23, 2010 for Fiscal Year 2010/2011; and
10 WHEREAS, authorization for a Purchase Order for Fiscal Year 2010/2011 is needed;
I1 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
12 CITY OF SAN BERNARDINO AS FOLLOWS:
13 SECTION 1. That the Director of Finance or her designee is hereby directed and
14 authorized to issue a Purchase Order in an amount not to exceed$60,000.00.
15 SECTION 2. The Purchase Order shall reference this Resolution Number and shall
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read, "Phoenix Group Information Services, for parking citation processing. Agreement not to
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exceed $60,000.00" and shall incorporate the terms and conditions of the agreement.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO ISSUE
2 A PURCHASE ORDER TO PHOENIX GROUP INFORMATION SERVICES FOR AN
3 AMOUNT NOT TO EXCEED $60,000.00 FOR PROCESSING PARKING CITATIONS.
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
5
6 and Common Council of the City of San Bernardino at a meeting thereof, held
7 on the day of , 2011, by the following vote, to wit:
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9 Council Members: AYES NAYS ABSTAIN ABSENT
10 MARQUEZ
11 VACANT
12
BRINKER
13
14 SHORETT
15 KELLEY
16 JOHNSON
17 MCCAMMACK
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20 Rachel G. Clark, City Clerk
21 The foregoing Resolution is hereby approved this day of
22 2011.
23
Patrick J. Morris, Mayor
24 City of San Bernardino
25 Approved as to Form:
26 �0' 2. /�,�
a es F. Penman, City Attorney
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