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Home My WebLink About04-21-2014 Jt. Reg Mtg Agenda & Supplemental CITY OF SAN BERNARDINO AGENDA FOR THE JOINT REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY MONDAY, APRIL 21, 2014 2:00 PM—CLOSED SESSION 4:00 PM—OPEN SESSION COUNCIL CHAMBER • 300 NORTH"D" STREET • SAN BERNARDINO, CA 92415 • WWW.SBCITY.ORG Virginia Marquez R. Carey Davis James L. Mulvihill C"0 \(.II. MEMBER,ER,VVAR j l MAYOR C.(°Z'NC HLM.1?MBER,WARD i Benito Barrios Allen J. Parker C,0 \( 'I...M NIi F.R t'�':'R 14 $Y C'1TY MANAGER John Valdivia Gary D. Saenz COUNCIL alt IE1113E,,W:ll; i;s � �. ._ �� CITY..`TTORNI Y Fred Shorett 0 Georgeann "Gigi" Hanna C.'C>C `'t III :I`T 1, ti1:1,',7uf�. y c.I,I.y Mri1 � 'fie Henry Nickel ,�~' David Kennedy Cfl, X11 M ,I'T,,WAIZD ; �O C T"I'Y 112LA L;I2I R Rikke Johnson FD I Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. o The City of San Bernardino recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the City Clerk's Office(384-5002) two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. O All documents for public review are on file with the City Clerk's Office located on the 2nd floor of City Hall,300 North T"Street,San Bernardino or may be accessed online bygoing to http://www.sbcity.org. o Anyone who wishes to speak during public comment or on a particular item will be required to fill out a speaker slip. Speaker slips should be turned in to staff seated on the north side of the Council Chamber. o Public comments for agenda items that are not public hearings will be limited to three minutes. o Public comments for items that are not on the agenda will be limited to three minutes. o All who wish to speak, including Council members and staff, need to be recognized by the Mayor or Mayor Pro Tempore before speaking. 0 Please turn off or mute your cell phone while the meeting is in session. Joint Regular Meeting Agenda April 21, 2014 Call to Order Attendee Name Late Arrived Council Member, Ward 1 Virginia Marquez ❑ ❑ ❑ 3 Council Member, Ward 2 Benito J Barrios 0 ❑ ( ❑ Council_ Member, Ward 3 John Valdivia ❑ ❑ ❑ Council Member, Ward 4 Fred Shorett 1 ❑ ❑ � Council Member, Ward 5 Henry Nickel ❑�{ ❑ Council Member, Ward 6 Rikke Johnson i ❑ ; ❑ Council Member, Ward 7 James Mulvihill ❑ _ ❑ ❑ Mayor R. Carey Davis ` ❑ O _.'.._ . Cit y g Clerk Georgeann "Gi i" Hanna ❑ ❑ ❑ g City Manager Allen Parker ❑ ❑ ❑ City Attorney Gary D. Saenz ❑ ❑ ❑ 1. CLOSED SESSION PUBLIC COMMENTS ON CLOSED SESSION ITEMS A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share"his/her three minutes with any other member of the public. Pursuant to Government Code Section(s): A. Conference with legal counsel - existing litigation - pursuant to Government Code Section 54956.9(a): In re: City of San Bernardino - U.S. Bankruptcy Court, Case No. 6:12-bk-28006 MJ. B. Conference with legal counsel - anticipated litigation - significant exposure to litigation - pursuant to subdivision (b) (1), (2), (3) (A-F) of Government Code Section 54956.9: Two items. C. Conference with legal counsel - anticipated litigation - initiation of litigation - pursuant to subdivision (c) of Government Code Section 54956.9. D. Closed Session -personnel -pursuant to Government Code Section 54957. E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities -pursuant to Government Code Section 54957. F. Conference with labor negotiator - pursuant to Government Code Section 54957.6. G. Conference with real property negotiator - pursuant to Government Code Section 54956.8. Mayor and Common Council of the City of San Bernardino Page 2 Printed 411612014 Joint Regular Meeting Agenda April 21, 2014 2. APPOINTMENTS 2A. Mayor's Office Appointment of Karmel Roe to the Community Development Citizen Advisory Committee - Council Member Nickel (#3108) [Ward(s): 51 Motion: Approve the appointment of Karmel Roe to the Community Development Citizen Advisory Committee as requested by Council Member Nickel. 2B. Mayor's Office Appointment of Tony Barber as an Alternate Member to the Fine Arts Commission - Mayor R. Carey Davis (43098) [Ward(s): All] Motion: Approve the appointment of Tony Barber as an alternate member to the Fine Arts Commission as requested by Mayor R. Carey Davis. 2C. Mayor's Office Re-Appointment of Larry Heasley to the Planning Commission - Council Member Henry Nickel (#3022) [Ward(s): 51 Motion: Approve the re-appointment of Larry Heasley to the Planning Commission - Council Member Henry Nickel. 3. PRESENTATIONS 3A. Proclamation -- Designating April 2014 as Child Abuse Prevention Month -- Mayor Davis 3B. Student of the Month -- Guadalupe Trujillo, Pacific High School-- Council Member Barrios 3C. Welcome Home Vietnam Veterans Video -- Parks, Recreation and Community Services Director Mickey Valdivia and David Matza, Field Representative for State Senator Mike Morrell's office 4. ANNOUNCEMENTS -- CHAMBER OF COMMERCE AND ELECTED OFFICIALS Mayor and Common Council of the City of San Bernardino Page 3 Printed 411612014 Joint Regular Meeting Agenda April 21, 2014 5. CONSENT CALENDAR All Consent Calendar items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or other interested persons so request, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Information concerning Consent Calendar items is available for public review. 5A. City Clerk Waive Full Reading of Resolutions and Ordinances (#2995) [Ward(s): All] Motion: Waive full reading of resolutions and ordinances on the agenda dated April 21, 2014. 513. City Clerk Council Minutes -- March 3, 2014; March 11, 2014; and March 17, 2014 (#2945) [Ward(s): All] Motion: Approve the Minutes of the Mayor and Common Council Meetings of March 3, 2014; March 11, 2014; and March 17, 2014. 5C. City Manager Set Budget Hearing Dates for FY 2014/15 (#3075) [Ward(s): All] Motion: Amend the dates adopted by Council on March 3, 2014, and set the following budget hearing dates at 5:00 p.m. in the former Economic Development Agency Board Room to review the City Manager's proposed FY 2014/15 annual budget: • Wednesday, May 21, 2014 • Thursday, May 22, 2014 • Tuesday, May 27, 2014 • Wednesday, May 28, 2014 (if necessary) • Thursday, May 29, 2014 (if necessary) 5D. Finance Approval of Check Warrants and Payroll Checks (#3035) [Ward(s): All] Motion: Approve the claims and payroll and authorize the issuance of warrants as listed. Mayor and Common Council of the City of San Bernardino Page 4 Printed 411612014 Joint Regular Meeting Agenda April 21, 2014 5E. Human Resources Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Issuance of a Request for Qualification for Employee Assistance Program Services. (#3072) [Ward(s): All] Motion: Adopt the Resolution. 5F. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Accepting the Grant Award for Year Two of a Three-Year Grant from the Corporation for National and Community Service in the Amount of$47,310.00 to Continue the Administration and Operation of the Retired and Senior Volunteer Program for the Period of April 1, 2014 through March 31, 2015. (#3054) [Ward(s): All] Motion: Adopt the Resolution. 5G. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Director of Administrative Services to Increase Purchase Order No. 2014-0000-0933 to Waxie Sanitary Supply by $3,500.00 to $28,400.00 for Janitorial Supplies at the Soccer Complex. (#3068) [Ward(s): All] Motion: Adopt the Resolution. 5H. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Director of Administrative Services to Transfer $1,254.00 from Senior Services Trust Account #772-380-2403 and $242.00 from Senior Services Trust Account #772-380-2408, Totaling $1496.00, to the Parks, Recreation and Community Services Department General Fund Expenditure Account for Materials and Supplies #001-380- 0075-5111. (#3005) [Ward(s): All] Motion: Adopt the Resolution. 5I. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Director of Administrative Services to Transfer $38,580.00 from the Parks, Recreation & Community Services Department's Professional/Contractual Services Account #001-380-0074-5502 to the Recreation and Community Centers General Fund Part-Time Salaries Expenditure Account #001-380-0074-5014. (#3029) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 5 Printed 411612014 Joint Regular Meeting Agenda April 21, 2014 5J. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Director of Administrative Services to Transfer $45,000.00 from the General Government Services Program Account #001-090-0053-5502 to the Aquatics Part-Time Salaries Expenditure Account#001-380-0069-5014. (#3033) [Ward(s): All] Motion: Adopt the Resolution. 5K. Police Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Director of Administrative Services to Transfer Budgeted Funds from Account Number 001-210-0049-5505 to Account Number 001-210-0049-5181 and Issue a Purchase Order to New World Systems Corp in the Amount of $29,000 for Citizen Reporting Software. (#3067) [Ward(s): All] Motion: Adopt the Resolution. 5L. Public Works Ordinance of the City of San Bernardino Amending Section 10.24.190, Subsection B of the Municipal Code to Prohibit Vehicles Exceeding a Maximum Gross Vehicle Weight Limit of Over Ten Thousand Pounds Upon Meridian Avenue Between Rialto Avenue and 170 Feet North of 9Th Street. (FINAL READING) (#2964) [Ward(s): 3, 6] Motion: Adopt the Ordinance. 5M. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino authorizing and directing the Director of Administrative Services to Amend the FY 2013-14 Budget by Allocating Previously Unallocated HUTA (Gas Tax) Funds of $200,000 to Account No. 527-400-0001-5502 "Professional/Contractual Services," authorizing the Execution of the First Amendment to an Agreement with West Coast Arborists, Inc., and Increase Contract Purchase Order No. 2014-1356 for an amount not to exceed $435,000 to West Coast Arborists, Inc., for Tree Trimming Services. (#3008) [Ward(s): All] Motion: Adopt the Resolution. 5N. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing and Directing the Director of Administrative Services to Transfer $250,000.00 from the Dump Waste Fees Account No. 527-400-0096-5179 into Account No. 527-400-0096-5111 Materials and Supplies, and Authorize the Execution of a Vendor Purchase Agreement with Wastequip Inc., for the Purchase of Solid Waste and Recycling Collection Equipment, Related Equipment, Accessories and Supplies. (#2993) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 6 Printed 411612014 Joint Regular Meeting Agenda April 21, 2014 50. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Acceptance of Grant Funds from the Department of Resources Recycling and Recovery (Calrecycle) for the City/County Payment Program for Beverage Container Recycling. (#2973) [Ward(s): All] Motion: Adopt the Resolution. 5P. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the Appropriation of Funds from Department of Resources Recycling and Recovery (Calrecycle) for Curbside Recycling of Beverage Containers. (#3010) [Ward(s): All] Motion: Adopt the Resolution. 5Q. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the Execution of a Right of Entry, Possession and Use Agreement to San Bernardino Associated Governments (SANBAG) over a Storm Drain Easement and within Assessor's Parcel No. 0136-091-11, generally located South of Rialto Avenue and West of"G" Street. (#2994) [Ward(s): 31 Motion: Adopt the Resolution. 5R. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Agreement and an Increase to Annual Purchase Order No. 201400000145 in an Amount Not to Exceed $50,000 with Turf Star Incorporated for the Purchase of Toro Commercial Equipment Parts and Supplies. (92958) [Ward(s): All] Motion: Adopt the Resolution. 5S. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Agreement and Issuance of an Annual Purchase Order in an Amount Not to Exceed $232,800 to Anderson Air Conditioning for Replacement and Installation of Three Air Conditioner Units at the Police Department, 710 North D Street. (#2984) [Ward(s): 11 Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 7 Printed 411612014 Joint Regular Meeting Agenda April 21, 2014 5T. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the Execution of an Agreement and Issuance of an Annual Purchase Order in the Amount of $200,000 with Three (3) One-Year Extensions at the City's Option to Environmental Project Services, Inc. for Concrete Maintenance Services. (43017) [Ward(s): All] Motion: Adopt the Resolution. 5U. Treasurer's Office Treasurer's Office Portfolio Report for the Month of March 2014 (#3094) [Ward(s): All] Motion: Receive and file. 6. PUBLIC HEARINGS TO BE HEARD AT 5:30 P.M. 6A. City Manager Authorization to Submit the 2014-2015 Housing and Urban Development Action Plan (At Meeting of April 7, 2014, Item Continued to April 21, 2014) (#2989) [Ward(s): All] The hearing remains open. Motion: Close the hearing; and authorize the City Manager to submit the 2014- 2015 Action Plan to the Los Angeles Housing and Urban Development Program Office. Authorizing the City Manager to submit the 2014-2015 Action Plan is an administrative requirement and does not prevent the Council from making changes to the Action Plan. 6B. Community Development An Ordinance of the City of San Bernardino Adopting Development Code Amendment 14-10 to Amend Chapter 19.08 (Industrial Districts) Section 19.08.020, Table 08.01, (15) Gasoline Service Stations, to Permit Ancillary Commercial Uses with a Gasoline Service Station, Only at the Intersections of Major and Secondary Arterials, Subject to Approval of a Conditional Use Permit; Amend Chapter 19.06 (Commercial Districts) Section 19.06.030 (T) (2), Gasoline Service Stations, to Delete the Minimum Parcel Size Requirement; and Approve CUP13-25. (#3063) (FIRST READING) [Ward(s): DCA: Citywide CUP13-25: Ward 61 Mayor to open the hearing. . . Motion: Close the hearing; lay over Ordinance for final adoption; and approve CUP13-25, based upon the Findings of Fact and subject to the Conditions of Approval contained in the Planning Commission Staff Report. Mayor and Common Council of the City of San Bernardino Page 8 Printed 411612014 Joint Regular Meeting Agenda April 21, 2014 6C. Community Development An Ordinance of the City of San Bernardino Adopting Development Code Amendment (Zoning Map Amendment) 14-11, a City-Initiated Request to Amend Development Code Chapter 19.19A and the City's Zoning Map to Remove Certain Parcels Located Along West Baseline Street and West 5Th Street from the Transit District (TD) Overlay and to Add Certain Parcels Located Along the West Side of"G" Street, South of Columbia Way to the TD Overlay. (#3065) (FIRST READING) [Ward(s): All] Mayor to open the hearing. . . Motion: Close the hearing; and lay over Ordinance for final adoption. 6D. Public Works Oral Bids: 5:30 P.M. and Awarding of Bid— Sale of City Property Located at 241 E. 9Th Street (#3006) [Ward(s): 11 Mayor to open the hearing and solicit bids . . . Motion: That the hearing accepting oral bids for the sale of City property, as per Bid Specification No. 15.02-280, be closed; and that the oral bid amount of $ be awarded to for property located at 241 E. 91h Street (APN's 0140-241-45 & 54). OR Motion: To table the matter. 7. STAFF REPORTS 7A. City Clerk Selection of the City of San Bernardino's 2014 Delegate and Alternate Delegate to the Southern California Association of Governments 49Th Annual Regional Conference and General Assembly(#3099) [Ward(s): All] Motion: Elect a delegate and alternate for the Southern California Association of Governments 49`h Annual Regional Conference and General Assembly. 713. Council Office Resolution of the Mayor and Common Council of the City of San Bernardino in Support of the United States Postal Service Continuing Saturday Mail Delivery. (#3091) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 9 Printed 411612014 Joint Regular Meeting Agenda April 21, 2014 7C. Council Office Council Committee Assignments (#3100) [Ward(s): All] Motion: Approve the recommended Council Committee assignments. 7D. Council Office Create a Slogan Contest for the City of San Bernardino that Includes "San Bernardino and Love" (#3101) [Ward(s): All] Motion: Create a Slogan Contest for the City of San Bernardino. 7E. Council Office Action by the Mayor and Common Council to Direct Staff to Place Matter(S) of Business on a Future Agenda(#3105) [Ward(s): All] Motion: Refer suggested item(s) to Council Committees. 8. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA 9. ADJOURNMENT NOTE: The next joint regular meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency is scheduled for 2:00 p.m., Monday, May S, 2014, in the Council Chamber of City Hall, 300 North"D" Street, San Bernardino, California. SUPPLEMENTAL AGENDA SA. Mayor's Office Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Professional Services Agreement Between the City of San Bernardino and MICA-PR, Inc. for Mayor's Chief of Staff Services (#3113). [Ward(s): ALL] Motion: Adopt the Resolution Mayor and Common Council of the City of San Bernardino Page 10 Printed 411812014 Joint Regular Meeting Agenda April 21, 2014 NOTICE: Any member of the public may address this meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approaching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency, may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed sixty (60) minutes, unless such time limit is extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the staff member responsible for collecting speaker request slips at the time the request to speak is made. The Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and Common Council of the City of San Bernardino Page 11 Printed 411612014 CITY OF SAN BERNARDINO Supplemental AGENDA FOR THE JOINT REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY MONDAY, APRIL 21, 2014 2:00 PM—CLOSED SESSION 4:00 PM —OPEN SESSION COUNCIL CHAMBER • 300 NORTH"D"STREET • SAN BERNARDINO,CA 92418 • WWW.SBCITY.ORG Virginia Marquez R. Carey Davis James L. Mulvihill CO ^.t:II..:M. MBF,.R WARD I MAYOR ('017;NCIL MEMBEUZ,WARD 7 Benito Barrios AD Allen J. Parker CO NCII,�I1"�BF'1z,'N' ? +� CITE MANAGER John Valdivia ,Q,, Gary D.Saenz C%)UNCI:LMf,MBEJi ,��'<'RD31 [,iy ,Pr�r► Clrl'.,NTTOfZ�s;�' Fred Shorett Georgeann "Gigi" Hanna i;t ar, T CITY t;I,I?.IZK Henry Nickel ,,� David Kennedy r i ? 1 �I U R C ?t t7, I If I.. I 1 CY ; Rikke Johnson ' C't)l til., I Il l r. WARD 6 Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. • The City of San Bernardino recognizes its obligation to provide equal access to those individuals with disabilities.Please contact the City Clerk's Office(384-5002)two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. • All documents for public review are on file with the City Clerk's Office located on the 2nd floor of City Hall,300 North "D" Street San Bernardino or may be accessed online bygoing to http://www.sbcity.org, • Anyone who wishes to speak during public comment or on a particular item will be required to fill out a speaker slip. Speaker slips should be turned in to staff seated on the north side of the Council Chamber. • Public comments for agenda items that are not public hearings will be limited to three minutes. • Public comments for items that are not on the agenda will be limited to three minutes. • All who wish to speak,including Council members and staff,need to be recognized by the Mayor or Mayor Pro Tempore before speaking. • Please turn off or mute your cell phone while the meeting is in session. Joint Regular Meeting Agenda April 21, 2014 S1. Mayor's Office Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Professional Services Agreement Between the City of San Bernardino and MICA-PR, Inc. for Mayor's Chief of Staff Services. Motion: Adopt the resolution. Mayor and Common Council of the City of San Bernardino Page 2 Printed 411612014