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HomeMy WebLinkAbout05.T- Public Works RESOLUTION (ID #3017) DOC ID: 3017 C CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Purchase Order From: Tony Frossard M/CC Meeting Date: 04/21/2014 Prepared by: Linda Dortch, (909) 384-5140 Dept: Public Works Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the Execution of an Agreement and Issuance of an Annual Purchase Order in the Amount of $200,000 with Three (3) One-Year Extensions at the City's Option to Environmental Project Services, Inc. for Concrete Maintenance Services. (#3017) Current Business Registration Certificate: Yes Financial Impact: Account Budgeted Amount: $200,000 Account No. 001-400-0088-5505 Account Description: Other Professional Services Balance as of. 3/24/14 Balance after approval of this item: $200,000 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: 11/18/13 Resolution No.2013-321 was approved authorizing the Director of Public Works to issue RFQ F-14-18. Background: The Public Works Department, Operations & Maintenance Division, maintains sidewalks, curbs, gutters, and cross gutters. Currently there are 1,123 open requests for concrete repair and maintenance. Keeping the sidewalks, curbs, gutters and cross gutters in good repair is essential to the safety of the public. On February 13, 2014, a formal bid process was initiated to solicit bids for concrete maintenance. Only one vendor responded. In order to be sure that the City received the best price, on March 18, 2014, the formal bid process was re-initiated to solicit bids for concrete maintenance services. Notices were posted on the web, printed in the newspaper, and mailed to the Chamber of Commerce. Three vendors responded,but none of them were located within the City of San Bernardino. The vendor, business location, and firm fixed fee that included all labor, materials, tools, equipment, and supplies associated with concrete maintenance services. Updated:4/9/2014 by Olivia Wolff C Packet Pg. 346 ------ -- - ----- 5.T 3017 Vendor Location Total Firm Fixed Fee Environmental Project Services Colton $196,862.67 Valencia Concrete Moreno Valley $289,732.00 NPG, Inc. Perris $413,715.00 After review of the bids, it was determined that Environmental Project Services, Inc. was the lowest bidder for concrete maintenance services. Staff recommends that the Mayor and Common Council authorize the execution of an Agreement and issue an Annual Purchase Order in the amount of $200,000 with three (3) one year extensions at the City's option to Environmental Project Services, Inc. for concrete maintenance services. City Attorney Review: Supporting Documents: reso 3017 (PDF) agrmt 3017 (PDF) Bid Summary (PDF) Bid Packet (PDF) 0 Updated:4/9/2014 by Olivia Wolff C Packet Pg. 347 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT 3 AND ISSUANCE OF AN ANNUAL PURCHASE ORDER IN THE AMOUNT OF 4 $200,000 WITH THREE (3) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO ENVIRONMENTAL PROJECT SERVICES, INC., FOR CONCRETE 5 MAINTENANCE SERVICES. 6 WHEREAS, Environmental Project Services, Inc. was determined to be the lowest 7 bidder for concrete maintenance services. S BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 9 CITY OF SAN BERNARDINO AS FOLLOWS: co 10 11 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized a� 12 and directed to execute on behalf of said City a Vendor Services Agreement between the City 13 of San Bernardino and Environmental Project Services, Inc., a copy of which is attached d 14 hereto, marked Exhibit "A", and incorporated herein by reference as fully as though set forth 0 15 r at length. M 16 ti 17 SECTION 2. That pursuant to this determination the Director of Administrative M O 18 Services or his designee is hereby authorized to issue an annual purchase order to i 19 Environmental Services, Inc. in the amount of$200,000 with three (3) one-year extensions at 20 the City's option. 21 Q SECTION 3. The Purchase Order shall reference this Resolution Number and shall 22 23 read, "Environmental Project Services, Inc. for concrete maintenance services. Agreement 24 not to exceed$200,000" and shall incorporate the terms and conditions of the Agreement. 25 SECTION 4. The authorization to execute the above referenced Purchase Order and 26 Agreement is rescinded if it is not executed by both parties within sixty (60) days of the .._ 27 passage of this resolution. 28 Packet Pg.348 I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT 2 AND ISSUANCE OF AN ANNUAL PURCHASE ORDER IN THE AMOUNT OF $200,000 WITH THREE (3) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO 3 ENVIRONMENTAL PROJECT SERVICES, INC., FOR CONCRETE 4 MAINTENANCE SERVICES. 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 6 and Common Council of the City of San Bernardino at a meeting 7 thereof,held on the day of , 2014, by the following vote, to wit: 8 _C31 9 Council Members: AYES NAYS ABSTAIN ABSENT L 10 MARQUEZ `o a� U 11 BARRIOS a� 12 VALDIV IA 13 SHORETT U 14 0 NICKEL 15 r CD 16 JOHNSON ti T 17 MULVIHILL M 0 U) 18 L 19 Georgeann Hanna, City Clerk E 20 " The foregoing resolution is hereby approved this day of , 2014. a 21 22 23 R. CAREY DAVIS, Mayor City of San Bernardino 24 Approved as to form: 25 GARY D. SAENZ, City Attorney By. 27 28 Packet F'g.349 5.T.ki VENDOR SERVICE AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND ENVIRONMENTAL PROJECT SERVICES, INC. FOR CONCRETE MAINTENANCE SERVICES This VENDOR Service Agreement is entered into this 21st day of April, 2014,by an( between Environmental Project Services, Inc. ("VENDOR") and the City of San Bernardinc ("CITY" or"San Bernardino"). WITNESSETH: WHEREAS, the Mayor and Common Council has determined that it is advantageous y and in the best interest of the CITY to contract for concrete maintenance services and; L a� Cn WHEREAS, The City of San Bernardino did solicit and accept quotes from available c co VENDORs for such concrete maintenance services; and c WHEREAS, VENDOR is the lowest bidder to provide said service to City; and a� L NOW, THEREFORE,the parties hereto agree as follows: c U 1. SCOPE OF SERVICES. 0 For the remuneration stipulated, San Bernardino hereby engages the services of ,, 0 VENDOR to provide those services as set forth in RFQ F-14-18, a copy of which is on file in L CD the Public Works Department and a copy of the Price Form is attached hereto as Attachment c "I"and incorporated here by this reference. E U fC 2. COMPENSATION AND EXPENSES. a a. For the services delineated above, the CITY, upon presentation of an invoice, shall pay the VENDOR up to the amount of$200,000 for concrete maintenance services pursuant to RFQ F-14-18. b. No other expenditures made by VENDOR shall be reimbursed by CITY. 10 Exhibit"A" I Packet Pg.350 3. TERM; TERMINATION. The term of this agreement shall be from April 21, 2014 through June 30, 2014, witl three (3) one-year extensions at the City's option. Option year one, if exercised, shall be effective July 1, 2014 through June 30, 2015. Option year two, if exercised, shall be effective July 1, 2015 through June 30, 2016. Option year three, if exercised, shall be effective July 1, 2016 through June 30,2017. This Agreement may be terminated at any time by thirty (30) days' written notice by N d either party. The terms of this Agreement shall remain in force unless amended by written Cn agreement of the parties executed on or before the date of expiration of current term of the agreement. a c 'ca 4. INDEMNITY. a� d L VENDOR agrees to and shall indemnify and hold the City, its elected officials, employees, o U •t.r agents or representatives, free and harmless from all claims, actions, damages and liabilities of ti 0 any kind and nature arising from bodily injury, including death, or property damage, based or 0 asserted upon any or alleged act or omission of VENDOR, its employees, agents, or L subcontractors, relating to or in any way connected with the accomplishment of the work or f0 w c performance of service under this Agreement, unless the bodily injury or property damage was E �a actually caused by the sole negligence of the City, its elected officials, employees, agents or a representatives. As part of the foregoing indemnity, VENDOR agrees to protect and defend at its own expense, including attorney's fees the City, its elected officials, employees, agents or representatives from any and all legal actions based upon such actual or alleged acts or omissions. VENDOR hereby waives any and all rights to any types of express or implied indemnity against the City, its elected officials, employees, agents or representatives, with Exhibit"A" 2 Packet Pg.351 I respect to third party claims against the VENDOR relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement. 5. INSURANCE. While not restricting or limiting the foregoing, during the term of this Agreement, VENDOR shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk N d Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an L d Cn additional named insured in each policy of insurance provided hereunder. The Certificate of 8 c Insurance furnished to the CITY shall require the insurer to notify CITY at least 30 days prior 12 M to any change in or termination of the policy. a� r d 6. NON-DISCRIMINATION. 0 U In the performance of this Agreement and in the hiring and recruitment of employees, ti 0 VENDOR shall not engage in, nor permit its officers, employees or agents to engage in, ti 0 discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or r c sexual orientation, or any other status protected by law. E 7. INDEPENDENT CONTRACTOR. Q VENDOR shall perform work tasks provided by this Agreement, but for all intents and purposes VENDOR shall be an independent contractor and not an agent or employee of the CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for VENDOR and its officers, agents, and Exhibit"A" 3 Packet Pg.352 i r; employees, and all business license, if any are required, in connection with the services to be performed hereunder. S. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. VENDOR warrants that it possesses or shall obtain, and maintain a business registration certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits, qualifications, insurance and approval of whatever nature that are legally required of VENDOR to practice its business or profession. N d V NOTICES. L Cn Any notices to be given pursuant to this Agreement shall be deposited with the United c States Postal Service,postage prepaid and addressed as follows: TO THE CITY: Public Works Director a� 300 North"D"Street L San Bernardino, CA 92418 C Telephone: (909) 384-5140 r. TO THE VENDOR: Environmental Project Services, Inc. M PO Box 150 ti Colton, CA 92324 M Telephone: (909) 503-1975 Contact: James Dippell C, �a 9. ATTORNEYS' FEES. E s In the event that litigation is brought by any party in connection with this Agreement, Q the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. Attorney's fees for the City Attorney and members of his office shall be calculated based on market rate for comparable services. Exhibit"A" 4 Packet`Pg.353 i 5.T.b 10. ASSIGNMENT. VENDOR shall not voluntarily or by operation of law assign, transfer, sublet o1 encumber all or any part of the VENDOR's interest in this Agreement without CITY'S prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for the termination of this Agreement. Regardless of CITY's consent,no subletting or assignment shall release VENDOR of VENDOR's obligation to perform all other obligations to be performed by VENDOR N d hereunder for the term of this Agreement. > L d co 11. VENUE. c The parties hereto agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated either in the State courts located in the County of San 4) 4a a� L Bernardino, State of California or the U.S. District Court for the Central District of California, o U Riverside Division. The aforementioned choice of venue is intended by the parties to be ti 0 mandatory and not permissive in nature. 0 12. GOVERNING LAW. w E L This Agreement shall be governed by the laws of the State of California. c 13. SUCCESSORS AND ASSIGNS. E This Agreement shall be binding on and inure to the benefit of the parties to this Agreement Q and their respective heirs, representatives, successors, and assigns. 14. HEADINGS. The subject headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the construction or the interpretation of any of its provisions. Exhibit"A" 5 Packet Pg.354 15. SEVERABILITY. If any provision of this Agreement is determined by a court of competent jurisdiction t( be invalid or unenforceable for any reason, such determination shall not affect the validity of enforceability of the remaining terms and provisions hereof or of the offending provision in an) other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect. 16. ENTIRE AGREEMENT; MODIFICATION. a� This Agreement constitutes the entire agreement and the understanding between the 2 a� parties, and supersedes any prior agreements and understandings relating to the subject manner c of this Agreement. This Agreement may be modified or amended only by a written instrument c M executed by all parties to this Agreement. as L 0 U 0 M ti r O E i C d E t V l6 V40W Exhibit"A" 6 Packet 04.'355' VENDOR SERVICE AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND ENVIRONMENTAL PROJECT SERVICES, INC. FOR CONCRETE MAINTENANCE SERVICES IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date set forth below. Dated: , 2014 ENVIRONMENTAL PROJECT SERVICES 1 By' Its: >_ �L co V Dated 52014 CITY OF SAN BERNARDINO c 1 B = ii Y= Allen J. Parker, City Manager Approved as to Form: d Gary D. Saenz, City Attorney ' U Bye M ti r O Cl) E M C d S g1 � a Exhibit"A" 7 Packet Pg.356 (saani,OS aaueuajuIeW alaaau00 : LWO fuewwng p!8 :juawyaej;d ti LO M 0 U o o a, ' - a o 0 Ca o 0 0 0 0 0 0 0 °' Q) O 0 O 0 O O O O O 0 O O O O .-< 0 0 0 o c.i N U O M O Q O O O O CO Cfl O O M M ,.. ,., o 0 0 o I� Z L n a `?< _m > o 0 o a o 0 c9 0 0 0 0 0 0 0 `- k; O N N N M N CO CO so �O t'7 O O LO M CO to C37 G7 CO CAD d �f d Co 00 yrr > a) 00 t N N N N r r r r N N Q O "LT It r ; ' N Cl M LL U (B r I`- O LO 0 `q- CO CO 0 U o0 00 t~- Lo O d O O E� ci CO N O LO O CD N N 0 O 00 0 M t-� r h� r tf) N I` V �(. O U Lo M N d t h- M It O N CO COI ti I� 00 Z Co • M r M M CO tO i O M CO a L, M1�ay; s o W Cl CO r tQ O O O O O O O O O O r.CD CD CU U CD O O O O 0 0 0 O O O 0 W C) 0 0 CD O O O ° O O O ° ° r vi W re^': O O O O O O O O 1` N LO LO CD CD O CO O �o I� Z Ct _ U s- O O CO 00 M N CO LO U) t- N r Cn O CO CO 10 I-- CO m r � s z �.. r N N N N r t-- r �• (� CY v +' O Vt�I O O O 0 0 O O O O O O O O O O O O O p p m Lo p p O p M CO N N to Co to O lop (ll 0 0 0 (C U n t t CD v� O O O cu m -0 -0 :;,:Fist-.;�.r C O �f• •� i2p 07 05 06 06 06 C � o - - - - s- 0 CZ N - C)6 Q Q) (D v (D a� u a� Q 0- 1 t1I 06 O Cr .� .. .� . Q Q c Q�rp` CL cu a 06 06 06 06 (� C7 g V �� (Q L O � . .= n = 0 0 ca Cn U U U U U U U U Q 0 o OI (OI (Ol Co I Co I Ce) I el M d Co � 0 , 0 RFP F-14-18 Concrete Maintenance Services City of San Bernardino TECHNICAL SPECIFICATIONS RFP F-14-18 I CONCRETE MAINTENANCE SERVICES NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" The Public Works Department, Operations and Maintenance Division is responsible for maintaining all sidewalks, curbs, gutters, and cross gutters in the City. The intent of this document is to solicit proposals from highly trained and qualified vendors with experience in providing Concrete Maintenance Services. The City is looking for the > most responsive and responsible vendor that will be committed to provide the best level in of Concrete Maintenance Services. Through a competitive qualification and bid based procurement process, the City of San Bernardino intends to enter into an agreement with a qualified vendor for Concrete Maintenance Services. a s= Services: Bidder shall complete in the right-hand column any brief reasons for exceptions to requirements and when it's not acceptable. State "Acceptable" if requirements are agreeable as set forth in left-hand column. ° l U Description: The project consists of a general contract for the removal of existing o deteriorated or raised portions of sidewalks, gutter, curb and gutter, drive == approach, cross gutter, spandrel and handicap ramp, removal of tree roots, repair of sprinklers, reinstallation of mail boxes, replacement of concrete, replacement of asphalt concrete, providing traffic control, and a. clean up of construction debris. The intent of these specifications is to m provide for a complete and finished project in accordance with the provisions in connection therewith all necessary labor, tools, implements, equipment, materials, and supplies. r Whenever the terms "Standard Specifications" is used, it shall mean the "Standard a Specifications for Public Works Construction, latest edition." In case of conflict between these specifications and Standard Specifications, these specifications shall take precedence over and be used in lieu of the Standard Specifications. 10 Packet Pg. 358 �I izri'F-ta-1a Conuete Maintenance Services FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID CATEGORYI ACCEPTABLE / AS SPECIFIED 1. TRAFFIC CONTROL ACCEPTABLE/AS Attention is directed to Section 7-10, "Public Convenience and SPECIFIED Safety" of the Standard Specifications for Public Works Construction, latest edition and these special provisions. Warning signs, lights, and devices for use in performance of work on Highways shall conform to the "Manual of Traffic Control," 2000 Edition, and the "Work Area Traffic Control Handbook," 2000 Edition, adopted by the City of San Bernardino. > •L The VENDOR shall so conduct the operation as to offer the least a) possible obstruction and inconvenience to the public. Convenient access to abutting properties shall be maintained whenever possible. VENDOR shall maintain a minimum of one traffic lane in each direction at all times. All excavations opened during any day will be paved back to a safe condition by the end of the same day. o U All work sites shall be marked and called in to Underground Service Alert three (3) days prior to work starting as per State of o California. If a conflict exists, VENDOR must notify the City prior v to digging or removals of the site. Notification can be by phone and followed up with a written notification. a All places of business and residences along the street(s) that are m within the limits of work shall be notified in writing at least five (5) days prior to commencement of work. This notification shall E explain the sequence of work and indicate any restrictions of 0 access. Verbal notification shall be given to all places of businesses and residences at least 18 hours in advance of a commencing work that will affect access to and from properties. Full compensation for furnishing labor, materials, equipment, and incidentals for all traffic control will be considered as being included in various items of work and no additional compensation will be allowed. is 11 Packet Pg.359 RIT F-14-18 Concrete Maintenance Services 2. CLEARING GRUBBING REMOVALS RELOCATIONS AND SITE MAINTENANCE ACCEPTABLE/AS SPECIFIED The work covered by this section shall include removal and disposal of concrete or AC, removed vegetation, tree roots, trash, and other objectionable material from the project; saw 1 cutting, and demolition. AC adjacent to curb or gutter shall be removed to 1' from face per City Standard. AC patch back will be done by City forces. Protection and maintenance of existing improvements, including utilities, within the right-of-way which are to remain in place; and maintenance of the site in a neat and orderly condition throughout the construction period. a� 3. REMOVAL OF EXISTING IMPROVEMENTS ACCEPTABLE / AS L SPECIFIED co Existing surface improvements shall be removed within the limits indicated on the plans, or as listed on the project order list and as marked in the field. The limits of removal shall be saw cut and the remaining edges of existing improvements shall be neat C and sound to the satisfaction of the Director of Public Works or his designee. AWN If the edge of any existing improvement to be joined with new work is damaged by the VENDOR'S operations, the existing shall be again saw cut parallel to the original cut and such o additional portion removed and replaced at the VENDOR'S expense. Y V Existing asphalt concrete, concrete sidewalk, driveway a approaches, curb, and gutter or other improvements shall be m completely removed. All material removed shall become the property of the VENDOR and shall be disposed at an E appropriately permitted recycling site. Copies of the weight ticket(s) shall be submitted to the City for recycled materials. a VENDOR must comply with NPDES regulations during construction. 4. DISPOSAL OF MATERIAL REMOVED ACCEPTABLE /AS All material removed in clearing and site maintenance SPECIFIED operations, including temporary asphalt paving removal as specified herein, shall become the property of the VENDOR until it is disposed of at an approved recycling center. Copies of the weight ticket(s) shall be submitted to the City for recycled materials. 12 Packet Pg;360 UP F-14-18 Concrete Maintenance Services 5. REMOVAL OF TRASH AND OTHER OBJECTIONAL ACCEPABLE /AS MATERIAL SPECIFIED All trash, roots, and organic material within six inches of the finished surface shall be removed. In addition, any trash or organic material, including roots, encountered in demolition of any work performed shall be removed. 6. SITE MAINTENANCE ACCEPTABLE/AS Throughout the period of construction, the VENDOR shall SPECIFIED maintain the site of the work in a safe, neat, and orderly condition free of any hazardous conditions, trash, debris, surplus > materials, and objectionable matter of any kind, all to the co satisfaction of the Public Works Director or his designee. 4) c M Throughout the period of construction, the VENDOR shall control dust in accordance with the requirements of the City of S San Bernardino, and as specified in the Standard Specifications. Dust shall be controlled continually during construction A operations by watering and by such other means, and at such time as may be required by the City. During the course of construction, the VENDOR shall protect all o existing improvements, including underground utilities, which are to remain in place within and adjacent to the right-of-way from Y damage resulting from the operation. a v 7. GRADING ACCEPTABLE/AS m SPECIFIED The VENDOR shall grade as required, provide all unclassified E excavating and unclassified fill necessary for curbs, gutter, 0 driveway, sidewalk, and paving, as indicated on the plans and described in these special provisions. The VENDOR shall a remove excess and/or unsuitable materials from the site. If unclassified fill and grading is necessary in preparation for laying concrete, it shall be made with clean earth which will be compacted to 95% relative compaction to avoid future settlement. 8. COMPACTION OF SUBGRADE ACCEPTABLE/AS Subgrade shall be scarified, watered, and compacted as SPECIFIED necessary to obtain 95% relative compaction. 13 Packet Pg.3 61 RFP F-14-18 Concrete Maintenance Services 9. CONCRETE MATERIALS ACCEPTABLE/AS SPECIFIED Concrete materials shall be 3250 PSI and in accordance with the Standard Specifications for Public Works Construction, latest edition, and the City Standards. The following City Standards are made part of these specifications: Std No. 200—Typical Section — P.C.C. Curb & Gutter Std No. 201 —Cross Gutter Std No. 202 —Sidewalk Location Std No. 203 — Residential Driveway Approach Std No. 204 —Commercial Driveway Approach Std No. 205 —Curb Ramp > L d Cn 10. PRICING ACCEPTABLE/AS 4) SPECIFIED Pricing shall include all traffic control, materials, steel plating, equipment, and labor costs to complete the project(s). _ 11.REFERENCE LIST ACCEPTABLE/AS m 0 Provide three (3) local government agencies and/or company's SPECIFIED 0 previous or current contact references that support your ability to provide generator maintenance services. o 12. CONTRACT LENGTH ACCEPTABLE/AS SPECIFIED a The length of this contract shall be for one (1) year with three (3) one-year extensions at the City's option. m c 13. LICENSES ACCEPTABLE/AS E SPECIFIED The VENDOR represents that it has all licenses including a w contractor license, permits, qualifications and approvals of a whatever nature that are legally required to provide concrete maintenance services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. 14. WARRANTY ACCEPTABLE/AS The work shall be warranted for 1 year. SPECIFIED 14 Packet P4.102 RFP F-14-18 Concrete Maintenance Services 15. CONTRACTOR NON-COMPLIANCE ACCEPTABLE/AS A. If the Public Works Department Director, or his designee, SPECIFIED determines that there are deficiencies in the performance of this Agreement, the Public Works Department Director, or his designee, will provide a written notice to the VENDOR stating the deficiencies and specifying a time frame to correct the specified deficiencies. This time frame shall be reasonable, as determined by the Public Works Department Director, or his designee, to correct the specified deficiencies. B. Should the VENDOR fail to correct any deficiencies within the ACCEPTABLE/AS stated time frame, the Public Works Department Director, or SPECIFIED his designee, may exercise the following measures: Cn 1. Impose a deficiency deduction and deduct from the VENDOR'S payment the amount necessary to correct the deficiency, including City overhead costs. 2. Withhold the entire or partial payment. 3. Terminate the contract and award to second bidder. o U ti 0 M d Y V tSf a m c (D E M Y a 15 Packet Pg.363 RFP r-14-18 Concrete Maintenance Services PRICE FORM REQUEST FOR QUOTES: RFP F-14-18 DESCRIPTION OF RFP: Concrete Maintenance Services COMPANY NAME: Fuj rnnmc-n#-a 1 Prnl an#- S�rvi nPS, Inca_ ADDRESS: PO Box 150 364 West "H" Street N Colton, CA 92324 CnL d PRINT NAME OF AUTHORIZED c REPRESENTATIVE DAMES DIPPELL a� Provide pricing that is a firm fixed fee. This must include all labor, materials, tools, equipment, and supplies associated with concrete maintenance services. L Concrete Maintenance Services Cost U 4" Sidewalk R&R 8,000 sq ft 41 750 .85 r. Curb on Type A, R&R 400 In ft 13,338 .81 M 6" Curb & Gutter, 18" R&R 400 In ft a 6" Curb & Gutter, 24" R&R 400 In ft 13,743 .57 a 8" Curb & Gutter, 18" R&R 400 In ft 14 , 247.06 °0 8" Curb & Gutter, 24" R&R 400 in ft 13 771 41 -- — E 3' Cross Gutter R&R 800 sq ft 13 , 697 .07 4' Cross Gutter R&R 800 sq ft 12,941 .00 a 3' Cross Gutter R&R with #4 Rebar on 1' Center 250 In ft 1 4 405.75 4' Cross Gutter R&R with #4 Rebar on V Center 250 In ft 15,322 .40 Spandrel R&R 500 sq ft 11 , 367 .84 Residential Approach 300 sq ft 6,126.24 Commercial Approach 300 sq ft 6 ,346 .50 Curb Ramp 500 sq ft 6, 378 .00 TOTAL $ 196,862 .67 � 17 Packet 6.:364 RFP I'-14-18 Concrete Maintenance Services ANNUAL PURCHASE ORDER Effective on or about March 1, 2014 through June 30, 2014 with three (3) one-year renewals, at the City's option. Option year one, if exercised, shall be effective July 1, 2014 through June 30, 2015. Option year two, if exercised, shall be effective July 1, 2015 through June 30, 2016. Option year three, if exercised, shall be effective July 1, 2016 through June 30, 2017. Actual option year pricing shall be negotiated with the successful Bidder(s) prior to exercising of any given option year. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order. N Are there any other additional or incidental costs, which will be required by yew firm in order to meet the requirements of the Technical Specifications? Yes //"No (circle one). If you answered "Yes", please provide detail of said additional costs: _ d _ aD AF I U Please indicate any elements of the Technical Specifications that cannot be met by your c firm: M r Y U t0 a Have you included in your bid all informational items and forms as requested No (circle one). If you answered "No", please explain: v m r a This offer shall remain firm for 120 days from RFP close date. Terms and conditions as set forth in this RFP apply to this bid. Cash discount allowable: --&' % days; unless otherwise stated, payment terms are: Net thirty (30) days. 18 Packet Pg.365 RFP F-14-18 Concrete Maintenance Services In signing this bid, Bidder warrants that all certifications and documents requested herein are attached and properly completed and signed. From time to time, the City may issue one or more addenda to this RFP. Below, please indicate all Addenda to this RFP received by your firm, and the date said Addenda was/were received. Verification of Addenda Received: Addenda No: 1 Received on: 3-1 1 - 1 4 Addenda No: Received on: N W Addenda No: _ Received on: L d AUTHORIZED SIGNATURE: h�n� 61 JV PRINT SIGNER'S NAME & TITLE: T a m P c; D p jP1 1 p,-P.q I din J- _ DATE SIGNED: 0 COMPANY NAME & ADDRESS: Environmental Project Services, In v T 0 M PHONE: 909-503-1975 FAX: 909--503-1972 a m EMAIL: j d @eps-sw.cam r d E o r IF SUBMITTING A "NO BID", PLEASE STATE REQSON(S) BELOW: a 19 Packet Pg. 366 I RFP F-14-18 Concrete Maintenance Services SUBCONTRACTOR'S LIST As required by California State Law, the General Contractor bidding will hereinafter state the subcontractor who will be the subcontractor on the job for each particular trade or subdivision of the work in an amount in excess of one-half of one percent of the General Contractor's total bid and will state the firm name and principal location of the mill, shop, or office of each. If a General Contractor fails to specify a subcontractor, or if he specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent, he agrees that he is fully qualified to perform that portion himself and that he shall perform that portion himself. L d to DIVISION OF NAME OF FIRM OR LOCATION = WORK OR CONTRACTOR CITY TRADE Saw Cutting Renhal I company 2 Trans /Dis osa A.C. Byers Co. n Bernardino 0 L o U r- 0 M r d _ Y V R a m ��amPS_ Print Name' o Bidder E U tiS r y.. Company Name: Environmental Project Services, Inc. Q Address: P.O. Box 150 Colton CA 92324 REJECTION OF BIDS The undersigned agrees that the City of San Bernardino reserves the right to reject any or all bids, and reserves the right to waive informalities in a bid or bids not affected by law, if to do seems to best serve the public interest. 20 Packet Pg.367 RFP F-14-18 Concrete Maintenance Services NON - COLLUSION AFFIDAVIT TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under penalty of perjury: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFP F-14-18. ,L d U) d V Business Name Environmental Rroject Services, Inc. c Business Address P Box 150 - 364 West "H" Street, Colton 92324 22 Signature of bidd 0 v ti r O M Place of Residence a Subscribed and sworn before me this day of tl<«a7 0° , 20 c d Notary Public in and for the County of -��N it�Ax��itlC) State of California. r My commission expires: T z=6 , 20/6 . ':•" � ANNA PERE2�� ri commission No. 1925341 z z -�•: `'1f; ''%• NOTARY PUBLIC-CALIFORNIA .....+.+..:......« SAN BERE COUNTY My Comm.Expires eS FEBRUARY 76, 2015 21 Packet Pg.368 i I State Of California RS STATE LICENSE BOARD - ,-CONTRACTORS LICENSE 767179 CORP u�,,,•„ ,ti ENVIRONMENTAL PROJECT SERVICES INC A HAZ B 08/31/2015 www.cslb.ca.gov N d U �i d cn U C f0 C U C �tC _ y a+ d U C O U ti . o ' M d .Y • U (C a 'm c W E s U m .r - a Packet Pg. 369 CERTIFICATE OF LIABILITY INSURANCE ;;� THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY- BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZ REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les)must be endorsed. If SUBROGATION IS WAIVED, subject x Vie terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to 1 certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Polly Riordan CDS Insurance Services PHONE • (909)599-7200 FAIL No•(909)599-2700 License ## OC88587 E-MAIL pollyr @cdSinsurance.com 2001 E. Financial. Way INSURERS AFFORDING COVERAGE NAIC. Glendora CA 91741 INSURERA;.American Safety Idemnity Co 25433 INSURED _ INSURERB:Golden Eagle Insurance Co 10836 Environmental Project Services, Inc. INSURBRC:State Compensation Ins. Fund 35076 364 West H Street INSURER D: INSURER E; Colton CA 92324 INSURER F: COVERAGES CERTIFICATE NUMBER:7.314 REVISION NUMBER: THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIC INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TH � CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM V EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. > POLICY EFF POLICY EXP t' iL7R TYPE OF INSURANCE ADDi POLICY NUMBER MMlDD MM106I,E W LIMITS GENERAL LIABILITY EACH OCCURRENCE 5 1,000, y X COMMERCIAL GENERAL LIABILITY A RE t) PREMI Ea occurrence S 50, C A CLAIMS-MADE OCCUR X ENVO347791302 7/1/2013 /1/2014 MED EXP(Any one person) S 5, PERSONAL&ADV INJURY $ 1,000, C GENERAL AGGREGATE S 2,000, GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS•COMPIOP AGG $ 2,000, d X POLICY PRO Lo $ W AUTOMOBILE LIABILITY C MBINED INGLE LIMIT V accidR S 1,000" a ANY AUTO BODILY INJURY(Per person) $ O .-- U ALL OWNED SCHEDULED BA1091784 7/1/2013 /1/2014 BODILY INJURY(Peraccident) S AUTOS AUTOS •• HIRED AUTOS NON-OVJNED PROPERTY DAMAGE $ AUTOS Pe acclders C Uninsured molonsl Eropert x $ UMBRELLA LIAR X OCCUR EACH OCCURRENCE S 4,000,( A X EXCESS LIAB CLAIMS-MADE AGGREGATE S 4,000,( Y OED RET[NTIONS NV0347B11301 7/1/2013 /1/2014 S a C WORKERS COMPENSATION X WC STATU- OTH- .a AND EMPLOYERS'LIABILITY ANY PROPRiETORIPARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT $ 1,000, ( m OFFICERIMEMBER EXCLUDED') � NIA (Mandatory in NH) 9016931-13 7/1/2013 /1/2014 E L DISEASE-EA EMPLOYE $ 1,000,C C If yes,describe under d DESCRIPTION OF OPERATIONS below _ E.L DISEASE-POLICY LIMIT $ 1,000,C (_ A Contractors Pollution ENV0347791301 /1/2013 /1/2014 $1,000.0000ccuirence V to Liability $1.000.000 Aggregate Q DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Romarka Schedule,if more space is required) The City of San Bernardino Municipal Water Department, its current: commissioners, officers, agent, employees, engineers, consultants for this contract, the City of San Bernardino, its current officers, agents, employees, all public agencies from whom permits will be obtained, its directors, officers, agents and employees are named as Additional Insureds with respect to the operations of the contractor c file with the insurance company at or upon any of the premises of the department in connection with contract with the department per attached endorsement CG2010 0704. Primary wording per attached endorsement ENV 96 036 1104. Waiver of Subrogation per attached endorsement CG2404 1093, CERTIFICATE HOLDER CANCELLATION davi s_an@sbcitywater.org SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN The City of San Bernardino ACCORDANCE WITH THE POLICY PROVISIONS. Municipal Water Dept, Attn: Davis AUTHORIZED REPRESENTATIVE P,O. Box 710 San Bernardino, CA 92402 ,- Chuck Swan/POLLYR —� ACORD 25(2010/05) ©9988-2010 ACORD CORPORATION. INS025(201005)01 The ACORD name and logo are registered marks of ACORD Packet 0g:-37d. COMMENTSIREMARKS ,d 4 Re; CGfi'Lmercial R'iiri0 cu--,b, gutter and concrete fl.an'jo 'k -rc-pairs at multiple locations f OT :�rcit:el" COlnpc,nV. N V d U) d V C C N _ d a� 01 L V C O U ti T 0 M r+ d Y V R a 'm m E t U fQ r Q OFRR'H ARK _ COPYRIGHT 2000, AMS SERVICES INC. Parke#Pg-371 POLICYNUMBER: ENV034779-13-01 COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, ADDITIONAL INSURED - O'W'NERS, LESSEES OR CONTRACTORS -- SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Locations Of Covered Operations Any person or organization when you Where specified by written N have agreed in writing in a contract contract . 4) or agreement that such person or organization be added as an = Additional Insured. m d c Informaticn required to complete this Schedule, if not shown above, will be shown in the Declarations, ° V A. Section II — Who Is An Insured is amended to 13. With respect to the insurance afforded to these M include as an additional insured the person(s) or additional insureds, the fallowing additional exclu- organization(s) shown in the Schedule, but only sions apply: Y with respect to liability for "bodily injury", "property This insurance does not apply to "bodily injury" or M damage" or "personal and advertising injury' "property damage"occurring after: a caused,in whole or in part, by: :e 1. All work, including materials, parts or equip- m 1. Your acts or omissions;or ment furnished in connection with such work, 2. The acts ar omissions of those acting on your on the project(other than service, maintenance act behalf; or repairs) to be performed by or on behalf of E in the performance of your ongoing operations for the additional insured(s) at the location of the the additional insured(s) at the location(s) desig- covered operations has been completed; or r nated above, 2. That portion of "your work" out of which the Q injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcontractor en- gaged in performing operations for a principal as a part of the same project. CG 20 10 07 04 ©ISO Properties, Inc., 2004 Page 1 of 1 Packet IPg.372 ENVIRONMENTAL PROJECT SERVICES, INC. EXPERIENCE STATEMENT OWNER/AGENCY REPRESENTATIVE TYPE OF WORK & LOCATION NAME AND ADDRESS TELEPHONE NO. CONTRACT AM'T/DATE COMPLETE[ City of San Bernardino Tim Connor Miscellaneous Concrete Work including 195 N. "D" Street 909-384-5192 Sidewalks, Spandrels, Curb and Flatwork San Bernardino, CA 92401 Work Ongoing Since June 2013 BNSF Railway Company Richard Castanon Contract#BF10261 6300 E. Sheila Street General Foreman Commerce Raiiyard Maintenance Commerce, CA 90040 323-869-31.02 Contract Ongoing since 1999 N d V County of San Bernardino Jim Sandifer West Valley Detention Center L 210 S. Lena Road 909-387-2249 9500 Etiwanda Avenue in San Bernardino, CA 92415-0055 Rancho Cucamonga, CA 91.739 Fuel Tank& Piping Upgrade $72,714.00 Complete September 2009 State of California Jack Kirchner Calif. Citrus SHP—Knoll Trail ADA Upgrade, d Dept, of Parks & Recreation 916-445-8764 Grade, Form& Pour Concrete ADA Complian ?? One Capitol Mall, #500 Park Trail. Contract#C08E0007 r- Sacramento, CA 95814 $157,976.00 Complete March 2009 U County of San Bernardino Levi Oveson Victorville Courthouse Parking Lot Expansion M 385 N. Arrowhead Ave., 3'd Fl Project Manager Clear& Grubb, R&R Trees, Form & Pour Curl San Bernardino, CA 92415 909-387-5149 Gutter, Pave Asphalt, Install Light Standards 909-838-9128 & Electrical. Contract#08-841 a $293,099.00 Complete January 2009 m Cal State San Bernardino Frank Henderson Biological Science Bldg Concrete Flatwork d 5500 University Pkwy 909-904-5903 & Custom Exposed Aggregate r San Bernardino, CA 92407 Contract#SBCMP0000025073 w $90,754.00 Complete Sept 2008 Q California State Polytechnic Javier Montoya Sidewalk& Street ADA Improvements University—Pomona Project Manager University Drive at Mansion Lane 3801 West Temple Avenue 909-869-4508 Contract#C2106/07-010 Pomona, CA 91768 $238,766.50 Complete Sept 2008 County of San Bernardino Len Leach ISD Emergency Generator Fuel System Architecture & Engineering 909-387-3239 Upgrade Improvements at Gilbert Street 385 N. Arrowhead Avenue Contract #70536 San Bernardino, CA 92415 $85,721.00 Complete April 2008 PO Box 150,364 West 11 Street, Colton, CA 92324 Phone: (909) 503-1975 Fax: (909) 503-1972 Packet Pg.373 A ENVIRONMENTAL PROJECT SERVICES, INC. OWNER/AGENCY REPRESENTATIVE TYPE OF WORK& LOCATION NAME AND ADDRESS TELEPHONE NO. CONTRACT AM'T/DATE COMPLETES California State Polytechnic Javier Montoya Campus-Wide ADA Pedestrian Improvements University - Pomona 909-869-4508 R&R Concrete Curb Ramps, Sidewalks 3801 West Temple Avenue Raised Crosswalks, Contract#31493 Pomona, CA 91768 $277,089.00 Contract Complete April 2008 County of San Bernardino Franklin Luna Del Rosa Sidewalks, Various Roads N Dept. of Public Works 909-387-7924 R&R Concrete Sidewalks, Curb, Gutter, 825 East Third Street Block Wall &Fencing W.O. #H 14063 San Bernardino, CA 92415 $136,221.00 Complete March 2008 co a� c California State University Rich Hebert R&R Rec Center Sidewalk c 5500 University Parkway 909-953-0700 Contract#SBCMP0000022618 c San Bernardino, CA 92407 $83,076.00 Contract Complete Mar 2008 a� County of San Bernardino Greg Bacon Concrete Curb, Flatwork&Roadway Grading County Fire Dept. 909-387-5940 Lucerne Valley Cemetery Expansion c 157 W. 5"' St., 2nd Floor Project#H3138 San Bernardino, CA 92415 $88,1.95.00 Contract Complete Sept 2007 0 M Housing Authority of the Larry Flores Concrete Replacement, PC119 County of San Bernardino 909-381-3331 Curbs, Walkways, Patios & Slabs 715 E. Brier Drive Ext. 16 Various Locations San Bernardino County n San Bernardino, CA 92408-2841 $99,500.00 Complete June 2007 m City of San Bernardino Henry Winson Cul-De-Sac Street Improvements City Engineer's Office 951-232-8743 Curb, Gutter, Sidewalk, Drain&AC Paving 300 North "D" St, 3rd Floor Loop Street SP 1 1643 San Bernardino, CA 92418-0001 San Bernardino, CA a $47,185.00 Complete March 2007 City of San Dimas John Campbell City of San Dimas Cash Contract#2007-02 245 E. Bonita Avenue 909-394-6270 Underground Waste Oil Tank Removal and San Dimas, CA 91773 restoration of excavated site. $11,780.00 Complete March 2007 PO Box 150,364 West H Street, Colton, CA 92324 Phone: (909) 503-1975 Fax: (909) 503-1972 Packet Pg. 374 ■ ENVIRONMENTAL PROJECT SERVICES, INC. OWNERIAGENCY REPRESENTATIVE TYPE OF WORK& LOCATION NAME AND ADDRESS TELEPHONE NO. CONTRACT AM'T/DATE COMPLETU State of California Ali Al-Saadoon State of California—Cal Trans #08A 1410 Dept. of Transportation 951-276-1945 Construction of Curb Ramps &Sidewalks 2023 Chicago Ave, Ste B-6 Jose Burbano Rte 74& 79 Cities of Hemet, Perris& Riverside, CA 92507 951-377-7387 Lake Elsinore $116,423.00 Complete November 2006 a� a� a� _ _ d _ _ U ti T M d U R a. 'm d E s a Y a 110 Box 150,364 West 1-1 Street, Colton, CA 92324 Phone: (909) 503-1975 hax: (909) 503-1972 Packet iPg. 375