HomeMy WebLinkAbout05.I- Parks, Recreation & Community Services RESOLUTION (ID #3029) DOC ID: 3029 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Budget Amendment
From: Mickey Valdivia M/CC Meeting Date: 04/21/2014
Prepared by: Demetra Moore, (909) 384-5233
Dept: Parks,Recreation&Community Ward(s): All
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Director of Administrative Services to Transfer $38,580.00 from the Parks, Recreation &
Community Services Department's Professional/Contractual Services Account #001-380-0074-
5502 to the Recreation and Community Centers General Fund Part-Time Salaries Expenditure
Account#001-380-0074-5014. (#3029)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: Salaries temp/parttime: $98,476.00; Professional/contractual
services: $67,200.00
Account No. 001-380-0074-5014; 001-380-0074-5502
Account Description: Salaries temp/parttime(5014); Professional/contractual services (5502)
0 Balance as of March, 2014:Salaries temp/parttime-001-380-0074- 5014; Balance: -$110,325.62
(Cost overrun of 11,849.62); Professional/contractual services-001-380-0074-5502; Balance:
$38,580.00
Balance after approval of this item: Salaries temp/parttime(5014)Balance: 26,730.38;
Professional/contractual services (5502) Balance: 0.00
The Parks Department is requesting a budget amendment by transferring$38,580 from the
Professional/contractual services account(001-380-0074-5502) into the Salaries temp/parttime
account(001-380-0074-5014). Funding in the Professional/contractual services account was
originally allocated for professional services provided by the Boys and Girls Club at Delmann
Heights Community Center. The remaining balance will offset funding for part-time salary
expenditures for the remainder of the current fiscal year.
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
10/07/2013 -Resolution of the Mayor and Common Council of the City of San Bernardino
Ratifying the City Manager's Execution of an Annual Services Agreement Between the City of
San Bernardino and the Boys & Girls Club of San Bernardino, Inc. ("Agreement")to Provide
0 Services at the Delmann Heights Community Center for the Period of July 1, 2012 through June
30, 2013; Authorizing the City Manager to Execute a First Amendment to the Agreement
Updated:4/15/2014 by Jolena E.Grider A Packet Pg. 114
3029
Extending the Term of the Agreement through October 31,2013; and Ratifying All Actions
Taken Pursuant to the Agreement Between July 1, 2012 and Adoption of This Resolution.
Background:
The Parks, Recreation, and Community Services Department(hereinafter"Parks Department")
has experienced significant budgetary constraints. The Recreation/Community Centers program
funding has consistently decreased within the past four years. As a result, contracting of
professional services at community centers was considered a viable option. In order to contract
out services,the Parks Department transferred funding from the Recreation/Community Center's
part-time salaries and allocated additional funding into the Recreation/Community Center's
professional/contractual services. In addition to contracting community services,the
Recreation/Community Centers program is significantly understaffed. The Parks Department has
become inundated with an influx in constituent visitation at various community centers. The
community centers have experienced an increased need with limited resources and staffing
citywide.
In 2010, the Parks Department(on behalf of the City), awarded an agreement with the Boys and
Girls Club in order to provide community services at the Delmann Heights Community Center.
The Boys and Girls Club provided professional services for approximately four years. On
October 31,2013,the Parks Department terminated a professional services agreement with the
Boys and Girls Club. The Parks Department has since incurred additional fiscal responsibilities
for programming,maintenance, and funding employee salaries at the Delmann Heights
Community Center. Due to the termination of the professional services agreement with the Boys
and Girls Club,the Recreation/Community Centers program has unexpended funding in the
Professional/contractual services account.
In order to remain fiscally solvent,it is necessary to transfer unexpended funding from the
professional/contractual services account and re-allocate funding into the salaries temp/part-time
account for the Recreation/Community Centers program. Reallocation of funding will enable the
Parks Department to fund current part-time staff and provide community services to constituents.
The Municipal Code 3.04 requires Council approval prior to the administering of such action
because the request is a reallocation of funding into the part-time salaries.
City Attorney Review:
Supporting Documents:
reso 3029 (PDF)
Updated:4/15/2014 by Jolena E.Grider A Packet Pg. 115
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE
3 SERVICES TO TRANSFER. $38,580.00 FROM THE PARKS, RECREATION &
4 COMMUNITY SERVICES DEPARTMENT'S PROFESSIONAL/CONTRACTUAL
SERVICES ACCOUNT 4001-380-0074-5502 TO THE RECREATION AND
5 COMMUNITY CENTERS GENERAL FUND PART-TIME SALARIES EXPENDITURE a
ACCOUNT #001-380-0074-5014. in
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7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS: a
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9 SECTION 1. That the Director of Administrative Services is hereby authorized and
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10 directed to transfer unexpended funding in the amount of$38,580.00 from the Parks, Recreation
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I1 & Community Services Department's Professional/Contractual Services Account (001-380- v
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0074-5502) to the Recreation and Community Centers General Fund Part-Time Salaries
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Expenditure Account (001-380-0074-5014).
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SECTION 2. This policy shall take effect immediately upon adoption of this E
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Resolution. E
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I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
,,. OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE
2 SERVICES TO TRANSFER $38,580.00 FROM THE PARKS, RECREATION &
COMMUNITY SERVICES DEPARTMENT'S PROFESSIONAL/CONTRACTUAL
3 SERVICES ACCOUNT 9001-380-0074-5502 TO THE RECREATION AND
4 COMMUNITY CENTERS GENERAL FUND PART-TIME SALARIES EXPENDITURE
ACCOUNT#001-380-0074-5014. y
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and in
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Common Council of the City of San Bernardino at a meeting, thereof, held on
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the day of ,2014, by the following vote to wit: °-
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Council Members: AYES NAYS ABSTAIN ABSENT a
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MARQUEZ
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12 VALDIVIA o
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13 SHORETT
14 NICKEL =
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15 JOHNSON
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16 MULVIHILL a
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18 Georgeann Hanna, City Clerk M
19 The foregoing resolution is hereby approved this day of ,2014. N
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21 R. CAREY DAVIS, Mayor
City of San Bernardino E
22 Approved as to form:
23 GARY D. SAENZ, City Attorney a
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y:
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Packet Pg.117