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HomeMy WebLinkAbout05.H- Parks, Recreation & Community Services RESOLUTION (ID #3005) DOC ID: 3005 C CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Budget From: Mickey Valdivia M/CC Meeting Date: 04/21/2014 Prepared by: Mitch Assumma, (909) 384- 5233 Dept: Parks,Recreation&Community Ward(s): All Services Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Director of Administrative Services to Transfer $1,254.00 from Senior Services Trust Account #772-380-2403 and $242.00 from Senior Services Trust Account #772-380-2408, Totaling $1496.00, to the Parks, Recreation and Community Services Department General Fund Expenditure Account for Materials and Supplies#001-380-0075-5111. (#3005) Current Business Registration Certificate: Not Applicable Financial Impact: Account Budgeted Amount: $240,990 Account No. 001-380-0075-5111 (Senior Services - 0075) Account Description: Senior Services -Materials & Supplies and Other Professional Services Balance as of. 2/14/14 Balance after approval of this item: $242,486 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. Requires an appropriation of$1,496 from Trust Account revenue($1,254 from 772-380-2403, 5th Street Senior Center and$242 from 772-380-2408, Perris Hill Senior Center)to the General Fund for the Parks,Recreation and Community Services Department Senior Services expenditure accounts (001-380-0075-5111). Motion: Adopt the Resolution. Synopsis of Previous Council Action: There are no Previous Council Actions taken on similar activities in the past ten years. Background: The Parks, Recreation, and Community Services Department ("Parks Department") is requesting an allocation of unappropriated funding from the Senior Services trust account revenue. The Parks Department programs the Perris Hill and Fifth Street Senior Centers specifically to serve the senior-age population of the City. Fifth Street Senior Center is located in downtown San Bernardino and Perris Hill Senior Center is located at Perris Hill Park. Activities at either Senior Center may include billiards, cards, chess, dominoes, crochet, arts & crafts, walking class, ice cream socials, dollar dances, bingo, Wii fitness, and Tuesday haircuts (free of charge to seniors) donated by the Wrights Non-Medical Home Care Provider. 0 Updated:4/15/2014 by Georgeann"Gigi"Hanna C Packet Pg. 103 3005 A daily lunch meal is served at both locations through the Senior Nutrition Program Monday through Thursday and on Fridays only at the Fifth Street location. All seniors 60 years of age or better qualify for this meal. The lunch meal for many is the only meal they receive a day. Over 47,000 meals are served annually by the departments' senior nutrition program. For several decades, the General Fund obligation covered expenditures for the building operation and personnel only. Appropriated expenditures at the Senior Centers primarily consisted of planning and supervising of activities and services. It had been common practice for the Parks Department to fund specific program services through trust accounts supported by particular user fees revenue rather than through the General Fund. Due to a reduction in General Fund appropriations, the Parks Department relied upon whatever fund balances remained in the Senior Centers trust accounts in order to sufficiently operate programs. Further, reliance upon donations and fundraisers became paramount to program operation. Trust accounts became the primary program funding mechanism for most of the senior services activities. In order to expedite the provision of senior services,the Parks Department is requesting Council approval to appropriate trust account revenue into the General Fund. Appropriated funding will be used for Senior Centers operational programming of activities and services. Through Council approval,the Parks and Finance Department will ensure greater accountability and consistency with public budget reporting/recording protocol. The City's Finance Department is currently developing, in cooperation with the Parks Department, an accountable and responsive procedure for the trust account program(donations and fundraisers). City Attorney Review: Supporting Documents: reso 3005 (PDF) Donation Receipts-SrSrvcs (PDF) Updated:4/15/2014 by Georgeann"Gigi"Hanna C Packet Pg. 104 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 3 SAN BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE 4 SERVICES TO TRANSFER $1,254.00 FROM SENIOR SERVICES TRUST ACCOUNT #772-380-2403 AND $242.00 FROM SENIOR SERVICES TRUST 5 ACCOUNT 4772-380-2408, TOTALING $1496.00, TO THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT GENERAL FUND EXPENDITURE 6 ACCOUNT FOR MATERIALS AND SUPPLIES#001-380-0075-5111. 7 WHEREAS,the Parks, Recreation and Community Services Department has received 8 $1,496.00 in Trust Account revenue from a series of donations and fundraisers for Senior 3 Service Division activities. 10 a N 11 THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF N 12 THE CITY OF SAN BERNARDINO AS FOLLOWS: co 13 SECTION 1. That the Director of Administrative Services is hereby authorized and o 14 directed to transfer funds $1,254.00 from Senior Services Trust Account #772-380-2403 and 15 $242.00 from Senior Services Trust Account 4772-380-2408, totaling $1,496.00, to the Parks, o 16 Recreation and Community Services Department General Fund Expenditure Account for M LO 17 Materials and Supplies Account#001-380-0075-5111. M 0 18 SECTION 2. This policy shall take effect immediately upon adoption of this 19 Resolution. E 20 21 a 22 111 23 24 Ill 25 Ill 26 Ill 27 28 Packet Pg 1 Qa i 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF I SAN BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE 2 SERVICES TO TRANSFER $1,254.00 FROM SENIOR SERVICES TRUST ACCOUNT #772-380-2403 AND $242.00 FROM SENIOR SERVICES TRUST 3 ACCOUNT #772-380-2408, TOTALING $1496.00, TO THE PARKS, RECREATION 4 AND COMMUNITY SERVICES DEPARTMENT GENERAL FUND EXPENDITURE ACCOUNT FOR MATERIALS AND SUPPLIES#001.380-0075-5111. 5 6 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 7 Common Council of the City of San Bernardino at a meeting thereof,held on the day of ,2014, by the following vote,to wit: 8 Council Members: AYES NAYS ABSTAIN ABSENT c 9 0 0 MARQUEZ Q 10 11 VALDIV IA L � N 12 BARRIOS 13 SHORETT `2 `o 14 NICKEL 15 .. JOHNSON M 16 17 MULVIHILL Cl) 0 N 18 L w 19 Georgeann Hanna, City Clerk E 20 The foregoing resolution is hereby approved this day of ,2014. a 21 22 R. CAREY DAVIS, Mayor 23 City of San Bernardino 24 Approved as to form: 25 GARY D. SAENZ, City Attorney 26 27 By: - �R-/ 28 Packet Pg. 106 FY2013-2014 TRUST ACCOUNT TRANSFER SENIOR SERVICES—COUNCIL MEETING 4-7-14 EXPENDITURE REQUEST: Perris Hill—2408 Amount Item Purpose c Cinco De Mao $50.00 5111 Refreshments Mother's Day Brunch $100.00 5111 Refreshments Ice Cream $42.00 5111 Refreshments Father's Day Brunch $50.00 5111 Refreshments Total For Perris Hill $242.00 Fifth Street—2403 Cinco De Mayo $100.00 5111 Refreshments Mother's Day Brunch $200.00 5111 Refreshments o Prom $500.00 5111/5505 Refreshments/Entertainment Father's Day Brunch $50.00 5111 Refreshments y Ice Cream $24.00 5111 Refreshments Snack Sale $280.00 5111 Refreshments Tennis Tournament $100.00 5111 Refreshments Total For Perris Hill $1,254.00 N 0 GRAND TOTAL: $1,496.00 U) 0 REVENUE: Date Donor Pu ose Rec# Amount Acct# cn Donation to Senior 9 6/11/12, Prime West Programs 584219 $143.71 2403 a Donation to Senior 7/11/12 K&A Gerber Programs 584223 $25.00 2403 Donation to Senior 0 0 3/8/12 Betty Gkrass Programs 584212 $3,500.00 2403/2408 c Donation to Senior ° 0 10/29/13 Health Net Programs 584228 $25.00 2403 South Bay Donation to Senior ° 9/4/13 Insurance Programs 584248 $200.00 2403/2408 12/30/13 FS Advisory Board Purchase Candy Sale item 584250 $51.44 2403 1/30/14 Dignity Memorial Sponsorship of Programs, 1000137 $300.00 2403/2408 a 3/4/14 Walter of SCAN Sponsorship of Programs 583707 $50.00 2403 Packet 0g.1 07 Y I fC5 G 0 00 00 0 0 00 0 00 a o fn m� v vi ri M ,, o d--i 7 G M M M M M V2 M M V] IA n n N W OD ri r ,--1 n 0 !0 lrl O OD W GO OD 00 M M M M M Vi O O O Ot Vi 00 w 0 Vf V] ui Vi LA M G® 01O O O O 00 000 O I!] V �t 01 n n 'cY O N N 7 I'7 Cps] i'7 M Q Ry n I� v r,t0 UJ n ko lv % .Vl. 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LeticiaTena @Sd- 2014 _ 0 USX= "' Meets:From January 4, 2010 to f° 1D:fi�G7 _ December 31,202-9 0 Location:City of San Bernardino +; Parks&Recreation _ a� Sponsorships for Senior Serives E s Programs e $225 to Perris Hill#2408 14 Silly cupid party Q ST.Patricks nay Easter Art Exhibit Cinco De Mayo w,5 to Fifth Street#2403 Easter Art exhibit Total Charges $300.00 Total Payments $300.00 https://activenet0l 5.active.com/sbcity/servIeV.ProcessReceiptPaynient.sdi 1/30/2014 Packet Pg. 113