HomeMy WebLinkAbout05.G- Parks, Recreation & Community Services RESOLUTION (ID#3068) DOC ID: 3068 B
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Purchase Order
From: Mickey Valdivia M/CC Meeting Date: 04/21/2014
Prepared by: Demetra Moore, (909) 384-5233
Dept: Parks,Recreation&Community Ward(s): All
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Director of Administrative Services to Increase Purchase Order No. 2014-0000-0933 to Waxie
Sanitary Supply by $3,500.00 to $28,400.00 for Janitorial Supplies at the Soccer Complex.
(#3068)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $28,400 (amount provided reflects purchase order increase and
appropriation of$3,500.00 to the Soccer Complex); Originally$24,900 was encumbered with
the Parks Maintenance Division only.
Account No. 001-380-0072-5111 -Maintenance Division($24,900) ; 134-380-0001-5111 -
Soccer Complex($3,500)
Account Description: Materials& Supplies
- Balance as of April, 2014: 134-380-0001-5111-Soccer Complex; $20,145.96
Balance after approval of this item: Soccer Complex Materials& Supplies - $16,645.96
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
No previous action taken.
Background:
The Parks,Recreation, and Community Services Department(hereinafter"Parks Department") is
requesting an increase to purchase order 2014-0000-0933 in the amount of$3,500 with Waxie
Janitorial Supplies (hereinafter"Waxie"). Proposed appropriated funding will be allocated to the
Soccer Complex'materials and supplies object item. The Parks Department has utilized Waxie
on a consistent basis for several years. For fiscal year 2013-14,the Parks Maintenance Division
solicited quotes for janitorial supplies and Waxie provided the lowest and best quote. As a result,
the Parks Maintenance Division awarded an annual purchase order to Waxie in the amount of
$24,900 for fiscal year 2013-14.
The Soccer Complex Division currently has Waxie equipment installed throughout the Soccer
Complex; thus,Waxie equipment operates more efficiently using Waxie supplies. The Soccer
Complex has identified a need for Waxie supplies. Therefore, a change order requisition is
if required. Municipal Code 3.04 requires Council approval for purchase orders or change order
Updated:4/14/2014 by Jolena E. Grider B Packet Pg. 98
3068
requisitions over the threshold of$24,999. The requested additional appropriation for the Soccer
Complex will increase the existing purchase order to $28,400. Council approval is requested.
City Attorney Review:
3
Supportinp_Documents:
reso 3068 (PDF)
Original Purchase Order- Waxie (PDF)
Updated:4/14/2014 by 7olena E. Grider B --
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES
3 TO INCREASE PURCHASE ORDER NO. 2014-0000-0933 TO WAXIE SANITARY
4 SUPPLY BY $3,500.00 TO $28,400.00 FOR JANITORIAL SUPPLIES AT THE SOCCER
COMPLEX.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
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8 SECTION 1. That the Director of Administrative Services is hereby authorized and
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9 directed to increase Purchase Order 2014-0000-0933 by$3,500.00 to an amount not to exceed
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1p $28,400.00. The $3,500.00 increase shall be funded from Account##134-380-001-5111,the X
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11 Soccer Complex Materials and Supplies account. w
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12 SECTION 2. This policy shall take effect immediately upon adoption of this p
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13 Resolution.
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Packet Pg. 100
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES
2 TO INCREASE PURCHASE ORDER NO. 2014-0000-0933 TO WAXIE SANITARY
SUPPLY BY$3,500.00 TO $28,400.00 FOR JANITORIAL SUPPLIES AT THE SOCCER
3 COMPLEX.
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5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
g Common Council of the City of San Bernardino at a meeting, thereof, held on the d
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7 day of , 2014, b the following vote to wit: �
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8 Council Members: AYES NAYS ABSTAIN ABSENT r
9 MARQUEZ
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10 BARRIOS f°
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11 VALDIVIA
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SHORETT
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NICKEL L
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JOHNSON v
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MULVIHILL c
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Georgeann Hanna, City Clerk o
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The foregoing resolution is hereby approved this day of , 2014. c
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R. CAREY DAVIS, Mayor a
22 City of San Bernardino
23 Approved as to form:
GARY D. SAENZ, City Attorney
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25 By:
Packet Pg. 101
Cn City of San Bernardino City of San Bernardino Purchase O S.G.b
Parks& Rec Maint Shop Parks Department No. 2014-0000
234 S Mt View Bldg 100 0 201-B North E Street, Suite•301
A SAN BERNARDINO, CA 92408 SAN BERNARDINO, CA 92401-1507 DATE 1010212013
PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES
SHIPPERS,BILL OF LADING AND CORRESPONDENCE
VENDOR 19670 -WAXIE SANITARY SUPPLY
Reprint Purchase Order
DELIVER BY
0 WAXIE SANITARY SUPPLY SHIP VIA
0 P O BOX 60227 FREIGHT TERMS DES
P.
LOS ANGELES, CA 90060-0227 PAGE 1 oft -
ORIGINATOR: Barbara Sladek �-
REFERENCE#
DESCRIPTION kill
24,900.0000 Each MATERIALS&SUPPLIES Open 1.0000 $24,900.00 c
FY 13/14-ANNUAL PURCHASE ORDER FOR MISC. M
CLEANERS,PAPER PRODUCTS AND MISC.JANITORIAL
SUPPLIES FOR THE PARKS DIVISION OF THE PARKS, R
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RECREATION&COMMUNITY SERVICES DEPARTMENT
FOR THE PERIOD OF JULY 1,2013 THROUGH JUNE 30,
2014. O
001-380-0072*5111-Material and supplies 24,900.00 ""
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TOTAL DUE $24,900.00
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Special Instructions Q
FY 13/14-ANNUAL PURCHASE ORDER FOR MISC. CLEANERS, PAPER PRODUCTS AND MISC. OTHER JANITORIAL
SUPPLIES FOR THE PARKS DIVISION.
Packet Pg. 102