HomeMy WebLinkAbout05.F- Parks, Recreation & Community Services 5.F
RESOLUTION (ID #3054) DOC ID: 3054 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Grant
From: Mickey Valdivia M/CC Meeting Date: 04/21/2014
Prepared by: Mitch Assumma, (909) 384-
5233
Dept: Parks,Recreation&Community Ward(s): All
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Accepting the
Grant Award for Year Two of a Three-Year Grant from the Corporation for National and
Community Service in the Amount of$47,310.00 to Continue the Administration and Operation
of the Retired and Senior Volunteer Program for the Period of April 1, 2014 through March 31,
2015. (#3054)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: Grant Award$47,310; Total Budget$93,924
Account No. 123-502-0075-XXXX-0000
Account Description: Senior Services - Retired and Senior Volunteer Program
Balance as of. April 1, 2014; Total Budget$93,924, Grant Award$47,310
Balance after approval of this item: Total Budget$93,924, Grant Award$47,310
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Financial Impact:
This action requires an appropriation of$47,310 in additional grant fund revenue in account
number 123-502-0075-XXXX-0000 and an expenditure appropriation of$47,310 in account
number 123-502-0075-XXXX-0000. The City provides matching funds (47.7%) for the RSVP
program in the amount of$45,861 for a portion of the salaries and fringe benefits for one full-
time program director and a part-time staff person, as well as some program costs including
office supplies,telephone,printing, and volunteer support. The City also provides an in-kind
contribution in the amount of$753 for the cost of utilities for the program's office space as part
of the total City match. This grant match funding is budgeted in account number 001-380-0075-
5193-0502. The total annual operating budget for RSVP is $93,924.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
3-17-2014 - 64 Resolution 2014- ratifying Year Two of a three-year grant application renewal.
The grant application will be received by the Corporation for National and Community Service
for the Retired and Senior Volunteer Program in the amount of$43,310. The grant period is
from April 1,2014 through March 31, 2015.
Updated:4/15/2014 by Jolena E.Grider A Packet Pg. 88
5.F
3054
9-16-2013 -Resolution 2013-265 adopted, accepting funding in the amount of$48,810 from the
CNCS for the Retired and Senior Volunteer Program for the period of 04-01-2013 through 03-
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31-2014.
2-23-2012 -Grant ad-hoc committee recommended approval of resolution by Mayor and
Common Council.
10-4-10 -Resolution 2010-341 ratifying the submittal of a grant application to the Corporation
for National and Community Service for the Retired and Senior Volunteer Program(RSVP) and
accepting the amount of$59,137 for the period of October 1, 2010 through September 30,2011.
10-05-09 -Resolution 2009-332 adopted, accepting funding in the amount of$57,415 from the
CNCS for the Retired and Senior Volunteer Program for the period 10-01-09 through 3-30-2010.
Background:
The City has participated in the federally funded Retired and Senior Volunteer Program (RSVP)
for over 37 years. During the most recent program year, 296 participants contributed over
89,000 hours. This grant will enable the City to continue providing these services for individuals
ages 55 years and older to put their skills and life experiences to work for their communities.
RSVP volunteers serve from a few hours to forty hours a week providing everything from
supporting senior lunch programs, local hospitals, and the San Bernardino County Sheriff's
Department to providing activities at senior centers and assisting the American Red Cross in
providing disaster preparedness.
rr The RSVP program provides partial funds for one full-time RSVP manager and one part-time
staff person. RSVP staff recruits volunteers, identifies work sites,makes site visits, and prepares
reports according to grant requirements. RSVP volunteers provide activities and transportation
to seniors. They also participate with local law enforcement as Citizens on Patrol (COP)
volunteers. RSVP volunteers do not receive pay, but they can request up to $30 per quarter as
reimbursement for their transportation expenses, which is paid out of grant funds.
In the first year of the grant for 2013 - 2014 the City of San Bernardino had to compete under
new guidelines to retain the grant from the Corporation for National and Community Service for
another 3-year grant cycle for the period of 2013 - 2016, with renewals every year for the three
years.
The grant application, an e-grant program, was submitted to meet the deadline of January 23,
2014. The award date was noted as received on April 2, 2014. Since the grant term dates
(beginning April 1St) are different from the City's fiscal year dates, staff needs the allocations to
be made timely in order to meet purchasing commitments (especially Conference training
mandates in mid-May 2014).
City Attorney Review:
Supporting Documents:
reso 3054 (PDF)
RSVP Notice of Grant Award 2014-2015 (PDF)
Updated:4/15/2014 by Jolena E.Grider A Packet Pg. 89
€ RESOLUTION NO.
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO ACCEPTING THE GRANT AWARD FOR YEAR TWO OF
3 A THREE-YEAR GRANT FROM THE CORPORATION FOR NATIONAL AND
4 COMMUNITY SERVICE IN THE AMOUNT OF $47,310.00 TO CONTINUE THE
ADMINISTRATION AND OPERATION OF THE RETIRED AND SENIOR
5 VOLUNTEER PROGRAM FOR THE PERIOD OF APRIL 1, 2014 THROUGH
MARCH 31,2015.
6
7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
8 SAN BERNARDINO AS FOLLOWS:
9
SECTION 1. That the Mayor and Common Council of the City of San Bernardino a
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11
hereby accept the grant award for year two of a three-year grant from the Corporation for
12 National and Community Service in the amount of$47,310.00, attached hereto as Exhibit"A"
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13 and incorporated herein as though fully set forth, to continue the administration and operation
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of the Retired and Senior Volunteer Program for the period of April 1, 2014 through March
15 0
31, 2015, and y
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17 SECTION 2. That the Director of Administrative Services is hereby directed to 0
18 appropriate$47,310 in additional grant expenditures for FY2013-2014.
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO ACCEPTING THE GRANT AWARD FOR YEAR TWO OF
3 A THREE-YEAR GRANT FROM THE CORPORATION FOR NATIONAL AND
4 COMMUNITY SERVICE IN THE AMOUNT OF $47,310.00 TO CONTINUE THE
ADMINISTRATION AND OPERATION OF THE RETIRED AND SENIOR
5 VOLUNTEER PROGRAM FOR THE PERIOD OF APRIL 1, 2014 THROUGH
MARCH 31,2015.
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
7
and Common Council of the City of San Bernardino at a
8
9 meeting thereof, held on the day of , 2014, by the following vote,to wit:
3
10 Council Members: AYES NAYS ABSTAIN ABSENT a
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11 MARQUEZ
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12 BARRIOS
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13 VALDIVIA N
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SHORETT
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16 NICKEL
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17 JOHNSON o
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18 MULVIHILL Y
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21 Georgeann Hanna, City Clerk
22 The foregoing resolution is hereby approved this day of ,2014
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24
R. Carey Davis, Mayor
25 City of San Bernardino
26 Approved as to Form::
27 By:
28 G y . Saenz, City Attorney
Packet'Pg.97
ICAMID1I n
For Official Use Only
Notice of Grant Award Corporation for National and Community Service
601 Walnut Street, Suite 876 E
Philadephia, PA 19106-3323
Retired and Senior Volunteer Program
Grantee
City of San Bernardino EIN: 956000772
300 North D Street San Bernardino CA 92418-0001
Award Information
Agreement No.: 13SRPCA012 Project Period- 04/01/2013-03/31/2016
Amendment No.: 2 Budget Period: 04/01/2014-03/31/2015
CFDA No.: 94.002 Grant Year: 2 3
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Award Description
This amendmetn awards FY 2014 RSVP funding
Purpose
The purpose of this award is to assist the grantee in carrying out a national service program as authorized by the Domestic o
Volunteer Service Act of 1973,as amended(42 U.S.C.,Chapter 22). N
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Funding Information Cl)
Previously This Award/ Total Current B/
Year 2 Awarded Amendment Year
This Year
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Total Obligated by CNCS $0 $47,310 $47,310
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Grantee's Unobligated $o $0 $0 r
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Balance(Carryover) CV
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Total Available $0 $47,310 $47,310
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Cumulative Funding for Project Period 'a
Total Awarded in Previous Amendments $48,810 3
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Total CNCS Funds Awarded to Date $96,120
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Funding Source and Amount
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2014--OPE 1-P74-OPO-22515-4101 $47,310.00 0
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Special Conditions to
Costs allowed under this grant are limited to those categories contained in signed application package.
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Compliance with OMB circulars:A-21;A-87;A-102;A-110;A-122 and A-133 as applicable,is required. E
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Terms of Acceptance: By accepting funds under this grant,the grantee agrees to comply with all terms and conditions of Q
the grant that are on the Corporation's website at
https:H egrants.cns.gov/termsandconditions/RSVPTandC_Revised20140114.pdf all assurances and certifications made in the
grant application,and all applicable federal statutes,regulations and guidelines. The grantee agrees to administer the funded
Program in accordance with the approved grant application and budget(s),supporting documents,and other representations
made in support of the approved grant application.
Corporation for National and Community Service:
Page 1
For Official Use Only
Packet Pg. 92
For Official Use Only F7-5F.b 'a
Notice of Grant Award 601 Walnut Street, Suite 876 E
Philadephia,PA 19106-3323
Retired and Senior Volunteer Program
Grantee
City of San Bernardino EIN: 956000772
300 North D Street San Bernardino CA 92418-0001
Corporation for National and Community Service:
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03/19/2014 Q
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Merribeth Pentasuglia,215-964-6324
Signature Date (�
Grants Official LO
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Merribeth Pentasuglia et
Gregory Ericksen,310-235-7708 T
Name(typed)
Program Official N
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Senior Grants Officer >
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For Official Use Only
Packet;Pg.93,
EXHIBIT
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Budget Narrative: RSVP-San Bernardino for City of San Bernardino
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Section I. Volunteer Support Expenses
A. Project Personnel Expenses
� � ..__..�_._;�:_..�:::.�::..:,;:._�:::�_�:�__:.::::::�:��_�_��_�.._........:__:__:_.:�_:.��::�___-_:•�.::-;�-.�:^:�:� .�,; :�.... _.Total -Excess
CNCS 1 Grantee
Position/Title-Qty-Annual Salary"/°Time iIII Share Share. Amount Amount
l— - -
RSVP Director(1)-$41,484($3,457 x 12 months=$41,484)100%
usage for 12 month period from April 1,2014-March 31,2015.5%of this 26,667 ! 12,743 : 41,484 2,074
salary is for Fundraising.:-1 person(s)at 41484 each x 100%usage
__ _ .__ . �._ __ ___ —
_... .... ... ...
_ l:_ —1 — — Q;_,..........
.............RSVP Assistant(1)-$11,232($936 x 12 months=$11232)100%usage I 562 ~
i for 12 month period from April 1,2014-March 31,2015.5%of this salary 3,988 6,682 ;, 11,232 R
is for Fundraising -1 persons)at 11232 each x 100%usage -�J_ .... - _ (9
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'• CATEGORY Totals ;r 30,655 19,425 ;�� 52,716 ' 2,636
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B. Personnel Fringe Benefits N
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CNCS Grantee Total Excess It
Item-Description Share Share ; Amount Amount o
- -
' 0 '
0 0 Un
FICA: �
Health Insurance:Health insurance for Program Manager only.Budgeted i d
at$609 per month($609 x 12 months=$7,308).5%of this benefit has 4,020 ;i 2,923 7,308 365 :
been budgeted for fundraising.This budget is for a 12 month period from i t
April 1,2014 March 31,2015. �—
3
Retirement.Retirement(CALPERS)is for Program Manager only. ! Q
i Budgeted at 16.88%(16.88 x$41484=$7004).5%of this benefit has 2 8p2 3,652 ; 7,004 350 _
been budgeted for fundraising.This budget is for a 12 month period from
April 1,2014--March 31,2015.
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Life Insurance: 0
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Fringe Benefit Package:Fringe Benefit Package for both Manager and o
Assistant.Medicate 1,45%,Unemployment.3%,Workers Comp 3.5% ) 1 5c� 1,078 : 2,768 136 Z
(5.25%x$52,716=$2768 6%of this benefit has been budgeted for ;
fundraising. ) ° ���— -•
�:�..:..:��:::� .,......_.._..................mss:::--.,._.. _
CATEGORY Totals 8,378 ] 7,851 17,080 851
_.........._. ..._..-......_..._....__.:III...............................!.........._._...._.._......-._...�.........------ .......�..._... .........-
C. Project Staff Travel
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Local Travel
ms�ms � CNCS Grantee Total Excess
Purpose-Calculation ghat 1 Share Amount Amount
Community Events:$225 for fees for community events.This budget is 225 '1 0 225 : 0 '
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for a 12 month period from April 1,2014--March 31,2015,
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CATEGORY Totals 225 0
;j– 0 Ii 225 ,
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........ ..._ .. ......uaa,�s:_s1:._.:_:;:....,«+se�..wec.._,�:a:.w...w�.,...!s.,�.�uwwW.,� i! .....,, a.:s—...w„�...»..: .w+:-.•...+_—w-.-^"_
Long Distance Travel
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! CNCS I Grantee Total Excess
Purpose-Destination-Other Travel-Trans.Amount-Mealsl Lodgin g Share Share I Amount Amount
- _...- -._.._.._.........._ _._.._.__......_.............._._.._............. ........ ._... .. .. . .. . ---
Long Distance Travel for Traning:Attending training/conference:meals,
lodging,transportation in the maximun amount of$1,000.00- 1,000 •0 1,000 0
Meals/Lodging 500 Trans 400 Other 100 i '^
CATEGORY Totals 1,000 ; – 0 1 1,000
.. :.uusae..,.�;:;y,.,...:_:. ..�..:.uxsur•..:�:swisxz._.::a.:rcxa:s.,:::...:, azy.,,..,a• ..:..>.uuux_:�.s,.-..-�....:... Q
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D. Equipment t?
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CNCS i Grantee Total Excess
Item/Purpose-Qty-Unit Cost l Share I Share Amount Amount i N
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CATEGORY Totals 0 , -r
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E. Supplies M
...............
i CNCS Grantee M Total Excess �–
Item!Purpose-Calculation Share ! Share Amount Amount N
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Supplies:$1167 Consumable office supplies for program use,including – N
paper,pens and printing cartridges.This budget is for a 12 month period 473 1 694 i 1,167 0
from April 1,2014- March 31,2015. _
CATEGORY Totals 473 694 1,167 0 Q
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.... .......... ...._...-.�:_y.......,.....:__ ... ........ ..Sw:Liyyt: .......... r._..._.:UiOtte_•.......::iL: :�u_.+_—
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F. Contractual and Consultant Services o
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_ CNCS '� Grantee Total Excess M p
Purpose-Calculation Share Amount I Amount Z
Share
CATEGORY Totals 'i 0 0
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I. Other Volunteer Support Costs
�— Item CNCS Grantee i Total ! Excess Q
Share Share' Amount I Amount
_ ._
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.. .........
Criminal Background Check:
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Telephone:For regular and long distance program use$200 per year e
I ($16.67 per month x 12 months=$200).This budget is for a 12 month 0 `! 200 200 0
period from April 1,2013 L March 31,2014.:
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Printing:San Bernardino Annual Newsletter$125(300 newsletters x$38 125 125 0
x 7.75%tax=$125.All other printing will be done in house.This budget is 0
for a 12 month period from Apr: _
Space in-kind match:Total bill for electric,gas,and water$753.Yearly ii 0
I cost of$42,465 divided by total sq.f. of$16,930=$2.51 per sq.ft.RSVP 0 753 , 753 ;
space 300 sq.ft.: 8
CATEGORY Totals 0 1[
1078 10 a
.....................
...........
. .........
J. Indirect Costs
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CNCS Grantee Total Excess
Calculation-Rate Type-Rate Claimed Cost Basis Share Share. Amount Amount =
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::i::::.'.^_'�2:1Lt1LYLaM..-----�GGi_'.`. Y4fLI:Zi••::..,--�,• a •H1 - _ .__.._
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CATEGORY Totals
_.._.._. - to
.............._..._...._:._....: ........_.. .�.�..,P-:.emu°` .__.._..-- -- --...------ ..__.._.._
SECTION Totals i 1 40,731 29,048 ! V 73,266 _
.... .........welt:.....-..._•.r,Y:...r—,M_:.._.._ ...... .._...
3 487
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PERCENTAGE
40%
Section II. Volunteer Expenses LO
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A. Other Volunteer Costs LO
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. CNC Grantee Total Excess �t
I Item-Description Share Share Amount i Amount c
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Meals: _
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0
0
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Unifornts: 1 _
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] Insurance:Average vols.per day:152x$1.55 accident;152x$1.15 C9
volunteer liability; 130x$5.50 plus$26.69 CA Surplus Lines Tax&$1,78 632 522 1,154 : 0 O
1 CA Stamping Fee.[(152 x$1.55)+(152 x$1.12)+(130 x
$5.60)+$26.69+$1.84=$1,153.87].This budget from 4-1-14--3-31-15. v
l Recognition:Volunteer Recognition$2664($9 per person x 296=$2664). :I Z
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Cost of volunteer recognition luncheon includes venue,food and 11622 1,322 2,944 0 >
recognition items for 296 volunteer. $300 for holiday party held each f
December
Vol,eer Travel:Volunteer Travel Reimbursement$16,560(138 1 D
3 volunteers x 40 miles per month x$.25 per mile x 12 months=$16,560). q 325 '' 12,235 16,560 0 1 'E
Volunteer Travel paid once a quarter.This budget is for a 12 month period
from April 1,2014--March 31,2015-
CATEGORY Totals 6,579 ; 14,079 20,6588
t SECTION Total's-_1 - 6,579 14,079 20,658 0
`PERCENTAGE�- 32% ! 68%
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BUDGET Totals 47,310 j 43,127 : 93 924 3,487
- ... { _
PERCENTAGE 1 50%6
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Source of Funds
_..Section Description
Matching fund in the amount of$46,660 are a cash contribution(match)from the City of San
Bernardino Parks,recreation&Community Services Department annual budget or the general -a
Section 1.Volunteer Support Expenses fund.Some costs such as telephone usage,postage, and office space will be provided by the M
city as an in-kind contribution.Criminal background checks for paid staff are provided in the Q
cost of hiring a staff member and is not charged to the program.
Matching funds in the amount of$14,079 are cash contribution(match)from the City of San
Section 11.Volunteer Expenses i Bernardino Parks,Recreation&Community Services Department annual budget or the general LO
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