HomeMy WebLinkAbout05.Q- Parks, Recreation & Community Services v.Q
RESOLUTION (ID # 2980) DOC ID: 2980 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Purchase Order
From: Mickey Valdivia M/CC Meeting Date: 04/07/2014
Prepared by: Julio Salcedo, (909) 384-5424
Dept: Parks, Recreation& Community Ward(s): 7
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Director of Administrative Services to Increase Purchase Order No. 2014-0000-0933 to
$28,400.00 by Transferring $3,500.00 from Account Number 134-380-001-5111 to Account
Number 001-380-0072-5111 for Waxie Janitorial Supplies at the Soccer Complex. (#2980)
Current Business Registration Certificate: Yes
Financial Impact:
Account Budgeted Amount: $28,400
Account No. 001-380-0072-5111 ($24,900) - 134-380-0001-5111 ($3,500)
Account Description: Materials & Supplies
Balance as o£ 134-380-0001-5111: 18,748.79
Balance after approval of this item: 134-380-0001-5111; 15,248.79
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
No prior action taken.
Background:
The Parks, Recreation, and Community Services Department(hereinafter "Parks Department")
has utilized Waxie Janitorial Supplies (hereinafter "Waxie") on a consistent basis. For fiscal year
2013-14, the Parks Maintenance Division solicited quotes for janitorial supplies and Waxie
provided the lowest and best quote. As a result, the Parks Maintenance Division awarded an
annual purchase order to Waxie in the amount of$24,900 for fiscal year 2013-14.
The Soccer Complex Division currently has Waxie equipment throughout the Soccer Complex;
thus, Waxie equipment operates more efficiently using Waxie supplies. The Soccer Complex is
requesting an increase of$3,500 to the existing purchase order for a total amount of$28,400.
Due to the increase in the change order requisition, Council approval is requested.
City Attorney Review:
Supporting Documents:
reso 2980 (PDF)
Original Purchase Order-Waxie (PDF)
Updated:4/3/2014 by Linda Sutherland A PaCket Pg.233 `'`
I
Mr it 1 RESOLUTION NO.
W 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
W BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES
3 TO INCREASE PURCHASE ORDER NO. 2014-0000-0933 TO $28,400.00 BY
4 TRANSFERRING $3,500.00 FROM ACCOUNT NUMBER 134-380-001-5111 TO
ACCOUNT NUMBER 001-380-0072-5111 FOR WAXIE JANITORIAL SUPPLIES AT
5 THE SOCCER COMPLEX.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE a
CITY OF SAN BERNARDINO AS FOLLOWS: Q
7 0
N
SECTION 1. The Director of Administrative Services is authorized to increase R
8 •L
O
Purchase Order No. 2014-0000-0933 TO $28,400.00 For Waxie Janitorial Supplies by :a
9 M
14 transferring $3,500.00 from Account Number: 134-380-0001-5111 to Account Number: 001-
11 380-0072-5111. °
d
12 SECTION 2. This authorization shall take effect immediately upon adoption of this
0
a�
13 Resolution.
L
14 /// a
a�
N
15
V
G
16
0
0
17
O
18 a)
O
19
a
20
21
R
22
23
24
25 Ill
Packet Pg.234
5.Q.a
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF ADMINISTRATIVE SERVICES
2 TO INCREASE PURCHASE ORDER NO. 2014-0000-0933 TO $28,400.00 BY
TRANSFERRING $3,500.00 FROM ACCOUNT NUMBER 134-380-001-5111 TO
3 ACCOUNT NUMBER 001-380-0072-5111 FOR WAXIE JANITORIAL SUPPLIES AT
4 THE SOCCER COMPLEX.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting thereof,held on the d
CL
.Q
7 day of , 2014,by the following vote, to wit:
8 Council Members: AYES NAYS ABSTAIN ABSENT o
9 MARQUEZ
a�
to BARRIOS f°
L
11 VALDIVIA L
a�
12
SHORETT 0
aD
13 tn
NICKEL 2
L
14
a
JOHNSON y
15 d
L
MULVIHILL c
16
0
0
17 N
O
18 rn
Georgeann Hanna, City Clerk 4
19
L
20 The foregoing resolution is hereby approved this day of , 2014. d
E
21
w
w
Q
22
R. CAREY DAVIS,Mayor
23 City of San Bernardino
Approved as to form:
24
GARY D. SAENZ, City Attorney
25
By:
Racked Fg.235
s City of San Bernardino City of San Bernardino Purchase O
2• Parks & Rec Maint Shop — Parks Department No. 2014-0000
234 S Mt View Bldg 100 0 201-B North E Street, Suite 301
o SAN BERNARDINO, CA 92408 SAN BERNARDINO, CA 92401-1507 DATE 10/02/2013
PURCHASE ORDER NUMBER MUSTAPPEAR ON ALL INVOICES
r SHIPPERS, BILL OF LADING AND CORRESPONDENCE
VENDOR 19670 -WAXIE SANITARY SUPPLY
Reprint Purchase Order
DELIVER BY
0 WAXIE SANITARY SUPPLY SHIP VIA
P 0 BOX 60227 FREIGHT TERMS DES
LOS ANGELES, CA 90060-0227 PAGE 1 of 1
ORIGINATOR: Barbara Sladek a
REFERENCE#
• DESCRIPTION
• 7$7 0
24,900.0000 Each MATERIALS&SUPPLIES Open 1.0000
FY 13/14-ANNUAL PURCHASE ORDER FOR MISC.
CLEANERS,PAPER PRODUCTS AND MISC.JANITORIAL
SUPPLIES FOR THE PARKS DIVISION OF THE PARKS, m
RECREATION&COMMUNITY SERVICES DEPARTMENT M
FOR THE PERIOD OF JULY 1,2013 THROUGH JUNE 30, 'S
2014. '-
001-380-00725111 -Material and supplies 24,900.00
N
-a
O
ar
N
fC
t
U
L
0-
a>
W
`v
c
I o
0
rn
D
X
l4
O
N
C6
L
U
L
3
a
TOTAL DUE $24,900.00 ay
L
O
E
V
Special Instructions Q
FY 13/14-ANNUAL PURCHASE ORDER FOR MISC. CLEANERS, PAPER PRODUCTS AND MISC. OTHER JANITORIAL
SUPPLIES FOR THE PARKS DIVISfON.
Packet Pg. 236