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HomeMy WebLinkAbout05.O- Information Technology 5.0 RESOLUTION (ID #2986) DOC ID: 2986 E Q CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract Amendment From: Jason Suarez M/CC Meeting Date: 04/07/2014 Prepared by: Jason Suarez, (909) 384-5947 Dept: Information Technology Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute the Authorization to Order (ATO) with Verizon, Inc., for Wireless Network Connection (CALNET 3). (#2986) Current Business Registration Certificate: Not Applicable Financial Impact: Account Budgeted Amount: $92,974.61 Account No. 108-210-0082-5505 Account Description: Asset Forfeiture Other Professional Services Balance as of: 02/03/2014 Balance after approval of this item: $92,974.61 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred, but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: February 3, 2014 Resolution 2014-26 authorizing the execution of vendor service agreement and authorization to order (ATO) with Verizon, Inc., for wireless connection. October 21, 2013 Resolution 2013-294 authorizing the execution of vendor service agreement with Quick PC Support, LLC, for 4G wireless hardware installation in police vehicles and Verizon, Inc., for wireless network connection; and a purchase order to Dell, Inc., for the purchase of two network servers, approved by Council. Background: On October 21, 2013, the Mayor and Common Council of the City of San Bernardino approved upgrading the Police Department's wireless network that is used for mobile computer operations. On February 3, 2014, the Mayor and Common Council for the City of San Bernardino approved an authorization to order (ATO) for Verizon services. These services allow for wireless mobile computer operations. The authorization is governed by a contractual agreement between the State of California and Verizon,known as the CALNET 2 Statewide contract. Verizon, Inc., advised that the CALNET 2 contract has been replaced with the CALNET 3 contract that governs the same wireless services provided by Verizon. Verizon is requesting that the new CALNET 3 authorization to order (ATO) is signed to continue building the wireless Updated:4/1/2014 by Georgeann"Gigi"Hanna E PaCket Pg. 166 3 2986 I system to be used by the Police Department. The CALNET 3 agreement will provide the same necessary components needed for the wireless system at a reduced rate (see Financial Impact section). As a result, it is requested that the Mayor and Common Council approve that the City Manager sign the new CALNET 3 authorization to order(ATO). Financial Impact The updated CALNET3 contract reduces the financial impact that was established in Resolution 2014-26. The updated costs for the Verizon, Inc., services described in Resolution 2013-294 are as follows: Asset Forfeiture Funds - Account# 108-210-0082*5505 Current New CALNET 2 CALNET 3 Verizon, Inc. - initial one-time cost $ 1,578.67/month $ 403.00/month (Private Line Charge) I.T. Fund Annual Purchase Order--Account#679-250-0062*5502 Verizon, Inc. -Monthly fees through 6/30/13 $ 3,211.51/month $ 1,626.48/month (Private Line Charges) The above reduction from CALNET 2 to CALNET 3 will result in approximately $1,585.03 monthly savings. The actual savings for fiscal year 2013/2014 will depend on how soon Verizon can transition the Police Department to the new system. Currently, the City pays $100 per month for 135 connection through the County. For the new system there will be recurring charges from Verizon, which are approximately $1626.48 per month for the private line and approximately $5,900 per month for 135 wireless connections. There are also recurring charges for licensing and maintenance that is approximately $29,200 annually. Current recurring costs County wireless cost $100/month 135 connections $13,500.00 monthly per connection New wireless system recurring costs Verizon private line cost $ 1,626.48 monthly Verizon wireless cost for 135 connections $ 5,900.00 monthly Maintenance charges $29,200 annually $ 2,434.00 monthly --------------------- Approximate Total (new wireless system cost) $ 9,960.48 I Updated:4/1/2014 by Georgeann"Gigi"Hanna E PaCketPg:167� 2986 monthly Approximate savings from County to Verizon directly is $3,539.50 per month ($13,500/month- $9,960.48/month). All of the above costs were encumbered into purchase orders after the approval of Resolution 2013-294. City Attorney Review: Supporting Documents: reso 2986 (PDF) City of SB Calnet3 PIP Quote v01 (2) (PDF) ATOC3Verizon-City of San Bernardino (PDF) I f Updated:4/1/2014 by Georgeann"Gigi"Hanna E a i RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE THE � o AUTHORIZATION TO ORDER (ATO) WITH VERIZON, INC., FOR WIRELES �, 4 NETWORK CONNECTION (CALNET 3). c O 5 NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL U OF THE CITY OF SAN BERNARDINO AS FOLLOWS: o 6 3 SECTION 1. That the City Manager, or his designee, is hereby authorized to execute an z 7 Vl "Authorization to Order" (ATO)under state contract(Attachment 4)for CALNET3 (Verizon a 8 _ 9 Circuit) services from Verizon Business Group, attached hereto as Exhibit "A"and incorporated W 10 herein by this reference. Z a U 1 SECTION 2. The authorization granted hereunder shall expire and be void and of no d 12 further effect if the ATO is not executed by all parties and returned to the Office of the City N 13 Clerk within sixty(60) days following adoption of the Resolution. > w 14 3 as 15 O 16 c 17 N N o t 18 /I/ a 19 t° Cn N 20 to 00 21 N O to .+ C 23 E 24 Q 25 E 1 Packet Pg. 169' 5.O.a l RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2 AUTHORIZATION TO ORDER (ATO) WITH VERIZON, INC., FOR WIRELES 3 NETWORK CONNECTION (CALNET 3). 0 4 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and c 5 Common Council of the City of San Bernardino at a meeting thereof, v L 0 6 held on the day of , 2014, by the following vote,to wit: 3 a) z COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT as s MARQUEZ 9 BARRIOS w 10 VALDIVIA a 11 SHORETT u NICKEL c 12 c JOHNSON N 0 13 MULVIHILL > 14 3 m 15 Georgeann Hanna, City Clerk o 0 16 The foregoing Resolution is hereby approved this of ,2014. 2 w 17 N L 0 18 R. Carey Davis, Mayor Q 19 City of San Bernardino Go Approved as to form: N 20 Gary D Saenz, City Attorney to co rn 21 N By: 22 d 23 E V R 24 Q 25 2 Packet Pg. 170': m %o jeA�;;mae0p 01 uoilezi,omn¥ : 98 Z (z iOA monOdd QOu mD aS ■o :4u8wq3 e ■�¥ % \�. \a �\ «� ? # \ k / k �_ | | | LL ƒ / /% / 2 � /o % � / Vol f \: _ § R / .7 m ± � k V / / CL z ƒ / C5 v ® w 0 CY r ? o / .. E 0 Q % CO © ■ m k \ a w C k C) o � o / o _§ 2 \ ( , CY o ° / /=- g r— Lo 61) 3 2 \ 2 % ' - v § f % E/ 2' c 2 zz % o ° m / M ® $ % CL � 2 $ LO '0 m / o ° � • / $ / Ln § \ / a) 2 co E\ LL 3 d o m M § kw ° E 0 3 2 / : a. f / a o = _ I m ¥ c % ¢ 2 \ 2 k o $ 2 x ? E § 3 3 7 $ « n 2 " f 0 co c 2 _0 7 c o = 3 0 $ / (n 0 § g E % \ s / / k § •§ % \ \ � q % � 0 / / E . z ° �� Cl)a. / \ k \ � 0 2 7 / m � � cu c E q � > 7 * 02 co w co U) ■ � 2 . » / f � � f � _j R7 � a cq E o� � ƒ E k k / / C O ATTACHMENT 4 — AUTHORIZATION TO ORDER (ATO) Page 1 of 4 c 0 AUTHORIZATION TO ORDER UNDER STATE CONTRACT v L O Verizon and the State of California ("State") have entered into a Contract for CALNET 3 3 Statewide Contract A (SWC-A), C3-A-13-02-TS-08, for the following Subcategories and terms. z The State may, at its sole option, elect to extend the Contract term for up to the number of N additional periods of one (1)year each as indicated below. a L 1 year r, Optional w Subcategory Contract Award Contract End Extensions Z 1.1 Dedicated Transport November 15, 2013 June 30, 2018 2 raj 1.2 MPLS, VPN and Converged November 15, 2013 June 30, 2018 2 VoIP — 1.3 Standalone VolP November 15, 2013 June 30, 2018 2 0 1.5 Toll-Free Calling November 15, 2013 June 30, 2018 2 > s L d Pursuant to the Contract, which is incorporated herein by reference, any public agency, as o defined in Government Code section 11541, is allowed to order services and products 0 ("Services") solely as set forth in the Contract. 0 A non-State public Entity (herein "Non-State Entity") shall also be required to complete and N submit this Authorization to Order (ATO) Under State Contract prior to ordering Services. A o description of the Service(s), applicable rates and charges and the specific terms and conditions under which the Service(s) will be provided to a Non-State Entity are fully set forth in the a Contract. Access to the Contract is available at http://marketing.dts.ca.gov/calnet3/ . co 00 M City of San Bernardino ("Non-State Entity") desires to order Service(s), and Contractor agrees to provide such Service(s), as identified in the State of California, c Telecommunications Service Request(Form. 20), pursuant to the terms and conditions and rates contained in the Contract. F L M� W E-Rate Customers Cn Only complete if applying for E-Rate funding: 0 r dd intends to seek Universal Service Funding (E-Rate)for eligible services provided under this ATO. 0 L d The Service(s)ordered under this ATO shall commence on dd ("Service > M Date"). Upon the Service Date, this ATO supersedes and replaces any applicable serving V arrangements between Contractor and Non-State Agency for the Service(s) being ordered Q under this ATO. d 0 a Packet Pg. 172 ATTACHMENT 4—AUTHORIZATION TO ORDER (ATO) Page 2 of 4 2 d This ATO shall become effective upon execution by Non-State Entity, Contractor, and the Office o of Technology Services, Statewide Telecommunications and Network Division (OTech/STND). U No Service(s) shall be ordered by Non-State Entity or provided by Contractor until this ATO has o been executed by both parties and approved by OTech/STND. 3 a� By executing this ATO, Non-State Entity agrees to subscribe to the selected services, and Contractor agrees to provide selected services, in accordance with the terms and conditions of this ATO and the Contract. Upon execution of this ATO by Non-State Entity and Contractor, L Contractor shall deliver this ATO to OTech/STND for review and approval. The State may, at its sole discretion, revoke any applicable previously approved ATO. W Z The OTech/STND will provide Contract management and oversight, and upon request by the Non-State Entity or Contractor, will advocate resolving any Contract service issues. The ATO, and any resulting Form 20, is a Contract between the Non-State Entity and the Contractor. The State will not represent the Non-State Entity in resolution of litigated disputes between the parties. c 0 N Non-State Entity may terminate this ATO, for specific Service(s) or in total, prior to termination of > the Contract, by providing the Contractor with thirty (30) calendar days' of written notice of w cancellation. This ATO shall not exceed the term of the CALNET 3 Contract. 3 I � Non-State Entity, upon execution of this ATO, certifies that Non-State Entity understands that o Contractor and the State may, from time to time and without Non-State Entity's consent, amend 0 the terms and conditions of the Contract thereby affecting the terms of service Non-State Entity c receives from Contractor. 0 N Non-State Entity, upon execution of this ATO, certifies that it has reviewed the terms and 0 conditions, including the rates and charges, of the Contract. a Non-State Entity, upon execution of this ATO, certifies the Non-State Entity understands that co billing invoices for Service(s) subscribed to under the Contract are subject to review and/or audit N by the State, pursuant to provisions of the Contract. o _ All Service(s) ordered under this ATO will be submitted using the Form 20, signed by the Non- State Entity's authorized signatory. Any additions or deletions to Service(s) shall likewise be F accomplished by submission of a Form 20, noting changes. The Non-State Entity understands m that Form 20s are subject to review by the CALNET 3 CMO to ensure contract compliance. C Cn Non-State Entity, upon execution of this ATO, certifies the Non-State Entity understands that the o Contractor shall provide CALNET 3 CMO all data, reports, and access to trouble tickets for Service(s) subscribed to under the Contract, pursuant to provisions of the Contract. 0 Non-State Entity may, by placing Service orders issued by its duly authorized representative with 4) Contractor, order any of the Service(s) listed in the Contract and selected below. Contractor shall > M bill Non-State Entity, and Non-State Entity shall pay Contractor according to the terms and U conditions and rates set forth in the Contract for such Service(s). Q as a Packet Pg. 173 s ATTACHMENT 4—AUTHORIZATION TO ORDER (ATO) Page 3 of 4 O— d Whenever any notice or demand is given under this Contract to Contractor or Non-State Entity, _ the notice shall be in writing and addressed to the following: L Non-State Entity: Contractor: 3 City of San Bernardino' z Verizon V! 300 North "D"street 11080 White Rock Rd. d as San Bernardino, CA 92418 Rancho Cordova, CA 95670 Attn: JAIlen Parker Attn: Shon Day w Program Contract Manager J Q U ti Notices delivered by overnight courier service shall be deemed delivered on the day following 5 mailing. Notices mailed by U.S. Mail, postage prepaid, registered or certified with return receipt o requested, shall be deemed delivered five (5) State business days after mailing. Notices L delivered by any other method shall be deemed given upon receipt. IN WITNESS WHEREOF, the parties hereto have caused this ATO to be executed on the date shown below by their respective duly authorized representatives: a NON-STATE ENTITY CONTRACTOR O O By: Authorized Signature By: Authorized Signature O f N Printed Name and Title of Person Signing Printed Name and Title of Person Signing .°_ Allen Parker ' Q Date Signed: Date Signed: co M rl O _ Approved By: State of California as Department of Technology, m Statewide Telecommunications and Network Division in w O By: Authorized Signature c O N L Printed Name and Title of Person Signing M U O Q Date Signed: U w a Packet Pg. 174 c Mir A ATTACHMENT 4—AUTHORIZATION TO ORDER (ATO) Page 4 of 4 2 Insert Non-State Entity Name here o U Select services for o 3 r m Verizon C3-A-13-02-TS-08 Z N N d Dedicated Transport (, Selected Services Subcategory 1.1 Customer Initials ❑ Carrier DSO Service M ❑✓ Carrier DS1 Service w ❑Q Carrier DS3 Service 1❑ ISDN Primary Rate Interface Service U_ ❑ Extended Demarcation Wiring Service ti S El Services Related Hourly Support Multi-Protocol Label Switching (MPLS) N Selected Services Subcategory 1.2 Customer Initials ❑x MPLS Port Transport Speed Service > s x❑ MPLS Port&Access Bundled Transport Speed Service 3 0 MPLS Port,Access&Router Bundled Transport Speed Service ❑x MPLS Port,Access&Router Bundled On-Net Transport p Speed Service o Fx_1 MPLS Port,Access&Router Bundled Off-Net Transport = Speed Service 0 ❑x MPLS Port,Access&Router Bundled Ethernet On-Net N Transport Speed Service L ❑ MPLS Port,Access& Router Bundled Ethernet Off-Net 0 Transport Speed Service z ❑ Converged VoIP Service Q E] Converged Voice Mail Service 00 ❑ Audio Conferencing Service r1 ❑ Session Initiated Protocol(SIP)Trunking Service ❑ Extended Demarcation Wiring Services ❑ Services Related Hourly Support Standalone Voice over Internet Protocol (VoIP) m Selected Services Subcategory 1.3 Customer Initials ❑ Standalone VoIP Service y 4- 0 ❑ VoIP Voice Mail Service >. r ❑ Audio Conferencing Service U ❑ Extended Demarcation Wiring Services o N ❑ Services Related Hourly Support Toll Free Calling > Selected Services Subcategory 1.5 Customer Initials v O ❑ Toll Free Network Access Transport Service Q ❑ Toll Free Domestic Service ❑ International Toll Free Service E t ❑ Extended Demarcation Wiring Services cva w ❑ Services Related Hourly Support Q Packet Pg. 175 c o d _ O U Y L O 3 as z N N d d L_ M F W Z J Q U ci _ _ O N �L 3 L d L 0 O N .i- 0 Q 00 N O _ ' L _ L d m _ R O U C O N 'i d M U H Q w C d V t6 Q PacCcet Pg. 176'