HomeMy WebLinkAbout05.M- Finance RESOLUTION (ID#3034) DOC ID: 3034 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: David Cain M/CC Meeting Date: 04/07/2014
I Prepared by: Veronica Martinez, (909) 384-
1 5242
Dept: Finance Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of a Fourth Amendment to the Consultant Services Agreement Between Intellibridge
Partners and the City of San Bernardino. (#3034)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $250,000 Account No. 001.5502
Account Description: General Government Professional Contractual Services
Total Amount Not to Exceed: $26,240.00
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
January 7, 2013 - Resolution 2013-26 was approved authorizing an agreement for$60,000.00
with Intellibridge Partners for accounting services.
June 17, 2013 - Resolution 2013-185 was approved authorizing an agreement increase of
$15,000.00 with Intellibridge Partners for accounting services.
August 19, 2013 - Resolution 2013-243 was approved authorizing an agreement increase of
$46,080.00 with Intellibridge Partners for EDA accounting services.
January 21, 2014 - Resolution 2014-22 was approved authorizing an agreement increase of
$20,000.00 with Intellibridge partners for EDA accounting services.
BackSround•
Intellibridge Partners is a consulting firm serving public agencies throughout California.
Intellibridge Partners has proposed to provide the City with additional accounting services with a
focused effort on the complex accounting issues of the EDA and Successor Agency and the
transition of the financial information and data into the City's accounting system,New World
System.
Specifically, Intellibridge Partner's effort has been focused on the financial transitions for the
following EDA Projects:
1. Finalize Accounting Crosswalk - Ensure Knowledge transfer to City Staff
L) 2. Programs for financial organization include:
Updated: 3/31/2014 by Jolena E.Grider A
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3034
a. RDA-Redevelopment- Outstanding Debt Obligation.
b. Federal Programs -Home, Community Development Block Grant, Section 108
Funding,Neighborhood Rehabilitation Program.
c. Low and Moderate Income Housing and Affordable Housing -Outstanding Debt
Obligation and Housing assets.
d. San Bernardino Regional Water Resources Debt$1.5 Assets $1.5
Intellibridge has made substantial progress on the cross walk process for transferring financial
data from the EDA software system to the City's New World System. Due to the complexity of
the EDA and HUD transactions, ROPS adjustments due to Department of Finance reviews and
the work being done by the outside auditors, the final work product by Intellibridge is being
impacted. The auditors are completing their final work and this will allow Intellibride to
complete the following items.
In summary the below items will be accomplished within the amended term of this agreement:
1. Complete the process of bringing in the financial information from ICCS to NWS for
management information purposes.
2. Audit adjustment for period ending June 30, 2012 need to be journalized, input and
reconciled.
3. Upload post June 30, 2012 journals for distribution of Fund 711 to appropriate funds and
reconcile.
4. Complete ROPS true-up procedure.
5. Transfer of data and knowledge base.
6. Revenue coding and transfer.
7. Contingency of reserve for unknown problems.
8. Move cash and revenue from the Successor Agency to the EDC.
9. Move revenue associated with newly transferred City property, such as, the 201 Building
that EDA occupies
The parties now desire to extend the agreement to June 30, 2014 for an additional Twenty Six
Thousand Two Hundred Forty Dollars ($26,240.00) to a total amount not-to-exceed One
Hundred Sixty-seven Thousand Three Hundred Twenty Dollars ($167,320.00), and amend the
Agreement as set forth in this Amendment to complete the above items. Additional funding for
this increase will come from the budgeted General Government Professional Contractual
Services line item.
City Attorney Review:
Supporting Documents:
reso 3034 (PDF)
agrmt 3034 (PDF)
Updated: 3/31/2014 by Jolena E.Grider A Packet Pg. 155'
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RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
3 CITY OF SAN BERNARDINO AUTHORIZING A FOURTH AMENDMENT TO THE
4 CONSULTANT SERVICES AGREEMENT BETWEEN INTELLIBRIDGE PARTNERS
AND THE CITY OF SAN BERNARDINO.
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BE IT RESOLVED BY THE MAYOR AND CONWON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The City Manager is hereby authorized and directed to execute this
a
9 Fourth Amendment to the Consultant Services Agreement between Intellibridge Partners and
io the City of San Bernardino for accounting services, attached hereto as Exhibit "A" and
11 incorporated herein.
12 SECTION 2. The Purchasing Agent is hereby authorized to issue an amended Purchase
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14 Order to Inteliibridge Partners for accounting services for a total amount not to exceed
is $167,320.00.
16 SECTION 3. The authorization granted hereunder shall expire and be void and of no
17 further effect if the Agreement is not executed by both parties and returned to the Office of the
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City Clerk within sixty(60) days following the effective date of this Resolution.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AUTHORIZING A FOURTH AMENDMENT TO THE j
2 CONSULTANT SERVICES AGREEMENT BETWEEN INTELLIBRIDGE PARTNERS
3 AND THE CITY OF SAN BERNARDINO.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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6 Common Council of the City of San Bernardino at a meeting thereof, held on
7 the day of , 2014, by the following vote,to wit:
a Council Members: AYES NAYS ABSTAIN ABSENT
9
MARQUEZ
to
11 BARRIOS
12 VALDIVIA
13 SHORETT
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NICKEL
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16 JOHNSON
17 MULVIHILL
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19 Georgeann Hanna, City Clerk
20 The foregoing Resolution is hereby approved this day of )2014.
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22 R. Carey Davis, Mayor
23 City of San Bernardino
Approved as to form:
24 Gary D. Saenz, City Attorney
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By:
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FOURTH AMENDMENT TO CONSULTANT SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND
INTELLIBRIDGE PARTNERS
THIS FOURTH AMENDMENT is made and entered into as of April 7, 2014 by and between the
CITY OF SAN BERNARDINO, a charter city ("City"), and INTELLIBRIDGE PARTNERS
("CONSULTANT'). In consideration of the mutual covenants and conditions set forth herein, the 7
parties agree as follows: >
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1. This Amendment is made with respect to the following facts and purposes: _
a. On February 4, 2013, the City and Consultant entered into an agreement entitled c
"Consultant Services Agreement Between The City Of San Bernardino and Intellibridge
Partners, for a total amount of sixty thousand dollars and no cents ($60,000.00). ,o
b. On June 17, 2013, the City and Consultant amended the agreement entitled "Consultant 1*
Services Agreement Between The City Of San Bernardino and Intellibridge Partners, for o
an increased amount of $15,000 and not to exceed a total amount of seventy five
thousand dollars and no cents ($75,000.00).
c. On August 19, 2013, the City and Consultant amended the agreement entitled Ea
"Consultant Services Agreement Between The City Of San Bernardino and Intellibridge
Partners, for an additional Forty Six Thousand and Eighty Dollars ($46,080.00) to a total a
amount not-to-exceed One Hundred Twenty-one Thousand and Eight Dollars
($121,080.00) and amend the Agreement.
d. On January 21, 2014, the City and Consultant amended the agreement entitled
"Consultant Services Agreement Between The City of San Bernardino and Intellibridge
Partners, for an additional ($20,000.00) to a total amount not-to-exceed One Hundred a
forty-one Thousand and Eight Dollars ($141,080.00) and amend the Agreement.
d. The parties now desire to extend the agreement to June 30, 2014 for an additional
Twenty-six Thousand, Two Hundred and Forty Dollars ($26,240.00) to a total amount a
not-to-exceed One Hundred Sixty-seven Thousand, Three hundred and Twenty Dollars as
($167,320.00) and amend the Agreement as set forth in this Amendment.
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2. Section 2. Compensation of the Agreement is hereby amended to increase the amount =
that the City agrees to pay the Consultant a not-to-exceed total amount of One Hundred
Sixty-seven Thousand, Three Hundred and Twenty Dollars ($167,320.00). City shall pay M
Consultant for services rendered pursuant to this Agreement at the time and in the manner
set forth herein. The fourth amendment amount shall not exceed Twenty Six Thousand Two c
Hundred and Forty Dollars ($26,240.00) for additional Consultant services. M
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3. Section 3.1. Term of the Agreement is hereby amended to extend the term of the
Agreement to June 30, 2014, unless the Agreement is previously terminated as provided for
herein. m
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4. Except for the changes specifically set forth herein, all other terms and conditions of the a
Agreement shall remain in full force and effect. a
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FOURTH AMENDMENT TO CONSULTANT SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND
INTELLIBRIDGE PARTNERS
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written. _
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CITY OF SAN BERNARDINO INTELLIBRIDGE PARTNERS,
Allen Parker, City Manager Denise Callahan, Partner
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ATTEST: APPROVED AS TO FORM:
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Georgeann Hanna, City Clerk ry enz, City Attorney
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