HomeMy WebLinkAbout05.H- City Manager RESOLUTION (ID #3061) DOC ID: 3061 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Allen Parker M/CC Meeting Date: 04/07/2014
Prepared by: Veronica Martinez, (909) 384-
5242
Dept: City Manager Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of a Second Amendment to the Consultant Services Agreement Between Bartel
Associates and the City of San Bernardino for Actuarial Services. (#3061)
Current Business Registration Certificate: Yes
Financial Impact:
Budgeted funds are available in account No. 001.090.0134.5510 - Bankruptcy Consulting
Services for this contract amendment.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
August 5, 2013, Mayor and Council approved Amendment No. 1 to Consultant Service
Agreement Between the City of San Bernardino and Bartel Associates LLC. Resolution
No.2013-237
May 20, 2013, Mayor and Council approved the Consultant Service Agreement Between the
City of San Bernardino and Bartel Associates LLC. Resolution No. 2013-98
Background:
Bartel and Associates has been an integral part of the City's bankruptcy process. Under current
bankruptcy proceedings, research is ongoing to provide actual information related to pension and
healthcare costs. Bartel Associates LLC continues to provide detailed alternatives that describe
the potential impacts various changes to the CalPERS actuarial information may have on the
City. This actuarial analysis is helping to develop various strategies for the Plan of Adjustment
and providing support to the City Manager during bankruptcy mediation meetings. It is
anticipated that these additional services will not exceed$35,000 and the total contract would be
amended not to exceed$109,200. Funds are available in the General Government Services
bankruptcy allocation of the 2013-14 budget.
City Attorney Review:
Supporting Documents:
2nd Amendment Bartel Associates LLC Svcs Agreement April 2014 (DOCX)
reso 3061 (PDF)
agrmt 3061 (PDF)
Updated: 4/3/2014 by Georgeann"Gigi"Hanna A Packet Pg. 119
5.H
3061
Amendment No 2 Bartel Associates Reso (DOCX)
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Updated:4/3/2014 by Georgeann"Gigi"Hanna A Packet Pg. 120
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RESOLUTION NO.
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A SECOND a
3 AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT BETWEEN
BARTEL ASSOCIATES AND THE CITY OF SAN BERNARDINO FOR ACTUARIAL m
4 SERVICES.
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6 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: E
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SECTION 1. The City Manager is hereby authorized and directed to execute this
9 Second Amendment to the Consultant Service Agreement between Bartel Associates and
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10 the City of San Bernardino for Actuarial services, attached hereto as Exhibit "A" and
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11 incorporated herein. m
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12 SECTION 2. The Purchasing Agent is hereby authorized to issue an amended E
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Purchase Order to Bartel Associates for consultant services for a total amount not to exceed a
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$109,200.00.
16 SECTION 3. The authorization granted hereunder shall expire and be void and of no
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17 further effect if the Amendment is not executed by both parties and returned to the Office of c
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18 the City Clerk within sixty (60) days following the effective date of this Resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A SECOND
AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT BETWEEN a
3 BARTEL ASSOCIATES AND THE CITY OF SAN BERNARDINO FOR ACTUARIAL
SERVICES. m
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor o
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6 and Common Council of the City of San Bernardino at a meeting
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7 thereof,held on the day of , 2014,by the following vote,to wit: m
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Council Members: AYES NAYS ABSTAIN ABSENT o
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MARQUEZ v
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BARRIOS 3
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12 VALDIVIA
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SHORETT
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14 NICKEL
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JOHNSON
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17 MULVIHILL
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19 Georgeann Hanna, City Clerk z
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21 The foregoing Resolution is hereby approved this day of , 2014. 0
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R. Carey Davis, Mayor
24 City of San Bernardino
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25 Approved as to form: N
26 Gary D. Saenz, City Attorney
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SECOND AMENDMENT TO CONSULTANT SERVICES AGREEMENT N
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BETWEEN THE CITY OF SAN BERNARDINO AND
BARTEL ASSOCIATES LLC FOR ACTUARIAL SERVICES y
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THIS SECOND AMENDMENT is made and entered into as of April 7, 2014 by and between the
CITY OF SAN BERNARDINO, a charter city ("City"), and Bartel Associates LLC ("Consultant"). m
In consideration of the mutual covenants and conditions set forth herein, the parties agree as -�
follows:
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1. This Amendment is made with respect to the following facts and purposes:
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a. On May 20, 2013, the City and Consultant entered into an agreement entitled m
"Consultant Services Agreement between the City of San Bernardino and Bartel 0
Associates LLC," for a total amount of Thirty Nine Thousand, Two Hundred Dollars and in
no cents ($39,200.00). o
b. On August 8, 2013 parties agreed to extend the agreement to June 30, 2014 for an
additional Thirty Five Thousand Dollars ($35,000.00) to a total amount not to exceed d
Seventy Four Thousand, Two Hundred Dollars ($74,200.00) and amend the original 3
Agreement.
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c. The parties now desire to extend the term of the Agreement to continue through the 0)
completion of services for an additional Thirty Five Thousand Dollars ($35,000.00) to a
total amount not to exceed. One Hundred, Nine Thousand Two Hundred Dollars a,
($109,200.00) and amend the Agreement as set forth in this Amendment. Q
2. Section 1. Term of the Agreement is hereby amended to extend the term of the Agreement it
to continue through the completion of services. vn
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3. Section 5. Compensation of the Agreement is hereby amended to increase the amount
that the City agrees to pay the Consultant a not-to-exceed total amount of One Hundred, c
Nine Thousand Two Hundred Dollars ($109,200.00). City shall pay Consultant for services 0
rendered pursuant to this Agreement at the time and in the manner set forth herein. The
second amendment amount shall not exceed Thirty Five Thousand Dollars ($35,000.00) for N
additional Consultant services. o
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3. Except for the changes specifically set forth herein, all other terms and conditions of the
Agreement shall remain in full force and effect. -�
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SECOND AMENDMENT TO CONSULTANT SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND U
BARTEL ASSOCIATES LLC FOR ACTUARIAL SERVICES
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by a;
and through their respective authorized officers, as of the date first above written. m
CITY OF SAN BERNARDINO BARTEL ASSOCIATES LLC,
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Allen Parker, City Manager John Bartel, President
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ATTEST: APPROVED AS TO FORM:
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Georgeann Hanna, City Clerk Gar enz, City Attorney 3
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