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HomeMy WebLinkAbout04-07-2014 Jt. Reg Mtg Agenda CITY CLERK CCITT OF SAN BERNARDINO AGENDA FOR THE JOINT REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY MONDAY, APRIL 7, 2014 2:00 PM—CLOSED SESSION 4:00 PM—OPEN SESSION COUNCIL CHAMBER • 300 NORTH"D"STREET • SAN BERNARDINO,CA 92418 • WWW.SBCITY.ORG Virginia Marquez R. Carey Davis James L. Mulvihill Benito Barrios Allen J. Parker John Valdivia Q,� Gary D. Saenz Fred Shorett © Q Georgeann "Gigs" Hanna Henry Nickel r�~ David Kennedy Rikke Johnson bED I� Z Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. • The City of San Bernardino recognizes its obligation to provide equal access to those individuals with disabilities.Please contact the City Clerk's Office(384-5002)two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. • All documents for public review are on file with the City Clerk's Office located on the 2nd floor of City Hall,300 North "D"Street,San Bernardino or may be accessed online bygoing to http-llwww.sbcity.org. • Anyone who wishes to speak during public comment or on a particular item will be required to fill out a speakerslip.Speaker slips should be turned in to staff seated on the north side of the Council Chamber. • Public comments for agenda items that are not public hearings will be limited to three minutes. • Public comments for items that are not on the agenda will be limited to three minutes. • All who wish to speak, including Council members and staff, need to be recognized by the Mayor or Mayor Pro Tempore before speaking. • Please turn off or mute your cell phone while the meeting is in session. Joint Regular Meeting Agenda April 7, 2014 Call to Order Council Member, Ward 1 Virginia Marquez ❑ ❑ 1 ❑ Council Member, Ward 2 Benito J. Barrios ❑ ❑ ❑ Council Member, Ward 3 John Valdivia ❑ ❑ ❑ Council Member, Ward 4 Fred Shorett ❑ ❑ ❑ Council Member, Ward 5 Henry Nickel ❑ ❑ ❑ Council Member, Ward 6 Rikke Johnson ❑ ❑ ❑ Council Member, Ward 7 James Mulvihill ❑ ❑ ❑ City Clerk Georgeann "Gigi" Hanna ❑ ❑ ❑ City Manager Allen Parker j ❑ ❑ ❑ City Attorney Gary D. Saenz ❑ ❑ ❑ 1. CLOSED SESSION PUBLIC COMMENTS ON CLOSED SESSION ITEMS A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. Pursuant to Government Code Sections(s): A. Conference with legal counsel - existing litigation - pursuant to Government Code Section 54956.9(a): In re: City of San Bernardino - U.S. Bankruptcy Court, Case No. 6:12-bk-28006 MJ,• Glen Aire Mobile Home v. City of San Bernardino, et al. - San Bernardino Superior Court, Case No. CIVDS 1114110. B. Conference with legal counsel - anticipated litigation - significant exposure to litigation - pursuant to subdivision (b) (1), (2), (3) (A-F) of Government Code Section 54956.9. C. Conference with legal counsel - anticipated litigation - initiation of litigation - pursuant to subdivision (c) of Government Code Section 54956.9: One item. D. Closed Session - personnel - pursuant to Government Code Section 54957. E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities - pursuant to Government Code Section 54957. F. Conference with labor negotiator - pursuant to Government Code Section 54957.6. G. Conference with real property negotiator - pursuant to Government Code Section 54956.8. Mayor and Common Council of the City of San Bernardino Page 2 Printed 41312014 REVISED Joint Regular Meeting Agenda April 7, 2014 2. APPOINTMENTS 2A. Mayor's Office Appointment of Michael Segura to the Fine Arts Commission - Mayor R. Carey Davis N (#3020) [Ward(s): All] ■Uj Motion: Approve the appointment of Michael Segura to the Fine Arts Commission as requested by Mayor R. Carey Davis. 2B. Mayor's Office >M Appointment of Carolyn Sue Conley to the Board of Police Commissioners - Council Member Benito Barrios (#3041) [Ward(s): 21 Motion: Approve the appointment of Carolyn Sue Conley to the Board of Police U Commissioners as requested by Council Member Benito Barrios. 2C. Mayor's Office Appointment of Deanne Truax Godinez to the Historical Preservation Commission - Council Member Benito Barrios (#3042) [Ward(s): 21 Motion: Approve the appointment of Deanne Truax Godinez to the Historical Preservation Commission as requested by Council Member Benito Barrios. 2D. Mayor's Office Appointment of Kathy Mallon to the Parks and Recreation Commission - Council Member Henry Nickel (#3043) [Ward(s): 51 Motion: Approve the appointment of Kathy Mallon to the Parks and Recreation Commission as requested by Council Member Henry Nickel. 2E. Mayor's Office Appointment of Debbi Matley to the Parks and Recreation Commission - Council Member Benito Barrios (#3044) [Ward(s): 21 Motion: Approve the appointment of Debbi Matley to the Parks and Recreation Commission as requested by Council Member Benito Barrios. 3. PRESENTATIONS 3A. Certificates of Recognition -- 2014 Baker 2 Vegas Relay Team — Council Member Valdivia 4. ANNOUNCEMENTS -- CHAMBER OF COMMERCE & ELECTED OFFICIALS Mayor and Common Council of the City of San Bernardino Page 3 Printed 41312014 Joint Regular Meeting Agenda April 7, 2014 5. CONSENT CALENDAR All Consent Calendar items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or other interested persons so request, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Information concerning Consent Calendar items is available for public review. 5A. City Clerk Waive Full Reading of Resolutions and Ordinances (#2987) [Ward(s): All] Motion: Waive full reading of resolutions and ordinances on the agenda dated April 7, 2014. 5B. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing The Execution of Amendment Number One to the Services Agreement Between the City of San Bernardino and Willdan Engineering and Issuance of a Purchase Order to Willdan Engineering to Provide Fire Life Safety Plan Review Services. (#2988) [Ward(s): All] Motion: Adopt the Resolution. 5C. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a First Amendment to the Vendor Services Agreement Between Municipal Housing Solutions and the City of San Bernardino. (43007) [Ward(s): All] Motion: Adopt the Resolution. 5D. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a First Amendment to the Professional Services Agreement Between Hector Contreras and the City of San Bernardino for Contract Content Production to Include Coordination of the City's Public Access Internship/Public Access Training Program. (43019) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 4 Printed 41312014 Joint Regular Meeting Agenda April 7, 2014 5E. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Professional Services Agreement Between the City of San Bernardino and MICA-PR, Inc. for Mayor's Chief of Staff Services. (#3058) [Ward(s): All] Motion: Adopt the Resolution. 5F. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Agreement Between the City of San Bernardino and Bill Mathis of Mathis Consulting Group for Goal Setting Workshop and Charter Reform Facilitation. (#3059) [Ward(s): All] Motion: Adopt the Resolution. 5G. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a First Amendment to the Consultant Services Agreement Between the City of San Bernardino and the Law Office of Linda L. Daube for Labor Negotiator and Bankruptcy Services. (#3060) [Ward(s): All] Motion: Adopt the Resolution. 5H. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Second Amendment to the Consultant Services Agreement Between Bartel Associates and the City of San Bernardino for Actuarial Services. (#3061) [Ward(s): All] Motion: Adopt the Resolution. 5I. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution Amendment No. Two to the Agreement with Willdan Engineering for Community Development Professional Services, Authorizing a Reduction of Purchase Order No. 2014-00000313 by $65,000.00, Authorizing a Budget Transfer of $65,000.00, and Authorizing the Issuance of a New Purchase Order to Willdan Engineering in the Amount of$65,000.00. (43066) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 5 Printed 41312014 Joint Regular Meeting Agenda April 7, 2014 5J. Civil Service Personnel Actions = Classified (#2908) [Ward(s): All] Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. 5K. Finance Approval of Check Warrants and Payroll Checks (#2991) [Ward(s): All] Motion: Approve the claims and payroll and authorize the issuance of warrants as listed. 5L. Finance Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of Amendment No. 3 to the Agreement for Auditing Services by and Between the City of San Bernardino and Rogers Anderson Malody and Scott for the Provision of Auditing Services. (#3024) [Ward(s): All] Motion: Adopt the Resolution. 5M. Finance Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Fourth Amendment to the Consultant Services Agreement Between Intellibridge Partners and the City of San Bernardino. (#3034) [Ward(s): All] Motion: Adopt the Resolution. 5N. Human Resources Personnel Actions - Unclassified (#2843) [Ward(s): All] Motion: Approve the unclassified personnel actions, as submitted by the Human Resources Division Manager, in accordance with City policies and procedures. Mayor and Common Council of the City of San Bernardino Page 6 Printed 41312014 Joint Regular Meeting Agenda April 7, 2014 50. Information Technology Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute the Authorization to Order (ATO) with Verizon, Inc., for Wireless Network Connection (CALNET 3). (#2986) [Ward(s): All] Motion: Adopt the Resolution. 5P. Library Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing a Budget Transfer and Issuance of a Purchase Order to Brodart Books and Library Services, Inc. to Purchase Books in the Amount of $55,000.00. (#2972) [Ward(s): All] Motion: Adopt the Resolution. 5Q. Parks,Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Director of Administrative Services to Increase Purchase Order No. 2014-0000-0933 to $28,400.00 by Transferring $3,500.00 from Account Number 134- 380-001-5111 to Account Number 001-380-0072-5111 for Waxie Janitorial Supplies at the Soccer Complex. (#2980) [Ward(s): 71 Motion: Adopt the Resolution. 5R. Parks,Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Submit an Application to the Senior Communities Services Employment Program (SCSEP) for the Parks, Recreation and Community Services Department to Become a Host Agency for the Program. (#3013) [Ward(s): All] Motion: Adopt the Resolution. 5S. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute a Volunteer Services Agreement Between the City of San Bernardino and New Hope Missionary Baptist Church to Participate in the New Hope Summer Youth Program. (43015) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 7 Printed 41312014 Joint Regular Meeting Agenda April 7, 2014 5T. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of Amendment Number One to the Vendor Services Agreement Between the City of San Bernardino and RP Landscape & Irrigation for Park Maintenance Services and Increase Purchase Order Number 2014-000-0739 by $20,889.00. (#3016) [Ward(sj: All] Motion: Adopt the Resolution. 5U. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute a Volunteer Services Agreement Between the City of San Bernardino and the Provisional Accelerated Learning Center (PAL) to Participate in the Cal-Works Youth Employment Program. (#3021) [Ward(s): All] Motion: Adopt the Resolution. 5V. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute Amendment Number One to the Agreement with the Patrons of the Roosevelt Bowl for the Provision of Support Services for Market Night at Perris Hill Park Extending the Term of the Agreement Until April 16, 2016. (#3023) [Ward(s): 2] Motion: Adopt the Resolution. 5W. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a First Amendment to the Vendor Service Agreement Between Arata Equipment Company and the City of San Bernardino and Authorizing the Increase to Annual Purchase Order Number 2014-00000138 by $15,000 for a Total Amount Not to Exceed $90,000 to Arata Equipment Company of San Carlos, CA for the Purchase of Truck Parts and Supplies. (#2934) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 8 Printed 41312014 Joint Regular Meeting Agenda April 7, 2014 5X. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing and Directing the Director of Administrative Services to Amend the FY 2013-14 Budget by Allocating Previously Unallocated HUTA (Gas Tax) Funds of $30,000 to Account 001-400-0092-5502 "Professional/Contractual Services", Authorizing the Execution of the First Amendment to the Agreement with Padcor Corporation and Increasing Annual Purchase Order 2014-420 for an Amount Not to Exceed $83,870 to Padcor Corporation for Repair of Street Lights. (#3011) [Ward(s): All] Motion: Adopt the Resolution. 5Y. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing and Directing the Director of Administrative Services to Amend the FY 2013-14 Budget by Allocating Previously Unallocated HUTA (Gas Tax) Funds of $70,000 to Account 001-400-0092-5111 "Materials & Supplies", for Repair of Street Lights. (#3012) [Ward(s): All] Motion: Adopt the Resolution. 5Z. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Vendor Services Agreement and Issuance of an Annual Purchase Order in an Amount Not to Exceed $35,000 with Two Single Year Renewals at the City's Option to Inland Overhead Door for the Maintenance of Roll-Up, Bi-Fold, and Mechanized Sliding Doors in City Buildings. (#2925) [Ward(s): All] Motion: Adopt the Resolution. SAA. Successor Agency Resolution of the Mayor and Common Council of the City of San Bernardino Acting as the Successor Housing Agency to the Redevelopment Agency of the City of San Bernardino Approving the Subordination of a Deed of Trust in Connection with a Refinancing of the Senior Mortgage Relating to Real Property Located at 1641 Dumbarton Avenue, San Bernardino, California. (#3049) [Ward(s): 7] Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 9 Printed 41312014 Joint Regular Meeting Agenda April 7, 2014 5AB. Successor Agency Resolution of the Mayor and Common Council of the City of San Bernardino Acting as the Successor Housing Agency to the Redevelopment Agency of the City of San Bernardino Approving the Subordination of a Deed of Trust in Connection with a Refinancing of the Senior Mortgage Relating to Real Property Located at 3688 North Sierra Way, San Bernardino, California. (#3050) [Ward(s): 71 Motion: Adopt the Resolution. 5AC. Successor Agency Resolution of the Mayor and Common Council of the City of San Bernardino, Acting as the Successor Agency to the Redevelopment Agency of San Bernardino, Authorizing the Execution of Amendment No. 1 to the Agreement for Auditing Services Between Rogers, Anderson, Malody & Scott, LLP for Economic Development Agency/Successor Agency Audit Services. (#3028) [Ward(s): All] Motion: Adopt the Resolution. 6. PUBLIC HEARINGS TO BE HEARD AT 5:30 P.M. 6A. City Manager Authorization to Submit the 2014-2015 Housing and Urban Development Action Plan (#2989) [Ward(s): All] Mayor to open the hearing. . . Motion: Close the hearing; and authorize the City Manager to submit the 2014- 2015 Action Plan to the Los Angeles Housing and Urban Development Program Office. Authorizing the City Manager to submit the 2014-2015 Action Plan is an administrative requirement and does not prevent the Council from making changes to the Action Plan. 6B. Public Works Ordinance of the City of San Bernardino Amending Section 10.24.190, Subsection B of the Municipal Code to Prohibit Vehicles Exceeding a Maximum Gross Vehicle Weight Limit of Over Ten Thousand Pounds Upon Meridian Avenue Between Rialto Avenue and 170 Feet North of 9Th Street. (FIRST READING) (#2964) [Ward(s): 3,6] Mayor to open the hearing. . . Motion: Close the hearing; and lay over Ordinance for final adoption. Mayor and Common Council of the City of San Bernardino Page 10 Printed 41312014 Joint Regular Meeting Agenda April 7, 2014 7. STAFF REPORTS 7A. Council Office Discuss and Take Possible Action to Change the Mayor and Common Council Meeting Open Session Start Time to 6:30 P.M. (#3045) [Ward(s): All] Motion: Direct the City Attorney to draft an Ordinance Amendment setting the Mayor and Common Council Meeting Open Session Start Time at 6:30 p.m. with Closed Session starting at 5:15 p.m. 7B. Council Office 2014 WELL Conference Update (#3046) [Ward(s): All] Motion: Receive and file. 7C. Council Office Council Committee Assignments (#3047) [Ward(s): All] Motion: Approve the recommended Council Committee assignments. 71). Council Office Legislative Review Committee Pending Items (#3053) [Ward(s): All] Motion: Refer the pending item back to the Legislative Review Committee. 7E. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Amending Resolution No. 3985 Entitled, in Part, "A Resolution...Prohibiting Parking Upon Certain Designated Streets, Alleys, or Portions Thereof..." to Establish a No Parking Except by Permit at Any Time Zone on Dover Drive Between Western Avenue and Magnolia Avenue, on Magnolia Avenue in Front of 5517 and 5530 North Magnolia Avenue, on Orange Drive Between Northpark Boulevard and the End of Orange Drive Approximately 450 Feet North of Dover Drive, and on Western Avenue Between Dover Drive and the End of Western Avenue Approximately 360 Feet North of Dover Drive. (#2939) [Ward(s): 51 Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 11 Printed 41312014 Joint Regular Meeting Agenda April 7, 2014 7F. Successor Agency Resolution of the Mayor and Common Council of the City of San Bernardino Acting as the Successor Agency to the Redevelopment Agency of the City of San Bernardino Approving a Comprehensive Property Maintenance Budget for the Period of January 1, 2014 through June 30, 2014 and Authorizing Certain Related Actions. (#2950) [Ward(s): All] Motion: Adopt the Resolution. 7G. Successor Agency Resolution of the Community Development Commission of the City of San Bernardino Electing Members of the Commission to the Board of Directors of the San Bernardino Economic Development Corporation. (#3055) [Ward(s): All] Motion: Adopt the Resolution. 8. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA 9. ADJOURNMENT NOTE: The next joint regular meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency is scheduled for 2:00 p.m., Monday, April 21, 2014, in the Council Chamber of City Hall, 300 North "D" Street, San Bernardino, California. Mayor and Common Council of the City of San Bernardino Page 12 Printed 41312014 Joint Regular Meeting Agenda April 7, 2014 NOTICE: Any member of the public may address this meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approaching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency, may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed sixty (60) minutes, unless such time limit is extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to"share"his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the staff member responsible for collecting speaker request slips at the time the request to speak is made. The Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision(b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and Common Council of the City of San Bernardino Page 13 Printed 41312014