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Home My WebLink AboutPreliminary Budget 2008-2009 TABLE OF CONTENTS 1. BUDGET MESSAGE/OVERVIEW Budget Overview Budgeting and Accounting Policies Budget Calendar Department Summaries City's Vision and Mission Statement I xxix XXXIV xxxv Iviii 2. COMMUNITY PROFILE I 3. BUDGET SUMMARIES Summary of Revenues, Expenditures, and Transfers 7 Estimated Revenues and Expenditures - General Fund 8 Estimated Measure "Z" District Tax Sub Report 9 Estimated General Fund Revenues 10 Estimated Other Funds Revenues 13 Historical Summary of Revenues by Fund 18 Historical Summary of Expenditures 19 Expenditures by Category 20 Detail of Interfund Transactions 21 Budgeted Personnel Summary 25 City of San Bernardino Departmental Organizational Chart 48 4. BUDGET CHARTS Projected General Fund Revenues 49 Projected General Fund Expenditures 50 Projected Support Services Expenditures 51 Major Revenue Sources Comparison 52 Budget vs. Actual Revenues 54 s. GENERAL FUND DEPARTMENTAL BUDGETS City Manager 55 City Attorney 59 City Clerk 64 City Treasurer 74 Civil Service 78 Code Enforcement 82 Common Council 94 Development Service 98 Facilities Management Finance Department Fire Department General Government Human Resources Mayor Parks, Recreation & Community Services Police Department Public Services 118 128 134 151 156 160 164 185 219 6. OTHER SPECIAL CITY OPERATING BUDGETS Air Quality (AB2766) Animal Control Asset Forfeitures Cable TV Cemetery Integrated Waste Management Library Sewer Line Maintenance Soccer Complex Stadium 235 239 247 253 257 261 274 281 285 289 7. INTERNAL SERVICE FUNDS OPERATING BUDGETS Fleet Services 293 Information Services 299 Liability/Risk Management 305 i Print Shop 309 i Telephone Support 313 i I Utility Fund 317 , Workers Comp 321 I l I 8. ASSESSMENT DISTRICTS , J J, i Construction/Other Districts 1 325 I Landscape Districts 327 ! I 9. GRANT FUNDS Grant Budgets 335 . 10. CAPITAL IMPROVEMENT PROJECTS 342 11. DEVELOPMENT IMPACT FEE FUNDS 372 12. DEBT SERVICE AD 985 387 AD 987 388 Fire Station Debt Service 389 New Pine Debt Service 390 Fire Station Debt Service (O&M) 391 Equipment Lease Schedule 392 Facilities Lease Schedule 393 Pension Obligation Bond 394 13. APPROPRIATIONS LIMIT Appropriations Limit 395 14. BUDGET GLOSSARY Budget Glossary 401 Abbreviations and Acronyms Guide 407 CITY OF SAN BERNARDINO INTEROFFICE MEMORANDUM FINANCE DEPARTMENT FROM: Mark Weinberg, Interim City Manager Barbara Pachon, Director of Finance ~V TO: SUBJECT: BUDGET OVERVIEW FISCAL YEAR 2008-2009 ADOPTED BUDGET DATE: November 30, 2008 CC: Honorable Mayor and Common Council I am pleased to present to you, the Mayor and Common Council this Budget Overview summarizing the FY 2008-2009 Adopted Budget, approved by the Mayor and Council on September 2, 2008 (Resolution #2008-356. Note: adopted budget was modified on 9/15/08 by Council motion as a recommendation from the Ways & Means Committee). The Budget Overview serves as a guide to the budget document and summarizes changes to revenues, expenditures and transfers for the General Fund, Special Revenue Funds and Internal Service Funds. Also summarized are the revenue and expenditure budgets for the CIP (Capital Improvement Program) funds that were approved by the Mayor and Council on September 2, 2008 as well. The Budl!.et Document The budget document provides two important benchmarks to assist in prioritizing the City's responsibilities and goals. First, the document presents to you the cost of providing services to the community. Second, the document provides you with estimated funding resources available, given the current economic outlook, legal restrictions, and availability of state and federal funding sources. The budget document contains descriptive information regarding the various City departments and their divisions. It also includes summarized information regarding planned departmental expenditures for FY 2008-2009. The document outlines recent departmental accomplishments and lists departmental goals for FY 2008-2009. Provided for you in the section entitled Budget Summaries, is summarized information regarding revenues, expenditures, transfers, and staffing levels. The section entitled Community Profile provides background and historical information about the City and provides information regarding the major activities and plans for FY 2008-2009. Also provided again is the section entitled Budget Glossary. This section provides definitions of financial and governmental terms commonly used during the budget process. There are also the usual sections regarding line-item expenditure detail, grants, capital projects, debt service, and assessment districts. Budl!.et Obiective Initially, the primary objective driving the FY 2008-2009 budget process was to enhance public safety and reduce crime while at the same time maintaining the City's financial stability. Voter approval for the new Measure Z District Tax in April of 2007 has provided some financial resources for the Mayor and Council to reach these objectives, but with the sudden and drastic downturn in the economy, this has proven to be a difficult objective to maintain. Maintaining existing service levels in all areas of city govemment in the face of declining resources became the overriding theme of the budget preparation process. Initial FY 2008-2009 General Fund budget projections prepared by the Finance Department in March of 2008 indicated that the City would have a General Fund budget shortfall in FY 2008- 2009 of approximately $15.1 million. As our review and analysis of revenues and expenditures continued and the current year progressed, it became apparent that sales tax projections for FY 2007-2008 as well as those for FY 2008-2009 would be even less than originally projected. Accordingly, the projected FY 2008-2009 deficit was increased to $20.3 million in early May. Using this information as a starting point, the Mayor, Council and staff began to work on various budget options to eliminate the projected shortfall and at the same time meet the objectives discussed above. As a result, in early June a FY 2008-2009 Preliminary Budget was released with a projected shortfall that had been reduced to $17,362,900. Throughout the months of June, July and August, the Mayor, Council, and staff held a number of meetings to discuss the implications of various proposed budget savings measures. As a result, the FY 2008-09 General Fund budget presented to you in this document is a balanced budget incorporating more than 100 budget-balancing measures approved by the Mayor and Council during the budget hearings. GENERAL FUND OVERVIEW General Budl!.et Assumntions in the Preliminary Budl!.et The formal process of arriving at an adopted, balanced budget began with the presentation of the FY 2008-2009 Preliminary Budget document to the Mayor and Council in June and continued until early September with budget deliberations involving the Mayor, Council, and members of the community. The FY 2008-2009 Preliminarv Budget was developed with the following general assumptions: . For fiscal year 2007-2008, the original projection following the Mid-Year Review indicated that there would be a budget shortfall of $7,254,700 at 6/30/08 due primarily to the sharp decline in revenues. This shortfall assumed that the budgeted reserve of approximately $11,543,300 would remain unchanged. After a series of discussions with the Mayor, Council, and Departments, a total of $4,299,400 in increased revenue enhancements and expenditure reductions were identified. ii If, after implementing these budget savings measures a deficit still exited when final year-end numbers were available for FY 2007-2008, the assumption was that any remaining shortfall for FY 2007-2008 would be covered by the budgeted reserve. The most current estimate from the Finance Department at the time the Preliminary Budget was issued estimated the remaining FY 2007-2008 shortfall to be $1,530,200. Therefore, in the Preliminary FY 2008- 2009 Budget it was assumed that the budgeted reserve would cover the projected shortfall of $1,530,200 from FY 2007-08 and the budgeted reserve was reduced accordingly to $10,801,300. . A shortfall of $17,362,900 was reflected in the Preliminary FY 2008-2009 Budget and did not assume any use of the budgeted reserve in FY 2008-2009. . At 6/30/09, factoring in the two assumptions above, the total General Fund budgeted reserve was assumed to be $10,801,300, including the $1,660,800 budgeted reserve for Measure Z. . The Preliminary Budget included several previously approved new positions that had been added into various Departments to meet the budget objective of enhancing both public safety and the City's image. Nine additional positions were added to the Police Department's Measure Z budget in accordance with the Council approved "Combined Hiring Plan" and with the recent approval of the Measure Z Oversight Committee. Ten additional positions were also added to Code Enforcement as part of the recently Council-approved "Single Family Rental Inspection" program. A net gain in revenue to the General Fund of $425,100 is expected as a result of this program. Preliminarv to Final Adonted Budl!.et The Preliminary Budget Document presented in June of 2008 projected a General Fund deficit of $17 ,362,900 (assuming that the budget reserve of $10,80 I ,300 was untouched). A series of budget workshops with the Mayor and Council held in June, July and August resulted in the approval of more than 100 budget balancing measures including use of $2,13 7 ,800 from budget reserves. A complete detailed list of these budget balancing items can be found on "Attachment B" following this overview. Changes to departmental budgets and revenues are also discussed in their respective sections below. Budl!.eted Reserve The City has been working to establish, at a minimum, a General Fund budgeted reserve equal to 10% of the total General Fund budgeted deductions. Based on the Adopted FY 2008-2009 General Fund budget of $149,989,800 (includes transfers out) a 10% reserve would be about $15 million. The budgeted reserve included in the FY 2008-2009 Adopted Budget (including Measure Z reserves) is $7,118,100. iii Below is the brief history of the contribution and uses of the City's budgeted reserve: FY 1998-1999 contribution to budgeted reserve $ 2,500,000 FY 1999-2000 contribution to budgeted reserve $ 1,627,400 FY 2000-2001 contribution to budgeted reserve $ 2,831,600 FY 2001-2002 contribution to budgeted reserve $ 2,870,900 FY 2002-2003 use of budgeted reserve $ (3,068,200) FY 2004-2005 use of budgeted reserve $ (363,500) FY 2005-2006 contribution to budgeted reserve $ 1,261,000 FY 2005-2006 contribution to budgeted reserve $ 2,018,500 FY 2006-2007 contribution to budgeted reserve $ 1,300,000 FY 2006-2007 use of budgeted reserve $ (1,681,000) FY 2006-2007 contribution to budgeted reserve $ 1,268,600 FY 2007-2008 contribution to budgeted reserve $ 308,700 FY 2008-2009 net use/contribution to budgeted reserve $ (72,700) in Preliminary Budget FY 2008-2009 Additional net use/contribution to $ (3,798,600) budgeted reserve in Adopted Budget FY 2008-2009 Additional net use/contribution to $ 115,400 budgeted reserve after budget adopted (9/15/08 M&CC) Estimated Budgeted Reserve at 6/30/09 $ 7,118,100 The estimated budgeted reserve at 6/30/09 of$7,118,100 consists of the following designations: General Budget Reserve $ Reserve for Future PERS Safely Costs $ Reserve for Future Revenue Shortfalls $ Reserve Tow Fee Set Aside $ Reserve Development Svcs. Technology Fee $ Reserve Measure Z $ Total Estimated GF Reserve at 6/30/09 $ 6,782,700 o o 123,100 96,900 115,400 7,118,100 General Fund Bel!.inninl!. Fund Balance The FY 2007-2008 Mid-Year Review estimated a total General Fund ending fund balance deficit (including both the budgeted reserve and undesignated fund balance) of $7,254,700. This deficit projection also assumed no use of the City's budgeted reserve. As part of the FY 2008-2009 budget process, the FY 2007-2008 revenues and expenditures are again reviewed and updated. This most recent review of the FY 2007-2008 activity, including incorporating $4,299,400 in recently approved budget balancing measures approved by the Mayor and Council at the April 7th Council Meeting, indicates that the City will end this fiscal year, 2007-08 with a shortfall of $1,530,200. In the Preliminary FY 2008-2009 Budget it is assumed that the budgeted reserve will have to cover the projected shortfall of $1,530,200 for FY 2007-2008; therefore the budgeted reserve has been reduced by this amount. General Fund Revenues Total budgeted General Fund revenues for FY 2008-2009 are projected to be $134,852,100 including $7,050,000 of revenue from the Measure Z District Tax. Included in the revenue estimates for FY 2008-2009 are $621,000 in new revenues resulting from the recently Council approved fee increases. Even though fee increases were approved, an overall decline in revenues is still expected in most of the major revenue categories due to the poor economy we are iv experiencing today. The most significant revenue reduction is in the area of sales tax. Below is a brief discussion of some of the major revenue changes predicted for FY 2008-2009. Pronertv Taxes - The category of Property Taxes overall (not including "Property Tax in Lieu of VLF") is expected to have a net decrease of $315,000 from FY 2007-2008 estimated revenues. Base property tax revenues are projected to increase over the current year's estimated amount by $325,000 to a total of $11,050,000. Property tax revenue has grown substantially over the last several years and it is assumed that this revenue will continue to grow into the new fiscal year, but at a slower pace due to the poor economy. Although Supplemental Property Tax also grew substantially over the last several years, this revenue is projected to decrease by approximately $500,000 in FY 2008-2009. Pronertv Tax In Lieu ofVLF - In FY 2004-2005 the League of California Cities and the State arrived at an agreement stipulating how cities would financially assist balancing the State's budget. Beginning in FY 2004-2005 the State's payment to cities for both the VLF "backfill" and the R&T Sec 11005.7 revenue was eliminated and replaced with the "Property Tax In Lieu of VLF" revenue. Growth to this new revenue corresponds with growth in property values within the City. For FY 2008-2009 $550,500 in growth related to property values has been included in this revenue estimate. Sales Tax - Sales tax is the General Fund's largest revenue source and minimal growth is expected in the new fiscal year. Sales tax revenue did not grow in FY 2006-2007 and revenue estimates for FY 2007-2008 are also projected to further decline. For FY 2008- 2009 sales tax revenue is anticipated to grow only slightly as the economy is not expected to improve. Based on this, sales tax revenue for FY 2008-2009 has been increased by $350,000 over the current FY 2007-2008 revenue estimate for a total of $23,000,000. Pronertv Tax In Lieu of Sales Tax - As part of the FY 2003-2004 State Budget, Proposition 57 (the "State Fiscal Recovery Funding Mechanism") approving State issued bonds was approved. Proposition 57 mandated that beginning in FY 2004-2005 cities would give the State Yo cent sales & use tax revenue in exchange for a new revenue called "Property Tax In-Lieu of Sales Tax" revenue. This new revenue grows each year in proportion to each jurisdiction's sales and use tax revenue. However, the new account growth lags behind sales tax growth by about a year. Because this new revenue is tied to sales tax, it is considered a subset of sales tax revenue. According to the State, this arrangement is temporary and should last only 7-10 years. When the State pays the bonds in full in 7 to 10 years, the actual regular sales tax should transfer back to cities. For FY 2007-2008, the City expects to receive $7,280,300 from this revenue source. Netted in this amount is a repayment by the City to the State of$I,385,309 for FY 2006- 2007. The State Board of Equalization determined that the estimated payment to the City for FY 2006-2007 was not correct and therefore the City was required to make a "true- up" payment to the State. Similarly, there will also be another "true-up" payment owed by the City for FY 2007-2008 that will be paid by the City in FY 2008-2009. Based on this, the revenue growth for the City from this revenue source will be partly off set by the true- up payment owed by the City. The net result is that the City will receive an estimated $219,700 more in revenue in FY 2008-2009, bringing the total projected revenue for FY 2008-2009 to $7,500,000. v Utility User Tax - UUT revenue was projected in the Preliminary Budget to be $555,000 more than the FY 2007-2008 estimate. Due to the many issues currently being discussed/considered at the federal level related to this revenue and the state of the economy, the Finance Department estimated that only slight increases will be seen for FY 2008-2009. However, as some of issues were explored, the estimate was increased by $290,000 for the Adopted Budget. Finance will have to re-evaluate this revenue budget and bring to the Mayor and Council any changes that are necessary. Measure Z - District Tax - This new revenue source was approved by the voters and began in April 2007. FY 2007-2008 was the first full fiscal year of this revenue, so with minimal history, estimating this revenue source accurately is difficult. Based on additional analyses and information provided by the City's sales tax consultants, it is estimated that the City will receive $6,450,000 in FY 2007-2008 and $7,050,000 in FY 2008-2009 from the Measure Z-District Tax revenue. Business Rel!.istration - In the Preliminary Budget, business registration revenue was estimated to increase by a total of $468,800 for FY 2008-2009. Of this amount, $341,800 is anticipated to result from the new Single-Family Inspection program. The remaining $127,000 is expected to result from recent fee increases approved by the Council. During the budget hearings with the Mayor and Council, business registration revenue was increased by another $$345,000. Of this increase, $265,000 is expected to be generated by more aggressive collections of past due accounts and use of administrative citations. The remaining $80,000 will result from efficiency improvements within the City Clerk's Office. Licenses and Permits - Individual revenue items within this category have been adjusted based on anticipated lower activity level projected by City departments. The largest revenue decline is anticipated to come from "On-Site Inspection" fees in the amount of $584,300. Motor Vehicle In Lieu Fees lVLF) - VLF revenues were projected to be $925,000 for FY 2007-2008, which is $125,000 more than the FY 2008-2009 projection of $800,000. The lower estimate for FY 2008-2009 of $800,000 is in light of the City and State's current economic outlook. EDA & CDBG - In the Preliminary FY 2008-2009 Budget, reimbursements from EDA were budgeted at $808,200 less than FY 2007-2008 levels. This was due to one-time reimbursements to the City from EDA that were either not planned to be continued or were going to be handled in a different way for FY 2008-2009. However, during the budget hearings with the Mayor and Council, $716,200 in additional reimbursements from EDA were factored into the fmal budget. Most of these new reimbursements relate to partnerships with Parks & Recreation. Mutual AidlDisaster Reimb. - In FY 2007-2008 the City responded to a number of mutual aid calls for which the City was reimbursed. Reimbursement was also received from FEMAlOES for the 2007 Wildfires. For FY 2008-2009 it is anticipated the City will vi not have as many mutual aid calls and therefore the base estimate for this revenue account has been reduced by $500,000. However during the budget hearings with the Mayor and Council, the Fire Department indicated that they would begin negotiations with member ARFF agencies to recover approximately $60,000 annually in ARFF overtime/training costs. So, for FY 2008-2009 the projection is that the City will receive $560,000 which is $440,00 less than FY 2007-2008 but in line with other prior years of reimbursements. Charl!.es for Service - In the Preliminary Budget, for the most part, revenues in the category of "Charges for Services" were budgeted at FY 2007-2008 levels. Construction activity in the City of San Bernardino is projected to remain at slower levels in FY 2008- 2009. Increased revenue of approximately $1 million was budgeted as revenue from the new Single Family Rental Inspection Program authorized by Council for FY 2008-2009. During the budget hearings with the Mayor and Council, a number of budget savings measures were approved that increased expected revenues from this category by $757,600. Included in this is $477,500 in revenue related to Fire Dept. Haz Mat billings (administrative fines, increased administrative citation revenue, and reimbursements for haz mat cleanup at traffic accidents.) Also included in this increased amount is increased revenue in EMS user fees of approximately $200,000. This is dependent upon the Mayor and Council changing some parameters on billing procedures. Part of the increased estimate for this category is also due to an expected increase of $50,000 from the City's contract with AMR for EMS services. Miscellaneous - Net revenues for this category are budgeted overall at relatively the same levels as FY 2007-2008. Some of the more significant changes in this category include: a decrease in the "Miscellaneous Other Revenue" item by $77,800 due to one- time revenues from FY 2007-2008 that will not be received again in FY 2008-2009. FY 2007-2008 revenue also included $89,400 from the sale of property by the Water Department; the Water Department does not plan to sell properties at the same level in FY 2008-09. During the budget hearings with the Mayor and Council, the revenue of damage claim recovery was increased by $50,000. For their budget savings measure, the Risk Management division of Human Resources proposed to pursue subrogation claims more aggressively in FY 2008-2009. General Fund Exnenditures In the Preliminary Budget, total FY 2008-2009 General Fund expenditures (including Measure Z expenditures) were budgeted at $155,216,900. During a series of budget hearings with the Mayor, Council and staff, this amount was reduced to $146,530,800. Total deductions to the General Fund, including anticipated expenditure savings of $1,300,000 and transfers-out of $4,759,000 are projected to be $149,989,800. This is a $469,000 increase, (or.3% increase) over the FY 2007-2008 original Adopted Budget. During the preparation of the FY 2008-2009 Preliminary Budget, departments in general were held to expenditure levels similar to FY 2007-2008 levels with adjustments for changes in vii internal service charges and increases in personnel costs. During the budget preparation process, the City Manager and Finance Department discussed specific budgetary issues with departments and, if appropriate, made changes to departmental budgets. Schedule "A" to this overview provides a reconciliation of expenditures for all General Fund Departments starting from the Adopted FY 2007-2008 Budget to the Preliminary FY 2008-2009 Budget. The notes on schedules "A-I" and "A-2" provide more detailed information for the numbers provided on schedule "A." Additionally, during the course of arriving at a balanced budget after the Preliminary Budget was presented with a General Fund deficit, expenditures were reduced by approximately 5.6%. A complete detailed list of budget savings measures is provided on Attachment "B" following this overview. Some of the more significant changes to expenditure budgets are discussed below. Adjustments for changes in personnel costs were due to the following: Charter 186 Police and Fire Budgets were increased by a total of $2.2 million for Charter 186 increases approved during FY 2007-2008. $1.6 million was included in the Preliminary General Govemment budget for anticipated increases due to Charter 186 mandated pay increases in FY 2008-2009. However, during the course of the budget hearings further information became available which indicated that $1.6 million would not be sufficient. So, included in the final budget is an additional $800,000, bringing the total amount budgeted for Ch. 186 to $2.4 million. Classification and ComTJensation Studv In November 2007, the City approved implementation of a classification and compensation study of the City's non-sworn personnel. $1,200,000 was included in the FY 2007-2008 budget for implementation of the study's results. The additional cost to fully fund the class and comp study and resulting step increases for all General Fund City Departments (non-sworn) is approximately $1.4 million. Manaf!ement Confidential/Fire Manaf!ement/Police Manaf!ement Voluntarv Pav Reductions During the process of arriving at a balanced budget the City's three management groups, Management Confidential, Fire Management, and Police Management, each agreed to implement proposals that would save the City approximately 5% of compensation costs. These proposals consisted primarily of 5% voluntary pay reductions in exchange for additional leave time. 3% @ 50 PERS for Safetv (sworn) The previously negotiated "3% @ 50" PERS retirement plan will be implemented in January of 2009. Estimated cost for 6 months is $1.2 million. The PERS's rate for Safety increased from 18.60% in FY 2007-08 to 18.951% effective July 1, 2008. With implementation of the 3% @ 50 plan in January of 2009, the rate will increase to 24.009%. This rate includes a 30-year "hardship" amortization rate from PERS. In lieu of paying the 9% employee contribution for Safety personnel, the City pays an additional 9% of salary to Safety employees (sometimes referred to as the "9% salary conversion"). viii The City continues to also annually pay approximately $3 million on the Pension Obligation Bond (POB) for Safety retirements. 2.7% @ 55 PERS for Miscellaneous Emvlovees (non-sworn) The previously negotiated "2.7% @ 55" PERS retirement plan was implemented in January of 2008. $943,000 was already included in the FY 2007-08 budget for implementation of the plan in FY 08. The additional cost to pay for a full-year's cost is approximately $1 million. The PERS's rate for the Miscellaneous Group 9.094% to 15.266% in January of 2008. Effective July 1,2008 the rate will decrease to 13.427%. This rate includes a 30-year "hardship" amortization rate from PERS. Additionally, the City-fully paid "member contribution" of 7% increased to 8% effective January 2008. Significant changes to expenditures are discussed below in the respective departmental sections: Measure Z (Police Denartment) In April of 2007 the .25% Measure Z district tax became effective. A new division to track expenditures related to Measure Z was set up in the Police Department's budget. Total Police Department expenditures budgeted with Measure Z funds are $7,594,300. During the budget hearings with the Mayor and Council, $1,545,400 of Police Department expenditures previously funded with General Fund dollars were shifted to Measure Z in order to assist in balancing the General Fund's budget. Discussed below are the significant changes/additions to the Police Department's Measure Z budget. The Measure Z expenditure budget calls for the hiring of 9 additional sworn police personnel (8 Police Officers and I Sergeant) added incrementally during FY 2008-2009 (bringing the total number of Police Department Measure Z positions to 50). The 9 sworn positions are called for in the Police Department's Combined Hiring Plan. During budget deliberations, the Mayor and Council also approved reducing the budget for contract helicopter costs by $399,600 and instead using this funding to pay for the costs of 5 non-sworn positions previously funded with General Fund dollars. This action also generated an additional savings of $115,400 in Measure Z. The General Fund Preliminary Budget included funding for a portion of the costs associated with the 24 positions established in FY 2006-2007. However, as one of the budget savings measures approved, the Mayor and Council approved shifting this cost ($857,900) to Measure Z beginning in FY 2008-2009. As part of reaching a balanced General Fund budget, the Mayor and Council also approved shifting $2,064,600 in overtime costs from the General Fund to Measure Z. Included in the Measure Z budget are hiring, training, operating, vehicle and equipment costs associated with adding these positions and maintaining existing Measure Z positions. A detailed listing of items budgeted can be found in the Police Department section of the FY 2008-2009 Adopted Budget document. Police Denartment (non-Measure Z items) ix During budget deliberations the Mayor and Council approved reductions totaling $4,535,900 to the Police Department's non-Measure Z budget. Of this $4,535,900, $1,545,400 of reductions were costs moved from the General Fund to Measure Z. The remaining reduction of $2,990,500 was achieved through a number of reorganizations, position deletions and efficiency improvements outlined on Attachment B. Listed below are some of the more simificant chanf!es to the Police Devartment's budf!et. comvared to FY 2007-2008: On 4/25/08, the Mayor and Council approved the addition of (1) Police Officer and (1) Community Services Supervisor in conjunction with the expansion of the Traffic Signal Violation System. $1,591,500 was also added for the related contract with Nestor Traffic Systems. Court fines are expected to cover these increased personnel and contract costs. $340,000 was deleted for booking fees. Booking fee payments to the County are contingent upon the amount of funding the State provides to the County. If the State does not fully fund the County, there is a provision for counties to resume billing of booking fees to cities. Currently funds are available, if required, in the City's booking fee trust to pay the County. Not including 9 positions added through the Measure Z Combined Hiring Plan, 27 positions in the Police Department were partially or completely unfunded through the following actions (please see the budgeted position listing in the budget summaries section of the budget document for a complete listing of changes in budgeted positions): Reorganizing from a district command based community-policing model in storefront offices to a district command model that is centralized at the police station. (11 positions unfunded) Upgrading the FileNet system to manage scanning of police reports. Elimination of the Crime-Free Rental Housing Program with a shift of program responsibilities to Code Enforcement A reorganization of the Police Records Bureau. Maintaining vacancies of select sworn & non-sworn positions. Code Enforcement - On April 7, 2008, the Mayor and Council approved implementation of the "Single Family Rental Inspection" program. In accordance with this action, ten positions and related operating funds have been added to the Code Compliance budget for a total anticipated cost of $941,700. However revenue generated from this program is anticipated to result in a net gain of approximately $425,100. City Manaeer's Office - $120,600 in savings has been factored into the City Manager's budget. Contractual and maintenance & operations line items were reduced by a combined total of $35,000. Total personnel savings of $90,100 were also factored into x the budget in anticipation of the upcoming vacancy in the Executive Assistant position combined with savings from sharing two (2) Analyst positions with Integrated Waste Management. City Attornev's Office - On November 19, 2007, the Mayor and Common Council approved the addition of Y, of 1 full-time City Attorney Investigator position. During budget deliberations with the Mayor and Council, as a budget savings measure, the line item for contract attorneys was reduced by $300,000 and the line item for litigation costs was reduced by $100,000. City Clerk's Office - Election costs have been decreased by $131,900. In FY 2007- 2008, $276,000 was budgeted for election costs. Costs for three potential ballot Measures are estimated to be approximately $144,100, or $131,900 less than FY 2007-08 budgeted election cost. As a budget savings measure, the City Clerk's Office reduced various maintenance and operation costs by $41,700 and will hold a position vacant for six months for expected savings of $56,300. Council Office - The travel and meetings budget was reduced by $17,300 and savings of $25,000 was factored into the Council Office budget in anticipation of the Administrative Operations Supervisor's retirement and return as a part-time employee. Develonment Services - $300,000 budgeted for contract street striping has been transferred to Public Services. Also, $224,300 was added to Development Services budget to cover the cost of the departmental reorganization that was approved by the Mayor and Council on November 19,2007. In response to the budget deficit situation, and recognizing the downturn in the economy and development, the Development Services Department's budget savings measure total $1,090,400. This is comprised mainly of holding the following fourteen (14) positions vacant: (1) Assistant Director (1) Deputy City Engineer (1) Real Property Specialist (I) Survey Supervisor (1) Principal Engineer-Land Development (1) Traffic Engineer (1) Plans Examiner II (2) Building Inspectors I (1) Plans Examiner I (1) Senior Planner (1) Associate Planner (2) Planning Aides Fire Denartment - In FY 2007-2008, $323,000 was added to the budget to fund 6 positions (3 firefighter and 3 firefighter/paramedic) for six months in accordance with the fire staffing MOU negotiated in 2004. At the direction of the Mayor and Council and in light of the City's serious budget situation, only 4 positions (3 firefighter/paramedics and xi 1 firefighter) were hired. The net additional cost to fund these positions fully for 12 months in FY 2008-2009 is $204,900. On September 17, 2007, the Mayor and Council approved a contract between the San Manuel Tribe and the Fire Department for the provision of Fire Department services to the Tribe. In return, funding from the Tribe will cover the cost of 1 additional Dispatcher I and 1 Mechanic I (combined cost of approximately $115,600). Part of the Fire Department's budget savings measures include leaving three (3) positions vacant (Admin. Assistant, Fire Prevention Tech, and Mechanic I). Overtime was reduced by $100,000 by canceling overtime for special events and meetings. Also approved as a budget savings measure was reducing the General Fund deficit with the use of one-time revenues previously designated for the Fire Department including: $425,000 ($350,000 of which was previously designated for replacement of the antiquated station alerting system) from one-time revenues generated from the City's fire service agreement with the San Manuel Tribe; $800,000 in one-time funds from the expected sale of the fire garage property; and the use of $110,000 ofUASI grant monies to cover the cost of the Disaster Preparedness Coordinator position. Facilities Manal!.ement - $44,500 for (1) Parks Maintenance Worker I position and $71,400 in M&O and contract services funding has been transferred from Facilities Management to the Parks and Recreation Department related to pool maintenance which will now be managed by Parks. The following full-time positions will also be held vacant and unfunded to contribute to the elimination of the General Fund deficit: (2) Customer Service Representatives (2) Plumbers (1) Maintenance Mechanic (2) Custodians (1) Facilities Scheduler (1 ) Electrician (1) Office Assistant Additionally, Facilities Management will eliminate the security guard at Villasenor Library and one of the security guards at the Metrolink station. Facilities plans to generate an additional $93,000 in savings with the elimination of custodial replacement equipment and capital funding for building component replacement. General Government - Overall, the budget for General Government has decreased by $4,876,800. The primary reason for this decrease is related to the reduction of contingencies budgeted for anticipated increased personnel and benefit costs. In FY 2007-2008 approximately $5,589,500 was budgeted in anticipation of (at that time) yet to be determined or approved costs related to the implementation of the classification and compensation study, 2.7% @ 55 retirement plan for miscellaneous employees, and Charter 186 costs. For FY 2008-2009 these costs have been allocated to departmental budgets and, with the exception of Charter 186 mandated costs, no other xii personnellbenefit increases are expected to be negotiated. $2.4 million has been included in the FY 2008-2009 Budget for the upcoming Charter 186 process. A one-time credit of $1,200,000 was factored into the General Govemment Budget related to excess funds that have accumulated in the City's PERS trust account. This balance represents funds that have accumulated over the years. A review of this trust is in process and if it is determined additional (or less than anticipated) funding is available the City Manager will be notified. $65,000 budgeted to pay for insurance costs related to the Route 66 Event have been deleted and $25,000 budgeted for the CA Welcome Center has been deleted and will be paid directly by EDA. Per the actions approved by the Mayor and Council at the April 7th, 2008 Council Meeting (as part of the mid-year budget balancing measures approved), responsibility for the $657,000 debt service payment on the Library has been transferred to EDA. Human Resources & Civil Service - Transferred to Human Resources is $39,000 previously budgeted in Civil Service for pre-employment medical exams, pre- employment drug testing, and 2nd and 3'd opinion appeals. Civil Service has reduced part-time salaries by $16,000 with the layoff of (I) part-time position. $6,400 in fulltime benefits savings is also factored in with the two month delayed hiring of a permanent Chief Examiner. Human Resources reduced funding for advertising and pre-employment physicals by a combined total of$28,000 in anticipation of a significant reduction in new hires. Mavor's Office - The Mayor's Office has reduced their expenditure budget by $123,300 through the reduction in contractual and maintenance & operation line items by $65,000 and holding (not funding) the position of Admin. Assistant to the Mayor vacant (savings of$58,200). Parks & Recreation - $44,500 for (1) Parks Maintenance Worker I position and $71,400 in maintenance & operations and contract services funding has been transferred from Facilities Management to the Parks and Recreation Department related to pool maintenance which will now be managed by Parks. Additionally, one-time project funds of $120,000 related to a cell-phone tower agreement with Parks have been deleted. (Remaining funding will be available for request to carryover from FY 2007-2008 into FY 2008-2009 during the carryover process in August.) $149,000 in Measure Z funds have been allocated in the Parks & Recreation budget related to Operation Phoenix activities. These proposed expenditures were approved by the Measure Z Oversight Committee at its May 28th meeting. xiii The Parks & Recreation Budget was reduced by $382,400 with approval of the following measures: . Reduction in hours/operation of recreation/community centers- savings of $1 05,000 . A shift of $50,000 in personnel costs to LMDs. . Elimination of $20,000 funding for Children's Place Museum . Restructuring of recreation program staffing including holding vacant (3) Center Supervisor positions. Public Services - $300,000 budgeted for contract street striping has been transferred from Development Services to Public Services. Additionally, in the Preliminary Budget, $11 0,000 in funds budgeted for (2) vacant Electrician I positions were transferred to contractual accounts for contract street light maintenance. As part of Public Services budget savings measures, General Fund expenditures were reduced by $985,200. Most of this reduction is a result of not funding 16 full-time positions including: (1) Senior Office Assistant (1) Maintenance Supervisor (1) Maintenance Worker I (7) Maintenance Worker II (2) Electrician I (3) Electrician II (1) Fleet Operations Coordinator As a result of keeping these positions vacant, the contract for street light maintenance has been increased by $150,000 to a new total of $260,000. Additionally, contract tree trimming has been reduced by $200,000. OTHER FUNDS OVERVIEW Other funds include special revenue funds such as Refuse, Library, Animal Control, Stadium, Asset Forfeiture and Transportation. It also includes Internal Service Funds such as Fleet, Information Services (IS) and Worker's Compensation. Internal Service Funds The Fleet Fund's operating costs were estimated to increase by approximately $542,000. Approximately $200,000 of this is for increased fuel costs. Also contributing to this increase are the costs of the recently approved classification and compensation study, and the implementation of2.7%@55, which have increased costs for existing staff by approximately $264,900. However, through a number of budget savings measures the amount of the $542,000 increase has been reduced to approximately $289,900. Some of the approved Fleet reductions include: . $80,000 decrease in various M&O accounts including outside vehicle maintenance . $50,000 decrease in overtime funding . $60,200 decrease in funding for 3 part-time positions xiv . $52,100 decrease in full-time personnel costs with deletion of funding for an Administrative Assistant position and an Equipment Maintenance Supervisor position. The Information Technololnl - Overall, IT lowered operating costs by approximately $259,000 through the deferral of 800 MHz upgrade and reductions in contingencies for citywide computer replacement. $393,600 has been budgeted for the "911 - Public Safety Answering Point" (PSAP) upgrades. However, this project is fully reimbursable from the State. Uti!itv Fund & Teleohone Fund - Utility costs to the General Fund are expected to be approximately the same as FY 2007-08. Facilities Management has identified replacement of coils on the Police Department's four HV AC units as a priority (report presented to Council earlier in the year). An estimated debt service payment of $100,000 has been factored into the budget in anticipation of financing the repairs. The cost of this payment is expected to by offset by the energy savings generated from this project. Telephone costs for the General Fund have been decreased by $112,300. $50,000 of the savings is expected to be achieved through the recent consolidation of citywide cell phone plans to a single provider and the pooling of minutes. An Office Assistant position is also being held vacant for the year to achieve savings. Workers Comoensation and Liabilitv Fund Costs - Human Resources reduced costs to the General Fund by approximately $274,800 due to expected decreases in claims and insurance premium costs and reductions in various maintenance and operations costs and contractual costs. Intel!.rated Waste Manal!.ement Fund (lWM) Although approximately $458,000 in one-time capital outlay costs have been deleted from the IWM budget, IWM expenditures overall are expected to be approximately $1,597,300 higher than the previous year. $800,000 of this is a result of the increased salary and benefit costs for existing personnel related to the classification and compensation study and enhanced retirement benefits negotiated for all non-sworn City employees. Debt service costs have also increased for the recent purchase of replacement refuse trucks. (Please see "debt service" section of this document for a detailed list of vehicles financed.) Finally, increased fuel costs have contributed to the overall increase in IWM's operating costs. Because costs for maintaining existing service levels have increased, and revenues remain relatively flat, a rate increase was recently approved. At 6/30/09 the IWM fund balance is projected to have a deficit balance of $1,923,500. Once revenues from the rate increase are in effect for a period oftime, it is expected that this deficit will begin to decrease. Library Fund At the February 19, 2007 meeting of the Mayor and Council, the set-up and operation of a bookmobile was approved at a cost of $195,500. However, in light of the City's budget situation, this progranI was eliminated and hours of operation were reduced at library branches for combined savings of $384,700. Savings from reduced hours will be in the form of personnel savings by leaving 4 positions unfunded. Estimated revenues (and corresponding related expenditures) from the State are expected to be approximately $37,700 less than budgeted in FY 2007-2008. Although the Library expects to xv receive State funds of $78,800 and generate library revenues of approximately $79,500, the General Fund is expected to subsidize the Library operation with a transfer-in to the Library Fund of$2,815,500. Animal Control Fund A one-time $30,000 transfer from the excess balance of the microchip trust fund has been added to the Animal Control Fund for facility improvements at the Animal Shelter. This trust has now been closed and revenues and expenditures related to the microchip program will now be reflected directly in the Animal Control Fund. As part of the budget savings measures approved by the Mayor and Council, the Director position will be staffed part-time, a part-time License Checker position will be eliminated and one Customer Service Representative position has been left unfunded. CAPITAL PROJECTS The Mayor and Common Council approved the FY 2008-09 to FY 2012-13 five-year CIP at the September 2, 2008 Council Meeting (Resolution #2008-357). Detailed information regarding projects planned over this five-year period can be found in that document. Projects approved for FY 2008-09 have been incorporated into this final budget document under the "Capital Improvement Projects" tab. GRANT FUNDING City departments continue to diligently pursue grant opportunities. The Mayor and Council should note that there is a competitive aspect to many of these grants and the City is often in competition with other agencies for the same grant dollars. Law enforcement grants are expected to be approximately $ 661,700 less than budgeted in FY 2007-2008. Schedule "A" attached to this overview provides a listing oflaw enforcement grant funding that has been reduced. CONCLUSION The City of San Bernardino's elected officials, employees, and citizens face many challenges in adopting a balanced budget for FY 2008-2009. This budget document has been designed to assist the Mayor and Council in facing these challenges. Although careful preparation has gone into this document, it must be considered a flexible document. The annual budget, while a financial plan for the City, must be dynamic enough to accommodate the unanticipated. 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U Attachment "C" o o "" N ro "". <0 0000 0000 (J) 'I"""" "I:t 'I"""" IDMlliai 0'> C'\I'I"""" or- ~~ ~ ,..: CIl CIl ll.. >. 0> o "'0 u; e: 8"5 III ~~~ ~ -(f)t.lJlf) ~o<(Q.l U) Q:)o.::: a::.E(I)N W Q.l QJ (l) Cl. c: Q) ~ ~Q)LL~ ::l V) ::: ro .5 'S Q) 0 Q) 0 lLll::f-:; I- '" i: Q) Ul '" 0:: " '" - '" 0> " ::> m BUDGETING & ACCOUNTING POLICIES The City of San Bernardino, California was incorporated on April 13, 1854 as a Charter City and operates under a "Strong Mayor" form of government. The Mayor is elected at large by voters citywide while the seven (7) Councilmembers are elected by voters within their respective wards. Through the delegation of the Mayor, the City Administrator provides overall management and supervision of all City departments. The City provides the following services: public safety (police and fire), highways and streets, sanitation, health and social services, culture-recreation, public improvements, community development (planning, building and zoning), public utilities (water and sewage), and general administrative services. Annual Bude:et Process Mid-Year Budget Review The City's fiscal year begins July 1st and ends on June 30th. Preparation for the annual budget process actually begins with a mid-year review of the current year's budget. In February, City departments are asked to estimate what their actual expenditures and revenues will be at June 30th based on actual expenditures and revenues received through December (the first half of the fiscal year). Finance Department staff analyzes the departmental estimates and makes adjustments to the estimates as needed. A report is then presented to the Mayor and Council which not only details what year-end expenditures and revenues are estimated to be, but also gives a preliminary first estimate of the City's budget needs for the upcoming year. PreliminarY Budget PreDaration Departments are given their budget instructions in March. The budget instructions include: bottom-line departmental budget amounts, personnel costs for currently authorized budgeted positions, costs for internal service charges, instructions on how to use the automated budget system and current year revenue information. City departments are essentially held to the same bottom-line budget amounts as allocated in the current budget year with adjustments for changes in internal service charges, negotiated changes in personnel costs, increases/decreases in retirement and health benefit costs, and any other specific changes approved by the Director of Finance and City Administrator. Internal Service Departments (Information Services (IS), Fleet Services, Risk Management, Utilities and Telephone) prepare their expenditure and revenue budgets prior to other City departments so that internal service charges can be developed and included with the budget information and instructions given to other City departments. PreliminarY Budget Review Budget submittals are due back in Finance in early April for review and analysis before submittal to the City Administrator. Finance staff makes adjustments to departmental submittals as needed. xxix Throughout the month of April, budget hearings are held with individual City departments, Finance staff, and the City Administrator. During the hearings, departments present their budget submittals and explain any requests for increased funding. Upon completion of hearings with each individual department, the City Administrator makes final adjustments to the departmental requests. A preliminary budget document is developed which presents the cost of providing service to the community at current levels (no service reductions are included in the Preliminary Budget Document). The Preliminary Budget Document also presents the estimated funding resources available, given the current economic outlook, legal restrictions, and the availability of state and federal funding. The Preliminary Budget Document is presented to the Mayor and Council in early May. Final Budget Adoption A series of special Council meetings are held in the month of June to review the Preliminary Budget Document and, if necessary, discuss options for balancing the City's budget. Departmental suggestions for revenue enhancements and expenditure reductions are presented to the Mayor and Council for their consideration. By June 30th, the Council adopts a balanced budget through passage of a resolution. Bude:etarv Control and Accountine: The City utilizes the following general procedures in establishing its annual budgets: . The Annual Budget adopted by the Common Council provides for the City's general operations. Such annual budget includes proposed expenditures and estimated revenues for all Govemmental Fund Types. . The City Administrator or designee is authorized to administratively transfer budgeted amounts (with the exception of personnel accounts) within departments up to $25,000. Any other transfers or amendments to the budget required the approval of the City Council. Actual expenditures may not exceed budgeted appropriations at the department level for the General Fund and at the fund level for all other budgeted funds. The budget figures used in the financial statements are final adjusted amounts. . The budget is formally integrated into the accounting system and employed as a managed control device during the year for all funds. . Budgets for the budgeted Governmental Fund Types are adopted on a basis consistent with generally accepted accounting principles. . At fiscal year-end, operating budget appropriations lapse; however, incomplete capital improvements, equipment and contractual appropriations and can be carried over to the following year upon approval by the Mayor and Common Council. xxx Sil!nificant Accountinl! Policies Reoorting Entitv As required by generally accepted accounting principles, the City's financial statements present the activities of the City and its component units, entities for which the City is considered to be financially accountable. Blended component units, although legally separate entities, are, in substance, part of the City's operations and so data from these units are combined with data of the primary government. Each discretely presented component unit, on the other hand, is reported in a separate co\unm in the combined fmancial statements to emphasize it is legally separate from the govemment. Each blended and discretely presented component unit has a June 30 year-end. Because these blended units are \el!.aUv senarate entities. budl!.ets for these entities are adonted senaratelv bv their resnective boards and not included in this document. Blended Components Units: The Economic Development Agency (Agency) of the City serves all the citizens of the City and is governed by a board comprised of the City's elected council. The activity of the Agency is reported as a separate fund in the special revenue, debt service, capital projects and enterprise fund types. Included with the Agency's activities is the San Bernardino Joint Powers Financing Authority which is a blended component unit of the Agency. Discretely presented Component Units: The Municipal Water Department (Department) of the City serves all the citizens of the City and is governed by a board whose members are appointed by the mayor of the City. The Department operates three enterprise funds: the Water utility, Sewer Utility and Geothermal utility Enterprise Funds. Each of the Department's utilities are reported as separate enterprise funds. Included with the Department's activities is the West End Water Development, Treatment and Conservation Joint Powers Authority, the San Bernardino Public Safety Authority and the Colton/San Bernardino Regional Tertiary Treatment and Water Reclamation Authority, all of which are reported as blended component units of the Department. Complete financial statements and budgets of the individual component units can be obtained directly from their administrative offices. Economic Development Agency 201 North "E" Street, Third Floor San Bernardino, CA 92401 Municipal Water Department of the City of San Bernardino 300 North "D" Street, Fifth Floor San Bernardino, CA 92402 Measurement Focus. Basis of Accounting. and Basis of Presentation The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management xxxi in demonstrating compliance with finance-related legal and contractual provlSlons. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmental funds are used to account for the City's general govemment activities. Govemmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting revenues are recognized when susceptible to accrual (i.e., when they are "measurable and available"). "Measurable" means the amount of the transaction can be determined "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers all revenues available if they are collected within 60 days after year- end. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences and judgments and claims which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Property taxes, franchise taxes, licenses, interest and special assessments are susceptible to accrual. Sales taxes collected and held by the state at year end on behalf of the City are also recognized as revenue. Other receipts and taxes become measurable and available when cash is received by the City and are recognized as revenue at that time. Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria are met. Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met. Govemmental funds include the following fund types: The general fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The special revenue funds account for revenue sources that are legally restricted to expenditure for specific purposes (not including major capital projects). The debt service funds account for the servicing of general long-term debt not being financed by proprietary funds. The capital projects funds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary funds. Pronrietarv funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies all applicable F ASB pronouncements in accounting and reporting for its proprietary operations. Proprietary funds include the following fund types: xxxii Enterprise funds are used to account for those operations that are financed and operated in a manner similar to private business or where the council has decided that the determination of revenues earned costs incurred and/or net income is necessary for management accountability. Internal service funds account for operations that provide services to other departments or agencies of the City, or to other governments, on a cost-reimbursement basis. Fiduciarv funds account for assets held by the City in a trustee capacity or as an agent on behalf of others. Trust funds account for assets held by the City under the terms of a formal trust agreement. The agency fund is custodial in nature and does not present results of operations or have a measurement focus. Agency funds are accounted for using the modified accrual basis of accounting. This fund is used to account for assets that the City holds for others in an agency capacity. Fund Equity Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific purpose. Reservations of retained earrJings are limited to outside third- party restrictions. Designations of fund balance represent management plans that are subject to change. The proprietary funds' contributed capital represent equity through capital grants and capital contributions from developers, customers or other funds. xxxiii -~-.,:.",,,,- December 17, 2007 January 26, 2008 February 8, 2008 March 28, 2008 April 7, 2008 April 7, 2008 April 7 - April 27 2008 April 15,2008 April 17,2008 April 2008 April 28,2008 May 2008 April/May/June May 8, 2008 May June 9, 2008 June/July/August September 2, 2008 FY 2008-2009 BUDGET CALENDAR Finance begins FY 2007-2008 Mid-Year budget review-send requests for information regarding vacant positions to departments FY 2007-2008 Mid-Year instructions sent to departments FY 2007-2008 Mid-Year submittals from departments due back to Finance Finance distributes goals, accomplishments, descriptive test, and organizational charts to departments for update FY 2007-2008 Mid-Year Budget Review approved by the Mayor and Council Internal Service Departments receive expenditure/revenue budget instructions Finance distributes budgeted personnel costs and information to departments for review Internal Service expenditure budgets due back to Finance Updated goals, accomplishments, descriptive text, and organizational charts due back to Finance Budget meetings with Internal Service Departments, City Manager and Finance Finance distributes expenditure budget instructions distributed to departments Finance works with departments to develop revenue estimates Budget Ad-Hoc Committee meets periodically to work on budget issues Draft expenditure budgets due back to Finance from departments Budget meetings with individual departments, City Manager and Finance as needed Distribute Preliminary Budget Document for FY 2008-2009 MeetingslWorkshops with Council Adoption of FY 2008-2009 Budget by Mayor and Council xxxiv City of San Bernardino Department Summaries Citv ManaJ!er The City Manager is responsible for the day-to-day administration of City govemment. The City Manager provides overall management and supervision of all City departments. The City Manager's Office acts as the nexus for interaction, coordination, and communication among all City departments. The City Manager's Office is responsible for managing budget resources, carrying out policy implementation, and providing analysis and recommendations to aid in policy development. Providing a sounding fiscal direction for the City is the main goal of this department. This process is accomplished by the oversight and assistance with the preparation, adoption, and maintenance of each annual budget. The City Manager's Office, in addition to providing the lead role in policy formulation and budgetary management, focuses on special projects as directed by the Mayor and Common Council. This department performs the agenda development function for the Mayor and Common Council, administers the City's Employee' Rideshare Program and coordinates grant writing efforts. Citv Attorni!l!. The City Attorney is an elected position established by the City Charter. The City Attorney is the chief legal advisor for the City, and for all Departments, Boards, and Commissions of the City. The City Attorney's Office provides legal counsel and representation for the City, prosecutes and defends legal actions, and protects the interests of the public. The City Attorney, with a staff of 24, including 9 attorneys, secretaries and investigators, provides the following important and valuable legal services: . Defends the City in civil actions brought against the City, its officials, employees, and its departments; prosecutes violations of the City's Municipal Code and certain state laws; and, pursues actions to recover costs from third parties for damages and liability to the City. . Negotiates reviews, edits, and drafts contracts and other transactional documents and agreements for the City. . Serves as general legal counsel and representative, researches, prepares ordinances, resolutions, and legal opinions on a wide variety of issues, and advises City employees regarding liability issues. xxxv -'"""-".~ Citv Clerk The City Clerk is elected at large to a four-year term. The City Clerk is custodian of all public documents for the City of San Bernardino. In addition to this, the City Clerk's Office is responsible for the City's Business Registration Division, the Record and Information Management Program (RIM), all City elections, and the City's Passport Acceptance Facility. The City Clerk serves as the filing officer for all Campaign Statements and Statements of Economic Interest and is responsible for the preparation and distribution of City Council agendas and minutes. Division: 031 Administration The City Charter mandates that the City Clerk maintain all official City records, including minutes, agendas, resolutions, ordinances, agreement, contracts, etc., and attend all City Council meetings. Also State mandates designate the City Clerk as the filing officer for all Campaign Statements and Statement of Economic Interest forms. In addition, the City Clerk's office is responsible for conducting any general or special elections required as a result of a recall, referendum, initiative or charter petition filed and determined qualified. The Administrative Division is in charge of the SB90 Claim open meeting act process. Division: 032 Elections The City's next regular election is scheduled to take place during the 2009-2010 fiscal year; the City Clerk will issue nomination papers and serves as the Filing Officer for candidates campaign statements and Statement of Economic Interests. Division: 033 Business Registration The objective of the Business Registration Division is the efficient collection of business registration fees. This division is also responsible for tracking and collecting Uniform Transient Lodging Tax (TLT). The Business Registration Division registers over 17,000 businesses and collects over $8,000,000 in Business Registration and TLT revenue. Division: 035 Rim Program The objective of the RIM Program (Records & Information Management Program) is to control costs, increase space availability, streamline delivery of information and record-keeping systems and preserve the City's historical documents. The goal of the RIM Program is to strive to provide information in the most effective manner. xxxvi Citv Treasurer The City Treasurer is a part-time position elected at large to a four-year term. The City Treasurer is responsible for overseeing City investments and related policies as established by the Common Council. The City Treasurer gives direction to the Treasurer's Office staff on when and what types of investments to make on behalf of the City and Water Departments. Prior to any investment being made, the City Treasurer reviews each investment for safety, liquidity, and yield. Civil Service Civil Service provides employment services for all classified positions in the City and the Water Department. This includes development of testing standards and content, and administration of all pre-enJployment written, oral and performance testing resulting in certification of candidates for over 300 job classifications. Civil Services ensures compliance with the Civil Service Rules, and review appeals to the Civil Service Board. Code Compliance Under the direction of the Mayor's Office, Code Compliance is responsible for the implementation of the Mayor and Council's Comprehensive Blight Reduction Strategy. The Director of Code Enforcement, under the direction of the Mayor, is also responsible for the coordination and implementation of the Mayor's crime-fighting and neighborhood beautification program Operation Phoenix. The programs included in the division are: Code Enforcement, Weed Abatement, and the Graffiti Removal Contract. Division: 071 Code Enforcement The Code Enforcement Division is responsible for enforcement of the city's property maintenance standards as well as other municipal code requirenJents pertaining to land use, substandard housing, health and sanitation. The Division receives and investigates complaints, does active enforcement and follows up to assure compliance and correction of violations. The Division also provides staff support to the Board of Building Commissioners. Division: 073 Neighborhood Revitalization The Neighborhood Revitalization program addresses blight by responding to complaints and active enforcenJent. The Program is funded with CDBG grant funds that must be applied for on an annual basis. xxxvii Division: 074 Weed Abatement The Weed Abatement Division monitors all parcels for excess weeds and solid waste hazards. Abatement notices are mailed to owners of property requiring clean up. After a designated period of time, if the property owner has not corrected the problem, the city corrects the violation and bills the property owner for clean-up related costs. Division: 075 Operation Phoenix Operation Phoenix is a comprehensive program using strategies of Suppression, Intervention, and Prevention to reduce crime. Suppression requires an aggressive program to fight crime. Intervention includes an initiative to intervene with people who are currently involved in criminal activities in an effort to keep them from continuing their criminal behavior. Prevention is geared towards attacking crime at its roots and creating a community environment that redirects people, especially our youth, toward positive activities before they get involved and become entrenched in criminal behaviors. Although Operation Phoenix targets geographics areas many of the concepts, especially collaboration between agencies, are applied citywide. Operation Phoenix has approximately fifty partners including state and federal and county agencies as well as community, faith based, business and education organizations. Division: 077 Graffiti Removal The city contracts with Los Padrinos for the Graffiti Removal Program. They are responsible for removing all graffiti from the city's neighborhoods and public areas. Division: 079 Single Family Residential Insp. Prog. The implementation of the Volunteer Inspection Program enables the Code Enforcement Department to be more proactive in accomplishing City goals of beautifying the City and also to reduce the frnancial impact on the Code Enforcement Department for the pilot program for Single Family Residential Housing Inspections. Common Council The Common Council is an elected body with legislative powers to enact ordinances, resolutions, policies, and enforcement, and funding actions to enhance the social and economic well being of the City and its citizens. Residents within their respective wards elect the seven members of Council to four-year terms. The seven Council members serve at various times on a number of sub-committees including Personnel Committee, Ways & Means, and Legislative Review. Support personnel, funding and equipment is necessary to accomplish the goals, strategies, and objectives of this body. xxxviii .-., Development Services Development Services is responsible for planning and administration of the City's regulatory functions relating to proposed and existing development, permitting and inspecting buildings and related site improvements, design and construction of public improvement projects, real property management, assessment district services, acquisition and vacation of easements and right of way, and compliance with the City's National Pollution Discharge Elimination System (NPDES) provIsions. Division: 181 Administration The Administrative Division of the department is responsible for the overall policy direction and management of the department. The division provides administrative support to management staff and department divisions as well as telephone/reception support to the staff and the public at the front counter. The division is also responsible for budget preparation and maintenance, billing for departmental services, processing all invoices and purchase orders, and personnel processing and policy. The department's managers provide the connecting link between what should be done (strategic planning) and what is done (operational control). Division: 182 Real Property The Real Property Division maintains records on annexations, dedications, vacations, easements, rights of way, and prepares all legal descriptions. The division also handles all aspects of sale and purchase of city property, including right of way and easement acquisitions. The division maintains records on all city property and leases, and is responsible for maintenance and administration of assessment districts, prepares assessment rolls and responds to public inquiries. The division is also responsible for processing all street name changes. The division provides staff support to the Underground Utility District Committee. Division: 183 Public Works/Engineering - CIP/Design The EngineeringlDesign Division designs of all public improvement projects, prepares plans, specifications and estimates. The division maintains all record maps and drawings. The division administers the design and construction of Capital Improvement Projects, special City facilities, recreation park projects, and administers Federal/State funded projects as adopted by the Mayor and Common Council. The engineering requirements are based on the California Building Code, City's Standard Drawings, Standard Policies and Procedures, Standard Specifications for Public Works Construction the Public Contracts Code, the California Civil Code, and standards of the State of California Department of Transportation (Caltrans). ! ~:i 1 II '1 j) Division: 184 Field Engineering/Inspection The Field EngineeringlInspection Division is responsible for contract administration, change orders and progress payments on all public works, NDA, Airport Authority projects, and major EDA projects. The division provides inspections on all public improvements, onsite inspections for all construction other than buildings, landscape assessment districts, street cuts and lane closures, material testing for both CIP and land development projects. The inspector's role is to xxxix ensure compliance with project plans, specifications, and City standards. This division also includes the City survey crew whose duties include preliminary survey for all CIP projects and verification of new and replaced monumentation. Division: 185 Traffic Engineering The Traffic Engineering Division handles all traffic complaints, and issues work orders for installation of signs and marking and/or modifications. The division reviews all development plans for traffic related issues, and traffic impact analyses, calculates traffic fees, determines needs for traffic studies, operates traffic modes, times signals, and studies accidents and recommends solutions. The division prepares Federal/State aid transportation-related funding applications on behalf of the City. The division provides staff support to the Traffic Safety Committee, and provides support to Risk Management on traffic related issues. Division: 188 NPDES The National Pollution Discharge Elimination System (NPDES) staff inspects construction sites for compliance with Storm Water Pollution Program (SWPP), as well as commercial and industrial businesses and municipal sites for compliance with Water Quality Management Plans (WQMP). Staff also provides input in the design of development projects, tests water quality for reporting purposes, participates in multi-agency committees, ensures contract compliance with the City's Municipal Separate Storm Sewer System (MS4) permit, and participates in public education programs. Division: 190 Planning The Planning Division's responsibilities include periodic update of the City's General Plan (including the State mandated land use, circulation, housing, open space, conservation, noise and safety elements, as well as several optional elements) and processing of applications for conditional use permits, subdivisions, variances, and development permits consistent with the City's General Plan and Development Code, and other planning-related laws as outlined in the California Govemment Code. Staff also provides support to the Planning Commission and DevelopmentlEnviroumental Review Committee, and provision of land use and development processing information to the general public. The division oversees environmental analysis for public and private projects, prepares and administers specific plans and area plans, conducts special studies related to land use and development and works with other agencies and the public on special project related to land uses such as recreation trails, transis-oriented development, redevelopment and neighborhood revitalization. Division: 191 Building and Safety Inspection , i I I The Building Inspection Section seeks to establish the nexus between the Mayor and Common Council's enactment of regulations and the desired result. Responsibilities include inspection of new and rehabilitative construction in commercial, industrial and residential building, the enforcement of various municipal and state regulations that pertain to construction and use of structures, enforcement of building codes, development code, state laws and regulations pertaining to energy and disabled access requirements, implementation of the City's unreinforced masonry building mitigation program, providing staff support to the Disabled Access Appeals Board. xl Division: 192 Building and Safety Plan Check The Building Plan Check Division is responsible for providing plan check services for review of all building plans and calculations to assure compliance with building codes, state laws and regulations, state energy and disable access requirements and City ordinances. The division is also responsible for providing front counter assistance to the public for issuance of building permits, permit processing information, status and requirements. The division provides staff support to the Disabled Access Appeals Board and the DevelopmentlEnviroumental Review Committee. Division: PW/Engineering Land Development The Public WorkslEngineering Land Development Division provides plan checking on improvements within the public right of way, checks subdivisions, parcel maps, and records of survey for conformance with the Subdivision Map Act. The division maintains all record maps and drawings. Staff members provide information to the public, issue public works-related permits, and calculate fees for development. This division prepares standard specifications for use by the development community in preparing plans. Facilities Manallement Facilities Management provides building maintenance and custodial services for 142 City owned or leased buildings including: City Hall, Carousel Mall and the City Yards. The Department also enforces parking regulations, issuing over 24,000 citations annually. Division: 321 Administration Facilities Management Administration provides the overall supervision for the department including personnel, policy and budget administration. Facilities Management Administration also provides support to the following divisions: Utilities, Telephone, and Parking Districts. Division: 324 Custodial Maintenance The Custodial Maintenance section provides custodial services to a majority of City-owned facilities. Custodial Maintenance also does set-ups for special events. Division: 325 Building Maintenance The Building Maintenance section provides skilled craftsmen to perform facility maintenance in City-owned buildings. Services include electrical maintenance; HV AC maintenance, plumbing, and carpentry. xli Division: 326 Parking Control The Parking Control section provides enforcement of municipal codes relating to parking in downtown parking lots and handicapped parking throughout the City. The section also administers the collection of fines and the ticket review process. Finance The Finance Department is responsible for the City's financial planning (budgeting); accounting of the City's resources; fair and accurate reporting of the City's financial position; and management and control of all of the City's financial activities. Additionally, the Finance Department provides data and analysis to assist the City Administrator, Mayor, and Common Council in formulating policies. The Finance Department provides the following support services to City Departments: accounting, accounts payable, payroll, purchasing, budgeting, and cash management. The Finance Department also administers the Printshop. Division: 121 Administration The Administration Division of the Finance Department is responsible for managing and maintaining the City's financial records and for providing meaningful reports to elected officials, City departments, the general public, and other entities. Finance Administration is also responsible for other various financial functions including payroll processing, accounts payable, general ledger, budgeting, billing and collections. Division: 122 Purchasing The Purchasing Division of the Finance Department is responsible for the procurement of goods and services for City Departments at the best terms and price possible. Purchasing maintains a bidder's list which provides for fair access to public funds. Public bid openings are conducted as required and departments are assisted with contract compliance and administration. Fire Deoartment The Fire Department provides protection of life & property from fire and other disasters; provides emergency medical services; conducts safety inspections of businesses; educates the public through school and disaster preparedness programs; responds to hazardous materials incident scenes; provides aircraft rescue and firefighting; and is responsible for City wide disaster preparedness. xlii Division: 201 Administration The Administrative Division is responsible for the administration and coordination of the total department, to include: budget preparation and management, payroll, personnel matters and planning. The physical plant consists of 12 fue stations and one vehicle maintenance shop. The Central station houses the Administrative Offices, the Fire Prevention Bureau and the Disaster Preparedness Program. One station at the San Bernardino International Airport Authority is staffed on an "as needed basis". Division: 202 Emergency Operations The Emergency Operations Division protects life and property from fire and other disasters and provides medical care. The division is responsible for all emergency operations necessary to protect life and property and the training necessary to mitigate the related events. All suppression companies also perform fire protection inspections, hazard reductions operations, public education programs, fire station and equipment maintenance. Division: 203 Fire Prevention The Prevention Division conducts inspections for the prevention of fire and enforces all fue codes and related laws and is responsible for arson investigations. In addition, the Division conducts fire and life safety plans review and coordinates with the Police Department and Code Enforcement with blight eradication efforts. Division: 204 Vehicle Maintenance The Vehic1e Maintenance Division performs preventative maintenance and repair of all fire vehicles and apparatus. The activities are anticipated to provide an adequate level of preventative maintenance and unit repairs. Division: 205 Fire Dispatch Fire Dispatch provides dispatching and radio communications for the department on a 24-hour basis, as well as after hours dispatching for other City departments. Division: 206 Disaster Preparedness The Disaster Preparedness Division coordinates the City's Disaster Response and mitigation programs. The activities provide and enhance the efficiency of all city emergency management operations. Division: 207 Fire Rental Housing Inspection Division The Rental Housing Fire Inspection Division is part of the City of San Bernardino's overall effort to encourage upkeep of multi-family rental housing units. Owners of these types of xliii r structures are required to maintain these units in accordance with applicable housing, fire, building, and property maintenance codes and standards as adopted by the City. General Government General Government consists of two sections: 1.) Fine Arts & Cultural Affairs; and 2.) Non- Departmental. Funds budgeted for Fine Arts support various prograins that aid the City in improving its community, developing and enhancing the cultural and aesthetic values of the City, and developing the civic affairs of the City. The Non-Departmental budget identifies and accounts for citywide program costs which are not directly applicable to anyone department. Division: 091 Fine Arts & Cultural Affairs Funds budgeted for Fine Arts support various programs that aid the City in improving its community, developing and enhancing the cultural and aesthetic values of the City, and developing the civic affairs of the City. Request for funding are presented to the Way & Means committee which then presents its recommendations to the Mayor and Common Council. Division: 092 Non-Departmental The Non-Departmental budget identifies and accounts for citywide program costs which are not directly applicable to anyone department. Examples of items budgeted here include contingencies for anticipated MOD and Charter 186 salary and benefit increases, debt service on the City Hall building and miscellaneous audit and consulting fees. Human Resources The Human Resources Department is comprised of three divisions; Adrninistration/Personnel Services and Risk Management. and Workers' Compensation. The Adrninistration/Personnel Services Division is responsible for recruitments; administration of employee benefits; classification and compensation; tuition reimbursement program; employee training; employee relations and negotiations; grievance hearings; EEO investigations; new employee processing and employee separations. Additionally the Human Resources Director is responsible for all Risk Management functions (Workers' Compensation and Liability). Mavor The City of San Bernardino operates under a "Strong Mayor" form of municipal govemment. Elected citywide by the residents of the City to a four-year term, the Mayor is the executive leader of the City of San Bernardino. The Mayor is responsible for general supervision of the xliv city's management and operation, and for goal setting and policymaking. The Mayor also serves as the executive leader of the Economic Development Agency. Members of the Mayor's staff are responsible for supporting the Mayor's executive functions in the City and for acting as intergovernmental and community liaisons on behalf of the Mayor and City. Members of the Mayor's staff are responsible for shepherding implementation of various initiatives, projects and priorities of the Mayor, In collaboration with the City Council, City Manager, city departments, and community. The Mayor's Office is responsible for public information regarding the City, for stewarding arts and cultural affairs in the City, and for hosting visiting dignitaries. Parks, Recreation & Communitv Services The Parks, Recreation and Community Services Department provides a diversified system of parks and open spaces, recreation centers, programs and community services to meet social and leisure needs and enhance the quality of life for all City residents. The Administration Division manages personnel, finance and community services. The Parks Division maintains parks facilities and conducts landscape plan checks and inspections services. The Recreation Division provides community and social services as well as recreation programs for all ages. Division: 381 Administration The Administration Division is responsible for the total administrative management of the Parks, Recreation and Commnnity Services Department. This includes all matters of finance, accounting, personnel, risk management, facility reservations, projects and programs management and other related department functions. The clerical staff processes more than 30,000 various letters, memos, forms, applications and other documents as well as filing and other administrative functions for the department. Division: 382 Park Maintenance The Park division provides diversified maintenance and construction activities at over forty (40) park facilities totaling 550 acres. These activities include yearly ball field maintenance, fencing, bleacher and plumbing repairs for twenty-five (25) little league fields and one (1) baseball field. Repairs to play structure at twenty-nine (29) play grounds and plumbing repairs at twenty-five (25) park restroom facilities. Additionally, the division is responsible for administration of seven (7) landscape and mowing contracts totaling over 306 acres. These sites include the landscape maintenance of the Carousel Mall, Public libraries, City Hall, Animal Shelter and various landscape areas such as Mt. View Avenue, Waterman Avenue and Muscupiabe Avenue. The park division also maintains the fountains at City Hall and the Carousel Mall. In addition, the division maintains fifty-one (51) Landscape Maintenance Districts (LMD) totaling over 6,602 assessed parcels. xlv Division: 383 Recreation The Recreation Division is responsible for developing and implementing quality, value-based programs that encourage healthy lifestyles and celebrate the community's diversity. We provide quality recreation, social, and cultural activities for your, adults, and families. We accomplish our vision "Creating community through people, parks, and programs" by offering programs and services at our community centers, swimming and wading pools. Other programs include adult and youth sports, summer, after-school and off-track school sites programs. We administer various grants such as senior nutrition, summer lunches, and a head start program. In addition, the division gives oversight and supervision to the Senior Companion Program (SCP) and Retired and Senior Volunteer Program (RSVP). Division: 384 Center For Individual Development (C.LD.) The Center for Individual Development (C.I.D.) provides a wide range of therapeutic and inclusion recreation services for people with disabilities. Programs include aquatics, after school recreation, leisure education and special events. The customers served include those with physical disabilities, mental illness, seniors, and those without disabilities. The C.LD. is operated through ajoint powers authority consisting of the City, County and School District. Division: 386 Senior Citizens Center The Downtown Senior Center and the Perris Hill Senior Center facilities offer a wide range of services to seniors including senior nutrition, health services and screening, and educational and recreational programs. Division: 387 Norton Gym/Galaxy Ballroom The Norton Recreation Center and Galaxy Ballroom provide a variety of recreation programs for all ages. The Norton Gymnasium tennis courts, racquetball courts, fitness and weight room offer health and wellness program for both youth and adults. The Galaxy ballroom. Provides rental opportunities for family gatherings, business seminars and various special events. Division: 388 Community Centers The Community Centers provide a wide range of recreational, cultural, youth and adult services, and rentals. This cost center's programs include after-school, drop-in, leisure education, computers, special events, teen programming, drug prevention, aquatics, summer lunch/nutritional programs, and special interest/contract classes. Grants are also administered within this division. xlvi __h,;......-._,"" Division: 389 Aquatics/Sports The Aquatics/Sports division provides citywide aquatic programs and maintenance at six locations throughout the city. Adult sports programs, fitness classes, ball field and tournament reservation, and liaison to "Run the Route" and supervision of the cooperative use of Mills Community Center. Contracts with sports management groups, and liaison with various sports associations. Police Deoartment The Police Department provides general police services to the City. It is the Police Department's responsibility to protect life, property and human rights, reduce fear of crime, and increase neighborhood vitality in partnership with the community. Division: 211 Administration Under Police Chief Michael A. Bildt, department personnel are focused on identifying at risk corridors and high-density crime areas throughout the city and delivering innovative, proactive police services to these target areas with a goal of mitigating violent crime. These programs will involve working synergistically with neighboring police agencies, federal and state agencies, and community and city leaders to provide cost effective solutions to identified community problems. Division: 212 Station Command Station Command provides 24-hour functional control of all police services and operations. The Watch Commander serves as the operational head of the department in the absence of the Chief of Police. He/she directly supervises personnel assigned to the Front Desk, and receives, evaluates and responds to citizen complaints. Station Command is managed by three Lieutenants assigned with responsibility for the various Patrol shifts. Three Assistant Watch Commanders (Lead Sergeants) assist them in this function and also staff the Watch Commander's Office. Each Watch Commander is responsible for management and oversight of the deployed Patrol shifts, the station and all functions of the police department. Division: 213 Patrol The Patrol Division is directly responsible for crime suppression and enforcement activities, community policing activities, first response to emergencies, enhancing community safety and providing a good level of police responsiveness. Police officers are distributed city-wide within a structured Patrol Beat Plan designed to provide beat stability, build ownership of the beat by officers (called territorial imperative) and enhance police-community partnerships to work on community identified problems. In addition to policing activities arising from calls for service, Patrol Division personnel proactively address identified problems enlisting assistance from specialized details, including detectives, traffic, vice/narcotics, gang unit (MET), and graffiti task force. xlvii Division: 214 Carousel Mall The Carousel Mall unit oversees the administration of the San Bernardino Municipal EnforcenJent (SBME) unit, providing the uniformed security presence in the public areas and parking lots encompassing the Carousel Mall and downtown parkinglbusiness district. Division: 215 Vice & Narcotics Vice & Narcotics is responsible for investigating vice and narcotics activities, overseeing and administering asset forfeiture cases, investigating applications of business operators permits and ABC licenses, and investigating criminal and administrative violations of business operators permits and ABC laws. Division: 216 MET The Multiple Enforcement Team (MET) provides gang identification, repression and investigation efforts; provides gang awareness training to the public; and responds to police emergency situations requiring Special Weapons and Tactics (SW AT), and hostage negotiations. Division: 217 Traffic The Traffic Bureau provides proactive enforcement of traffic laws focusing available resources on chronic traffic accident locations, conducts follow up traffic accident investigations, and oversees the prosecution of traffic related offenses including driving under the influence and hit- and-run cases. The unit in partnership with the San Bernardino City Unified School District, manages the school crossing guard program, providing supervised street crossing at selected locations for children attending school. Division: 218 Investigations The Detective Bureau provides follow-up investigations on all crimes reported to various divisions of the police department with the exception of vice and narcotic violations and traffic violations. Investigators focus their activities on increasing the department's clearance rate, especially in the area of violent crimes, through targeting known offenders, tracking and intervening in crime patterns, and interaction and sharing of information with patrol district Crime Analysis and allied police agencies. The unit's goals of reducing crime and fear of crime are achieved through these efforts and positive interaction with crime victims and public notification of crime patterns. Division: 219 Identification & Property The Identification Bureau collects, preserves and presents in court, crime scene physical evidence, evaluates/identifies suspects from evidence collected, and participates in the State automated fingerprint identification system (CAL ill) to routinely conduct searches of latent prints against those of known criminal offenders. Forensic Technicians evaluate and enter bullet casings recovered from crime scenes and test fire recovered firearms for entry into the Rapid xlviii Brass Identification (RBI) system. RBI enables investigators to link various crimes by matching bullet casings fired from the same gun. Property stores and safeguards all evidence and property collected by department personnel and notifies victims when stolen property has been recovered. Division: 220 Financial Unit The Financial Unit oversees all budget, payroll, alarm compliance and grant program functions. The budget for this division includes department-wide internal service charges, lease payments, materials, supplies and contractual services. Personnel within this unit are responsible for payroll, purchasing, budget processes, billing, grant management, maintenance of financial records and the collection of revenue generated by the Police Department. Division: 221 Dispatch Police Communications provide emergency communication services for the community and Police Department personnel through telephone and radio contact. Dispatchers often serve as the first point of contact for the public via 911 calls and are responsible for entering and dispatching those calls for services to field personnel. It is our goal to deliver effective and efficient services through timely, courteous, and professional communications. Division: 222 Records The Records Bureau is the central collection point of all crime and traffic related reports and is responsible for processing and maintaining official documentation according to DOJ guidelines and regulations. This includes typing taped reports, entering report data into local, state and nationwide computer systems; generating monthly and annual crime statistics for DOJ and FBI; and duplicating crime and report arrests. Division: 223 Measure Z The Measure Z budget is funded from the "quarter-cent" sales tax increase approved by voters in NovenIber 2006 for the purpose of crime suppression, prevention and intervention as well as earmarked to fund additional police officers and support personnel., and other urgent general fund programs. Expenditures are monitored by the Measure Z Steering Committee and are subject to an annual outside audit. Division: 224 Personnel and Training Personnel and Training Unit oversees all aspects of the Department's hiring process which includes all sworn, non-sworn, reserve officer, citizen patrol, department volunteer and explorer positions. Recruitment is also done through this unit. A recruitment officer visits academies and job fairs as well as coordinates and administers the OPAL (Outreach Police Advisory Liaison) program for future applicants. This unit also coordinates all training aspects of the department. The Personnel & Training Unit also maintains the Police Pistol Range where officers qualify on a quarterly basis. Members of the public also utilize the range on the weekends and on one night during the week. The Auxiliary Resources Coordinator is also a part of the Personnel & Training Division. This person serves as the liaison between volunteers and the rest of the Department. xlix Division: 225 Crime Free Programs The Landlord Certification Program (Crime Free Rental Housing) was established as part of the City's comprehensive strategy to reduce crime and blight. Educating landlords on how to make their property attractive to reliable tenants, use of the tenant screening process and how to deal with suspected illegal conduct are some of the activities conducted in furtherance of the goal. The intent is to increase property values, reduce vacancy rates and reduce police calls for service. This unit is also charged with implementing the Crime Free Business Program. This provides small business owners with free education and certification program and processes with the goal of reducing crime and building a stronger partnership between the police department and merchants. Division: 228 City Jail This budget reflects the expenditures associated with booking and housing prisoners in the city jail and includes jail operation costs, contractual services for jailers and projected booking fees for those prisoners ultimately lodged at the county jail facility. Public Services The Public Services Department maintains all streets, sidewalks, curbs, gutters, street trees, and sewer mains in the City. Public Services provides administrative support to other funds including the Refuse, Fleet, and Sewer Line Maintenance. Graffiti Removal is now budgeted in the Code Compliance budget. Division: 401 Street Administration Public Services Street Administration processes work orders and complaints from residents which may include potholes, tree maintenance, sidewalks, and sewers. This division is also responsible for providing administrative and clerical support to all of the other divisions within the Public Services Department. Division: 402 Street Maintenance This section provides maintenance of 583 miles of roads, pothole filling, grading and clean up of unimproved roadway shoulders. This division also provides clean up after rainstorms and high winds and removal of illegal dumping from streets and alleys. Division: 404 Street Tree Maintenance This section provides for the regular trimming and maintenance of street trees. The City has approximately 1,500 individual requests per year for emergencies that include hanging branches, removal of dead trees and clearance for traffic visibility. City crews also clean up after windstorms. Division: 405 Right Of Way Special Projects is responsible for the spraying and removal of weeds maintaining alleys, cleaning roadway shoulders, general clean up of right- of-ways and removal of illegally dumped materials from streets. This crew supervises 20-30 Glen Helen work sentence workers on the weekends. This section also provides board-up and abatement services to the Code Compliance Department. Division: 406 Concrete This program will continue to concentrate on removal and replacement of 50,000 square feet of City sidewalks damaged by street trees, etc. This division also handles requests to bring curbs into compliance with ADA requirements. Division: 408 Traffic Signals The Traffic Signal Division maintains and operates 250 traffic signalized intersections, 8 automatic gates, 18 flashing beacons, and the City's fuel system. The section provides for testing of all new signal equipment for the Development Services-Public Works projects and private sector installations. Staff members provide 24-hour emergency response on signal or access problems, emergency replacement of accident damaged poles, controllers, signals heads, and provide response to underground alerts to mark underground installations. Also, the section inspects new signal projects, perform preventative maintenance on signals every 90 days, and makes bench repairs on assorted signal equipment. Division: Street Lighting The Street Lighting Section provides maintenance and service on approximately 11,000 city street lights. This section repairs and/or replaces damaged street lights from accidents, upgrades existing systems, responds to underground service alerts, maintains 12 sewer lift station systems. This section also maintains scoreboards and lighting systems at 33 city owned ball fields, tennis courts, parks, library exterior lights, 3 and 5 level parking structures, and other city owned parking lots. Other responsibilities include providing emergency generators for special events and electrical service support to other city departments and provide back up for emergency Traffic Signal repairs. Air OualiIV.-(AB2766) , i I' ,f )~ m tl The Air Quality Fund must be used for projects that help reduce pollution coming from mobile sources, such as cars and trucks. This goal is accomplished primarily through the employee ridesharing program, which offers a variety of incentives to encourage employees to carpool, take the bus, walk, and bicycle to work. 'I \1 Ii AB 2766, which established a fee for every vehicle registered in California, is the Air Quality Fund's revenue source. A portion of the money collected is allocated back to cities for use on emissions reduction projects. Animal Control Animal Control provides a wide range of services for people and animals in our community. Providing investigative services for citizen complaints, dangerous dog hearings, bites and cruelty cases are just part of the job. Maintaining a high level of rabies vaccination compliance and pet licensing addresses health and safety issues. Protecting people from the dangers and nuisances of uncontrolled animals and keeping animals safe from mistreatment and abuse is vital to our community. Promoting, motivating and enforcing responsible pet ownership is our number one goal. Contrary to the "limited admission" philosophies of some animal shelters we maintain an open door policy. We turn away no animal, regardless of health temperament, age or condition. Unfortunately, this does not enable us to place every animal in a new home. The sad fact remains however, that many otherwise healthy animals never get adopted because there aren't enough families who want them. Our philosophy is to keep working at the root causes of pet overpopulation and irresponsible pet ownership - to provide alternatives to indiscriminate breeding of pets, to encourage people to become better pet owners and to make our community a better place for both people and animals. Division: 230 Administration The division is responsible for the administrative operation of the animal shelter. The front office staff is usually the first point of contact for the public, either by phone or in person. The staff receives and processes over 60,000 telephone calls a year. Service request calls are entered into the department's animal management and complaint tracking system and dispatched to field officers for resolution. The staff processes cash transactions for animal adoptions, owner turn- ins, redemptions and other services including billing and maintaining department files. Division: 231 Field Services Animal Control Officers in the field services division are responsible for responding to request from citizens to investigate reports of dog bites, loose or aggressive animals, cruelty cases, dead animal removal and any violation of the City Municipal Code or state codes as they relate to animals. In addition, these officers provide humane education to pet owners, individuals, groups and schools. The Licensing staff is responsible for the annual canvassing of neighborhoods to maintain a high level of rabies compliance and to promote responsible pet ownership through city pet licensing. Division: 233 Shelter Services Animal Shelter Attendants, under the direction of a Registered Veterinary Technician, are responsible for the daily care of animals in the shelter which typically averages about 200 dogs and 60 cats. These attendants provide for the daily feeding and watering of the animals and the Iii cleaning and sanitizing of kennels, cages and facilities. Staff members interact with the public when selecting animals for adoption or redemption and work closely with a variety of breeds and rescue groups that help place unwanted animals with new families. The division operates 7 days a week in providing care to the animals. Asset Forfeiture The Asset Forfeiture Unit is responsible for the examination and investigation of asset seized by various units of the police department to determine their potential for seizure. The nnit generates revenue to supplement law enforcement through the legal process of removing seized assets from persons involved in various criminal enterprises. Division: 271 Asset Forfeiture Fund provides asset forfeiture proceeds to augment Police Department operations, above General Fund appropriations. Division: 272 Drug/Gang Education Fund provides money for drug/gang education disbursements approved by the County of San Bernardino Oversight Committee. Funds are distributed pursuant to Health and Safety Code Section 11489 and must be used solely for programs designed to combat drug abuse and divert gang activity. Cable Television (CATV) Under the direction of the Director of Information Technology, the Cable Television Division (CATV) provides regulatory oversight of the City's cable companies for franchise compliance, consumer protection, and franchise renewal negotiations. CATV operates and programs two access channels, one public and one educational, for the community. Programming hours total in excess of 5,400 annually. The Division also provides guidance and support to the Commnnity Cable Television Commission. Cemete'1? The Department currently maintains the 26 acre Pioneer Memorial Cemetery. Comprehensive grounds maintenance consisting of mowing, trimming, setting of grave memorials, tree trimming, fertilization, irrigation and general beautification are included in the scope of services. Approximately 100 interments are performed annually, while a "pre-need" program is also available for all city customers. liii InteJ!rated Waste ManaJ!ement Under the direction of the Public Services Director, the Public Services Integrated Waste Management Division is responsible for the following: Automated Residential Refuse Collection, Commercial Refuse Collection, Recycling and Enviromnental Programs, and Street Sweeping Operations. Division: 411 Administration Public Services Integrated Waste Management Administration provides customer service including temporary bin deliveries, commercial accounts, commercial and residential billing payment posting, collection activities, and inquiries. Division: 412 Automated Residential Collection The Automated Residential Collection section is responsible for the collection of trash, green waste, and recyclables form residences in the City. Division: 413 Subscription Refuse Services Subscription Collection Services provides service to local businesses and includes temporary bin deliveries to residents. Subscription Services removes and disposes of waste from commercial establishments, light industrial businesses and apartment complexes. Division: 414 Street Sweeping The Street Sweeping Division is responsible for sweeping all of the City's streets and disposing of the debris and materials generated by sweeping. All streets are swept twice per month. Division: 415 Recycling/Environmental The Enviromnental Programs section of the Public Services Integrated Waste Management Division is responsible for developing and monitoring educational and incentive programs to reduce the tonnage of solid waste transported to local landfills. Librarr. The mission of the San Bernardino Public Library is to provide free access to the world of ideas, information and creative experience for all citizens of San Bernardino. The Library is a cultural center where the people of San Bernardino come together to learn and participate in public discourse. It aids the community in the creation of informed and educated citizenry and provides opportunities for free lifelong learning and economic improvement. liv The San Bernardino Public Library is governed by an autonomous administrative Library Board of Trustees as provided by Article XII of the Charter of the City of San Bernardino. Library services are provided at four sites: Norman F. Fe1dheym Central Library, Villasenor Library, Inghram Library, and Rowe Library. Sewer Line Maintenance Under the direction of the Public Services Director, this section is responsible for maintaining approximately 500 miles of sewer mains through the use of hydro-jetting equipment. Sewer lines are cleaned on varying schedules. Depending on the location and the usage, the sewer mains are cleaned from weekly to every several years. Sewer crews are available 24 hours per day to handle emergencies. Soccer Fields The San Bernardino Soccer Complex features 17 tournament quality fields and plays host to 48 weekend events per year in addition to league play. Currently the complex is managed by professional City Staff. As a major attraction to the community. The Complex generates direct and indirect revenue that covers the cost of maintenance and operations and contributes to the economic viability of the City. San Bernardino Stadium Under the direction of the Director of Parks, Recreation, and Community Services, the Stadium section is currently responsible for landscape maintenance, coordinating building and equipment maintenance and facilities-related functions such as bleacher repair, debris removal, general cleaning and stocking of restrooms for non-baseball related activities. The maintenance of the baseball field is the responsibility of the 66'ers Baseball Club. Funding related to marketing and promotion of the Stadium is also included in this cost center. Fleet Services Under the direction of the Public Services Director, the Fleet Division is responsible for acquisition, service and maintenance for the City's vehicle and equipment fleet comprised of approximately 804 items. Fleet procures all City vehicles and equipment through the development of technical specifications. Final selection is based on life cycle costing and user requirements. Iv lliformation Technolof!l!..(L T.) LT. is an internal service department providing technology creation and maintenance, and general automation support to the City Departments, including the Water Department. LT. is responsible for all hardware, software, and network infrastructure within the City. Additionally, LT. is responsible for maintaining and coordinating all radios, MDT's, MDC's, and miscellaneous public safety gear. Division: 215 I T LT. provides citywide technical support to the network infrastructure, computer systems, printers, desktop hardware, and the City's various software applications including the City Business Systems, CADIRMS systems, G.I.S., Office Automation, Document Imaging and the City website. The LT. Division also provides similar services to the Water Department. Division: 252 Communications Operations The Communication Operation division ofIS coordinates and maintains financial accounting and maintenance support of citywide radios, radio infrastructure, MDC's, sirens, light bars and miscellaneous public safety gear. LiabilitvIRisk ManaJ!ement The Risk Management Liability program provides support for the City's operating departments by quickly resolving legitimate third party claims, managing the Hazardous Materials Program, chairs citywide safety/incident committee and advising departments on a wide range of insurance related issues. The cost-effective placement of excess insurance and property coverage is a critical component of the program. Print Sho1!. Under the direction of the Administrative Services Manager, the Print Shop operates as an internal service fund; it provides printing services and covers its operational costs in charge- backs to City Departments. The Print Shop is responsible for providing support related to various printed products including business cards, letterhead, flyers and forms. In addition, the Print Shop is responsible for all sorting, distribution and stamping of all outgoing mail and sorting and distribution of inter-office mail. Ivi T eleohone SUllPort The Telephone Support section operates under the direction of the Director of Facilities Management. Telephone Support is responsible for the maintenance of the City-owned telephone system, and for providing recommendations for new technologies in the area of communications. Utilities Under the direction of the Director of Facilities Management, the Utilities Fund operates as an internal service fund. All City utility charges are paid through the Utility Fund for better control, management, and efficiency. Utilities paid through the fund include electricity, water, sewer, geothermal and natural gas. Workers Comoensation The Workers' Compensation Division is responsible for the management of all employee injury claims in a fair and cost effective manner. The program involves the administration of the employees' health and prevention programs as well as a Self Insured/Self-Administered workers' compensation program, which is a benefit and delivery program for City employees injured while in the course and scope of employment. Ivii City of San Bernardino Patrick J. Morris, Mayor Our Vision: Our vision for the City of San Bernardino is for it to be strong and prosperous. The City of San Bernardino will be the hub of economic growth in the Inland Empire. San Bernardino will offer a wide range of housing, recreation, cultural, educational, and employment opportunities for all who come live and work here. A strong sense of community will continue to grow and thrive within our city limits. Our Mission: Our mission is to provide quality and cost effective services to the people of San Bernardino. We will provide excellence in leadership through the allocation of public resources to City programs that are responsive to community priorities and maximize opportunities for economic and cultural viability. lviii Adopted Goals: Overarching goal: Improve Governance by 1. Public Safety 2. City and EDA financial security 3. Image enhancement and quality of life 4. Adequate staffing level 5. Signature development projects 6. More effective community beautification 7. Streamlining City operations lix FUND /TITLE 1001 GENERAL FUND CITY OF SAN BERNARDINO FY 2008-2009 SUMMARY OF REVENUES. EXPENDITURES. AND TRANSFERS ESTIMATED ESTIMATED BALANCE ADDITIONS TOTAL DEDUCTIONS TOTAL BALANCE 7-1-08 REVENUES TRANSFER AVAILABLE EXPENSES TRANSFER DEDUCT 6-30-09 9,810,900 1134,852,100 1'2,444,900 I 157,107,900 1145,230,800 I 4,759,000 I 149,989,800 1 7,118,100 I SPECIAL REVENUE FUNDS: 105 LIBRARY 0 153,800 2,815500 2,969,300 2 969 300 0 2 969 300 0 106 CEMETERY 47200 191200 0 238 400 190 800 0 190 800 47600 107 CATV 0 70 000 564 ,200 634,200 634,200 0 634,200 0 108 ASSET FORFEITURE 269 200 230,500 0 499,700 131700 0 131,700 368 000 111 AIR QUALlTY-AB 2766 122,400 253,100 0 375 500 132,900 140,000 272,900 102,600 118 DRUG/GANG IAF\ 147,800 25,000 0 172,800 126,700 0 126,700 46,100 124 ANIMAL CONTROL 0 1,579,900 393,500 1,973,400 1,973,400 0 1,973,400 0 128 TRAFFIC SAFETY 0 3,776,700 0 3,776,700 0 3,776,700 3,776,700 0 132 SEWER LINE MAINT 4,707,459 3,310,000 8,017,459 7,599,900 250,000 7,849,900 167,559 133 BASEBALL STAD'UM 80,000 33,600 0 113.600 113.500 0 113,500 100 134 SOCCER FIELD COMPLEX 100.000 372.300 0 472.300 418,900 0 418,900 53.400 137 CFD 1 033-Fire Station M&O 8.000 571.200 0 579.200 0 556,200 556,200 23.000 211 Fire E"miTnment fund 769.012 0 0 769.012 309.800 425,000 734,800 34.212 TOTAL SPECIAL REVENUES 6.251,071 10.567,300 3.773.200 20.591.571 14.601,100 5.147.900 19.749.000 842.571 CAPITAL PROJECT FUNDS: 126 SPEC'AL GAS TAX 1,539,658 3.851,700 0 5,391,358 1,167,700 3,590,000 4,757,700 633,658 129 1/2 CENT SALES & RD TAX 3,965,237 4.417,800 0 8,383,037 8,351,700 250,000 8,601,700 (218.663 135 PROP42 TRAFFIC CON GESTIO 3,007 1.475900 0 1.478.907 1,016,100 0 1,016,100 462,807 240 INFRASTRUCTURE LOAN 2,322,206 0 0 2,322.206 2.092,500 0 2,092,500 229,706 241 PUBLIC PARK EXTENSION 4.400 0 0 4.400 0 0 0 4.400 242 STREET CONSTRUCTION 13,626,851 28.476,600 0 24,849,749 24,849,700 0 24,849,700 49 243 PARK CONSTRUCTION 205,135 2,164,700 0 2.369.835 2.369.800 0 2.369.800 35 244 CEMETERY CONSTR 49,824 5,300 0 55,124 15,000 0 15.000 40.124 245 SEWER LINE CONSTR 4,816,110 400.000 0 5,216,110 4 455,800 225,000 4,680,800 535,310 246 PUBLIC IMPROVEMENT 2,656,364 125,000 0 2,781,364 2,674,700 0 2.674.700 106,664 247 CULTURAL DEVELOPMENT 1,187211 450,000 0 1,637,211 0 357000 357,000 1,280,211 248 STORM DRAIN CONSTR 5.499,036 1 900,000 0 7,399,036 3,818,000 132 700 3,950,700 3.448,336 250 TRAFFIC SYSTEM CONSTR 183,238 75,000 0 258,238 481,100 0 481,100 /222,862 258 PROP 1 B FUND 3,045,047 4,145,800 0 7,190,847 7,190.800 0 7.190.800 47 TOTAL CAPITAL PROJECTS 21,849,622 47,487,800 0 69,337.422 58,482,900 4,554,700 63,037,600 6,299,822 ASSESSMENT DISTRICT FUNDS: 251 OTHER ASSESMENT DISTR. 254 LANDSCAPE DISTRICTS TOTAL ASSESSMENT DISTRIC o o o 79,700 1.282.400 1.362.100 o o o 79.700 1.282.400 1,362.100 79 700 1.282.400 1,362,100 o o o 79,700 1.282.400 1,362,100 o o o IMPACT FEE FUNDS: 261 LAW ENFORCEMENT DEVEL 87.415 102,000 0 189.415 46,500 0 46,500 142,915 262 FIRE PROTECTION DEVEL 370.369 105,000 769,000 1 244,369 475,400 0 475.400 768,969 263 LOCAL CIRCULATION SYSTEM 669.430 345,000 0 1,014.430 807,200 0 807,200 207,230 264 REGIONAL CIRCULATION SYST 6,896,749 1,200,000 0 8,096,749 1,850,000 0 1,850,000 6,246,749 265 LIBRARY FACILITIES 16,587 31,000 0 47,587 47,600 0 47,600 /13 266 PUBLIC MEETINGS FACILITIES 147,374 40,000 0 187,374 0 0 0 187,374 267 AQUATICS CENTER FACILITIES 53,802 15,500 0 69,302 0 0 0 69,302 268 AB 1600 PARKLAND 859,933 380,000 0 1,239,933 1,332.400 0 1,332.400 (92.467 269 QUIMBY ACT PARKLAND 88.803 25,000 0 113,803 0 0 0 113.803 TOTAL IMPACT FEE FUNDS 9.190.462 2,243,500 769,000 12,202,962 4,559,100 0 4.559,100 7,643,862 DEBT SERVICE FUNDS: 305 AD 985 INDUSTRIAL PKWY 182,700 80,000 0 262,700 80,000 0 80,000 182,700 306 AD 987 VERDEMONT AREA 100,500 65,000 0 165,500 65,000 0 65,000 100,500 308 VERDEMONTIIMPRV.LN 0 0 0 0 0 0 0 0 311 FIRE STATION DS FUND 769,000 0 0 769,000 0 769,000 769,000 0 356 AD 356 NEW PINE AVE (445,000) 65,000 0 (380.000) 37,300 0 37.300 (417,300) TOTAL DEBT SERV'CE FUNDS 607.200 210,000 0 817,200 182,300 769,000 951,300 134.100 ENTERPR'SE FUNDS: 527 REFUSE 288 500 25 235 000 65 000 25011500 24252,700 2 682 300 26 935 000 1 923 500 INTERNAL SERVICE FUNDS: 621 CENTRAL SERVICES FUND 9,900 200,000 94,300 304,200 294,300 0 294,300 9,900 629 LIABILITY FUND 12,359,900 3,132.400 400 000 1,172,500 3,482.400 0 3,482.400 /2,309,900 630 TELEPHONE SUPPORT 511,900 652,600 0 1,164,500 652,600 0 652,600 511 ,900 631 UTILITY FUND /101,300 3,762,300 0 3,661,000 3,762,300 0 3,762,300 /101,300 635 FLEET SERVICES '500,000 7,808,500 426,500 7,735,000 8,108,500 0 8,108,500 /373,500 678 WORKER'S COMP 18,500,000 3,770.400 0 14,729,600 3,757.600 0 3757,600 18.487,200 679 INFORMATION TECHNOLOGY 790.400 4.636.000 0 5.426.400 4.821.800 78.000 4.899.800 526,600 TOTAL INTERNAL SERVICE 10,149,000 23.962.200 920.800 14.734.000 24.879,500 78,000 24,957,500 (10,223,500 TOTAL ALL FUNDS I 37,271,7551245,920,000 117,972,900 I 301,164.655 1273,550,500 117,990,900 1291,541.400 I 9,623.2551 7 i CITY OF SAN BERNARDINO I ESTIMATED REVENUES AND EXPENDITURES I FISCAL YEAR 2008-2009 GENERAL FUND PROPOSED BUDGET FY 08-09 ESTIMATED REVENUE Property Taxes $ 31,130,000 Other Taxes 70,534,400 Licenses & Permits 10,003,500 Fines and Penalties 1,838,300 Use of Money & Property 1,835,000 Intergovernmental 7,659,500 Charges for Services 7,281,300 Miscellaneous 4,570,100 ! Total Estimated Revenues $ 134,852,100 I Total Transfers In $ 12,444,900 I TOTAL ESTIMATED FUNDS AVAILABLE $ 147,297,000 ESTIMATED EXPENDITURES Mavor $ 1,024,900 Common Council 513,400 Citv Clerk 1,728,200 Citv Treasurer 202,400 Citv Attornev 3,055,000 Code Comoliance 4,967,300 General Government 9,306,600 Citv Manaaer 810,100 Civil Service 290,100 Human Resource 500,000 Finance 1,654,600 Develooment Services 6,207,900 Fire 33,780,900 Police 66,595,300 Facilities Manaaement 3,728,600 Parks, Recreation, & Comm Service 6,346,000 Public Services 5,819,500 Total Estimated Expenditures $ 146,530,800 Total Estimated Expenditure Savings $ (1,300,000) Total Transfers Out $ 4,759,000 TOTAL ESTIMATED DEDUCTIONS $ 149,989,800 IEXCESS (DEFICIENCY) AVAILABLE I $ (2,692,800>1 IESTIMATED BEGINNING FUND BALANCE I $ 9,810,900 I IESTIMATED ENDING FUND BALANCE 1$ 7,118,100 I BUDGETED RESERVE Reserve for PERS Safety Costs . Reserve Future Revenue Shortfalls - Reserve Tow Fee Set Aside 123,100 Reserve Measure Z-District Tax 115,400 Reserve DS Technology Fee 96,900 General Budget Reserve 6,782,700 BUDGETED RESERVE $ 7,118,100 IBUDGET EXCESS f (DEFICIENCY) I $ -I j 8 CITY OF SAN BERNARDINO ESTIMATED REVENUES AND EXPENDITURES FISCAL YEAR 2008-2009 GENERAL FUND - Measure Z ESTIMATED REVENUE District Tax Revenues Total Estimated Revenues Total Transfers In TOTAL ESTIMATED FUNDS AVAILABLE ESTIMATED EXPENDITURES Police Parks, Recreation & Comm Services Total Estimated Expenditures Total Estimated Expenditure Savings Total Transfers Out TOTAL ESTIMATED DEDUCTIONS EXCESS (DEFICIENCY) AVAILABLE ESTIMATED BEGINNING FUND BALANCE ESTIMATED ENDING FUND BALANCE RESERVE FOR FUTURE COSTS BUDGET EXCESS I (DEFICIENCY) MIDYEAR ESTIMATE FY 2007-2008 6,000,000 $ 6,000,000 $ - $ 6,000,000 5,008,900 - 92,600 - $ 5,101,500 $ - $ - $ 5,101,500 $ 898,500 $ 112,400 $ 1,010,900 1,010,900 $ - 9 REVISED ESTIMATE FY 2007-2008 6,450,000 $ 6,450,000 $ - $ 6,450,000 5,661,100 - 92,600 - $ 5,753,700 $ - $ - $ 5,753,700 $ 696,300 $ 112,400 $ 808,700 808,700 $ - PROPOSED BUDGET FY 2008-2009 7,050,000 $ 7,050,000 $ - $ 7,050,000 $ - 7,594,300 - 149,000 - $ 7,743,300 $ - $ - $ 7,743,300 $ (693,300) $ 808,700 $ 115,400 0 $ 115,400 DESCRIPTION CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2008-2009 ACTUAL ACTUAL ACTUAL ESTIMATE PROPOSED 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 PROPERTY TAXES 4001 Current Secured 4002 Current Unsecured 4003 Prior Taxes 4006 Su lemental 4005 Other 4007 Prop Tx In Lieu of VLF T otal Taxes 8,031,237 422,989 414,896 971,264 116,891 8,616,891 18,574,168 8,823,702 532,644 389,394 1,872,592 118,315 11,357,073 23,093,720 9,771,001 546,494 395,001 2,512,125 144,413 14,870,875 28,239,909 10,725,000 526,000 534,000 1,700,000 160,000 17,249,500 30,894,500 11,050,000 540,000 400,000 1,200,000 140,000 17,800,000 31,130,000 OTHER TAXES 4221 Sales Tax 26,812,240 28,371,610 25,331,713 22,650,000 23,000,000 4220 Proo Tx In Lieu of Sales Tax 7,956,607 8,381,485 9,517,036 7,280,300 7,500,000 4224 Utility User Tax 22,477,545 24,093,905 25,106,730 24,233,400 24,788,400 4201/14 Franchise Tax 2,849,384 3,055,990 3,060,563 3,043,300 3,100,000 4222 Transient Occupancy 2,978,161 2,907,811 3,032,994 3,300,000 3,100,000 4223 ProP. Transfer Tax 962,332 1,211,862 946,155 600,000 600,000 4225 Sales Tax Public Safety 791,238 903,483 976,573 1,000,000 1,000,000 4215 Tow Franchise 288,000 288,000 288,000 288,000 396,000 4227 Measure Z - District Tax 0 0 1,162,882 6,450,000 7,050,000 Total Taxes 65,115,507 69,214,146 69,422,646 68,845,000 70,534,400 LICENSES AND PERMITS 4301 Business Reoistration 5,331,167 5,820,218 5,866,748 5,825,000 6,638,800 4330 BuildinQ Permits 991,282 1,011,971 1,020,470 650,000 615,000 4331 Mechanical Permits 353,560 284,854 332,637 215,000 200,000 4362 On Site Inspection Fees 617,857 436,516 1,602,834 1,185,000 600,700 4363 On Site Plan Check 334,553 501,117 712,370 300,000 300,000 4361 Construction Permits 221 ,484 209,560 326,522 285,000 250,000 4342 EMS Membership 9,362 17,155 16,504 15,000 15,000 4336 Fire Code Permits 247,467 283,512 304,577 300,000 368,000 4337 Fire Plan Check 196,414 189,383 206,532 185,000 229,000 4351 Street Cut Permits 38,565 192,084 145,407 175,000 175,000 4333 Mobile Home Park Permit 29,128 30,638 27,161 27,200 27,200 4352 Misc Licenses & Permits 120,252 157,967 299,506 290,000 385,700 4303 Misc City Clerk Permits 4,632 10,847 8,683 5,000 8,600 4304 Misc Plannino Permits 22,986 21,028 24,889 30,500 30,500 4360 Grading Permits 10,262 9,597 33,874 25,000 160,000 Total License & Permit 8,528,951 9,176,447 10,928,714 9,512,700 10,003,500 FINES AND PENALTIES 4420 Parkin Citations 1,055,882 967,033 917,069 1,190,000 1,350,000 4410 General Fines 143,149 137,959 169,238 135,000 183,300 4411 Code Admin. Citations 45,358 68,699 90,549 140,000 240,000 4412 Fire Admin. Citations 1,640 79,606 81,392 65,000 65,000 4421 Vehicle Abatement Fines 5,314 2,090 0 0 0 Total Fines/Penalties 1,251.343 1.255,387 1,258,248 1,530,000 1,838,300 USE OF MONEY AND PROPERTY 4505 Interest Earnin s 703,758 521,987 1,073,619 750,000 500,000 4520 Land & Buildin Rental 329,912 322,238 474,154 450,000 415,000 4530 Parkin Rental Fee 33,297 19,958 67,258 37,600 30,000 4922-26 Sale of Pro ert 35,736 78,971 95,875 321,700 850,000 4540 Vending Machine Commission 42,279 43,630 52,979 40,000 40,000 Total Mone & Pro ert 1,144,982 986,784 1,763,885 1,599,300 1,835,000 10 CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2008-2009 ACTUAL ACTUAL ACTUAL ESTIMATE PROPOSED DESCRIPTION 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 IINI llAL 4603 Motor Vehicle In Lieu 4.307,625 1,387,034 1.381.205 925,000 800.000 4621 Bookina Fee Subvention 689,066 0 354,658 0 0 4670 EDA & CDBG Reimbursement 2,994,006 2,873,636 3,486,258 5,594,100 5,502,100 4651 Constrution Reimbursement 0 0 9,876 23,600 0 4606 Homeowner's Exemption 147,318 151,359 149,123 151,200 150,000 4616 POST 122,691 155,903 132,146 105,000 100,000 4625 State-Mandated Costs 75,123 179,312 863,049 55.000 50,000 4673 Water Reimbursement 345,380 320,750 318,890 338,500 340,000 4671 SBIAA Reimbursement 131,606 131,600 130,905 135.000 136,400 4615 Disaster Prep. ProQram 22,279 0 24,019 21,900 21,000 4607 Off-Hiahwav Vehicle Tax 7,060 3,046 0 0 0 4619 Mutual AidlDisaster Reimb. 161,020 416,117 581,015 1,000,000 560,000 TotallnterQovernmental 9,003,174 5,618,757 7,431,144 8,349,300 7,659,500 rUt< ;1:: 4731 Plan Check Fee 473,984 740,971 536,764 380,000 350,000 4789 Archival Fee - Devel Servs 37,950 37,983 47,940 35,000 35,000 4715 DS Technoloav Fee 0 0 0 0 96,900 4880 EMS User Fee 386,507 347,976 270,586 230,000 430,000 4798 Storm Drain Utilitv Fee 284,584 268,070 283,836 260,000 260,000 4815 Weed Abatement 490,903 268,847 247,674 200,000 200,000 4733 BuildinQ Demolition 1,198,878 997,521 897,547 675,000 675,000 4714 Plannina Develp Proiect 158,979 269,658 467,409 450,000 250,000 4305 Annual Alarm Permits 219,317 215,753 211,944 220,000 220,000 4780 Misc Develop Servs Charaes 29,831 55,251 114,563 90,000 92,700 4766 Buildina Permit Review 7,739 9,341 45.842 65,000 65,000 4720 Plan Review Fee 250,519 207,784 263,445 135,000 150,000 4784 Plan Subdivision File Fee 263,353 297,032 320,350 78,200 75,000 4785 Non Subdivision Str Imp 109,471 178,392 121,372 200,000 150,000 4711 PW Subdivision File Fee 139,070 180,940 136,746 200,000 100,000 4718 Environmental 18,313 27,896 14,063 10,000 10,000 4735 Release Notice of Pendency 18,281 10,857 9,115 5,000 5,000 4863 Class Reaistration Fee 17,556 12,326 31,276 5,000 6,000 4862 Park EnerQV Fee 5,593 17,047 6,145 5,000 5,000 4707 Passport Fees 76,051 72,656 110,010 100,000 100,000 4702 County Contract 250,000 250,000 487,000 487,000 487,000 4864 Swimmina Pool Fee 56,796 72,335 58,118 65,000 50,000 4861 Proorm/Facilitv Use Fee 55,022 63,559 71,158 60,000 60,000 4865 Non-Resident Fees 2,611 2,850 3,310 3,000 3,000 4710 Misc Plannina/BuildinQ 63,661 142,112 143,929 130,000 100,000 4743 PO TowinQ Release Fee 222,020 294,462 403,200 420,000 514,800 4745 Code Tow Release Fee 0 0 0 0 25,000 4790-6 Sianal MaintlEnerQv 13,634 29,255 21,098 20,000 20,000 4802 Str Liaht Enemv Fee 26,772 18,523 10,505 10,000 10,000 4701 Election FilinQ Fee 0 18,628 1,622 25,000 25,000 4747 False Alarm Fee 53,005 86,185 77 ,488 55,000 60,000 4810 Misc. Development Services 6,747 6,747 6,747 18,500 15,000 4705 Utilitv Collection Fee 36,151 49,131 60,403 50,000 50,000 4708 Fire Trainina Aareement 0 33,821 82,318 62,600 62,600 4881 Paramedic Reimb Contract 259,129 259,129 259,129 259,100 359,100 4786 Certificate of Comoletion 0 0 0 0 22,600 4752 Fireworks Reaulatorv Fee 425 98,337 101,108 75,000 75,000 4753 Fire Archival Fee 1,305 2,162 2,755 4,000 4,000 4754 Fire Business Occuo Inso Fee 32,200 50,447 50,386 40,000 50,000 4755 Fire Rentallnsoections 137,101 390,612 404,026 400,000 510,100 4709 Hazardous Materials Fees 0 0 0 0 477,500 4767 Single Family Rentallnsp Prog 0 0 0 0 1,025,000 I otal l.;narges 5, tr,U84,596 6,3!lU,!!U o,oU,4UU r,;!!l1,3UU 11 CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2008-2009 ACTUAL ACTUAL ACTUAL ESTIMATE PROPOSED DESCRIPTION 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 MISCELLANEOUS 4906 Water Fund Contr. 1,889,149 1,933,876 2,401,973 2,325,000 2.350.000 4930 Sewer Contr. - Water 500,000 500,000 500,000 500,000 500,000 4931 Water Land Sales 221,116 88,184 3,090 89,400 40,000 4910 Admin Service Charqe 349,600 349,600 349,600 352,300 389,600 4901 Misc. Other Revenue 56,922 125,742 396,358 328,200 149,900 4912 Off Track Bettina 154,677 162,341 143,605 120,000 120,000 4741 Sale of Photos IReports 129,667 126,658 116,639 60,000 30,000 4740-5 Police Misc. Receipts 763,659 814,838 839,549 850,000 800,000 4746 Property Auction 14,093 5,005 7,054 20,000 10,000 4911 Restitutions 22,350 13,002 20,686 15,000 20,000 4905 Litiqation Settlement 0 32,850 176 58,500 10,000 4904 Drunk Driver Reimburmt. 1,251 620 60 100 100 4928 Bookinq Fee Reimburmt. 7,767 3,773 1,630 2,000 2,000 4750 Investiqation Fee 19,876 12,920 12,538 12,000 58,500 4924 Damage Clain Recovery 24,420 19,527 36,618 40,000 90,000 Total Miscellaneous 4,154,547 4,188,936 4,829,576 4,772,500 4,570,100 I TOTAL GENERAL FUND 1113,176,130 1119,618,7731130,255,049 1131,030,700 1134,852,100 I 12 124 ANIMAL CONTROL FUND 4320 Animal License 371,668 332,392 357,328 391,200 457,200 4352 Misc. License & Permits 3,905 3,255 2,380 2,300 2,500 4410 General Fines 31,800 28,443 39,422 39,000 39,000 4430 Animal License Penaltv 41,433 32,460 42,120 49,200 42,200 4756 Animal Adoption Fee 61,294 60,389 58,224 57,300 58,000 4757 Contractee Shelter Fee 708,830 717,669 718,285 758,500 758,500 4759 Apprehension Fee 38,975 41,676 50,983 44,200 45,000 4760 Board Fee 19,134 20,311 34,212 31,000 32,000 4761 Field Service Fee 540 1,402 1,802 500 1,000 4763 Owner Release Fee 18,936 39,848 31,026 22,100 25,000 4764 Vaccination Fee 22,708 21,310 20,570 21,000 21,000 4765 Microchip Fee 0 0 0 0 94,000 4901 Miscellaneous Receipts 10,925 25,126 5,312 4,000 4,500 Total Animal Control Fund 1,330,148 1,324,281 1,361,664 1,420,300 1,579,900 13 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2008 - 2009 ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED DESCRIPTION 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 126 SPECIAL GAS TAX FUND 4505 Interest on Idle Cash 33,521 39,031 27,654 17 ,870 25,000 4610 State Aid-21 06 779,099 779,186 788,619 751,321 750,000 4611 State Aid-21 07 1,624,332 1,627,047 1,638,717 1,620,600 1,620,000 4612 State Aid-2107.5 10,000 10,000 10.000 10,000 10,000 4614 Prop 111-Hiohwav Users Tax 1,222,585 1,219,928 1,225,874 1,211,055 1,200,000 4658 Fed Aid Street Construction 64,000 0 0 0 0 4670 EDA Reimbursement 0 0 50,000 0 0 4945 Reimbursement 0 0 267,447 0 246,700 Total Gas Tax Fund 3,733,537 3,675,192 4,008,311 3,610,846 3,851,700 128 TRAFFIC SAFETY FUND 4440 CVC Fine 649,959 744,964 1,005,419 1,341,400 1,400,000 4441 Nester Red Li9hts 0 493,466 837,798 887,600 2,376,700 Total Traffic Safety Fund 649,959 1,238,430 1,843,217 2,229,000 3,776,700 1291/2 CENT SALES/ROAD TAX FUND 4505 Interest on Idle Cash 1 08,227 63,392 181,759 180,145 130.000 4613 1/2 Cent Sales Tax 2,658,928 3,219,945 3,188,524 3,077,896 3,000,000 4630 State Aid Street Construction 0 0 0 197,137 0 4658 Fed Aid Street Construction 0 0 0 0 0 4670 EDA Reimbursement 0 0 0 0 1.087,800 4945 Construction Reimbursement 111,549 200,000 59,814 0 200,000 Total 1/2 Cent Sales/Road Tax Fund 2,878,704 3,483,337 3,430,097 3,455,178 4,417,800 132 SEWER LINE MAINTENANCE 4505 Interest on Idle Cash 85,596 140,582 154,626 209,892 160,000 4820 Sewer Line Maint 2,830,089 3,024,273 3,093,150 3,042,121 3,150,000 4903 Refunds and Rebates 0 0 2,520 11,597 0 Total Sewer Line Maintenance 2,915,685 3,164.855 3,250,296 3,263,610 3,310.000 133 BASEBALL STADIUM 4924 Damage Claim Recovery 8,292 500 1,004 3,000 1,000 4901 Baseball Team Lease Agreement 160,311 143,862 88,186 95,000 32,600 Total Baseball Stadium 168,603 144,362 89,190 98,000 33,600 134 SOCCER FIELDS 4505 Interest on Idle Cash 1 4,124 5,804 7,000 5,000 4520 Land & Buildino Rental 50,977 176,668 72,700 80,000 70,000 4530 Rental Fee - Parkino 194,999 207,531 200,041 235,000 230,000 4901 Misc Other 0 6,200 0 0 0 4861 Prooram & Facilities Fee 107,780 125,525 55,391 70,000 65,000 4862 Park Energy Fee 1,000 0 1,320 4,000 2,300 Total Soccer Fields 354,757 520,048 335,256 396,000 372,300 135 PROP 42 TRAFFIC CONGESTION FD 4505 Interest on Idle Cash 2,695 2,996 62,980 43,243 40,000 4635 Traffic Conoestion Relief 0 893,324 1,445,424 0 1,435,900 4903 Refunds/Rebates 0 0 0 21,200 0 Total Prop 42 Traffic Congestion Fund 2,695 896,320 1.508,404 64,443 1,475,900 137 CFD 1033-FIRE STATION FUND 4505 Interest on Idle Cash 0 0 29,987 13,700 15,000 4013 CFD 1033 Special Tax 0 0 10,732 60,000 556,200 Total Infrastructure Loan Fund 0 0 40,719 73,700 571,200 14 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2008 - 2009 DESCRIPTION ACTUAL 2004-2005 ACTUAL 2005-2006 ACTUAL 2006-2007 ESTIMATED PROPOSED 2007-2008 2008-2009 1240 INFRASTRUCTURE LOAN FUND o I o I 5,535.200 I o I o I 242 STREET CONSTRUCTION FUND 4505 Interest on Idle Cash 0 594 0 0 0 4630 State Aid-Street Constr. 58,396 232,200 240,719 204,638 2,768,900 4658 Federal Aid-FAU 86,798 206,325 397,187 867,957 17,384,500 4901 Miscellaneous 0 11,350 4,813 2,898,300 4670 EDA Reimbursement 0 0 0 0 1,000,000 4945 Construction Reimbursement (4,922) 28,458 0 432,677 4,424,900 Total Street Constr. Fund 140,272 467.577 649,256 1,510.085 28,476,600 243 PARK CONSTRUCTION FUND 4505 Interest on Idle Cash 22,284 50,865 47,154 26,207 20,000 4620 State Aid Park Dev 1,549,808 0 340,901 50,145 2,144,700 4651 Construction Reimbursement 0 0 120,129 70 0 4732 Park Development Fee 737,398 668,681 950,000 0 0 Total Park Construction Fund 2,309,490 719,546 1,458,184 76,422 2,164,700 244 CEMETERY CONSTRUCTION FUND 4505 Interest on Idle Cash 858 1,179 1,325 1,675 1,600 4778 Sale Cemetery Plots 3,682 3,218 3,744 3,743 3,700 Total Cemetery Constr. Fund 4.540 4,397 5,069 5,418 5.300 245 SEWER LINE CONSTRUCTION FUND 4505 Interest on Idle Cash 94,434 65,873 199,090 247,367 150,000 4651 Construction Reimbursement 1,406,419 0 0 0 0 4821 Sewer Lateral Fee 4,144 3,252 195 0 0 4822 Sewer Connection Fee 626,177 1,382,188 825,779 378,884 250,000 Total Sewer Line Constr. Fund 2,131,174 1,451,313 1,025,064 626,251 400,000 246 PUBLIC IMPROVEMENT FUND 4505/4509 Interest on Idle Cash 136,253 83,861 241,363 161,335 125,000 4902 Contribution 5,500,000 0 398,190 0 0 Total Public Improvement Fund 5,636,253 83,861 639,553 161,335 125,000 247 CULTURAL DEVELOP FUND 4505 Interest on Idle Cash 3,870 9,716 31,053 48,352 50,000 4335 Cultural Devel. Constr. Fee 461,692 549,379 999,211 610,202 400,000 Total Cultural Devel Const Fund 465,562 559,095 1,030,264 658,554 450,000 248 STORM DRAIN CONSTR FUND 4505 Interest on Idle Cash 42,034 72,475 99,737 277,287 100,000 4651 Construction Reimbursement 86,345 436,629 0 0 4819 Area Drainage Plan Fee 0 0 33,162 0 0 4818 Storm Drain Fee 1,048,967 1,716,031 1,639,578 2,316,118 1,800,000 Total Storm Drain Constr. Fund 1,177,346 2.225,135 1.772,477 2.593,405 1.900,000 250 TRAFFIC SYSTEMS CONSTR FUND 4505 Interest on Idle Cash 25,124 38,047 13,385 0 0 4630 State Aid Street Construction 109,562 129 108,000 74,545 75,000 4658 Fed Aid Street Construction 265,000 0 83,968 0 0 4670 EDA Reimbursement 0 0 0 0 0 4803 Traffic Svstem Fees 540,614 828,561 152,152 0 0 4945 Construction Reimbursement 31,426 109,800 0 0 0 Total Traffic Systems Fund 971,726 976,537 357,505 74,545 75,000 15 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2008 - 2009 ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED DESCRIPTION 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 257 CITY WIDE AD 994 70,358 28,220 8,418 2,200 0 258 PROP 1 B FUNDS 4505 Interest on Idle Cash 0 0 0 99,565 100,000 4628 pron 1 B Revenue 3,297,446 3,545,800 4670 EDA Reimbursement 0 0 0 0 500,000 Total Law Enforcement Imoact Fee Fd 0 0 0 3,397,011 4,145,800 261 LAW ENFORCEMENT IMPACT FEE Fe 4505 Interest on Idle Cash 0 0 4,512 2,074 2,000 4824 Development Impact Fees 0 74,661 205,444 97,644 100,000 Total Law Enforcement Impact Fee Fd 0 74,661 209,956 99,718 102,000 262 FIRE PROTECTION IMPACT FEE FD 4505 Interest on Idle Cash 0 0 7,307 12,469 5,000 4824 Development Impact Fees 0 75,568 205,741 92,796 100,000 Total Fire Protection Impact Fee Fd 0 75,568 213,048 105,265 105,000 263 LOCAL CIRCULATION IMPACT FEE FD 4505 Interest on Idle Cash 0 0 10,019 25,664 20,000 4824 Development Impact Fees 0 62,974 345,071 408,782 325,000 Total Local Circulation Impact Fee Fd 0 62.974 355.090 434,446 345,000 264 REGIONAL CIRCULATION IMPACT FEE FD 4505 Interest on Idle Cash 0 0 72,114 333,418 200,000 4824 Development Impact Fees 0 595,160 2,143,658 3,752,399 1,000,000 Total Regional Circulation Impact Fee Fd 0 595,160 2,215,772 4,085,817 1.200,000 265 LIBRARY FACILITIES IMPACT FEE FD 4505 Interest on Idle Cash 0 0 999 1,744 1,000 4824 Development Impact Fees 0 3,787 38,832 57,826 30,000 Total Librarv Facilities Impact Fee Fd 0 3,787 39,831 59,570 31,000 266 PUBLIC MEETINGS FAC IMPACT FEE FD 4505 Interest on Idle Cash 0 0 1,294 4,569 5,000 4824 Development Impact Fees 0 4,751 51,250 85,510 35,000 Total Public Meetinns Fac Imoact Fee Fd 0 4,751 52,544 90,079 40,000 267 AQUATICS CENTER IMPACT FEE FD 4505 Interest on Idle Cash 0 0 511 1,680 500 4824 Development Impact Fees 0 1,935 19,853 29,822 15,000 Total Aquatics Center Impact Fee Fd 0 1,935 20,364 31,502 15,500 268 AB 1600 PARKLAND IMPACT FEE FD 4505 Interest on Idle Cash 0 0 9,529 29,122 30,000 4824 Development Impact Fees 0 23,712 388,380 723,632 350,000 Total AB 1600 Parkland Imoact Fee Fd 0 23,712 397,909 752,754 380,000 269 QUIMBY ACT PARKLAND IMPACT FEE F[ 4505 Interest on Idle Cash 0 0 1,327 2,888 5,000 4824 Development Impact Fees 0 11,856 52,668 20,064 20,000 Total QuimbVAct Parkland Imoact Fee Fd 0 11,856 53,995 22,952 25,000 527 REFUSE FUND 4505 Interest on Idle Cash 18,242 31,261 70,821 50,000 50,000 4830 Commercial Rubbish 77,967 86,152 77,617 80,000 80,000 4831 Commercial Bin Rent 135 099 130 448 100 884 93 000 100 000 16 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2008 - 2009 ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED DESCRipTION 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 4832 Commercial Bin Service 8,674,316 9,241,858 9,626,224 9,800,000 9,800,000 4833 Commercial Special 1,016,121 1,124,666 1,460,411 1,650,000 1,650,000 4840 Residential Water Billed 8,383,939 8,622,065 8,865,093 8,800,000 8,800,000 4841 Residential "B" Accounts 1 ,048,834 1,087,208 1,144,970 1,155,000 1,155,000 4843 Dino Bin Service 2,236.797 2,437,484 2,555,032 2,555,000 2,555,000 4844 Commercial Penalties 11,138 18,764 20,788 23,000 23,000 4845 Residential Penalties 1,152 2,431 1,999 2,000 2,000 4846 Recyclin~ Receipts 0 0 174,459 190,000 190,000 4901 Miscellaneous Other Revenue 860,601 997,361 236,471 941,739 830,000 4923 Sale Salvage Mater 6,484 14,423 7,981 0 0 Total Refuse Fund 22,470,690 23,794,121 24,342,750 25,339,739 25,235,000 1621 CENTRAL SERVICES FUND 242,283 1 253,525 1 256,783 1 225,000 1 200,000 1 629 LIABILITY INSURANCE FUND 4505 Interest on Idle Cash 78,011 27,533 120,314 100,000 50,000 4924 Dama e Claim Recove 0 0 0 0 0 4897 Interdepartmental Receipts 2,878,700 3,472,200 3,203,100 3,244,500 3,082,400 Total Liabili Insurance Fund 2,956,711 3,499,733 3,323,414 3,344,500 3,132,400 7,041 1,812 1,093 500 0 124,398 126,929 130,195 126,000 120,000 706 119 8,167 4,000 0 634,723 733,763 802,261 748,200 523,000 19,197 6,902 12,680 15,300 9,600 786,065 869,525 954,396 894,000 652,600 631 UTILITY FUND 4897 Interde artmental Recei ts 4,222,273 4,022,653 4,293,139 3,962,000 3,762,300 4903 Misc. Refunds/Rebates 7,152 1,605 0 0 0 4944 LED Reimbursement 136,000 110,000 0 0 0 Total Utili Fund 4,365,425 4,134,258 4,293,139 3,962,000 3,762,300 635 FLEET SERVICES 4505 Interest 4,154 7,432 0 0 0 4670 Economic Develo ment A enc 46,419 10,649 9,562 15,000 15,800 4896 Re lacement Contribution 622,300 142,400 0 0 0 4897 Interde artmental Recei ts 5,080,215 6,178,158 6,825,770 8,017,800 7,783,200 4901 Misc Receipts 88,004 17,372 15,160 50,000 9,500 Total Fleet Services Fund 5,841,092 6,356,011 6,850,492 8,082.800 7.808,500 678 WORKERS' COMPENSATION FUND 4897 Interde artmental Recei ts 3,809,935 3,708,340 3,477,901 3,593,400 3,420,400 4906 Water De artment 275,357 222,253 339,757 300,000 350,000 4901 Misc Receipts 13,609 0 0 14,000 0 Total Workers' Compensation Fd 4,098,901 3,930,593 3,817,658 3,907,400 3,770,400 679 INFORMATION TECHNOLOGY FUND 4670 EDA Reimbursement 281 356 2,203 0 0 4673 Water Reimbursement 408,873 433,873 510,499 668,300 710,700 4897 Interde artmental Recei ts 3,383,400 3,808,200 4,000,200 4,068,200 3,530,600 4901 Miscellaneous Receipts 220,222 142,329 12,579 12,300 394,700 Total IT Fund 4,012,776 4,384,758 4,525,481 4,748,800 4,636,000 IGRAND TOTAL 70.584,006 1 69.830,937 1 81,258,687 1 80,930,945 1109,495,800 1 17 CITY OF SAN BERNARDINO HISTORICAL SUMMARY OF REVENUES BY FUND FY 2003.2004 THROUGH FY 2008.2009 ACTUAL ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED DESCRIPTION 2003-04 2004..()5 2005..()6 2006..()7 2007 ..08 2008-09 001 General Fund 100,673,212 113,200,603 119,618,773 130,255,049 131,030,700 134,852,100 105 Library Fund 173,354 163,922 155,915 187,756 150,800 153,800 106 Cemetery Fund 175,460 168.407 165,387 188,053 183,900 191,200 107 Cable TV Fund 76,093 92,142 63,630 83,036 70,000 70,000 108 Asset Forfeiture Fund 453,133 172,516 125,934 252,884 345,500 230,500 111 Air Quality AB 2766 Fd 232,891 242,067 253,373 251,739 253,100 253,100 118 Drug/Gang Fund 66,318 30,165 27,264 24,453 25,000 25,000 124 Animal Control Fund 1,202,947 1,330,409 1,324,281 1,361,664 1,420,300 1,579,900 126 Special Gas Tax Fund 3,592,831 3,733,537 3,675,192 4,008,311 3,610,846 3,851,700 128 Traffic Safety Fund 626,597 649,959 1,238,430 1,843,217 2,229,000 3,776,700 129 1/2 Cent Sales/Road Tx 2,886,019 2,885,219 3,545,049 3,430,097 3,455,178 4,417,800 132 Sewer Line Maint Fund 1,365,155 2,117,796 3,164,648 3,250,296 3,263,610 3,310,000 133 Baseball Stadium Fund 181,080 168,668 144,062 89,190 98,000 33,600 134 Soccer Fields Fund 289,159 354,756 306,317 335,256 396,000 372,300 135 Prop 42 Traffic Congst 6,514 2,695 896,320 1,508,404 64,443 1,475,900 137 CFD 1033-Fire Station 0 0 0 40,719 73,700 571,200 240 Infrastructure Loan 0 0 0 5,535,200 0 0 242 Street Constr. Fund 2,326,798 141,352 218,673 649,258 1,510,085 28,476,600 243 Park Constr. Fund 960,321 2,309,490 719,546 1,458,184 76,422 2,164,700 244 Cemetery Constr Fd 3,880 4,540 4,397 5,069 5,418 5,300 245 Sewer Line Constr Fd 663,712 2,131,174 1,451,313 1,025,064 626,251 400,000 246 Public Improv. Fund 97,066 5,636,253 83,861 639,553 161,335 125,000 247 Cultural Development 313,204 465,562 559,095 1,030,264 658,884 450,000 248 Storm Drain Constr Fd 873,111 1,174,001 2,225,135 1,772,477 2,593,405 1,900,000 250 Traffic Syst. Constr Fd 493,331 971,726 976,537 357,505 74,545 75,000 251 Other Assessmt Distr. 53,483 53,400 54,233 46,116 50,000 79,700 254 Landscape Districts 705,813 605,765 987,766 826,921 850,000 1,282,400 257 AD 994 Citywide 28,837 70,358 28,220 8,418 2,200 0 258 PROP 1 B Funds 0 0 0 0 3,397,011 4,145,800 261 Law Enforcement Dev 0 0 74,661 209,956 99,718 102,000 262 Fire Protection Dev 0 0 75,568 213,048 105,265 105,000 263 Local Circulation Syst 0 0 62,974 355,090 434,446 345,000 264 Regional Circulation 0 0 595,160 2,215,772 4,085,817 1,200,000 265 Library Facilities 0 0 3,787 39,831 59,570 31,000 266 Public Meetings Fac 0 0 4,751 52,544 90,079 40,000 267 Aquatics Center Fac 0 0 1,935 20,364 31,502 15,500 268 AB 1600 Parkland 0 0 23,712 397,909 752,754 380,000 269 Quimby Act Parkland 0 0 11,856 53,995 22,952 25,000 305 AD 985 Industrial Pky 91,490 75,464 66,306 81,967 80,000 80,000 306 AD 987 Verdemont 53,298 63,134 62,825 65,850 65,000 65,000 308 Verdemont Impr Loan 180,439 363,204 808,182 434,925 35,000 0 311 Fire Station OS Fund 68,085 148,042 548,835 162.736 23. 000 0 356 AD 356 New Pine Ave. 60,428 65,586 62,889 67,008 65,000 65,000 527 Refuse Fund 19,149,080 22,470,690 23,794,121 24,342,750 25,339,739 25,235,000 621 Central Services Fd 275,148 242,283 253,525 256,783 225,000 200,000 629 Liability Insurance Fd 2,622,602 2,956,711 3,499,733 3,323,414 3,344,500 3,132,400 630 Telephone Fund 951,056 786,065 869,525 954,396 894,000 652,600 631 Utility Fund 3,891,940 4,365,425 4,134,258 4,293,139 3,962,000 3,762,300 635 Fleet Services Fund 5,285,946 5,841,092 6,356,011 6,850,492 8,082,800 7,808,500 678 Worker's Comp Fund 4,038,748 4,098,901 3,930,593 3,817,658 3,907,400 3,770,400 679 Information Tech. Fd 3,780,780 4,012,776 4,384,758 4,525,481 4,748,800 4,636,000 GRAND TOTAL 158,969,359 184,365,855 191,639,316 213,199,261 213,129,975 245,920,000 18 ~ - -- ACTUAL ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED DESCRIPTION 2003.o4 2004.oS 200S.oS 200S.o7 2007 .o8 2008.o9 General Fund: Mayor 980,880 889,836 992,617 963,616 975,000 1,024,900 Common Council 430,573 448,394 466,091 512,077 600,000 513,400 City Clerk 1,157,504 1,221,930 1,762,315 1,537,569 2,114,700 1,728,200 City Treasurer 137,721 147,950 162,370 165,035 191,000 202,400 City Attorney 2,406,585 2,533,932 3,019,013 3,112,729 3,452,200 3,055,000 Code Compliance 2,897,101 2,874,373 2,971.816 3,575,779 3,989,600 4,967,300 General Government 6,560,392 9,416,093 9,398.675 9,727,846 8,900,000 9,306,600 City Manager 526,992 536,688 615,936 752,455 840,000 810,100 Human Resources 330.621 362,702 413,931 395,191 455,000 500,000 finance 1,138,693 1,071,115 1,331,463 1,446,573 1,600,000 1,654,600 Civil Service 243.147 263,625 268.539 327,275 390,000 290,100 Development Services 6.903.208 4.696.365 5,402.301 5.756,444 6.100.000 6,207,900 Fire 24.852.170 27.325,915 29.843.069 31.984.232 34.325,100 33,780,900 Police 45.513.387 48.039.553 53.179.223 58.035.937 65.500,000 66,595,300 Facllites Management 3.306,085 4.366.637 3.780,578 4.285,081 4.225.000 3.728.600 Parks, Rac. & Comm. Svcs 5.122.323 5.106.049 5.282,418 5,878,522 6.600.000 6.346.000 Public Services 2.805.320 5.930.162 5.700.284 5.761.861 6.250.000 5.819.500 General Fund Total 105.312.702 115.231,339 124,590.639 134.218.222 146.507.600 146,530,800 105 Library Fund 2.306.572 2.390.055 2.693.631 2.884.881 3.010.000 2,969,300 106 Cemetery Fund 181.577 166.544 153.681 164.072 175.000 190.800 107 Cable TV fund 546.850 353.353 1,096.321 578.340 620.000 634.200 108 Asset Fariellurs Fund 518.550 748,440 79,031 107.187 209.600 131.700 111 Air Quality AS 2766 Fund 92.026 91.180 87.827 81.818 104.800 132.900 118 Drug/Gang Fund 0 36.845 61,873 55.165 75.000 126.700 124 Animal Control Fund 1,497,238 1,543,608 1.643.034 1.726,146 1.927,500 1.973,400 126 Special Gas Tax Fund 1,274,783 840,992 866.802 1,222,992 183.233 1.167.700 1291/2 Cent Sales/Road Tax 2,095,197 2,297,786 4.458.282 2,612,909 3.704.638 8.351.700 132 Sewer Lina Mainl Fund 1,427,589 1,522,436 2,385,152 2,222.052 3.840.729 7.599.900 133 Baseball Stadium Fund 289,900 343,146 352,509 181.717 100.000 113,500 134 Soccer Fields Fund 306.297 396,729 362,170 354,016 400.000 418,900 135 AS 2928 Traffic Congesl 129,868 243.073 514.580 526,628 1,426,873 1.016.100 240 Infrastructure Loan 0 0 2,839.761 4,194,787 558,246 2.092.500 241 Park Extension Fund 44,218 21.754 16.216 0 0 0 242 Street Construction Fd 1.899,572 1,165,796 165.497 1.200,741 3.412,754 24.849.700 243 Park Construction Fd 1.431.651 784,286 579.520 1.415.397 1.434.568 2.369.800 244 Cemetery Constr. Fd 0 0 1.752 0 0 15.000 245 Sewer Line Constr. Fd 806.556 2.034.600 1.403.590 549.588 752.304 4.455.600 246 Public Impr. Fund 6.663 187.134 185.075 1.461.113 2.672.224 2,674,700 248 Storm Drain Constr. Fd 784.265 1,732.993 943.254 666.624 289,269 3,616.000 250 Traffic Systems Constr Fd 372,984 722,116 866.821 1.185.330 178,609 461,100 251 Other Assessment Districts 34.489 31,992 27.416 38,396 30.000 79.700 254 Landscape Districts 479,718 554.485 611.420 709.447 751.600 1.282.400 258 Prop 1 B Fund 0 0 0 0 351,964 7.190.800 261 Law Enforcement Devel 0 0 0 210,519 66.400 46.500 262 Fire Protection Devel 0 0 0 0 23,512 475.400 263 Local Circulation System 0 0 0 0 183.080 607.200 264 Regional Circulation Sys 0 0 0 0 0 1,650.000 265 Library Facilities 0 0 0 0 66.601 47.600 266 Public Meetings Facilities 0 0 0 0 90.079 0 267 Aquatics Center Fac 0 0 0 0 31.502 0 268 AS 1600 Parkland 0 0 0 31.117 263.324 1.332.400 269 Quimby Act Parkland 0 0 0 0 0 0 305 AD 985 Industrial Pky 61,751 65.962 67.205 66.294 66.000 80.000 306 AD 987 Verdemont Area 54,427 56,313 56.277 62,906 62.100 65,000 308 Verdemont Impr Loan 244,454 199.454 0 0 0 0 311 Fire Station OS Fund 0 115 27.902 75,272 77,800 0 356 AD 356 New Pine Ave. 39,024 38.792 23,625 55,906 37.300 37.300 527 Refuse Fund 17.446,365 18.558.294 21.427,904 21,531,785 24,256.100 24.252.700 621 Central Services Fund 310,483 284.623 266,514 263,791 267.700 294.300 629 Liability Insurance Fund 3.495,161 4.763.092 3.386.836 3,560,379 2.708.200 3.482.400 630 Telephone Support Fund 838.411 742,056 805.586 778,771 821,000 652.600 631 Utility Fund 3.956,612 4,054,547 4.095.914 4.326.373 3,700,000 3,762,300 635 Fleet Services Fund 5.959.453 6.106.263 7,433,906 6.069.673 9.350,000 8,108,500 678 Worker's Compo Fd 4.759,060 4,968.374 3.230,879 3,639,447 3.500.000 3.757.600 679 Information Technology 3.647,412 4,236.489 4.257.398 4.237,969 5,200,000 4.821.600 GRAND TOTAL ALL FUNDS 162,656,060 177,519.056 192.065.800 205.490,172 223.547.609 274.540.700 CITY OF SAN BERNARDINO HISTORICAL SUMMARY OF EXPENDITURES BY FUND/DEPARTMENT FY 2003-04 THROUGH FY 2006- 09 'TlleGerleralFun<lestlmatedexpend~ureS/lvingsj.nOliocludedonlllisfepo" 19 CITY OF SAN BERNARDINO EXPENDITURES BY CATEGORY-PRIMARY FUNDS BY DEPARTMENT & FUND FY 2008-2009 PERSONAL MATERIALS CONTRACT INTERNAL CAPITAL DEBT TOTAL t-UNU/IIILE ~~HVI(;t.:) IUI-'t::H.AIION tiEHVIGE tiEHVIGE UUILAY tiEHVll:i::. EXPl:::Ntit.ti 010 MAYOR 730,300 81500 179,000 34,100 0 0 1,024,900 020 COMMON COUNCIL 452,200 45,100 0 16,100 0 0 513,400 030 CITY CLERK 1,309,100 85,600 206,100 122,800 4,600 0 1,728.200 040 C'TY TREASURER 181,300 10,400 4,400 6.300 0 0 202,400 050 CITY ATTORNEY 2.680.400 234.500 222.000 15,400 2.700 0 3.055.000 070 CODE COMPLIANCE 3,491,500 326.900 867.900 208.100 40,500 32 400 4.967.300 090 GENERAL GOVERNMENT 1 578.600 555.500 1.357.000 4,362,300 0 1 453.200 9.306.600 100 CITY MANAGER 761.500 34 600 0 14.000 0 0 810.100 108 CIVIL SERVICE 276.000 6400 0 7700 0 0 290,100 110 HUMAN RESOURCES 427 200 32 700 29,500 10,600 0 0 500,000 120 FINANCE 1,421,300 46,200 3,400 183,700 0 0 1,654,600 180 DEVELOPMENT SERVICES 5,009800 193 400 633,700 371,000 0 0 6,207,900 200 FIRE 30,176,900 608,400 222,600 1,049,900 23,900 1,699,200 33.780,900 210 POLICE 55,198,700 1,323,300 3,360,000 4,481,700 202 700 2,028,900 66,595,300 320 FACILITIES MANAGEMENT 1.988.000 391,400 496,800 755,500 0 96,900 3.728.600 380 PARKS & RECREATION 4,029,500 491,800 758,800 1.065.900 0 0 6,346,000 400 PUBLIC SERVICES 2,438.300 668.900 1,018.300 1.689.700 4.300 0 5.819.500 .fUND 1112,050,600 9,359,500 14. 105 LIBRARY FUND 2,319,900 363,000 12,000 249,400 25,000 0 2,969,300 106 CEMETERY FUND 106,400 20,200 43,000 21,200 0 0 190,800 107 CABLE TELEVISION FUND 458,500 32.200 11,000 22,100 3,500 106,900 634,200 108 ASSET FORFEITURE FUND 0 124,200 7,500 0 0 0 131,700 111 AB2766 AIR QUALITY 88,100 25,200 9,500 10,100 0 0 132,900 118 DRUG/GANG FUND 25,600 86,100 15,000 0 0 0 126.700 124 ANIMAL CONTROL FUND 1 ,467.300 130,000 73,000 273,100 30,000 0 1,973,400 132 SEWER LINE MAINT 1,119,900 298,300 826.200 496.200 4,859,300 0 7,599 900 133 BASEBALL STADIUM 0 53,000 50,000 10.500 0 0 113,500 134 SOCCER FUND 197.100 37,800 139,000 45.000 0 0 418,900 211 FIRE SAN MANUEL FUND 115.700 14.100 180.000 309,800 1,170.000 1,200,300 1,127,600 5,09,',800 106,900 14,601.100 CAPI 126 SPECIAL GAS TAX FUND 0 0 0 0 1,167,700 0 1,167,700 129 1/2 CENT SALES/ROAD TAX 0 0 0 0 8,351,700 0 8,351.700 135 AB2928 TRAFFIC CONGESTION 0 0 0 0 1016,100 0 1,016,100 240 INFRASTRUCTURE BANK LOAN 0 0 0 0 2,092,500 0 2.092,500 241 PARK EXTENS'ON FUND 0 0 0 0 0 0 0 242 STREET CONSTRUCTION 0 0 0 0 24,849,700 0 24.849,700 243 PARK CONSTRUCTION 0 0 0 0 2,369,800 0 2,369,800 244 CEMETERY CONSTRUCTION 0 0 0 0 15,000 0 15,000 245 SEWER LINE CONSTR 0 0 0 0 4.455,800 0 4,455,800 246 INDIAN BINGO 0 0 0 0 2,674,700 0 2,674.700 248 STORM DRAIN CONSTR 0 0 0 0 3,818.000 0 3,818,000 250 TRAFFIC CONSTRUCTION 0 0 0 0 481,100 0 481.100 258 PROP 1 B FUND 0 0 0 0 7.190.800 0 7.190.800 0 0 0 58,482.900 0 58.482.900 ,fUN[JS: 261 LAW ENFORCEMENT DEVEL 0 0 0 0 46.500 0 46,500 262 FIRE PROTECTION DEVEL 0 0 0 0 475,400 0 475,400 263 LOCAL C'RCULATION SYSTEM 0 0 0 0 807.200 0 807,200 264 REGIONAL CIRCULATION SYST 0 0 0 0 1,850.000 0 1.850.000 265 LIBRARY FACILITIES 0 0 0 0 47.600 0 47,600 266 PUBLIC MEETINGS FACILITIES 0 0 0 0 0 0 0 267 AQUATICS CENTER FACILITIES 0 0 0 0 0 0 0 268 AB 1600 PARKLAND 0 0 0 0 1,332,400 0 1,332,400 269 QUIMBY ACT PARKLAND 0 0 0 0 0 0 0 4. 527 REFUSE FUND 8.933.300 7.838.900 1.227.300 5.965.300 110.500 2.179.400 24.252.700 : fUNUS: 621 PRINT SHOP 136,100 148,100 5,000 5,100 0 0 294,300 629 LIABILITY FUND 256,700 3,187.600 24.000 14,100 0 0 3,482,400 630 TELEPHONE SUPPORT 74,500 573,000 0 5,100 0 0 652,600 631 UTILITY FUND 182.800 3.344.500 0 0 0 235,000 3.762,300 635 FLEET SERVICES 2,258,200 4,432,700 15,700 275,600 380,000 746 300 8.108,500 678 WORKERS' COMP FUND 525 600 2,935400 275.700 20 900 0 0 3.757.600 679 'NFORMATION TECHNOLOGY 2.050.700 1.373.700 987.300 58.400 109.700 242.000 4.821.800 i.200 489,700 1,223,300 24,879,500 l:iHANU IV IAL t::XI-"I::N::iI:~ I1:.iU,:.i(jI,Uuu I JU.l;jH,~UU 11J,UY4,tmU I :ll,tlbti.~UU I b4,4tJY,bUU I l:U;SLU,LUU I Z/:.i,;mb,lOu I TheGener8IFun<lesllma!edexpend~uresavlngsisnotlneludl!donth;sreport 20 CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2008-2009 TRANSFERS - IN TO GENERAL FUND: *From Special Gas Tax For- Street Maintenance - $2,420,000 Street Lighting - $1,170,000 *From Traffic Safety For - Police Costs - $1,400,000 Nester Red Lights - $2,376,700 *From 1/2 Cent Sales & Road Tax For- Administration *From Cultural Development Fund For- Fine Arts and Civic Promotional Costs *From Traffic Systems Constructions For- Administration *From Storm Drain Construction For- Administration *From Refuse Fund For- Administration/Accounting - $1,910,500 Street Repair - $50,000 Lease City Yards - $600,000 Lease City Hall - $55,200 NPDES Coord. Position - $66,600 *From Sewer Line Construction For- Administration *From Sewer Line Maint For- Administration *From CFD 1033-Fire Station For - Maintenance and Operation Costs *From Fire Equip Fund For - San Manuel funds for Fire Dept Costs *From Air Quality - AS 2766 Fund For - Traffic Engineering Costs MaintlFuel for Alternate Fuel Vehicles TOTAL GENERAL FUND 21 80,000 60,000 3,590,000 3,776,700 250,000 357,000 60,000 132,700 2,682,300 225,000 250,000 556,200 425,000 140,000 $12.444,900 I CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2008-2009 TRANSFERS - IN TO ANIMAL CONTROL FUND: 'From General Fund For - Operating Costs TO CATV FUND: 'From General Fund For - Operating Costs TO LIBRARY FUND: 'From General Fund For- Operating Costs TO LIABILITY FUND: 'From General Fund For- Operating Costs TO REFUSE FUND: 'From General Fund For- Street Sweeping TO CENTRAL SERVICES FUND 'From General Fund For- Operating Costs TO FIRE DEV IMPACT FEE FUND I 'From Verdemont Infrastructure Fund For- Verdemont Fire Station Debt payment TO SEWER LINE MAl NT FUND I 'From Information Technoloyg Fund For- Loan Repayment TO FLEET FUND 'From General Fund For- Vehicle Replacement Costs $300,000 Repayment of Operating Costs $126,500 TOTAL OTHER FUNDS IGRAND TOTAL TRANSFERS-IN 22 393,500 564,200 2,815,500 400,000 65,000 94,300 769,000 78,000 426,500 $5,606,000 I $18,050,900 I CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2008-2009 TRANSFERS. OUT FROM GENERAL FUND: *To Animal Control Fund For- Operating Costs *To CATV Fund For- Operating Costs *To Library Fund For- Operating Costs *To Liability Fund For- Operating Costs *T 0 Refuse Fund For- Street Sweeping *To Central Services Fund For- Operating Costs *To Fleet Fund For- Vehicle Replacement Costs $300,000 Reimbursement of Operation Costs $126,500 TOTAL GENERAL FUND FROM SPECIAL GAS TAX: *To General Fund For- Street Maintenance Costs - $2,420,000 Street Lighting Costs - $1,170,000 FROM TRAFFIC SAFETY: *To General Fund For- Police Costs - $1.400,000 Nester Red Lights - $2,376,700 FROM 1/2 CENT SALES/ROAD TAX: *To General Fund For- Administration FROM CULTURAL DEVELOPMENT *To General Fund For- Fine Arts & Civic Promotional Costs FROM TRAFFIC SYSTEM CONSTR *To General Fund For- Administration of Fund 23 $393,500 564,200 2,815,500 400,000 65,000 94,300 426,500 $4,759,000 I 3,590,000 3,776,700 250,000 357,000 60,000 CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2008-2009 TRANSFERS - OUT FROM STORM DRAIN FUND "To General Fund For- Administration of Fund FROM REFUSE FUND "To General Fund For- Administration/Accounting - $1,910,500 Street Repairs - $50,000 Lease City Yards - $600,000 Lease City Hall - $55,200 NPDES Coord. Position - $66,600 FROM SEWER LINE CONSTR FD "To General Fund For- Administration FROM SEWER LINE MAINT FUND "To General Fund For- Administration FROM CFD 1033-FIRE STATION FUND "To General Fund For- Maintenance & Operation Costs FROM INFORMATION TECHNOLOGY FUNDI "To Sewer Line Maint Fund For- Loan Repayment FROM VERDEMONT INFRASTRUCTURE F~ "To Fire Dev Impact Fee Fund For- Loan Repayment FROM FIRE EQUIPMENT FUND "To General Fund For- San Manuel funds for Fire Dept. Costs FROM AIR QUALITY-AS 2766 FUND "To General Fund For- Traffic Engineering Costs MaintlFuel for Alternate Fuel Vehicles TOTAL OTHER FUNDS IGRAND TOTAL TRANSFERS-OUT 24 80,000 60,000 132,700 2,682,300 225,000 250,000 556,200 78,000 769,000 425,000 140,000 $13,291,900 I $18,050,900 I en z 00 zl- -en Co ~Il. Zw ~:2: w_ IDI- I Z...J <(...J en:J LL LLC OW >1- I-W -C) Oc :J III .9 .f; <f) C .c: '" C .0 0 I E E ::J " <D <:: .E '" , -0 ro ~ 0 'E >- CIl ll.. 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It) "" CITY MANAGER SUPERVISION AND OVERSIGHT OF CITY DEPARTMENTS SPECIAL PROJECTS LEGISLATIVE ADVOCACY . GRANTS COORDINATION . . CITY COUNCIL AGENDA DEVELOPMENT ---- () ~ l z ~ m ::a CITY MANAGER City Manager Fred Wilson Assistant City Manager Executive Secretary Assistant to the City Manager Administrative Analyst II Secretary Administrative Analyst I CITY MANAGER I ACCOUNT NUMBER. 001-100 FUND. GENERAL FUND I ABOUT THE DEPARTMENT The City Manager is responsible for the day-to-day administration of City government. The City Manager provides overall management and supervision of all City departments. The City Manager's Office acts as the nexus for interaction, coordination, and communication among all City departments. The City Manager's Office is responsible for managing budget resources, carrying out policy implementation, and providing analysis and recommendations to aid in policy development. Providing a sound fiscal direction for the City is the main goal of this department. This process is accomplished by the oversight and assistance with the preparation, adoption, and maintenance of each annual budget. The City Manager's Office, in addition to providing the lead role in policy formulation and budgetary management, focuses on special projects as directed by the Mayor and Common Council. This department performs the agenda development function for the Mayor and Common Council, administers the City's Employee' Rideshare Program and coordinates grant writing efforts. EXPENDITURES BY CATEGORY 2005-06 2006-07 2007 -tl8 2008-09 CATEGORY ACfUAL ACllJAL PROJECfED ADOPTED PERSONNEL 545,884 667,014 805,012 761,500 MAINTENANCE & OPERA TION 27,094 31,330 27,533 34,600 CONTRACTUAL SERVICES 21,169 29,520 0 0 INTERNAL SERVICE 24,108 24,592 15,202 14,000 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 526,992 536,688 847,747 810,100 55 CITY MANAGER'S OFFICE 2007-08 KEY ACCOMPLISHMENTS ./ Worked with the Mayor and Common Council to place Measures L, which was approved by the voters, on the November 2007 ballot to reduce the UUT rate, modernize communications definitions, and ensure that the tax is fairly applied regardless of the communications technology. ./ Developed a prioritized implementation plan and successfully implemented many of the 187 recommendations contained in the Management Partners Organization Review. ./ Worked with City departments to implement SB Access Online, a comprehensive citizen relationship management system, aimed at providing citizens and customers of the City with an online City Hall. ./ Reviewed cash control procedures in several departments and prepared recommendations for new policies and procedures. ./ Developed and Implemented budget reduction strategies to address a 2007/08 General Fund budget shortfall. ./ Completed a comprehensive study of user fees and updated the master fee resolution accordingly. ./ Worked with Development Services and consultant to prepare a study which addresses strategies to streamline the development process. 2008-09 KEY GOALS ~ Continue to Work with each department to implement costs savings and efficiency measures. ~ Explore the feasibility of placing several revenue enhancement measures on the November 2008 ballot. l> Continue implementation of the remammg recommendations from Management Partners Organizational Review. ~ In concert with EDA, fornmlate and implement Imagil/e Sal/ BernardiI/O. ~ Develop a Green Initiative Plan with other City departments to include internal and citywide initiatives that will enable the City to be more environmentally friendly place to life and work. ~ Implement long term financial strategies to reduce the impact of the economic downturn. DID YOU KNOW? ~ SB Access Online will enable the City to track, address and resolve thousands of citizens and employee's complaints, questions and problems each year. 5fi FUND 001 GENERAL FUND ACCOUNT OBJECT & TITLE EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2008-2009 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONPERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE TOTAL MAINTENANCE & OPERATION 5502 PROFESSIONAL/CONTRACTUAL sves TOTAL CONTRACTUAL SERVICES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL INTERNAL SERVICE CHARGES TOTAL DIVISION 101 CITY MANAGER ACTUAL 2005-06 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTED 2008-09 414,479 508,568 597,633 547,800 0 0 0 12,600 5,994 9,600 12,000 12,600 13,358 1,430 5,847 3,000 3,460 7,629 8,011 0 60,340 76,287 117,898 119,400 41,643 55,388 53,940 55,700 1,093 1,318 1,579 1,600 5,518 6,793 8,104 8,800 545,884 667,014 805,012 761,500 2,448 3,665 1,963 4,000 5,646 4,255 4,652 4,000 10,900 10,451 6,897 6,500 62 103 1B5 1,000 0 0 14 0 5,481 5,186 3,955 5,000 1,823 1,411 755 2,500 357 2,039 7,046 7,000 290 4,221 2,067 4,000 BB 0 0 600 27,094 31,330 27,533 34,600 21,169 29,520 0 0 21,169 29,520 0 0 21,100 20,900 12,400 12,200 3,008 3,692 2,802 1,800 24,108 24,592 15,202 14,000 618,256 752,455 847,747 810,100 57 BUDGET - JUSTIFICATION 101 CITY MANAGER 001 GENERAL FUND OBJ JUSTIFICATION 5111 PURCHASE OF ROUTINE OFFICE SUPPLIES 5122 DUES FOR INTERNATIONAL CITY I\tANAGE1\IENT ASSOCIATION. INLAND EMPIRE CITY l\tANAGERS ASSOCIATION. AMERICAN SOCIETY FOR PUBLIC ADMINISTRATION; CCMF MEMBERSHIP,MMASC 5132 PROVIDES FOR ATIENDANCE AT MEETINGS OF ICMA(TEXAS IN 2(06), LEAGUE OF CALIFORNIA CITIES. INLAND EMPIRE MANAGERS ASSOCIATION, ASPA,Ml\1ASC. AND VARIOUS OTHER MEETINGS 513 3 SPECIAL EoueUA TIONffRAlNING NEEDS 5174 PRINTING CHARGES INCLUDING FORMS, COUNCIL AND GENERAL DISTRIBUTION ITEMS 5175 POSTAGE CHARGES FOR ROUTINE CORRESPONDENCE 5176 ROUTINE COPY MACHINE CHARGES AS WELL AS THE l\IONTHLY PA nlENTS FOR NEW COPY J\.IACIIlNE 5181 l\USC OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE 5604 TilE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIMF-) RELATED TO TillS DEPART1\IENT. CHARGES ARE BASED ON TYPE OF EQUlPJ\INT, SOfTWARE AND SUPPORT UTILIZED BY DEPART1\IENT. 5605 CHARGES FROM TilE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CI-IARGE.BACKS BASF.D ON ACTUAL COSTS INCURRED). 58 "'" CITY ATTORNEY REPRESENT THE CITY IN COURT ACTIONS () ~ ~ :a z !l! PROSECUTE VIOLATIONS OF MUNICIPAL CODE AND CERTAIN STATE LAWS . ADVISE MAYOR, COMMON COUNCIL, DEPARTMENT HEADS, BOARDS & COMMISSIONS AND ALL OTHER CITY STAFF CITY ATTORNEY City Attorney James Penman Executive "- Secretary Municipal Law Operations and Litigation & Prosecution Support Division (3) Employees (6) Employees *(8) Employees r-------- ---------, 1(3) Part-time! 1 Investigators 1 L__________________~ · One (I) full-time investigator position filled by two (2) half-time investigators CITY ATTORNEY ABOUT THE DEPARTMENT ENERAL The City Attorney is an elected position established by the City Charter. The City Attorney is the chief legal advisor for the City, and for all Departments, Boards, and Commissions of the City. The City Attorney's Office provides legal counsel and representation for the City, prosecutes and defends legal actions, and protects the interests of the public. The City Attorney, with a staff of 24, including 9 attorneys, secretaries and investigators, provides the following important and valuable legal services: · Defends the City in civil actions brought against the City, its officials, employees, and its departments; prosecutes violations of the City's Municipal Code and certain state laws; and, pursues actions to recover costs from third parties for damages and liability to the City. . Negotiates reviews, edits, and drafts contracts and other transactional documents and agreements for the City. · Serves as general legal counsel and representative; researches, prepares ordinances, resolutions, and legal opinions on a wide variety of issues, and advises City employees regarding liability issues. EXPENDITURES BY CATEGORY 2005-06 2006-07 ACTUAL ACTUAL 2,078,138 2,215,514 327,851 309,220 605,067 564,765 17,858 21,303 o 1,927 o 0 3,028,913 3,] ] 2,729 CATEGORY PERSONNEL MAINTENANCE & OPERATION CONTRACTUAL SERVICES INTERNAL SERVICE CAPITAL OUTLAY DEBT SERVICE TOTAL 59 2007-08 PROJECTED 2,515,573 313,897 638,604 22,472 125 o 3,490,670 2008-09 ADOPTED 2,580,400 234,500 222,000 15,400 2,700 o 3,055,000 CITY ATTORNEY '! 2007-08 KEY ACCOMPLISHMENTS ./ The City Attorney's Office has continued to aggressively defend our City in lawsuits in which we are named as a defendant. In 2007, 41 lawsuits were concluded which resulted in a net liability savings to the City of just over $2,711,973 and in additional settlements paid to the City of just over $638,123. ./ The City Attorney's Office has continued to aggressively enforce 7 eXlstmg permanent injunctions against gangs in the City; adding 36 new individual gang members to the list and subjecting these gang members to the restrictions imposed by the Court prohibiting specified gang activity. ./ The City Attorney's Office also filed a Red Light Abatement Action that closed the Flesh Club for 8 months and a Narcotics Abatement Action which closed down a drug house for 1 year. ./ The City attorney's Office coordinated multiple department (Police, Fire, Code Enforcement) actions against persons violating the City's ordinances, rules and regulations. As a result of the closing of substandard and dangerous housing, 52 families, consisting of 93 adults and 115 children, were assisted by the City in moving to residences that were clean, safe, and in compliance with City Building and Fire Codes. ./ This fiscal year the office prosecuted 11,296 misdemeanor/inti-action cases in Court. 2008-09 KEY GOALS >- Past litigation against the City has demonstrated that the establishment of goals by this office raises liability issues potentially costly to the City. Therefore, no goals are stated. DID YOU KNOW? y The functions of the City Attorney's Office are to defend the City in court actions, including tort lawsuits, to commence litigation as approved by the City Attorney and directed by the Mayor and Common Councilor pursuant to law, and to prosecute ordinance violations and violations of certain state laws pursuant to the City Attorney's independent prosecutorial authority. It is also the function of the City Attorney's Office to issue legal opinions and provide legal advice to the Mayor and Common Council, City Manager's Office, department heads and other city employees, and to numerous boards and commissions; to provide advice concerning existing and newly enacted laws, rules, regulations, and court decisions; prepare or review resolutions, ordinances, leases and complex agreements; and, to attend and provide legal counsel at various meetings with the Mayor, Council, Planning Commission, Ways and Means Committee, Legislative Review Committee and other decision-making and advisory bodies of the City. 60 FUND 001 GENERAL FUND ACCOUNT OBJECT & TITLE EXPENDITURE BUDGET LINE ITEM DBTAIL FISCAL YEAR 2008~2009 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5123 LIBRARY BOOKS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5177 LITIGATION EXPENSES 5183 MANAGEMENT ALLOWANCE TOTAL MAINTENANCE & OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5503 LITIGATION-OUTSIDE ATTORNEYS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SERVICES 5601 GARAGE CHARGES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5610 COMMUNICATION SHOP 5612 FLEET CHGS - FUEL TOTAL INTERNAL SERVICE CHARGES 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL DIVISION 051 CITY ATTORNEY ACTUAL 2005-06 1,582,081 3,600 75,200 71 207,191 181,681 4,153 24,161 2,078,138 13,703 o o 10,218 79,593 293 3,424 6,091 1,679 4,360 2,921 6,914 3,973 194,662 19 327,851 33,882 571,185 o 605,067 B17 1,900 8,185 4,500 2,456 17,858 3,028,913 61 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTED 2008-09 o o o 1,674,915 4,500 76,176 345 243,357 IB6,290 4,390 25,540 2,215,514 12,345 o 6,511 11,356 73,553 95 4,463 10,B37 5,530 4,353 8,061 5,159 4,336 162,586 35 309,220 8,603 556,163 o 564,765 2,535 2,700 6,961 5,200 1,667 21,303 o 1,927 1,927 3,112,729 1,641,045 5,700 96,056 1,997 343,012 194,597 4,862 28,305 2,515,573 11,779 o o 11,397 66,765 o 6,691 7,994 4,910 3,679 6,956 4,598 6,881 158,157 90 313,897 910 637,554 140 638,604 BB3 2,500 6,342 9,700 3,047 22.472 3.490,670 125 o 125 1,865,000 6,000 76,000 3,000 377,000 218,200 4,900 28,300 2,580,400 16,000 1,100 4,400 14,000 75,000 300 6,000 7,400 5,000 9,000 6,600 7,000 6,500 75,600 600 234,500 6,000 215,000 1,000 222,000 400 1,400 4,400 6,900 2,300 15,400 200 2,500 2,700 3,055,000 BUDGET - JUSTIFICATION 051 CITY ATTORNEY 001 GENERAL FUND OBJ JUSTIFICATION 5111 PURCHASE OF I\flSCELLANEOUS OFfiCE SUPPLIES AND SPECIAL OFFICE SUPPLIES RELATING TO INVESTIGATOR'S NEEDS, SUCII AS CASSETfE TAPES FOR INTERVIEWS, FILM, FILM PROCESSlNGIDEVELOPMENT, ETC. 5112 PURCHASE OF OFFICE FURNITURE, CALCULATORS, ETe. COSTING LESS THAN $50CUM). 5121 ADS IN SUN. PRESS ENTERPRISE ETC. AND L.A. DAILY JOURNAL ETC. FOR FULL-TIJ\.fE ATIORNEYS. SECRETARIES. PARALEGAlS AND INVESTIGATORS, AS NEEDED. 5122 OURS: STATE BAR OF CALIFORNIA ($5,450); AI\IERICAN BAR ASSOCIATION ($525); SAN BERNARDINO COUNTY BAR ASSOCIATION ($1,600) RIVERSIDE COUNTY BAR ASSOCIATION ($200) DISTRICT AITORNEY'S ASSN. ($650); IMLA ($2.200); SUBSCRIPTIONS: SUN ($200); LA DAILY JOURNAL ($650) GIEMLA <$75); RIVERSIDE PRESS ENTERPRISE (5250); MISCELLANEOUS ($1,580); ASSOC. OF TRIAL LA WYERS OF AMERICA ($500); FEDERAI.IST SOCIETY ($120). 5123 ON.L1NE LEGAL RESEARCH, UPDATING OF LAW PUBLICATIONS, AS WELL AS OTHER PUBLICATIONS TO KEEP ABREAST OF CURRENT TRENDS IN THE LAW AND LEGAL ISSrn:S AFFECTING MUNICIPALITIES. IN ADDITION TO THE UPDATING ETC., WE HAVE APPROXII\IATELY $5,300 IN FIXED COSTS OF SUPPLEMENTS TO THE SETS OF BOOKS CURRENTLY IN OUR LIBRARY 5131 REIMBURSEMENTS FOR STAFF'S USE OF PRIVATE VEHICLES FOR TRAVEL TO SEMINARS, MEETINGS AND OTHER WORK-RELATED TRAVEL. 5132 LEAGUE OF CAI.IFORNIA CITIES ANNUAL MEETING (WILL BE ATIENDED BY AT LEAST 1 ATTORNEY); LEAGUE OF CALIFORNIA CITIF..5 SPRING MEETING (WILL BE ATTENDED BY AT LEAST 1 ATTORNEY); II\.ILA MID-YEAR MEETING (WILL BE ATTENDED BY AT LEAST 1 ATTORNEY); II\fLA ANNUAL I\.IEETlNG (WILL BE ATTENDED BY I ATTORNEY). CITY ATTORNEY \\'"II"L ATTEND LEAGUE OF CA CITIES COMMITTEE MEETINGS AND LEGISLATIVE HEARINGS AND MEETINGS. ATTENDANCE BY ATTORNEYS AND TRAVEL TO THESE l\IEETlNGS AND CONFERENCES TO KEEP TIIEIR STATE BAR LICENSE CURRENT; THESE MRETlNGS AND CONFERENCES WILL ENABLE THE ATTORNEYS TO STAY ABREAST OF THE CHANGING LAWS AND COURT DECISIONS AND DEVELOPING LEGAL ISSUES IN THEIR RESPECTIVE AREAS. 5133 ATTENDANCE BY ATTORNEYS AND TRAVEL TO VARIOUS MEETINGS AND SEMINARS, AS REQUIRED BY l.AW TO KEEP THEIR STATE BAR LICENSE CURRENT, AND TO STAY ABREAST OF THE CHANGING LAWS AND COURT DECISIONS AND DEVELOPING LEGAL ISSUES IN THEIR RESPECTIVE AREAS. 5171 EXPENSE FOR THE RENTAL OF I>:QUlPMENT, SUPPLIES. STORAGE UNIT FOR TIlE STORAGE OF CONFIDENTIAL MATERIAL ETC. 5172 !\IAINTENANCE (lABOR CALLS) FOR PCS AND PRINTERS, MAINTENANCE CONTRACT (<'OR CO:\IPlITER SYSTEM, COPIER REPAIR OF TYPEWRITERS AND TRANSCRIBERS ETC. 5174 PRINTING OF FOAAtS, LETTERHEADS, MUNICIPAL CODE UPDATES, MISCELLANEOUS LEGAL FORMS, ETC, 5175 INCREASE IN CODE ENFORCEMENT CASES THAT REQUIRE CERTIFlED LETTERS, MAILING OF LEGAL OOCUl\fENTS AND ROUTINE BUSINESS CORRESPONDENCE, FEDERAL EXPRESS CHARGES FOR OVERNIGHT MAIL, I\.'IAILING OF LARGE PACKAGES AND BOXES OF MATERIALS ON LITIGATION 5176 COPIES OF CORRF..5PONDENCE, I.ITIGATION DOCUMENTS, ORDINANCES, RESOLlITlONS, AGREEMENTS, LEASES, AND MISCELLANEOUS. 5177 COSTS FOR EXPERT WITNESS FEES, INVF.sTIGATION FEES. COURT REPORTER FEES FOR DEPOSITIONS, FILING FEES, MH.EAGE TO DEPOSITIONS, COURT APPEARANCES AND MISCELLANEOUS EXPENSES. 62 BUDGET - JUSTIFICATION 051 CITY ATTORNEY 001 GENERAL FUND OBJ JUSTIFICATION 5183 REIf\.tBURSEMF.NT FOR BUSINF,SS EXPENSF..5 INCURRED BY THE CITY ATTORNEY. 5502 FOR PROFESS'ONAUCONTRACTUAL SERVICES. 5503 COST OF ATIORNEYS FF.ES CHARGED BY OUTSIDE ATTORNEYS. 5505 MISCELLANEOUS CONTRACTS AND SERVICES THAT DO NOT FALL WITHIN TilE DEFINITIONS OF THE OTHER CATEGORIES UNDF.R CONTRACTS AND SERVICES. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIJ\.IE AND OVERHEAD) RELATED TIlE J\.-IAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO TillS DEPARTMENT. CHARGES ARF. BASED ON TYPE OF EQUIPMNT. SOfTWARE AND SUPPORT UfIUZED BY DEPARTMENT. 5605 CHARGF..s FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5610 TIlE PORTION OF THE CITY'S OVERALL RADIO COMl\.tUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO TIllS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TIllS DIVISION (CHARGE. BACKS BASED ON ACTUAL COSTS INCURRED). 5702 ADDITIONAL COMPUTER EQUIPMENT TO SUPPLEMENT CURRENT COMPUTER SYSTEM. 5704 J\.USCEUANEOUS EQUIPMENT 63 ... CITY CLERK CUSTODIAN OF ALL CITY PUBLIC DOCUMENTS ISSUES CITY BUSINESS REGISTRATIONS CONDUCTS SPECIAL OR GENERAL ELECTIONS . - .- ADMINISTRATOR OF THE CITY'S PASSPORT PROGRAM o ~ o 1ft :a ~ CITY CLERK City Clerk Rachel Clark Administration Business Records Elections Registration Management (5) Employees (10) Employees (1) Employee CITY CLERK ACCOUNT NUMBER: 001-030 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I The City Clerk is elected at large to a four-year term. The City Clerk is custodian of all public documents for the City of San Bernardino. In addition to this, the City Clerk's Office is responsible for the City's Business Registration Division, the Record and Information Management Program (RIM), all City elections, and the City's Passport Acceptance Facility. The City Clerk serves as the filing officer for all Campaign Statements and Statements of Economic Interest and is responsible for the preparation and distribution of City Council agendas and minutes. EXPENDITURFS BY DIVISION 2005-06 2006-07 2007~8 2008-09 DMSION ACfUAL ACfUAL PROJECfED ADOPTED ADMINISTRATION 579,517 626,79 I 666,761 629,900 ELECTIrnS 5,574 84,881 541,717 146,300 BUSINESS REGlSIRATIrn 63 I ,603 718,477 807,766 848,400 RECORDS MANAGEMENf 87,645 107,420 99,384 103,600 TOTAL 1 ,304,338 1,537,569 2,115,628 1,728,200 EXPENDITURES BY CATEGORY 2005-06 2006-07 2007 ~8 2008~9 CATEGORY AClUAL ACTUAL PROJECTED AOOPTED PERSONNEL 1,067,890 1,169,865 1,330,435 1,309,100 MAINTENANCE & OPERATION 79,933 87,573 95,103 85,600 CONTRACTUAL SERVICES 45,179 126,607 583,193 206,100 INTERNAL SERVICE CHARGES 107,287 150,213 105,009 122,800 CAPITALOurLAY 4,050 3,311 1,888 4,600 DEBT SERVICE 0 0 0 0 TOTAL 1,304,338 1,537,569 2,115,628 1,728,200 64 CITY CLERK'S OFFICE 2007-08 KEY ACCOMPLISHMENTS ,/ Completion of the November 2008 Election for officers of City Attorney, City Clerk, City Treasurer and Council Seats for the Third, Fifth, Sixth and Seventh Wards. ,/ Completion of the February 2008 Election relative to Measure L (UUT Measure). ,/ Implementing software program to allow business registration renewals to be done electronically. 2008-09 KEY GOALS ~ Extended hours of service for passports, thereby generating additional revenue and enhancing service to the public. ~ Utilize intern to assist in identifying unregistered businesses. ~ Resume business registration audits. DID YOU KNOW? ~ That the City Clerk's Passport Acceptance Facility has processed 24,912 applications and realized over $700,000, plus $150,000 in revenue from photos since its inception. Passport application forms may be down loaded from the City Clerk's web page. ~ Information on City Council agendas, City Charter, the Municipal Code Book and city elections can be obtained from the City's website. ~ The Business Registration Division registers over 17,000 businesses and collects over $8 million in revenue each year. Business Registration information can be obtained on the City of San Bernardino's website at www.ci.san-bernardino.ca.lIs and then click on Business Development. 65 FUND 001 GENERAL FUND ACCOUNT OBJECT & TITLE EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2008-2009 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5121 ADVERTI SING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5183 MANAGEMENT ALLOWANCE TOTAL MAINTENANCE & OPERATION 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL INTERNAL SERVICE CHARGES 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL DIVISION 031 CITY CLERK-ADMINISTRATION ACTUAL 2005-06 380,121 3,600 54,920 54,607 959 5,589 499,796 4,650 66 1,449 1,111 3,458 334 o o 18,297 3,798 2,329 299 35,79:01 39,900 3,473 43,373 579,517 66 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTED 2008-09 392,097 4,500 62,644 57,414 991 5,294 522,941 5,876 57 1,773 706 728 o o 115 19,867 5,102 2,515 339 37,078 61,208 4,451 65,659 556 1,113 556 1,113 626,791 427,578 5,700 84,309 62,995 1,083 5,565 587,230 4,880 o 1,997 1,742 648 125 12 o 16,320 4,196 6,568 437 36,924 38,800 ],807 42,607 666,761 386,800 6,000 8],700 61,100 900 5,900 544,400 4,900 o 300 o o o o 2,500 15,500 4,600 6,800 300 34,900 47,600 1,800 49,400 o 1,200 o 1,200 629,900 BUDGET - JUSTIFICATION 031 CITY CLERK-ADMINISTRATION 001 GENERAL FUND OBJ JUSTIFICATION 5111 MISCELLANEOUS OFFICE SUPPLIES. 5121 ADVERTISING OF ORDINANCE. RESOLUTIONS. PUBLIC HEARINGS AND OTHER LEGAL ADVERTISING 5172 EQUIPMENT MAINTENANCE COSTS FOR COpy MACHINE. LASER PRINTER AND TYPEWRITERS 5174 PRINTING CHARGF.8 FOR COUNCIL AGENDA BACKUP MATERIALS AND MISCELLANEOUS OFFICE FORMS AND LETTERHEAD 5175 POSTAGE MAILING COSTS 5176 COPY MACIIlNE CHARGES WHlCIIINCLUDES TONER, DEVELOPER, PAPER AND COSTS FOR EXCEEDING METER USAGE ALI.OWANCE; AND LEASE PAYMENTS FOR THE PURCHASE OF THE COPY l\tACIIlNE 5183 MANAGEMENT ALWWANCE 5604 THE PORTION OF TIlE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFTWARE AND SUPPORT lITlLlZED BY DEPARTI\1ENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOJ\.IJ\.IUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5704 CHAIRS FOR PASSPORT WAITING AREA 67 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2008-2009 1"UND 001 GZNERAL FUND DIVISION 032 CLERX ELECTIONS ACCOUNT OBJECT & TITLE ACTUAL 2005-06 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTED 2008-09 5111 MATERIALS & SUPPLIES 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 0 697 0 200 749 253 173 300 166 761 154 400 2,340 1,311 2,102 1,300 3,255 3,022 3,029 2,200 2,319 81,859 538,688 144,100 2,319 81,859 538,688 144,100 5,574 84,881 541,717 146,300 TOTAL MAINTENANCZ & OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL CONTRACTUAL SERVICES TOTAL 68 BUDGET - JUSTIFICATION 032 CLERK ELECTIONS 001 GENERAL FUND OBJ JUSTIFICATION 5111 PURCHASE OF OFFICE SlJPPLlF..5 FOR PREPARATION OF AN ELECTION 512 1 ADVERTISING OF ELECTION NOTICES 5122 SUBSCRIPTION TO THE CA EI.RCTIONS CODE AND THE ELECTION AD!\UNISTRATlQN REPORT 5132 NEW LAW & ELECTION CONFERENCE. 5502 Esn!\tATEO CONTRACT SERVICES WITH COUNTY REGISTRAR OF VOTERS FOR POTENTIAL NOVEMBER 2008 ELECTION COSTS FOR CITY BALLOT MEASURES. 69 FUND 001 GENERAL PUND ACCOUNT OBJECT & TITLE EXPENDITURE BUDGET LINE ITEM DETAIL PISCAL YEAR 2008-2009 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PBRSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES TOTAL MAINTENANCB & OPERATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRVICBS 5601 GARAGE CHARGES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL TOTAL INTERNAL SERVICE CHARGES 5702 COMPUTER EQUIPMENT TOTAL CAPITAL OU'I'LAY TOTAL DIVISION 033 BUSINESS RBGISTRATION ACTUAL 2005-06 316,548 46,030 o 49,562 83,649 907 3,722 500,419 3,160 109 953 151 o o 6,357 29,751 26 308 40,815 42,860 42,860 274 39,900 3,200 640 44,014 3,494 3,494 631,603 70 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTBD 2008-09 417,533 4,466 148 56,595 90,767 1,056 4,902 575,467 3,983 109 493 468 o 77 9,000 32,247 o 505 46,883 40,073 40,073 194 51,792 3,350 718 56,054 718,477 455,638 461,300 4,050 4,600 0 500 89,576 98,700 107,647 111,900 1,149 1,200 5,533 7,000 663,594 685,200 2,557 3,400 109 300 1,743 1,000 90 100 0 800 0 200 8,624 11,000 40,187 30,000 0 0 1,467 1,500 54,777 48,300 44,505 62,000 44,505 62,000 525 700 38,800 46,600 2,766 1,800 911 400 43,002 49,500 1,888 3,400 1,888 3,400 807,766 848,400 o o BUDGET - JUSTIFICATION 033 BUSINESS REGISTRATION 001 GENERAL FUND OBJ JUSTIFICATION 5111 GF.NERAL OnqcJo: SUPPLIES 5122 ANNUAL MEMBERSHIP TO CALIFORNIA MUNICIPAL BUSINESS ASSOCIATION AND SUBSCRIPTION TO BUSINESS PRESS 5132 ATTENDANCE TO CALIFORNIA MUNICIPAL BUSINESS TAX ASSOCIATION ANNUAL & QUARTERLY MEETINGS 5133 STAFF TRAINING 5171 FUND FOR RENTAL OF CAR POOL VEHICLES 5172 PROVIDES FOR MAINTENANCE OF TYPEWRITERS AND CALCULATORS 5174 PROVIDES FOR PRINTING OF BUSINESS REGISTRATION FORMS, ENVELOPES, LETIERHEAD, LIEN NOTICES,BUSINESS CARDS AND FOLDING OF FORMS. 5175 POSTAGR FOR BUSINESS REGISTRATION. GENERAL MAILING, AND P.O. BOX RENTAL FEE 5181 RELEASE OF LIEN FEES TO COUNTY OF SAN BERNARDINO 5505 CONSULTANT/CONTRACTOR COSTS RELATED TO TOT & BUSINESS REGISTRATION AUDITS AND A863 DATA; ANNUAL SOFTWARE/HARDWARE l\.1AINTENANCE FEES 5601 CHARGES FROM Cln"S FLEET DlVISION (lNCLUDlNG STAFF TIME AND OVERHEAD) RELATED THE f\.tAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTJ\IENT. (CIIARGE.BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 TilE PORTION OF THE ClTY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (lNCLUDlNG STAFF TIME) Rl<:LATED TO TillS DEPARTMENT. CHARGES ARE BASED ON 1YPE OF EQUIPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARThIENT. 5605 CIIARGES FROl\.1 THE CI1Y'S TELECOMMUNICATIONS DIVISION (lNClUDlNG STAFF TIME AND OVERHEAD) RELATED TO TillS DIVISION'S TELECOMMUNICATIONS COSTS (CIIARGE.BACKS BASED ON ACTUAL COSTS lNCURRED). 5612 CHARGES FROM THE CITY'S FLEET DlVISION (INCLUDING STAFF TIl\IE AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TillS DIVISION (CHARGE.BACKS RASED ON ACTUAL COSTS INCURRED). 5702 COMPUTER EQUIPMENT/SOFTWARE AND LICENSES FOR CITY CLERK'S PUBLIC COUNTER. 71 FUND 001 GENERAL FUND ACCOUNT OBJECT M TITLE EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2008-2009 5011 SALARIES PERM/FULLTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5132 MEETINGS & CONFERENCES 5135 TRANSPORTATION~GRANTS TOTAL MAINTENANCE M OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL CONTRACTUAL SERVICES 5604 M.I.S. CHARGES - IN-HOUSE TOTAL INTERNAL SERVICE CHARGES 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL DIVISION 0)5 RECORDS MANAGEMENT (RIM) ACTUAL 2005-06 48,670 7,084 11,094 122 706 67,675 19,900 19,900 87,645 72 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTED 2008-09 51,173 8,161 11,254 128 742 71,457 o 70 o 70 o 4,675 o 4,615 28,500 28,500 o 2,198 o 2,198 107,420 56,141 55,500 11,060 11,900 11,454 11,200 140 100 B15 BOO 79,611 79,500 373 200 0 0 0 0 373 200 0 0 0 0 19,400 23,900 19.400 23.900 0 0 0 0 465 o 125 590 99,384 103,600 BUDGET - JUSTIFICATION 035 RECORDS MANAGEMENT (RIM) 001 GENERAL FUND OBJ JUSTIFICATION 5111 MISCELlANEOUS OFFICE SUPPLIES FOR THE RIM PROGRAM 5122 MEMBERSHIP DUES FOR THE RECORDS I\1ANAGEl\tENT COORDINATOR TO THE ASSOCIATION OF RECORDS MANAGERS AND ADMINISTRATORS (ARhIA) INTERNATIONAL. 5604 THE PORTION OF mE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARThfENT. CHARGr...5 ARE BASED ON TYPE OF EQUIPMNT. SOFTWARE AND SUPPORT UrILlZED BY DEPARTMENT. 7~3 ... CITY TREASURER MANAGES A $100 MILLION DOLLAR PORTFOLIO REVIEWS INVESTMENTS FOR SAFETY, LIQUIDITY & YIELD MAKES INVESTMENTS ON BEHALF OF THE CITY & WATER DEPT. REVIEWS BANKING SERVICES TO STREAMLINE FUNCTIONS () ~ ;I i c 1lI m 1lI . . CITY TREASURER Voters At Large City Treasurer David Kennedy - . 2 Employees CITY TREASURER NT NIIMBER: nnl-n4n FIIND: r.ENERAL FIIND ABOUT THE DEPARTMENT I The City Treasurer is a part-time position elected at large to a four-year term. The City Treasurer is responsible for overseeing City investments and related policies as established by the Common Council. The City Treasurer gives direction to the Treasurer's Office staff on when and what types of investments to make on behalf of the City and Water Departments. Prior to any investment being made, the City Treasurer reviews each investment for safety, liquidity, and yield. EXPENDITURES BY CATEGORY 2005 -06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 139,196 146,585 168,817 181,300 MAINTENANCE & OPERA nON 7,338 7,216 7,521 10,4 00 CONTRACTUAL SERVICES 4,038 3,758 4,665 4,400 INTERNAL SERVICE 7,398 7,476 7,947 6,300 CAPITAL OUTLAY 5,001 0 0 0 DEBT SER VICE 0 0 0 0 TOTAL 162,970 165,035 188,9 50 202,400 74 CITY TREASURER 2007-08 KEY ACCOMPLISHMENTS ./ Filed Annual Statement of Investment Policy for the period of July I, 2007 through June 30, 2008. ./ Continued to cross train with staff from other divisions in order to provide better service to City Departments. ./ Completed the bid process for banking services resulting in the City Council accepting Wells Fargo Bank's bid to provide those services, resulting in a $40,000.00 annual savings. 2008-09 KEY GOALS ~ Continue the educational and training processes to update investment policy and procedures. ~ Develop and maintain procedures to protect city assets. ~ Continue to explore and incorporate new banking/computer technology to streamline functions of the office. ~ Improve cash flow forecasting model. DID YOU KNOW? ~ The City Treasurer manages over a $100 million dollar portfolio. ~ The City Treasurer deposits and tracks approximately $55 million dollars in deposits on a monthly basis. 75 l"UND 001 GENERAL l"UND ACCOUNT OBJECT & TITLE EXPENDITURB BUDGET LINE ITEM DBTAIL PISCAL YEAR 2008-2009 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 517l RENTALS 5172 EQUl PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL MAINTENANCE & OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL CONTRACTUAL SBRVICES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL INTERNAL SERVICE CHARGES 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL DIVISION 041 CITY TREASURER ACTUAL 2005-06 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTED 2008-09 90,588 95,052 3,600 4,500 13,213 15,187 31,333 31,358 235 249 226 239 139,196 146,585 949 1,078 0 0 990 654 1,818 1,608 524 774 2,677 2,600 361 374 19 129 0 0 7,338 7,216 4,038 3,758 4,038 3,758 6,000 6,100 1,398 1,376 7,398 7,476 5,001 0 5,001 0 162,970 165,035 76 110,702 115,000 5,700 6,000 22,023 24,600 29,711 33,600 291 300 390 1,800 Hi8,817 181,300 857 1,400 40 300 631 1,300 1,554 2,700 0 900 3,273 3,300 237 300 68 200 861 0 7,521 10,400 4,665 4,400 4,665 4,400 7,100 6,100 847 200 7,947 6,300 0 0 0 0 188,950 J02,400 BUDGET - JUSTIFICATION 041 CITY TREASURER 001 GENERAL FUND OBJ JUSTIFICATION 5111 I\IATERIALS AND SUPPLIES SUCH AS PENS, PENCILS, ENVELOPES OF ALL SIZES, FORMS, ENCODING SUPPLIES AND TONER FOR PRINTER 5112 CALCULATORS AND OTHER SMAI.L ITEMS NEEDED 5122 THOMSON \'VEST CODES. NYTIMES, KIPLINGER tETTER, ASSO. OF PUBLIC TRRASURERS, CMTA MEMBERSHIP 5132 ANNUAL CITY TREASURER'S CONFERENCE,CA !\tUN TREASURERS ASSO WORKSHOP ATTENDANCE FOR TREASURER AND DEPlITY TREASURER 5171 MONTHLY lEASE AGRF.F.MENT FOR COPIER/FAX J\.1ACHINE 5172 MAINTENANCE COST FOR BILL COUNTER. CHECK ENCODER, AND SYMPRO INVESTMENT TRACKING SOFTWARE MAINTENANCE AND VPGRADF.5 5174 PRINTING OF FDRJ\.1S. REPORTS, RTe. 5175 POSTAGE FOR GENERAL CORRESPONDENCE AND EXPRESS MAILINGS 5502 CONTRACT .'OR ARMORED CAR SERVICE AND DOCUMENT SHREDDING 5604 THE PORTION OF THI<: CITY'S TOTAL INFORJ\.IATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF F:QUIPl\fNT, SOl<iWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 7'7 ... CIVIL SERVICE . ADMINISTRATOR OF CIVIL SERVICE RULES & REGULATIONS , ! ! CONDUCTS DISCIPLINARY HEARINGS TESTS AND SCREENS APPLICANTS () < ;: fI) m 1lI < 6 m CIVIL SERVICE Civil Service Board Civil Service Chief Examiner Mike Newbry (2) Employee CIVIL SERVICE I ACCOUNT NUMBER: 001-140 FUND: GENERAL FUND I ABOUT THE DEPARTMENT Civil Service provides employment services for all classified positions in the City and the Water Department. This includes development of testing standards and content, and administration of all pre-employment, written, oral and pcrformance testing resulting in certification of candidates for over 300 job classifications. Civil Service ensures compliance with Civil Service Rules, and reviews appeals to the Civil Service Board. EXPENDITURES BY CATEGOR Y 2005-06 2006-07 2007-08 2008-09 CATEGOR Y ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 207,622 254,465 329,421 276,000 MAINTENANCE & OPERA TlON 6,213 7,056 9,761 6,400 CONTRACTUAL SERVICES 37,012 47,636 36.429 0 INTERNAL SERVICE 18,200 18,118 8,548 7,700 CAPITAL OUTLAY 356 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 269,403 327,275 384,159 290, I 00 78 CIVIL SERVICE 2007-08 KEY ACCOMPLISHMENTS ./ Worked with HR to implement an on-line job application system and coordinate the job posting and application process. ./ Worked with Departments to review testing standards for all posll1ons and revise the standards as necessary to ensure the most efficient and effective civil service testing processes. ./ Reduced the number of calls from candidates by developing more informative language for standardized electronic candidate notices. ./ Worked with Department to research new "tests" that could provide more targeted and/or more efficient assessment of candidates' ability to successfully perform jobs. 2008-09 KEY GOALS ~ Continue to review testing standards for all City and Water Department jobs and revise as necessary to ensure civil service testing processes are efficient, effective, fair and responsive to Department's staffing needs. ~ Continue to streamline the testing process through expanded use of the on-line application process systcm. DID YOU KNOW? ;. In 2007-08, the Civil Service Department screened over 17,000 applications, conducted written examinations for over 3,800 applicants, established almost 300 eligible lists, handled over 6,800 calls and assisted over 5,000 people at the counter and on-line. 79 FUND 001 GENERAL FUND ACCOUNT OBJECT & TITLE EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2008-2009 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP!PARTTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSONNEL SERVICES 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE TOTAL MAINTENANCB & OPERATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SERVICES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL INTERNAL SERVICB CHARGES 5702 COMPUTER EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL DIVISION 141 CIVIL SERVICE ACTUAL 2005-06 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTZD 2008-09 145,702 185,586 219,825 202,900 550 0 0 0 3,000 3,300 2,275 4,200 17,866 12,663 53,518 0 1,800 0 0 0 22,692 29,746 30,417 39,000 13,871 20,550 19,586 26,400 422 504 689 500 1,718 2,117 3, III 3,000 207,622 254,465 329,421 276,000 2,089 1,845 2,753 1,100 0 0 1,800 200 122 33 0 200 0 0 0 100 0 12 0 0 0 0 94 200 1,673 2,066 1,926 1,200 259 303 625 300 175 510 2,290 1,800 1,500 1,930 0 700 396 357 273 600 6,213 7,056 9,761 6,400 37,012 47,636 36,429 0 37.012 47,636 36,429 0 16,400 16,300 7,300 7,300 1,83'7 1,818 1,248 400 18,237 18,118 8,548 7,700 356 0 0 0 356 0 0 0 269,439 327,275 384,159 290,100 80 BUDGET - JUSTIFICATION 141 CIVIL SERVICE 001 GENERAL FUND OBJ JUSTIFICATION 5014 INCREASED WORKLOAD REQUIRES THE CONTINUATION OF TillS POSITION TO AVOID OELA YS IN DEPARTMENTS' ABILITY TO FILL POSITIONS AND, WITH MOVE OF CIVIL. SERVICE DEPARTMENT, TO PROVIDE SERVICE TO CITIZENS, EMPLOYEES AND APPLICANTS FOR Er-IPLOYMENT AT FRONT COUNTER. 5111 CIVIL SERVICE MANDATED EXPENSES; COURT REPORTERS AND TRANSCRIPTS; EXAMINATION SCORING; CASSETfE TAPES; PENCILS; FILE FOLDERS; COPY J\.IACHlNE SUPPLIES; SUPPLIES FOR CIVIL SERVICE BOARD; PRINTER CARTRIDGES; EXTRA COPY !...lACHINE CHARGES; OTHER ITEMS NEEDED FOR OFFICE OPERATIONS. 5122 DUES AND SUBSCRIPTIONS; WRIB; SHRM 513 2 MEETINGS & CONFERENCES 5133 EDUCATION; TRAINING; SEMINARS; WORKSHOPS 5172 EQUIPI\lENT MAINTENANCE; SCANTRON; TIME CLOCK; OTHER Sl\tALL BUSINESS MACHINES REQUIRED TO CONDUCT BUSINF..$S 5174 PRINTING OF CSB AGENDAS AND MINUTES, WRIITEN AND ORAL TESTING MATERIALS, CANDIDATE NOTIFICATION CARDS, AND OTHER MISC FORJ\.IS AND DOCUI\IENTS REQUIRED TO CONDUCT MANDATED FUNCTIONS 5175 POSTAGE FOR l\.lAILlNG OF CSB AGENDAS/MINUTES, CANDIDATE NOTIFICATIONS, APPOINTMENT AND HEARING LEITER, TEST SCORING, ETC. 5176 COPY l\.IACIIINE CHARGES AS REQUIRED BY CONTRACT 5181 OTlIER OPERATING EXPENSES; TESfS & ASSESSMENTS (WRIB, ERGOMETRICS. ETC); SUPPORT FOR BOARD MEETINGS AND HEARINGS 5183 MANAGEMENT ALLOWANCE 5604 Till<: PORTION OF THE CITY'S TOTAL INF.ORl\.lATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS IlEPARTl\.IENT. CHARGES ARE BASED ON TYPE OF EQUJPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FR01\1 TilE CJTY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVF.RHI':AD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 81 ... CODE ENFORCEMENT , ~ CODE ENFORCEMENT I I I WEED ABATEMENT I I GRAFFITI REMOVAL I " NEIGHBORHOOD INITIATIVE PROG. I HOUSING IMPROVEMENT TEAM I () o o m m Z ." o 1lI o m I: m z -4 CODE ENFORCEMENT , Director of Code Compliance Glenn Baude Code Neighboorhood Weed Compliance Revitalization Abatement (8) Employees (22) Employees (2) Employees CODE ENFORCEMENT ACCOUNT NUMBER: 001-070 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I Under the direction of the Mayor's Office, Code Enforcement is responsible for the implementation of the Mayor and Council's Comprehensive Blight Reduction Strategy. The Director of Code Enforcement, under the direction of the Mayor, is also responsible for the coordination and implementation of the Mayor's crime-fighting and neighborhood beautification program Operation Phoenix. The programs included in the division are: Code Enforcement, Weed Abatement, Graffiti Removal Contract, Neighborhood Revitalization and the Single Family Residential Inspection Program. EXPENDITURES BY DIVISION 2005-06 2006-07 2007 -08 2008-09 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED CODE ENFORCEMENT 567,172 710,628 548,047 893,600 NEIGHBORHOOD REVIT ALIZA nON 1,583,334 1,991,493 2,382,782 2,250,300 WEED ABATEMENT 244,735 220,167 266,900 293,700 MEASUREZ 0 0 31,700 0 OPERATION PHOENIX NON MEAS. Z 0 0 144,948 0 SINGLE FAMILY RENTALINSPEC. 0 0 0 941,700 GRAFFITI REMOVAL 588,000 653,491 587,848 588,000 TOTAL 2,983,24 I 3,575,779 3,962,225 4,967.100 EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,834,723 2,221,946 2,516,955 3,4 91,500 MAINTENANCE & OPERATION 135,976 202,771 259,447 326,900 CONTRACTUAL SERVICES 797,2 66 910,903 838,879 867,900 INTERNAL SERVICE CHARGES 180,4 76 187,916 201,129 208,1 00 CAPITAL OUTLAY 0 17,443 119,714 40,500 DEBT SERVICE 34,800 34,800 26,100 32,400 CREDIT BILLABLES 0 0 0 0 TOTAL 2 ,983 ,24 I 3,575,779 3,9 62,2 25 4,967,300 82 CODE ENFORCEMENT 2007-08 KEY ACCOMPLISHMENTS ,{ Conducted approximately 8,300 inspections of properties for violations of the housing property maintenance and public nuisance codes. ,{ Inspected over 12,000 vacant lots for overgrown weeds and abated approximately 430 properties when owners failed to comply with orders to remove weeds. ,{ Obtained approximately 66 warrants for abatement of violations of everything from weeds and debris to demolitions. ,{ Collected tax liens totaling over $1,500,000 for abatement costs and staff time against properties where owners have failed to correct violations. ,{ Towed or tagged approximately 1,650 inoperable or abandoned vehicles ,{ Los Padrinos Youth Services under contract to the City painted out 1,391,426 square feet of graffiti at 22,112 locations. ,{ Los Padrinos water blasted graffiti at 2,944 locations ,{ Los Padrinos removed weeds and litter from 3,089 locations. ,{ Los Padrinos performed 102 special projects which included helping handicapped and elderly property owners remove weeds and debris from their properties, neighborhood cleanups, provided sand bags and worked on city events (i.e. Route 66, Chili Cookoff, Soap Box Derby and Operation Phoenix). 2008-09 KEY GOALS >- Fully implement Operation Phoenix program. >- Implementation of Single Family Residential Inspection Program. >- Expand Code Enforcement Citizens Patrol to include 20 volunteer Code Enforcement Officers. DID YOU KNOW? ~ Code Compliance has officers working in the field on Saturday and Sunday. ~ Code Compliance has an amended work schedule that allows officer to be available from 7:00 a.m. to 6:30 p.m. 83 I'UJID 001 GIIHBRAL PtJHD ACCOONT OBJBCT & TXTLB JlDDDX'l'URB BUDOltT LXHB XTmI DBTAXL PXSCAL YEAR 2008.2009 ACTUAL 2005 - 0 6 D:tVXSXOH' 071 CODB DFORCBMDT 5011 SALARIES PERM!FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP!PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LI FE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PIlR.SONNBL SBRVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5121 ADVERTISING 5122 DUES & SUBSCRI PTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE TOTAL MAIN'l'BNANCB & OPBRATXOH' 5505 OTHER PROFESSIONAL SERVICES TOTAL CON'l'RAC'l'UAL SIlR.VICBS 5601 GARAGE CHARGES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5608 WATER, SEWER, GEOTHERMAL 5610 COMMUNICATION SHOP 5612 FLEET CMGS - FUEL TOTAL IIII"l'BRBAL SJmv.tCB CHARla! 5703 COMMUNICATIONS EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 267,793 150 3,488 2,514 2,319 35,864 24,823 691 4,006 341,647 7,994 453 4,548 135 8 52 250 774 o 306 3 620 218 511 15,869 71,619 71,619 15,608 100,200 5,959 o 600 15,670 138,037 567,172 84 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 207,808 375 900 o 27,567 72,757 23,422 592 3,436 336,856 43,561 824 5,705 3,282 o 1,104 949 324 399 3,674 1,231 1,323 42 95 62,510 151,875 151,875 14,867 100,000 6,977 1,042 600 19,320 o o 142,806 11,273 5,308 o 16,581 710,628 195,562 519 831 o 2,359 59,451 18,398 498 2,820 280,438 13,756 807 125 4,574 o 220 6 131 302 6,471 4,617 5,892 65 201 37,167 85,504 85,504 17,703 70,600 6,679 662 28,100 21,192 1404,,937 548,047 o o o 441,800 800 3,000 o o 94,800 48,100 1,100 6,600 596,200 13,100 1,000 3,000 4,400 200 500 1,000 4,000 500 8,000 22,000 5,000 2,000 600 65,300 97,200 97,200 21,300 65,600 8,600 o 20,400 19,000 134,900 o o o 893,600 BUDGET - JUSTIFICATION 071 CODE ENFORCEMENT 001 GENERAL FUND OBJ JUSTIFICATION 5111 FUNDING FOR SUPPLIES FOR DAy.TQ.DAY OPERATIONS AND ANNUAL UNIFORM NEEDS. 5112 FUNDING FOR NEW AND REPLACEMENT EQUIPMENT FOR CODE COMPLIANCE OFFICERS AND CLERICAL STAFF. 5121 FUNDING FOR ADVERTISING AND PROMOTIONAL ITEMS NEEDED WITH REGARD TO NEIGHBORHOOD REVITALIZATION AND OTHER CODE COMPLIANCE PROGRAMS. 5122 DUES AND SUBSCRIPTIONS, AACE MEMBERSHIPS AND SCACEO MEMBERSHIPS, AND FUNDING FOR CODE BOOKS FOR CODE OFFICERS WHEN VACANT POSITIONS ARE FILLED. 5131 FUNDING FOR MILEAGE REIMBURSEMENT FOR WEEKEND OR AFTER HOUR CAllS FOR URGENT ABATEMENT PROJECTS. 513 2 MEETINGS AND CONFERENCES, ACCELA COMPUTER SYSTEMS ANNUAL CONFERENCE AND S.C.A.C.E.O. ANNUAL CONFERENCE. 5133 TRAINING SEMINARS FOR CODE OFFICERS AND CLERICAL STAFF. 5171 FUNDING FOR USE OF CARPOOL. 5172 FUNDING FOR TYPEWRITER, BUSINESS MACHINE REPAm, AND MAINTENANCE AGREEMENT ON FAX MACHINE. 5174 FUNDING FOR PRINTING OF CODE COMPLIANCE NOTICES, HEARING OFFICER AND BBC MEETING AGENDAS AND MINUTES, AND OTHER LARGE VOLUME PRINTING NEEDS. 5175 FUNDING FOR POSTAGE FOR MAILINGS OF NOTICES TO PROPERTY OWNERS, AND GENERAL CORRESPONDENCE. 517 6 FUNDING FOR COPY MACHINE CHARGES AND OUTSIDE COPIER SERVICES. 5181 FUNDING FOR FILM AND DEVEWPING cosrs FOR CODE COMPLIANCE CASE FILES, AND ANNUAL PURCHASE ORDERS WITH PHOTO DEVEWPING COMPANIES. 5183 FUNDING FOR MANAGEMENT ALLOWANCE FOR DIRECTOR. 5505 FUNDING FOR SIGN. VEHICLE, AND BOARD-UP ABATEMENTS. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO lHIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT. SOFI'WARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS cosrs (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO TIllS DEPARTMENT'S OPERATIONS. 5 612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL cosrs RELATED TO MOTOR VEHICLES IN 11115 DMSION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 85 :rmm 001 GDZRAL PtJND ACCOtJHT OBJBC'r " 'l'J:'l'LB BXPDDJ:'l'URB BUDGB'l' LJ:JIB J:TBII DBTAJ:L PJ:SCAL YEAR 2008-2009 DJ:VJ:SJ:OH 073 JlBJ:GJlBORBOOD RBVJ:TALJ:ZATJ:ON AC"l'tJAL 2005-06 AC"l'tJAL 2006-07 PROJBC'l'BD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM!FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP!PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH &. LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNBL SBRVJ:ess 5111 MATERIALS &. SUPPLIES 5112 SMALL TOOLS &. EQUI PMENT 5121 ADVERTISING 5122 DUES &. SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS &. CONFERENCES 5133 EDUCATION &. TRAINING SIn RENTALS 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES TOTAL KArN'l'BNANCB " OPBRATIOH 5502 PROFESSIONAL!CON'I'RAcruAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CON'l'RAC"l'tJAL BBRVJ:CBB 5601 GARAGE CHARGES 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL TOTAL nrrBIUU.L SBRVICB CBARcaS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY 5803 LEASE PAYMENTS TOTAL DBBT BOVJ:CB TOTAL 1,016,377 1,323,550 1,507,101 1,437,700 3,325 4,600 5,481 5,300 113 3,600 4,869 3,000 19,686 33,057 19,416 53,000 39,603 21,074 89,728 33,500 2,831 3,828 2,339 0 165,219 205,520 294,063 309,200 109,432 146,463 148,545 166,600 2,705 3,475 4,073 3,600 13,201 17,613 20,972 21,000 1,372,.92 1,762,780 2,096,586 2,032,900 35,363 28,282 33,245 32,800 345 1,098 4,107 4,000 3,575 9,582 465 6,200 2,579 543 2,654 2,700 0 0 0 100 0 0 0 3,000 6,316 9,431 5,351 15,000 667 11 0 1,000 362 0 0 300 9,927 15,137 17,212 20,000 55,304 63,441 99,402 45,000 1,478 1,330 1,855 4,500 1,079 6,895 13,807 3,000 116,995 135,751 178,098 137,600 7,136 150 0 1,000 20,532 19,332 21,706 51,700 27,668 19,U2 21,706 52,700 8,801 10,910 13,641 19,100 15,247 17,818 22,472 0 7,331 9,090 13,897 8,000 31,379 37,818 50,010 27,100 0 0 58. 0 0 862 9,786 0 0 8.. 10,375 0 34,800 34,800 26,100 0 3.,800 3t,800 26,100 0 1,583,33. 1,991,U3 2,382,875 2,250,300 86 BUDGET - JUSTIFICATION 073 NEIGHBORHOOD REVITALIZATION 001 GENERAL FUND OBJ JUSTIFICATION 5111 FUNDING FOR OFFICE SUPPLIES AND UNIFORM NEEDS AND EXTRA SUPPLIES NEEDED FOR OPERATIONS. 5112 FUNDING FOR REPLACEMENT AND NEW SMALL TOOLS FOR NEIGHBORHOOD SERVICES STAFF. 5121 FUNDING FOR ADVERTISING FOR STAFF VACANCIES AND PROMOTIONAL ITEMS FOR NEIGHBORHOOD SERVICES PRESENTATIONS AND FOR TIlE MAYOR'S INITIATIVE OPERATION PHOENIX PROGRAM. 5122 FUNDING FOR DUES AND SUBSCRIPI10NS, AACE, ICBO, AND THE PURCHASE OF CODE BOOKS FOR NEW STAFF. 5131 FUNDING FOR MILEAGE REIMBURSEMENT FOR WEEKEND OR AFrER.HOURS PROJECTS. 5132 FUNDING FOR VARIOUS MEETINGS AND CONFERENCES FOR STAFF 5133 FUNDING FOR TRAINING FOR FIELD STAFF AND SUPPORT STAFF. 5171 FUNDING FOR USE OF CARPOOL WHEN NEEDED. 5172 FUNDING FOR OFFICE MACHINES REPAIR AND MAINTENANCE AGREEMENTS ON FAX MACHINE. 5174 FUNDING FOR PRINTING FOR DIVISION. 5175 FUNDING FOR POSTAGE FOR DIVISION. 517 6 FUNDING FOR COPY MACHINE CHARGES. 5181 FUNDING FOR FILM AND DEVEWPING COSTS. 5502 FUNDING FOR PROF/CONTRACT SERVICES AS NEEDED 5505 FUNDING FOR BOAJlD.UP AND DEMOLITION PROJECTS IN CDBG DESIGNATED AREAS 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO mIS DEPARTMENT. (CHARGE~BACKS BASED ON ACTIJAL COSTS INCURRED.) 5604 TIlE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DMSION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERA nONS. 5612 CHARGES FROM THE CITY'S FLEET DMSION (INCLUDING STAFF TIME AND OVERHEAD) FOR F1JI!L cosrs RELATED TO MOTOR VEHICLES IN TIllS DMSION (CHARGI~.BACKS BASED ON ACTUAL COSTS INCURRED). 87 "-'-, :rmm 001 GDBRAL :rmm ACCOUH'l' OBJBCT to TITLE JlXPDDI'l'URB BODGB"l' LIHII ITBH DETAIL FISCAL YEAR 200B-2009 DIVISION 07t QED ABATmmN'l' ACTUAL 2005-06 ACTUAL 2006-07 PRQJBCTED 2007-08 ADOPTBD 200B~09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONlfBL SBRVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5122 DUES & SUBSCRIPTIONS 5133 EDUCATION & TRAINING 5171 RENTALS 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES TOTAL HAIJrf"l'lDIANCB (, OPERATION 5506 LANDSCAPE CONTRACTS TOTAL CONTRACTUAL SnVICES 5601 GARAGE CHARGES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL TOTAL I:trrDNAL SBRVICB CHARCD:S TOTAL 91,584 92,040 101,253 108,200 600 600 600 600 2,490 1,721 3,650 2,000 13,474 14,802 20,222 23,300 11,469 12,197 13,161 12,000 237 236 26. 300 730 71. 7.' 1,600 120,583 122,309 139,931 168,000 0 1,554 14,634 2,200 0 0 0 100 0 0 17. 200 0 2.. 0 500 0 0 0 100 1,131 1,453 1,269 3,000 1,981 1,256 1,845 2,500 0 0 500 500 0 0 0 500 3,112 t,511 18,625 9,liOO 109,978 86,055 102,361 130,000 109,978 86,055 102,361 130,000 .. 23 .92 600 10,200 6,200 4,800 5,000 55. 761 535 200 215 30. 356 300 11,061 7,292 6.183 6.100 264,735 220,167 266,900 293,700 88 '..- >,- BUDGET - JUSTIFICATION 074 WEED ABATEMENT 001 GENERAL FUND OBJ JUSTIFICATION 5111 FUNDING FOR OmCE SUPPLIES, SPECIAL NOTICES AND ENVEWPES FOR WEED ABATEMENT MAILINGS 5112 FUNDING FOR REPLACEMENT TOOLS FOR FIELD omCERS. 5122 FUNDING FOR DUES TO SCACEO AND REPLACEMENT CODE BOOKS FOR !ITAFF. 5133 FUNDING FOR TRAINING AND CODE RELATED WORKSHOPS AND SEMINARS. 5171 FUNDING FOR USE OF CARPOOL. 5174 FUNDING FOR PRINTING OF WEED ABATEMENT ENFORCEMENT RELATED CORRESPONDENCE. 5175 FUNDING FOR PO!ITAGE OF MAILING NOTICES AND OTHER CORRESPONDENCE. 517 6 FUNDING FOR COPY MACHINE CHARGES. 5181 FUNDING FOR PHOTO SUPPLIES AND DEVEWPING. 5506 FUNDING FOR WEED ABATEMENT CONTRACTS FOR ABATEMENT OF WEEDS, JUNK, AND DEBRIS FROM WTS TIlAT ARE IN VIOLATION OF CITY WEED ABATEMENT ORDINANCES. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING !ITAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TIllS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 TIlE PORTION OF TIlE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING !ITAFF TIME) RELATED TO TIllS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFIWARE AND SUPPORT UTIUZEDBY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING !ITAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5 61 0 THE PORTION OF TIlE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIl\.fE) RELATED TO TIllS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DMSlON (INCLUDING !ITAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TIllS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 89 9.~,.' PlJND 001 GDBRAL I'tJHD ACCOUH'l' OBJBCT &; T:ITLB IIXPDD:ITURB BODGIIT L:IJIB rTBII DBTArL prSCAL YBAR 2008~2009 DrvrsrON 077 QRAPprTr RBNOVAL AC'l'Q'AL 2005~06 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRV:IC.S TOTAL 588,000 588,000 588,000 90 ACTUAL 2006w07 PROJBCTBD 2007-08 ADOPTED 2008-09 653,491 653,491 653,491 587,848 587,&t8 587.848 588,000 588.000 588.000 BUDGET - JUSTIFICATION 077 GRAFFITI REMOVAL 001 GENERAL FUND OBJ JUSTIFICATION 55 0 5 CONTRACT cosr FOR LOS PADRINOS TO DO GRAFFITI REMOVAL AND VARIOUS ABATEMENT/CLEANUP AS NEEDED. 91 I'tIHD 001 GDBRAL :rmm Accomrr OBJ.&C'l' lo T:ITLB BXPDD:ITURB BUDaB'l' LDIB :ITIDI DBTA:IL P:ISCAL YEAR 2008-2009 D:IV:IS:ION 019 SDlCLB PAKIL:IY RJDI'l'AL :INSPBCUON PROGRAM AC'l'tJAL 2005~06 5011 SALARIES PERM/FULLTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOHNII:L SBRVJ:Cl:S 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS oX EQUIPMENT 5133 EDUCATION oX TRAINING 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL MAIHTBDNCB lo OPBRATION 5601 GARAGE CHARGES 5605 TELEPHONE SUPPORT 5612 FLEET CRGS - FUEL TOTAL INTBRNAL SUVJ:CH CHAllGllS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAP:ITAL OUTLAY 5803 LEASE PAYMENTS TOTAL DUT SIIRVJ:CH TO'l"AL 92 ACTUAL 2006-07 PRQJBCTBD 2007-08 ADOPTBD 2008-09 o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o 529,800 113,500 62,100 1,300 7,700 o 714.400 o o o o o o 30,400 30,000 3,000 10,000 38,000 3,000 o 114,400 o o o 5,000 20,000 15,000 o 40.000 o o 29,000 11,500 o 40,500 o 32,400 o 32.400 o 941.700 ,~ BUDGET - JUSTIFICATION 079 SINGLE FAMILIY RENTAL INSPECTI 001 GENERAL FUND OBJ JUSTIFICATION 5111 FUNDING FOR DAY TO DAY FlEW AND OFFICE SUPPLIES AND UNIFORM NEEDS. 5112 RADIOS AND WORK EQUIPMENT FOR CODE OFFICERS. 513 3 TRAINING FOR CODE OFFICERS AND CODE CLERICAL SfAFF. 5174 PRINTING OF CODE COMPLIANCE NOTICES, HEARING OFFICER AND HBC ORDERS. 517 5 FUNDING FOR MAILING OF NOTICES TO PROPERTY OWNERS. 517 6 COPY MACHINE cosrs AND OUl'SIDE COPYING cosrs. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO mlS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSi'S INCURRED.) 5605 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) FOR FUEL cosrs RELATED TO MOTOR VEHICLES IN THIS DMSlON (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5702 NINE LAPTOP COMPUTERS AND ONE DESKTOP COMPUTER, ASSOCIATED SOFrWARE AND RELATED SfART.UP cosrs. . 57 04 OFFICE FURNITIJRE (DESKS AND CHAIRS) FOR TEN NEW POSITIONS 58 0 3 ISf YEAR COSf OF AMORTIZING PURCHASE OF 9 VEHICLES OVER 5 YEARS 93 ...- COMMON COUNCIL ELECTED BY WARD o o I: I: o z 8 c z () F SETS POLICY FOR THE CITY COMMON COUNCIL Electorate Of Each Ward Councilmembers (7) (4) Employees COMMON COUNCIL I ACCOUNT NUMBER: 001-020 FUND: GENERAL FUND I ABOUT THE DEPARTMENT The Common Council is an elected body with legislative powers to enact ordinances, resolutions, policies, and enforcement, and funding actions to enhance the social and economic well being of the City and its citizens. Residents within their respective wards elect the seven members of Council to four-year terms. The seven Council members serve at various times on a number of sub-committees including Personnel Committee, Ways & Means, and Legislative Review. Support personnel, funding and equipment is necessary to accomplish the goals, strategies, and objectives of this body. EXPENDITURES BY CATEGORY 2005 -06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 376,707 445,044 452,568 452,200 MAINTENANCE & OPERA TION 58,630 31,425 36,634 45,100 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 29,763 30,356 18,115 16,100 CAPITAL 0 UTLA Y 2,890 5,250 431 0 DEBT SERVICE 0 0 0 0 TOTAL 467,991 512,076 507,747 513,400 ~4 COUNCIL OFFICE 2007-08 KEY ACCOMPLISHMENTS ,( The Council Office continues to be committed to providing excellent customer service to the citizens of the City of San Bernardino. ,( The Council Members prepared for and attended the following regularly scheduled meetings: . Council Meetings/Community Development Commission . Legislative Review Committee Meetings . Personnel Committee Meetings . Ways & Means Committee Meetings . Redevelopment Committee Meetings . Grant Ad Hoc Committee Meetings ,( Due to the uniqueness of the operational status of the Council Members, many additional hours were expended in attending several outside Committee and community meetings and functions, investigating and solving problems and generally supporting complaints that occur in various Wards of the City. ,( Staff, at times, worked extended hours, as required, in support of Council activities. This was to insure that all programs and requirements of the Council Office were accomplished in the most professional manner possible. 2008-09 KEY GOALS >- To assist the Council in the implemcntation of their goals and objectives for the City and respcctive wards. >- To maintain excellent working relations with all City departments. >- To provide our City residents with cxcellent customer service. DID YOU KNOW? > The Council Office is open five days a week, 9 hours a day, Monday - Thursday, and 8 hours on Fridays. > There are four support positions in the Council Office. >- Council Office Staff is available five days per week to facilitate the scheduling of meeting and appointments with the Council Members. >- Council Office Staff processes approximately 5,500 requests for service a year, including telephone calls and counter visits from constituents. >- Council Staff is available five days per week to facilitate the scheduling of meeting and appointments with the Council Members. .95 JlXPBNDXTtJRB BtJDOB't LXHB X'l'BII DB'1'AXL PXSCAL YBAR 2008.2009 I'tJND 001 GBHBRAL l'UND DJ:VUXOH' 021 COIDlOH' COtrH'CXL ACCOUNT OBJBCT . TXTLB ACTUAL 2005-06 ~ 2006-07 PROJECTED 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 238,476 284,751 256,347 229,500 5013 AUTOMOBILE ALLOWANCE 5,400 25,875 34,200 36,000 5014 SALARIES TEMP/PARTTIME 0 0 0 13,700 5026 PERS RETIREMENT 33,776 37,622 50,801 49,300 5027 HEALTH & LIFE INSURANCE 96,411 93,573 107,161 118,400 5028 UNEMPLOYMENT INSURANCE 610 777 726 800 5029 MEDICARE 2,033 2,447 3,333 4,500 'l'O'1'AL PBRSONH'BL SBRVl:CBS 376,707 U5.0U 452,568 452,200 5111 MATERIALS & SUPPLIES 4,210 8,660 5,323 5,700 5122 DUES & SUBSCRI PTIONS 551 277 569 600 5141 LOCAL TRAVEL & MEETINGS 36,514 11,162 7,872 4,400 5142 MEETINGS . CQNFS - WARD 1 2,309 115 35 3,700 5143 MEETINGS . CONFS- WARD 2 3,866 1,231 200 3,700 5144 MEETINGS . CONFS- WARD 3 2,511 979 1,390 3,700 5145 MEETINGS . CONFS-WARD 4 2,343 621 2,594 3,700 5146 MEETINGS . CONFS-WARD 5 1,746 -120 4,980 3,700 5147 MEETINGS . CONFS-WARD 6 84 406 3,413 3,700 5148 MEETINGS . CQNFS-WARD 7 400 4,208 463 3,700 5171 RENTALS 11 698 391 0 5172 EQUIPMENT MAINTENANCE 303 0 145 400 5174 PRINTING CHARGES 1,687 1,583 1,158 900 5175 POSTAGE 769 422 755 800 5176 COPY MACHINE CHARGES 998 1,056 6,716 5,800 5186 CIVIC AND PROMOTIONAL 329 128 630 600 TOTAL MAJ:NTBHAH'CB . OPBRATXOH' 58,630 31,426 36,634 45.100 5601 GARAGE CHARGES 387 0 96 100 5604 M.I.S. CHARGES - IN-HOUSE 21,200 20,800 6,800 7,300 5605 TELEPHONE SUPPORT 7,882 9,557 9,272 8,400 5608 WATER, SEWER, GEOTHERMAL 0 0 1,600 0 5612 FLEET CRGS - FUEL 294 0 347 300 'l'O'1'AL J:NTBRH'AL SBRVZCE CHAllaBS 29,763 30,356 18,115 16,100 5704 MISCELLANEOUS EQUIPMENT 2,890 5,250 431 0 TOTAL CAPITAL OU'l'LAY 2,890 5,250 431 0 TOTAL 467,991 512.0'77 507,767 513,400 96 BUDGET - JUSTIFICATION 021 COMMON COUNCIL 001 GENERAL FUND OBJ JUSTIFICATION 5111 ornCE SUPPLIES, SPECIAL COUNCIL SUPPUES, PHOTO & RECORDING SUPPLIES, PLAQUES, COUNCIL MEMBERS PHOTOS, ENGRAVING, MAILGRAMS, TELEGRAMS, ETC. 5122 SUIlSCRJP110NS TO THE SUN NEWSPAPER, PRESS ENTERPRISE NEWSPAPER, CAUFORNIA JOURNAL, CAUFORNIA & WASHINGTON KIPLINGER REPORTS. 5141 REIMBURSEMENT FOR OUT OF POCKET COSTS. 514 2 WARD h MEETINGS & CONFERENCES. TRANSPORTATION, FOOD, LODGING & REGISrRA TION EXPENSES DURING OUT OF TOWN MEETINGS. 5143 WARD 2, MEETINGS & CONFERENCES. TRANSPORTATION, FOOD, LODGING & REGISrRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5144 WARD 3, MEETINGS & CONFERENCES. TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5145 WARD 4, MEETINGS & CONFERENCES. TRANSPORTATION, FOOD, LODGING & REGISrRATION EXPENSES DURING OUT OF TOWN MEETINGS. 514 6 WARD S, MEETINGS & CONFERENCES. TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5147 WARD 6: MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISI'RATION EXPENSES DURING OUT OF TOWN MEETINGS. 5148 WARD 7, MEETINGS & CONFERENCES. TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 517 2 EQUIPMENT MAINTENANCE, MAINTENANCE CONTRACTS FOR TYPEWRITERS, TRANSCRIBER, CASSEITE RECORDER, CASSETIE DUPLICATOR, TIME CLOCK. 5174 PRlNTING OF LETrERHEAD, ENVELOPES. BUSINESS CARDS, MEETING NOTICES, FLYERS AND OTHER VARIOUS DOCUMENTS. 5175 COUNCIL ornCE MAILING AND CORRESPONDANCE 5186 CMCIPROMOTIONAL: EXPENSES FOR CIVIC & PROMOTIONAL PROJECTS SUCH AS PICTURES, PLAQUES, CERTIFICA'rES, PINS, & HOSI1NG OF VISITING DIGNITARIES. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING srAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES CO!ITS (INCLUDING srAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUJPMNT, SOJiTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING srAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING srAFF TIME AND OVERHEAD) FOR FUEL cosrs RELATED TO MOTOR VEHICLES IN TIllS DIVISION (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 97 ... DEVELOPMENT SERVICES PLANNING PLAN CHECK I ENGINEERING DESIGN I , I I i TRAFFIC ENGINEERING i ! INSPECTION - BUILDING / CONSTRUCTION I TRAFFIC SIGNS AND STRIPING I REAL PROPERTY . CI ~ I) " II: m z -4 co m 1lI S () m co DEVELOPMENT SERVICES Director of Development Services Valerie Ross Planning Administration Field Engineering I I (14) Employees (10.25) Employees (10) Employees Plan Real Property f-- NPDES Check I (3) Employees I (5) Employees (4) Employees Engineering / - Building Desilm Traffic Services Engineering I (15) Employees I (13) Employees (4) Employees - DEVELOPMENT SERVICES ACCOUNT NUMBER: 001-180,190 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I Development Services is responsible for planning and administration of the City's regulatory functions relating to proposed and existing development, permitting and inspecting buildings and related site improvement design and construction of public improvement projects, real property management, assessment district services, acquisition and vacation of easements and right of way, and compliance with the City's National Pollution Discharge Elimination System (NPDES) provIsions. EXPENDITURES B Y DIVISION 2005 -06 2006-07 2007-08 2008-09 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 860,622 960,376 883,269 859,000 REAL PROJ'ERTY 123,947 154,761 140,754 102,100 ENGINEERINGIDESIGN 730,187 1,106,028 1.153,986 1,343,800 FIELD ENGINEERING/INSPECTION 364,368 302,671 285,410 395,300 TRAFFIC ENGINEERING 694,809 650,241 648,869 452,400 NPDES 395,020 417,625 442,021 501,300 PLANNING 982,680 807,346 890,507 1,157,900 BUILDING INSPECTION SERVICES 849,484 1,051,181 1,203,879 1,064,900 PLAN CHECK 417,491 306,215 387,655 331,200 TOTAL 5,418,607 5,756,444 6,036,350 6,207,900 EXPENDITURES BY CA TEGOR Y 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 4,178,225 4,296,834 4,654,015 5,009,800 MAINTENANCE & OPERATION 172,642 147,234 151,691 193,400 CONTRACTUAL SERVICES 709,192 978, 182 879,249 633,700 INTERNAL SERVICE CHARGES 339,126 313,534 342,989 371,000 CAPITAL OUTLA Y 9,304 17,971 8,406 0 DEBT SERVICE 0 0 0 0 CREDITSlBILLABLES 10,119 2,689 0 0 TOTAL 5,418,608 5,756,444 6,036,351 6,207,900 ~R DEVELOPMENT SERVICES DEPARTMENT 2007-08 KEY ACCOMPLISHMENTS ./ Approved 84 major development projects including 45 single-family residences, 90 Senior Housing Units, 25 new Commercial Buildings, and 27 new Industrial Buildings totaling, 3,141,397 square feet. ./ Implemented automated inspection tracking for building, Public Works, and NPDES Inspectors. ./ Implemented the Public Works Re-organization Plan. ./ Completed Phase I, $2.8 million street improvement and beautification project on Victoria A venue. ./ Approved, inspected, and issued a Certificate of Occupancy for the FedEx Processing Center. ./ Installed sewer and pavement rehabilitation on Sierra Way, Wallace Court, Cedar Avenue, and Canyon Drive. Also completed pavement rehab on 24th Street between "G" Street and "H" Street. ./ Installed traffic signals at Little Mountain Drive and Northpark Boulevard, and at Mill Street and Macy Street. 2008-09 KEY GOALS }- Complete the Development Code Update Program. ~ Complete the General Plan Housing Element Update. ~ Update various sections in the Municipal Code to reflect current standards. ~ Begin construction of Phase 2 Victoria Avenue improvements. ~ Complete the Value Analysis and design of improvements to the l-2l5/University Parkway Interchange and for the Mt. Vernon Bridge. ~ Continue to improve Department policies and procedures in order to improve customer service through cross training, which will also help promote employee value. DID YOU KNOW? }- The department issued Building Permits with a valuation of over $182 million, the highest in the City's history. 99 rmm 001 GDBRAL FUND ACCOUN'l' OBJBCT i: TJ:'lL!: BXPBHDJ:TtJRK BtJDGB'l' LJ:D J:TBII DBTAIL PJ:SCAL YEAR 2008-2009 DJ:VISJ:OH 181 DBVBLOPJIBlI'l' SBRVJ:CBS-ADKJ:N ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTlME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONHBL SERVICBS 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE TOTAL JlAJ:NTBNANCI: &: OPBRATJ:ON 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SERVICBS 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TO'l'AL J:N'1'BllHAL SERVICB CHARGBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPJ:TAL OUTLAY 5952 BILLABLE TO ECONOMIC DEVELOP 5955 BILLABLE - OTHER TOTAL LBSS: CRBDJ:TS/BJ:LLABLBS TOTAL 535,355 527,816 504,466 564,600 375 0 .75 -123,700 3,675 4,550 5,700 6,000 10,438 11,400 9,804 18,000 502 911 331 2,000 652 1,301 0 0 71,867 109,649 98,545 121,300 63,785 70,336 61,140 81,500 1,397 1,373 1,323 1,500 5,431 3,397 2,827 8,500 693.478 730.733 6at,610 679.700 12,113 11,095 7,994 12,600 2,133 2,193 1,717 3,000 10 -50 0 0 3,869 926 1,183 2,500 12 0 0 100 331 79 259 500 6,755 9,264 5,009 5,000 6,655 4,794 4,451 4,000 4,583 5,186 8,164 8,000 196 1,000 8,000 20,400 227 20. .70 600 36.884 34.691 37,268 56,700 3,761 79,163 47,479 38,000 26,322 18,054 17,294 8,600 30.083 97.217 64,773 016,600 45,800 50,800 42,800 56,700 45,168 31,527 45,433 19,300 90,968 82,327 88.233 76,000 1,794 12,351 8,406 0 0 1,060 0 0 1,796 13,.11 8..06 0 0 250 0 0 7,415 1,748 0 0 7.415 1.998 . . 860,622 960.376 883.270 859.000 100 BUDGET - JUSTIFICATION 181 DEVELOPMENT SERVICES-ADMIN 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS & SUPPLIES 5122 APA MEMBERSHIP, SUN NEWSPAPER, PRESS ENTERPRISE, ICBO MEMBERSHIP, BUILDING CODE BOOKS FOR DIRECTOR, ENGINEERING NEWS RECORD, APW A MEMBERSHIP, RIVERSIDE/SAN BERNARDINO COUNTIES ENGINEERING ASSOCIATION. VARIOUS TRADE PAPERS. MUNIC. MGMT. ASSOC. MEMBERSHIPS, AMERICAN SOCIETY OF PUBIJC ADMINISTRATORS MEMBERSHIPS. 513 3 ON-GOING TRAINING FOR DIRECTOR AND ADMINm'RATIVE SUPPORT INCLUDING, MANAGEMENT TRAINING, CUSTOMER SERVICE TRAINING, NPDES TRAINING, ADA TITLE 24 TRAINING, AND STREET AND HIGHWAY CODES TRAINING. 5171 USE OF CAR POOL VEHICLES; REPLACEMENT OFFICE EQUIPMENT WHILE OTHER EQUIPMENT IS BEING REPAIRED 5172 MAINTENANCE AND REPAIR OF BUSINESS MACHINES INCLUDING, TYPEWRITERS, DATEITIME Sf AMPS, ADDING MACHINES, ETC. 5174 PRINTING, LETrERHEAD, PERMIT FORMS, BUSINESS CARDS, SPECIFICATIONS AND OTHER SPECIALIZED DOCUMENTS, PUBLIC INFORMATION HANOOUfS. 5175 POSTAGE, PLANS, SPECIFICATIONS, NOTICES, AND OTHER DOCUMENTS 5176 FUNDING FOR COPY MACHINE RELATED CHARGES 5181 MISCELLANEOUS OPERATING EXPENSES 5183 DIRECTOR'S MANAGEMENT ALWWANCE 5502 CONTRACT cosrs RELATED TO ARCHIVING AND IMAGING SERVICES 55 0 5 CREDIT CARD TERMIMAL COSfS 5604 TIlE PORTION OF TIlE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING SfAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT. SOFTWARE AND SUPPORTUTlUZED BY DEPARTMENT. 56 0 5 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DMSION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 101 BXPDDI'l'tJRJI BUDGB'l' LID ITBM DRTAJ:L PISCAL YEAR 2008-2009 rmm 001 GDBRAL FOND DIVISION 182 RBAL PROPDTY ACCOUNT OBJBCT " TITLB AC'l't1AL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTIME 73,969 105,161 83,285 122,600 5012 SPECIAL SALARIES 0 0 0 ~89,200 5014 SALARIES TEMP/PARTTIME 6,236 0 14,688 0 5015 OVERTIME 137 0 0 0 5018 VACATION PAY 823 0 0 0 5026 PERS RETIREMENT 10,314 15,674 16,693 26,300 5027 HEALTH & LIFE INSURANCE 7,812 14,173 10,294 17,200 5028 UNEMPLOYMENT INSURANCE 210 265 24. 300 5029 MEDICARE 667 8.6 745 1,800 TOTAL PBRSONNBL SBRVICBS 100,169 136,169 125,955 79,000 5111 MATERIALS & SUPPLIES 3,001 1,336 1,669 1,500 5122 DUES & SUBSCRIPTIONS 675 712 75. 500 5133 EDUCATION & TRAINING 600 .0 45 SOO 5171 RENTALS 0 0 6 0 5172 EQUI PMENT MAINTENANCE 3. 0 0 200 5174 PRINTING CHARGES 35 18 18 0 5175 POSTAGE 73 11 100 100 5181 OTHER OPERATING EXPENSES 100 0 0 100 TOTAL MAJ:Jr.l'ZHANCB " OPBRATION 4,523 2,166 2,597 3,200 5502 PROFESSIONAL/CONTRACTUAL SVCS 750 123 0 1,500 TOTAL CON'l'RA.C'1'l1 SDnCRS 750 123 0 1,500 5604 M.I.S. CHARGES - IN-HOUSE 14,400 14,400 12,100 18,100 5605 TELEPHONE SUPPORT 1,401 1,212 700 300 TOTAL IJII'l'DHAL SDVICB CBARGBS 15.801 15,612 12,800 18,400 5949 BILLABLE TO WATER DEPT 2,704 691 1,945 0 TOTAL LESS: CRBDXTS/BILLABLBS 2,704 601 1,945 . TOTAL 123.947 154,761 10,298 102.100 102 BUDGET - JUSTIFICATION 182 REAL PROPERTY 001 GENERAL FUND OBJ JUSTIFICATION 5111 FILING FOR ANNEXATIONS, SPECIAL DEPARTMENTAL SUPPLIES, PHOTOGRAPIDC AND RECORDING SUPPLIES, COUNTY RECORDER COSTS, PRINTS AND REPORTS FOR ASSESSMENT DISTRICTS. 5122 DUES TO INTERNATIONAL RIGHT OF WAY ASSOCIATION, SUBSCRIPTIONS TO TRADE PAPERS AND JOURNALS. 5133 TRAINING PROGRAM FOR RIGHT.()F.WAY AGENT AT VARIOUS LEVELS, TRAINING IN LEASE MANAGEMENT, REAL PROPERTY, PROPERTY V ALUA TlONS AND APPRAISALS, ENVIRONMENTAL ASSESSMENTS, LEGAL DESCRIPTIONS AND OTHER RELATED TOPICS. 5172 MISC. REPAIR OF EQUIPMENT FOR DMSlON 517 5 MISC. MAILING COSTS 5181 OTHER OPERATING EXPENSES 5502 APPRAISALS, TITLE REPORTS, PREPARATION OF ASSESSMENT DISTRICT MAPS, REPORTS AND SPECIAL SERVICES. 5604 THE PORTION OF TIlE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING SlAFF TIl\lE) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DMSION (INCLUDING SlAW TIl\lE AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 103 FOND 001 GBNBRAL FOND ACCOUN'l' OBJBCT '" TITLB BXPDDITURB BUDGBT LID ITBM DIrl'AIL PISCAL YBAR 2008-2009 DIV7SION 183 BHCINBBRIHG/DBSIQH ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTIME 5.012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH &. LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNBL SBRVICBS 5111 MATERIALS & SUPPLIES 5122 DUES &. SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE TOTAL KAIH'l'BHANCB " OPBRATIOH 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL CONTRACTtJ'AL SBRV7CBS 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL IN'l'BRHAL SBRVICB CHARGBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OlJ'l'LAY TOTAL 531,800 573,264 662,147 1,157,300 0 0 0 -260,000 2,875 3,300 650 0 6,360 17,017 10,370 0 8,049 1,771 1,863 2,000 0 1,507 3,169 0 68,510 80,674 123,148 227,200 49,895 54,883 56,032 126,300 1,373 1,492 1,696 2,700 7,963 8,635 9,851 15,700 676,824. 7.2,54:3 868,926 1,271,200 6,749 6,982 7,701 7,300 280 1,324 480 600 0 56 0 0 1,190 162 101 4,500 2,719 2,452 5,380 7,100 1,191 6 492 100 438 80 400 400 222 711 " 0 -9 0 0 0 12,780 11,773 U,U2 20,000 1,078 310,005 238,466 12,000 1,078 310,005 238,U6 12,000 33,700 33,700 28,500 38,500 3,626 4,074 3,453 2,100 37,326 37,7" 31,953 to,600 1,597 3,933 0 0 582 0 0 0 2,179 3,933 0 0 730,187 1,106,028 1,153,986 1,34.3,800 104 BUDGET JUSTIFICATION 183 ENGINEERING/DESIGN 001 GENERAL FUND OBJ JUSTIFICATION 5111 SUPPLIES FOR OPERATION OF BLUEPRINTER, MICROFILM READER, DRAFTING SUPPLIES AND PAPER, SCALES, SAFETY EQUIPMENT, TAPES, AND OTHER GENERAL OFFICE SUPPLIES. 5122 SUBSCRIPTION TO ENGINEERING NEWS RECORD, DUES FOR AIIlERICAN PUBLIC WORKS ASSOCIATION, CITY/COUNTY ASSOCIATION AND BEST'S REVIEW. 5133 STAFF TRAINING ON DESIGN, PAVEMENT MANAGEMENT AND DESIGN, SUBDIVISION MAP ACT, DRAINAGE, NPDES, REGULATION CHANGES. COMPUTER USAGE. CADD AND HYDROLOGY. 5171 CAR POOL CHARGES 5172 MAINTENANCE ON BLUEPRINTER, DRAFTING MACHINES, LETTERING EQUIPMENT, CALCULATORS, BINDING MACHINE. 5502 PROFESSIONAL SERVICES TO SUPPORT STAFF ACTIVITIES, SPECIAL SURVEYS, BIOLOGICAL SURVEYS, SCOUR STUDIES, ADA ASSESSMENTS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT, SOFI'WARE AND SUPPORT UTILIZED BY DEPARTMENT. 5 6 0 5 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 105 I'tJRD 001 GDBRAL :rmm ACCOtJN'l' OBJBCT " TI:'1'LB ZXPDlDI:TURB B'tJ'DGB'l' UHB I:TBIiI DKTAJ:L PI:8CAL YBAR 2008-2009 DI:VISIOIf 184 J'I:BLD BHGI:HBBRING/I:NSPECTI:QN ACTUAL 2005-06 ACTUAL 2006~07 PROJECTED 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSQNHBL SERVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5122 DUES & SUBSCRIPTIONS 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES TOTAL MAXNTBNAHCB " OPBRATION 5601 GARAGE CHARGES 5604 M.I. S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL TOTAL IN'l'DHAL SBllVl:CB CHARGBS 5702 COMPUTER EQUIPMENT TOTAL CAPITAL O'U'l'LAY TO'l'AL 235,117 200,135 168,370 441,500 600 575 0 -268,200 0 6,037 5,392 0 11,363 1,581 1,445 10,000 0 1,017 1,666 0 32,268 27,815 33,569 94,600 26,967 19,318 16,327 50,200 618 678 442 1,200 2,413 1,702 1,760 6,300 309,345 258,857 228,973 335,600 7,003 6,691 6,824 5,600 417 0 0 1,800 311 189 365 500 0 200 200 2,000 701 0 262 300 39 0 0 500 0 143 18 0 8,471 7,223 7,668 10,700 14,205 7,424 19,616 19,600 14,400 14,400 12,100 18,100 2,343 2,350 1,101 300 15,603 11,790 15,952 11,000 U,551 35,964 48,769 49,000 0 626 0 0 0 U6 0 0 3U,368 302,671 285,410 395,300 106 BUDGET - JUSTIFICATION 184 FIELD ENGINEERING/INSPECTION 001 GENERAL FUND OBJ JUSTIFICATION 5111 FOLDING RULES, MARKING PENCllS, ENGINEERING TAPES, STRING LINE, GENERAL omCE SUPPLIES, SURVEY STAKES, LAm, PAINT, LEAD, TACKS. SAFETY EQUIPMENT. PHOTO SUPPLIES, TAPES. TEST EQUIPMENT. LOG BOOKS, AC THERMOMETERS 5112 HAMMERS, LEVELS, TAPES, DRIlLS, BRUSH HOOKS, PLUMB BOBS, OTIIER SMALL TOOLS USED BY INSPECTION AND SURVEY CREWS,TRlBRACH W/OPTICAL PLUMMET. ROTATING ADAPI'ER 5122 CONSTRUCTION INSPECTORS ASSOCIATION, LAND SURVEYOR'S ASSOCIATION, PROFESSIONAL LAND SURVEYOR'S LICENSE, PERIODICALS AND RELATED TRADE PUBLICATIONS, ACIA (AMERICAN CONSTRUCTION INSPECTORS ASSOCIATION) MEMBERSHIPS 5133 STAFF TRAINING IN INSPECTIONS, SURVEY, GPS LOCATIONS, WRITING, CHANGES IN REGULATIONS AND METHODS OF CONSTRUCTION. 5171 RENTAL OF EQUIPMENT NOT IN INVENTORY FOR SPECIAL PROJECTS OR FOR USE WIDLE EQUIPMENT IS BEING REPAIRED. 5172 ADIUSTMENT, REPAIR AND RECALlBRATlON OF SURVEY EQUIPMENT, LEVELS AND CHAINS; MAINTENANCE OF OTIIER OmCE EQUIPMENT. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TIllS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 107 PtJND 001 GBHBRAL :rmm ACCOUNT OBJBCT & TITLE BXPIDIDI'l'tJRB BUDGET LINlI ITDI DETAIL FISCAL YEAR 2008-2009 DIVISION 185 TRAJ'PIC BH'GIlD!::BRING ACTUAL 2005-06 ~ 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTlME 5012 SPECIAL SALARIES 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PIIRSONNBL SIIRVICES 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE TOTAL KAINTBHAHCB & OPZRATJ:ON 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CON'l'RACTUAL SBRVICBS 5601 GARAGE CHARGES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL TOTAL IHTBRHAL saVICB CKAROBS 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 286,133 326,313 274,369 218,800 600 600 600 -45,600 18,872 15,981 12,416 3,000 2,128 3,274 2,738 0 65,487 74,511 79,283 73,800 27,299 29,116 23,004 22,400 771 854 727 600 3,433 3,822 3,023 3,200 404,724 454.470 396.160 276,200 2,325 2,362 2,272 2,300 410 262 303 400 733 1,074 794 1,300 46 0 14 100 17 0 0 100 3,593 3.698 3.382 4.200 63,275 70,009 65,295 100,000 200,485 102,489 168,915 50,000 263.760 172,498 234.210 150.000 1,491 2,117 280 1,900 14,400 14,400 12,100 18,100 1,589 1,593 1,073 400 1,253 1,465 1,663 1,600 18,733 19.575 15.116 22.000 4,000 0 0 0 4.000 0 0 0 694.809 650,241 648.869 452,400 108 BUDGET - JUSTIFICATION 185 TRAFFIC ENGINEERING 001 GENERAL FUND OBJ JUSTIFICATION 5111 SUPPLIES FOR TRAFFIC COUNTER, COUNTER BOARDS, PUNCH TAPES, SAFETY EQUIPMENT, VIDEO AND FILM SUPPLIES, OVERHEAD PROJECTOR SUPPLIES FOR TRAFFIC SAFETY COMMlTrEE, SUPPLIES FOR COMPUTERS, GENERAL OFFICE SUPPLIES. 5122 DUES FOR RIVERSIDE/SAN BERNARDINO TRAFFIC ENGINEERS ASSOCIATION, ITE AND OTHER TRAFFIC RELATED ORGANIZATIONS, SCAG AND SANBAG TECHNICAL GROUPS. 5133 STAFF TRAINING IN TRANSPORTATION MODELING, SIGNAL OPERATIONS AND DESIGN, ANDOTIIER RELATED TRAINING. 5171 RENTAL OF SPECIAL COUNT EQUIPMENT, RADAR EQUIPMENT AND SPEED CONTROL EQUIPMENT. 5172 MAINTENANCE OF TRAFFIC COUNTERS, HOSES, COMPUTER, COUNT EQUIPMENT, WWV, PRINTERS AND OTHER OFFICE EQUIPMENT. 5502 CONTRACT TRAFFIC MODELING SERVICES 5505 ON CALL CONSULTANT SERVICES TO ASSIST WITH SPECIAL PROJECTS AS NEEDED. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TIllS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO mIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFrWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS cosrs (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN mIS DIVISION (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 109 rmm 001 GBHBRAL J'tJHD ACCOtJIIT OBJBCT " TI'l'LB BXPDDITUaB BlJDGBT LDm ITJDI DB'l'AJ:L FISCAL YBAR 2008-2009 :D:IVISIOH 188 HP:DJ:S ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH Ii< LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOHHBL SBR~CBS 5111 MATERIALS << SUPPLIES 5112 SMALL TOOLS Ii< EQUI PMENT 5132 MEETINGS Ii< CONFERENCES 5133 EDUCATION Ii< TRAINING 5171 RENTALS 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES TOTAL XAINTBHANCB " OPJDtATIOH' 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL CONTRACTUAL SBRVICBS 5601 GARAGE CHARGES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL TOTAL IHTBRHAL SBRVICB CHARGBS 5702 COMPUTER EQUIPMENT TO"l'AL CAPITAL OUTLAY TOTAL 106,321 140,048 174,193 214,400 0 0 0 -25,500 29,035 0 0 0 2,682 5,268 4,647 0 14,293 20,286 33,837 45,900 10,004 13,997 17,148 26,200 345 363 447 500 1,988 2,108 2,594 3,100 1606,667 182,072 232,867 264,600 2,937 1,512 2,675 2,700 100 64 n 100 0 49B 0 1,500 4BO 751 B76 2,000 B16 6B 61 0 39 0 0 0 103 394 1B 0 4,474 3,286 3,662 6,300 219,787 227,017 201,906 226,000 219,787 227,017 201,906 226,000 1,386 1,595 392 600 2,600 2,600 2,100 2,500 0 0 75 0 1,549 1,055 1,019 1,300 5,535 5,250 3,586 4,400 556 0 0 0 55' 0 0 0 395,020 417,625 442,021 501,300 110 ;,. BUDGET - JUSTIFICATION 188 NPDES 001 GENERAL FUND OBJ JUSTIFICATION 5111 TESTING EQUIPMENT, PAINT AND SUPPLIES USED FOR NPDES, IN HOUSE SERVICE FROM ornER DEPARTMENTS, PHOTO SUPPLIES, SAFETY EQUIPMENT AND ornER SPECIAL NEEDS. 5112 GLOVES, CAPTURE EQUIPMENT, SPRAY PAINT AND STENCILS FOR CATCH BASINS, TESTING KlTSFOR WATER QUALITY TESTS. 5132 NPDES MS4 RELATED TRAINING SEMINARS, INCLUDING TREATMENT CONTROL, BMP'S, ENFORCEMENT PROCEDURES, ETC. 5133 TRAINING FOR STAFF IN NPDES, HAZARDOUS MATERIAL, PERMIT CONDmONS, ENFORCEMENT ACTIONS, TRACKING SYSTEMS AND RELATED COMPUANCE REQUIREMENTS. 5502 NPDES PROGRAM PERMIT FEES, STATE WATER RESOURCES CONTROL BOARD ANNUAL FEES 5601 CHARGES FROM CITY'S FLEET DMSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 TIlE PORTION OF TIlE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OFEQUIPMNT. SOFI'WARE AND SUPPORT U1UIZED BY DEPARTMENT. 5605 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO mls DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM TIlE CITY'S FLEET DMSlON (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 111 _c I'UHD 001 GBJfBRAL I'UJID AccotJRT OBJBCT " TITLB BXPJDlDITURB BtJDGKT LINJI I:TD DBTJ.J:L PlSCAL Y&AR 2008-2009 DIVISION 190 PLAlOnNG ACTm\L 2005-06 5011 SALARIES PERM/FULLTlME 5013 AUTOMOBILE ALLOWANCE 5014 SAlARIES TEMP!PARTTlME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONHIL SBRVICBS 5111 MATERIALS & SUPPLIES 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 51 n EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES 5193 GRANT MATCH TOTAL IlAJ:HTBNAHCB " OPBRAT:IOH 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL COJtl'1'RAC'l'UAL SDVICBS 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL Dn"BillfAL S.RVICB CllAJUDS TOTAL ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008.09 554,974 503,850 585,847 637,900 500 3,550 3,900 4,200 4,081 4,459 0 0 3,103 61. 0 5,000 73,117 74,713 113,491 138,200 56,654 49,863 61,154 67,600 1,407 1,281 1,474 1,700 6,705 7,433 8,553 9,000 100.540 645.763 774.419 863.600 5,029 4,960 5,940 6,500 23,125 15,855 9,282 22,000 2,579 2,344 2,225 2,500 0 0 0 300 818 808 325 5,000 320 1,046 780 2,000 15 5 22. 100 161 0 0 500 22,379 13,853 17,569 15,000 3,654 6,154 3,182 3,500 . 0 2. 0 2.0 0 0 700 0 6,568 0 0 58,334 51,593 39.551 58,100 192,527 76,783 42,574 188,000 192,537 76,783 42.574 188.000 28,000 30,000 31,900 46,900 3,289 3,208 2,062 1,300 31.289 33,308 33.963 48,300 982.680 807.346 890.507 1.157.900 112 :rIlle--'- BUDGET - JUSTIFICATION 190 PLANNING 001 GENERAL FUND OBJ JUSTIFICATION 5111 GENERAL OFFICE SUPPLIES FROM CENTRAL STORES AND OFFICE SUPPLY COMPANIES, BLACKLINElBL\JELJNE PRINTS AND SET-UPS, COURIER SERVICES. 5121 LEGAL ADVERTISING, NOTICES OF PUBLIC HEARINGs, ENVIRONMENTAL DETERMINATIONS AND ERC/DRC ACTIONS; RECRUITMENT ADVERTISING FOR VACANT POSmONS 5122 DUES AND SUBSCRIPl10NS: APA MEMBERSHIPS, AEP MEMBERSHIPS, APA PUBLICATIONS, CA PLANNING & DEVEWPMENT REPORT, AICA MEMBERSHIP, NATIONAL TRUST FOR HISTORIC PRFSERVATION, GENERAL PLAN UPDATES, OTHER PUBLICATIONS AND REPORTS. 5131 MILEAGE REIMBURSEMENT FOR PERSONAL VEHICLE USE 513 2 VARIOUS MEETINGS AND CONFERENCES FOR STAFF 5133 MISCELLANEOUS SKILLS IMPROVEMENT SEMINARS: CEQA SEMINARS, UCR SEMINARS. 5171 FUNDING FOR USAGE OF CARPOOL FOR ARCHIVES RESEARCH. 5172 EQUIPMENT REPAIR, FUNDING FOR EXPENSES RELATED TO REPAIRS TO TYPEWRITERS, PRINTERS AND BUSINESS MACHINES. 5174 PRINTING EXPENSES, PRINTING FOR PLANNING COMMISSION AGENDAS. STAFF REPORTS, MINUTES, ERClDRC AGENDAS, BUSINESS CARDS, FORMS, PUBLIC HEARING NOTICES, GENERAL PLAN, DEVELOPMENT CODE AND OTHER LARGE VOLUME OR SPECIALIZED PRINTING. 5175 POSTAGE EXPENSES: POSTAGE FOR MAll.ING NOTICES OF PUBLIC HEARINGS FOR PLANNING COMMISSION; GENERAL CORRESPONDENCE AND BUSINESS, ACTIONS OF PLANNING COMMISSION AND ERCIDRC. 5181 PHOTO SUPPLIES AND PHOTO DEVEWPING EXPENSES. 5502 PROFESSIONAL/CONTRACTUAL SERVICES: COUNTY ARCHAEOLOGICAL REVIEW, CITY INITIATED PROJECTS REQUIRING DEPT. OF FISH AND GAME FEES AND/OR STUDIES, OUTSIDE ASSISTANCE ON STUDIESlPROJECTS AS DIRECTED BY MAYOR AND COUNCIL. CONTRACTUAL PLANNING SERVICES. 5604 1lIE PORTION OF mE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING STAFF TIME) RELATED TO mIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT, SOFFWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5 6 0 5 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DMSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DMSION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 113 -",. I'UJID 001 GBMIIRALI'UJID ACCOUNT OBJBCT " '1'1:'1'LB 1IXP1DIDJ:'l"DRB BUDCDT LID I'l'DI DB'l'AIL FJ:SCAL YBAR 2008-2009 DXV':tSXOIl' 191 BUJ:LDIHG nrSPBC'l"IOIt' sanos AC"l'tJAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTlME 5012 SPECIAL SALARIES 5014 SALARIES TEMP!PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LI FE INSURANCE S028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOIfNBL BBRVIeBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5122 DUES & SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL JlAZlfTBNANCB &: OP:aRATJ:OH 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL CONTRAC'l'tJAL SBllVICBS 5601 GARAGE CHARGES 5604 M.l.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5609 VEHICLE REPLA~ 5612 FLEET CRGS - FUEL TOTAL IHTDHAL SBRVXCJl CHARGJ:S 5702 COMPUTER EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 544.309 659,300 780,936 717,300 0 325 600 600 57,078 29,593 3,439 0 17,764 11,839 3,641 3,500 1,152 1,159 2,366 0 75,438 101,069 145,149 153,100 56,383 66,570 69,977 73,300 1,551 1,756 1,978 1,800 8,146 9,297 10,374 10,400 761,S:n 880,90S l,01S,.60 960,000 8,485 8,077 20,220 6,000 67 800 245 500 1,965 1,166 1,609 3,000 0 0 0 100 2,030 310 71' 500 4,000 4,056 3,995 4,000 516 0 0 500 0 11 0 200 4,099 5,682 2,867 3,000 1,441 3,809 3,187 1,000 0 0 4 0 :1:1,603 :13,910 3:1,866 18,800 0 92,766 67,330 2,000 0 92,766 67,330 :1,000 8,992 14,154 11,707 13,600 23,800 24,200 55,200 55,900 2,257 2,469 1,659 800 18,000 0 0 0 11,237 12,774 16,677 13,800 U,:186 53,597 85,2.3 U,100 775 0 0 0 77. 0 0 0 SU,... l,051,lSl 1,203,879 1,06.,900 114 -"',"""'"' BUDGET - JUSTIFICATION 191 BUILDING INSPECTION SERVICES 001 GENERAL FUND OBJ JUSTIFICATION 5111 FUNDING FOR DAy.TQ.DAY OFFICE SUPPUESNEEDED, CODE BOOKS. 5112 FUNDING FOR NEW AND REPLACEMENT TOOLS AND INSPECTION EQUIPMENT. 5122 DUES & SUllSCRIPTlONS, CALBO, IAEI, IAPMO, ICBO, BARCLA YS LAW PUBLISIfERS.COPIES OF PERTINENT CODE UPDATES. 5131 MILEAGE REIMBURSEMENT, FUNDING FOR STAFF USE OF PERSONAL VEHICLES FOR CITY BUSINESS, ESPECIALLY NEEDED FOR AFl'ER HOURS OR WEEKEND CALLS. 5132 ON GOING EDUCATION FOR BUILDING INSPECTORS 5133 FUNDING FOR EXAMINATION AND TRAINING SEMINARS, ACCELA COMPUTER SYSTEM TRAINING. 5171 FUNDING FOR USE OF CARPOOL. 5172 FUNDING FOR TYPEWRITER AND BUSINESS MACHINE REPAIR. 5174 PRINTING CHARGES, FOR BUILDING PERMITS, SCANTRON FORMS, APPLICATION FORMS, BUSINESS CARDS, ETC. 5175 POSTAGE CHARGES, FUNDING FOR MAILING OF BUILDING PERMITS, CORRECTION NOTICES AND GENERAL CORRESPONDENCE. 5502 FUNDING FOR INSPECTION OR CONSULTANT SERVICES 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 56 04 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT. SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 115 ~J"...,,,",.""'" nnm 001 GB10UlAL nJHD ACCOUHT OBJBCT " T.ITLB BXPDD.I'l'D'RB BtJDGK'l' L.INB .ITIDI DB'rAJ:L P.ISCAL YEAR 2008-2009 Drv.IS.IOH 192 PIaAH CHBCJt AC'l'11AL 2005-06 ACTUaL 2006-07 PROJZCTBD 2007-08 ADOPTED 2008.09 5011 SALARIES PERM/FULLTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNllL SnV.ICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE TOTAL KA.IN'l'BNANCB " OPBRA'l'.ION 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL COH'l'RAC'l'UAL sOVJ:ess 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL .IR'l'BRHAL SBRVI:CB CBARGBS TOTAL 292,733 205,508 249,683 210,800 4,536 9,101 748 1,000 0 0 1,180 0 38,788 29,460 46,328 44,300 25,547 17,603 22,021 20,200 743 537 629 600 4,310 3,112 3,654 3,000 366,657 265.319 324.,24.3 279,900 5,015 3,783 4,249 5,400 0 22 0 0 0 0 20 500 0 0 39 300 485 410 469 500 9,567 4,001 3,952 4,000 39 0 0 200 5,863 604 1,339 4,000 22 76 27 500 20.990 8,896 10.095 15,"00 1,207 1,772 29,989 7,600 1,207 1,772 29,989 1,600 27,000 27,000 22,100 27,900 1,637 3,228 1,228 400 28,637 30.228 23,328 28,300 4.17,01 306,215 387,655 331.200 116 ~'r~,,"""" BUDGET - JUSTIFICATION 192 PLAN CHECK 001 GENERAL FUND OBJ JUSTIFICATION 5111 FUNDING FOR OFFICE SUPPLIES FOR DAY. TO-DA Y OPERATIONS. PURCHASE OF NEW CODE BOOKS. 5122 DUES & SUBSCRIPTIONS, CABO AND ICBO MEMBERSHIPS, BUll.DING TRADE JOURNALS. 5131 MILEAGE REIMBURSEMENT, FUNDING FOR USE OF PERSONAL VEHICLES FOR CITY BUSINESS. 513 2 A ITENDANCE AT VARIOUS PROFESSIONAL ORGANIZATION MEETINGS 5133 TRAINING, FUNDING FOR PLAN CHECK SECTION STAFF, AND COUNTER SERVICES STAFF. 5172 FUNDING FOR REPAIR OF TYPEWRITERS AND BUSINESS MACHINES. 5174 FUNDING FOR PLAN CHECK AND COUNTER SERVICES SECTIONS PRINTING NEEDS, INFORMATIONAL BROCHURES, AND OTIIER LARGE VOLUME PRINTING JOBS. 5175 POSTAGE, FUNDING FOR PLAN CHECK AND COUNTER SERVICES SECTIONS MAllJNGS. 5502 CONSULTANT SERVICES, PLAN CHECK OR PLANS FOR BUIWINGS AND PROJECTS WITH STRUCTIJRAL AND TECHNICAL SCOPES THAT EXCEED CAPABILITIES OF CITY PERSONNEL OR ARE REQUIRED WITHIN SHORT TIME FRAMES. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO mlS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT. SOFrWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIJIS DMSlON'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 117 ... . FACILITIES MANAGEMENT UTILITIES TELEPHONE CUSTODIAL MAINTENANCE . BUILDING MAINTENANCE PARKING CONTROL ~ () E ::1 m (/) 1:' J> Z J> Gl m II: m z -4 FACILITIES MANAGEMENT Director of Facilities Management James Sharer r-------------------------, , , : *Utilities : , , I ~________________ . , , , , , , , L------------T------______~ , . , , r------------.------------, , , , , , , , , , , ! (2) Employees ! L_________________________~ Facilities Administration Parking . Control (1) Employee !. (8) Employees .See Internal Service Funds Operating Budgets r-------------------------, , , ! * Telephone ! ----------------~ I , , , , , , , , L------------T--------____~ , , , , r------------.------------, , , , , , , , , , , i (2) Employees ! L_________________________~ Custodial Maintenance Building Maintenance (12) Employees (11) Employees FACILITIES MANAGEMENT ACCOUNT NUMBER: 001-320 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I Facilities Management provides building maintenance and custodial services for 142 City owned or leased buildings including: City Hall, Carousel Mall and the City Yards. The Department also enforces parking regulations, issuing over 24,000 citations annually. EXPENDITURES BY DIVISION 2005-06 2006-07 2007-08 2008-09 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 1 ,242,723 1,234,007 1,027,395 974,100 CUSTODIAL MAINTENANCE 1,100,378 1,107,172 1,104,571 1,070,500 BUILDING MAINTENANCE 1 ,097,904 1,577,341 1,429,095 1,227,200 PARKING CONTROL 313,363 366,560 432,956 456,800 VEHICLE ABATEMENT 220 0 0 0 TOTAL 3,754,368 4,285,080 3,994,017 3,728,600 EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,871,342 1,893,986 2,106,370 1,988,000 MAINTENANCE & OPERA TION 225,549 333,613 374,693 391,400 CONTRACTUAL SERVICES 513,371 701,155 530,271 496,800 INTERNAL SERVICE CHARGES 999,230 97 2,891 681,792 755,500 CAPITAL OUTLA Y 48,191 284,753 203,987 0 DEBT SER VICE 96,905 96,905 96,905 96,900 CREDITSIB I LLAB LES 0 1,777 0 0 TOTAL 3,754,588 4,285,081 3,994,017 3,728,600 118 FACILITIES MANAGEMENT DIVISION 2007-08 KEY ACCOMPLISHMENTS .,/ Completed construction of the East Valley Regional CNG/LNG Station. .,/ Replaced the HV AC units at Perris Hill Senior Center. .,/ Renovated the ceiling at Villasenor Library .,/ Continued to identify and implement energy savings projects. 2008-09 KEY GOALS >- Rcnovate HV AC Units at Central Police Station >- Install new generator at City Hall. >- Develop daylight harvesting program for City Hall & Library. >- Develop photovoltaic system project at the City Yards. DID YOU KNOW? >- Facilities Management Division maintains 142 City owned facilities. y Completes over 5,000 maintenance work orders per year. y Issues over 24,000 parking citations annually. y Has custodial crews working throughout the city seven days per week. 1 1 !1 rmm 001 GBIfBlitAL rmm Accomrr OBnC'r &: 'l'l:'l'LB BXPDDIT1J1lB B'DDQBT LID I'l'BH DBTAl:L PISCAL Y&AR 2008-2009 ACTUAL 2005-06 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNJIL SBKVI:CJlS 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL MAIH'l'DIAHCB &; OPBRATIOH 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES 5507 FACILITIES SERVICES TOTAL CONTRACTUAL SBRVI:CJ:S 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL TOTAL Drl'BRBAL snvrcB CBAJtCDS 5703 COMMUNICATIONS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAPl:TAL OUTLAY 5952 BILLABLE TO ECONOMIC DEVELOP TOTAL LBSS: CRBDITS/BILLABLBS TOTAL 161,101 3,600 29,256 23,473 16,453 485 2,742 237,110 17,094 o 525 o 425 51 o 22' 68. 19,012 20,000 5,278 27,708 52,985 32,400 44,354 781,156 8,416 41,708 908.0340 3,534 22,048 25.582 1,2402,723 120 DIVISION 321 PAC AJJKIH/CrrY HALL/MAL ACTUAL 2006-07 PROJBC'l'BD 2007-08 ADOPTED 2008-09 o 181,232 196,268 197,500 4,500 5,700 6,000 33,408 53,505 40,000 29,211 38,744 42,400 20,039 21,356 22,400 552 63. 500 3,102 3,563 3,100 272,0403 319,775 311.900 6,620 6,897 8,000 0 361 400 0 0 0 1,352 125 2,000 33 600 1,500 0 0 0 0 1,120 0 305 334 300 921 2,408 0 9,231 11.8405 12.200 0 27,000 0 3,898 2,017 4,000 32,602 19,984 24,400 36,500 409.001 28,4000 33,100 23,600 27,900 12.023 11,214 8.400 754,010 484,092 544,000 12. 124 3,800 57.892 31,084 37,500 857,1540 550.114 621,600 0 0 0 57,302 96,661 0 57,302 96,661 0 1,777 0 0 1,777 0 0 1,2340,007 1,027,395 97",,100 o BUDGET - JUSTIFICATION 321 FAC ADMIN/CITY HALL/MAL 001 GENERAL FUND OBJ JUSTIFICATION 5014 PARKING SECURITY omCERS WHO USED TO BE PAID FROM TIlE PARKING D1!mUCT HAVE BEEN MOVED TO TIlE GENERAL FUND SINCE THE PARKING DISTRICT HAS ENDED 5111 omCE SUPPLIES TO MEET NE/!DS OF ALL AREAS IN cosr CENTER 310 5122 SUBSCRII'I10NS AND DUES FOR AMERICAN PUBLIC WORKS ASSOCIATION, PUBLIC PARKING ASSOCIATION, ETC. 5132 CONFERENCE COSTS IN TIlE AREAS OF ENERGY MANAGEMENT, PARKING CONTROL AND BUll.DING MAINTENANCE. 5133 DEPARTMENTAL TRAINING EXPENSES 517 5 POSrAGE FOR CORRESPONDANCE 5505 LEASE FOR COPIER AND MISC. PROFESSIONAL SERVICES 5507 MONIES FOR VARIOUS SMALL PROJECTS LIKE WINDOW WASHING; lrrATUE MAINT; INTERIOR PLANT MAINT; AIR CONDllTONING; ETC. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING lrrAFF TIME) RELATED TO mIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT. SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING lrrAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM TIlE CITY'S UTILITIES DMSlON (INCLUDING lrrAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S ELECTRIC COSTS (BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM TIlE CITY'S UTILITIES DMSION (INCLUDING lrrAFF TIME AND OVERHEAD) RELATED TO TH1S DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING lrrAFF TIME AND OVERHEAD) FOR TIllS DIVISION'S WA'IER, SEWER AND GEomERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 121 :rmm 001 GDDAL :rmm ACCOtnrr OBJBCT " T:rTLB BJ[pBNJ):rTUJtZ BtJOOBT L:r.. :rTBII DBTAJ:L r:rSCAL YEAR 2008-2009 D:rvJ:S:rOll 324 CUS'l'ODn.L KAJ:lf'1'BHAHa AC'l'tJAL 2005-06 AC'l'tJAL 2006-01 PROJBCTBD 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM!FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PBRS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL P.RS~L SBRV2CBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5133 EDUCATION & TRAINING 5171 RENTALS TOTAL II1UN'l'BHANCB " OPBRAT:rOll 5507 FACILITIES SERVICES TOTAL CON'l'RACTUAL SIIRV2CJ:S 5601 GARAGE CHARGES 5612 FLEET CHGS - FUEL TOTAL IHTBIlHAL SBRV2CS CBARlDS 5704 MISCELLANEOUS EQUIPMENT TOTAL CAP:rTAL OU'l'LAY TOTAL 381,918 359,993 373,276 366,200 428,128 438,826 437,107 430,000 3,949 4,047 2,823 3,000 915 1,521 4,037 0 60,580 67,914 84,841 78,400 61,678 67,586 68,067 64,300 2,039 2,012 2,044 1,000 8,343 8,102 8,216 5,400 947,550 950,000 980,410 968,300 56,312 49,957 67,735 62,000 111 863 1,499 1,500 2,370 0 0 0 16,571 16,805 16,289 16,500 75,363 67,625 85,523 80,000 59,969 61,070 3,966 4,000 59,969 61,070 3,966 4,000 9,627 7,732 22,470 29,400 7,868 8,800 9,676 8,800 17,U5 16,532 32,146 38,200 0 11,944 2,526 0 0 11,944 2,526 0 1,100,378 1,107,172 1,104,571 1,070,500 122 BUDGET - JUSTIFICATION 324 CUSTODIAL MAINTENANCE 001 GENERAL FUND OBJ JUSTIFICATION 5111 CU!rnlDIAL MATERIALS & SUPPLIES, SUCH AS PAPER PRODUCTS, CLEANING MATERIALS, ETC. 5112 SMALL TOOLS AND EQUIPMENT 5171 UNIFORM RENTAL 5507 SWEEPING SERVICE CONTRACT FOR THE FIVE LEVEL PARKING !ITRUCTURE 5601 CHARGES FROM CITY'S FLEET DIV1SION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTIJAL COSTS INCURRED.) 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) FOR FUEL cosrs RELATED TO MOTOR VEHICLES IN TIllS DIV1SION (CHARGJ!..BACKS BASED ON ACTIJAL COSTS INCURRED). I ! ~ I , :1 , j , ,; , l I 123 POJID 001 GBKIDtAL rmm Accomrr OBJBCT &; TITLB - BDDDITURB B1JDQB"1' LID I'l'DI DIr'l'AIL rISCAL YBAR 2008-2009 D::tVl:S::tON 325 BtJ::tLDDfG ~ ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH &: LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PDSONJtBL SBRv::tas 5111 MATERIALS &: SUPPLIES 5112 SMALL TOOLS &: EQUIPMENT 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5181 OTHER OPERATING EXPENSES TOTAL KA::tNTBHAJrfCB 5; OPBKATIOH 5502 PROFESSIONAL/CONTRAcruAL SVCS 5505 OTHER PROFESSIONAL SERVICES 5506 LANDSCAPE CONTRACTS 5507 FACILITIES SERVICES TOTAL CONTRACTUAL SDVICBS 5601 GARAGE CHARGES 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL 5612 FLEET CRGS - FUEL TOTAL ::tNT1lRR1L SBRVICB CBAJtCDS 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS &: RENOVATIONS TOTAL CAP::tTAL OtJTLAY 5803 LEASE PAYMENTS TOTAL DDT SDVICB TOTAL 354,829 318,704 374,575 279,000 0 0 -2,050 0 3,614 1,675 227 1,000 816 1,632 1,726 0 49,684 49,666 72,054 59,700 45,121 42,792 46,888 34,400 '98 805 936 800 4,608 4,062 4,823 4,000 659,570 619.338 U9.180 378,900 117,604 139,166 160,533 180,000 399 932 1,152 1,000 2,522 1,791 1,568 1,400 2,444 1,854 4,806 5,000 0 100,000 100,000 100,000 122,969 243,744 268.060 287.400 0 10,432 0 0 77,218 145,597 175,298 147,400 0 0 1,650 0 264,614 377,527 234,324 257,000 341.832 533.557 411.273 406,400 6,956 9,192 7,591 8,000 27,194 37,323 33,006 31,400 5,515 5,971 5,825 4,200 1,408 1,422 1,564 1,700 12,945 14,384 16,581 14,300 54.018 68.292 66,566 59.600 978 2,703 0 0 21.632 212,803 89,111 0 22,609 215,506 89.111 0 96,905 96,905 96,905 96,900 96.905 96,905 96,905 96,900 1.097.906 1.577,341 1.42',095 1,227,200 124 BUDGET - JUSTIFICATION 325 BUILDING MAINTENANCE 001 GENERAL FUND OBJ JUSTIFICATION 5111 MAINTENANCE MATERIALS & SUPPLIES, SUCH AS HARDWARE, LUMBER, WIRING, PLUMBING, ETC. 5112 SMALL TOOLS AND EQUIPMENT 5171 UNIFORM & EQUIPMENT RENTAL 5181 CITY'S SHARE OF SANTA FE DEPOT OPERATING cosrs 55 0 5 METROLlNK AND UBRARY SECURITY cosrs 5507 CONTRACT SERVICES - MAINTENANCE OF ELEVATORS, ESCALATORS, COOLING TOWERS, AIR FILTERS, PEST CONTROL, PAINTING OF CITY FACILITIF.S AND OTHER SERVICES ON AN A~NEEDED BASIS. AlSO INCLUDED ARE FUNDS FOR VARIOUS SMALL PROJECTS AS NEEDED ON CITY BUILDINGS 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TlDS DEPARTMENT. (CHARGE-BACKS BASED ON ACJ'UAL COSTS INCURRED.) 5606 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR TIllS DIVISION'S WATER, SEWER AND GEOTIlERMAL COSTS cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL cosrs RELATED TO MOTOR VEHICLES IN mlS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5803 LEASE PAYMENT OF cosrs ASSOCIATED WITH RENOVATION OF CAT ROOM AT ANIMAL CONTROL; FIRE STATION ROOF REPAIRS; FIRE SfATlON AIR CONDITIONING; "B" BUILDING ROOF REPAIRS (poLICE DEPT.) 125 I"tJRD 001 GIDODlAL :rmm ACCOUH'l' OBJBC'r " TITLB EXPBlmJ:'l'QRJI BtJDCDT Lna ITBII D:m'AIL FISCAL ~ 2008~2009 DJ:VJ:8IOK 326 PAREIR'G CONTROL ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTlME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONHBL SDVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5132 MEETINGS & CONFERENCES 5171 RENTALS 5174 PRINTING CHARGES 5175 POSTAGE TOTAL MAJ:N'l'BKARCB " OPBRATJ:OH 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL COBTRACTOAL SBRVJ:CBS 5601 GARAGE CHARGES 5612 FLEET CHGS - FUEL TOTAL J:HTBRRAL SBRVJ:CB CBAROBS 5702 COMPUTER EQUIPMENT 'l'O'l'AL CAPJ:TAL OUTLAY TO'l'AL 115,226 151,257 209,760 213,600 925 50 0 0 72,690 47,870 29,220 50,000 0 1,934 1,017 0 17,605 22,938 35,959 45,800 17,769 25,652 27,512 35,900 472 502 600 500 2,205 2,403 2,937 3,100 226.892 252.606 307,004 348.900 3,377 4,605 2,864 4,600 0 0 34 0 0 94B 0 0 1,017 1,522 1,893 1,400 1,857 4,609 3,795 3,800 1,954 1,328 6BO 2,000 8,205 13,012 9,265 11.800 58,584 70,028 66,031 60,000 58,584 70,028 66,031 60,000 9,115 15,214 14,074 19,300 10,567 15,700 20,892 16,800 19,682 30,914 34,966 36,100 0 0 15,690 0 0 0 15,690 0 313.363 366.560 432.956 456.800 12C BUDGET - JUSTIFICATION 326 PARKING CONTROL 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS AND SUPPLIES-OFFlCE SUPPLIES FOR AD.IUDICATlON OF CITATIONS AND FIELD SUPPLIES FOR PARKING ENFORCEMENT 5171 UNIFORM RENTAL 5174 PRINTING CHARGES FOR PARKING TICKETS AND CITATION PROCESSING FORMS 5175 POSTAGE FOR ADMINISTRATIVE REVIEWS, CITATION PROCESSING REQUIRED BY AD 408 5502 COSTS PAID FOR ADMINISTRATION AND PROCESSING OF PARKING CITATIONS. 5601 CHARGES FROM CITY'S FLEET DMSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TIllS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DMSlON (CHARGE-BACKS BASED ON ACTUAL emITS INCURRED). 127 ... ... ~ z () m FINANCE ACCOUNT NUMBER: 001-120 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I The Finance Department is responsible for the City's financial planning (budgeting); accounting of the City's resources; fair and accurate reporting of the City's financial position; and management and control of all of the City's financial activities. Additionally, the Finance Department provides data and analysis to assist the City Manager, Mayor, and Common Council in formulating policies. The Finance Department provides the following support services to City Departments: accounting, accounts payable, payroll, purchasing, budgeting, and cash management. The Finance Department also administers the Printshop. EXPENDITURES BY DIVISION 2005 -06 2006-07 2007 -08 2 008-0 9 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 1,189,757 1,318,813 1,534,644 1,540,800 PURCHASING 146,506 127,760 104,748 113,800 TOTAL ],336,263 1,446.573 1,639,392 1,654,600 EXPENDITURES BY CATEGORY 2005 -06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,010,341 1,162,591 1,328,131 1,476,100 MAINTENANCE & OPERATION 32,981 35,022 39,776 46,200 CONTRACTUAL SERVICES 25,986 13,397 1,462 3,400 INTERNAL SERVICE CHARGES 266,955 233,489 270,024 183,700 CAPITAL OUTLA Y 0 2,073 0 0 DEBT SERVICE 0 0 0 0 CREDlT/BILLABLES 0 0 0 (54,800) TOTAL 1,336,263 1,446,573 1,639,392 1,654,600 128 FINANCE DEPARTMENT 2007-08 KEY ACCOMPLISHMENTS -t' Produced fiscal Year 2007-2008 final Budget. -t' Produced Fiscal Year 2006-2007 CAFR, financial Statements. -t' Updated financial system for Class and Compensation adjustments. -t' Updated financial system to be in compliance with new GASB 34 reporting requirements. -t' Revised method for completing budget salary and benefits information for departments. 2008-09 KEY GOALS ~ Research cost and feasibility of new financial software to replace outdated systems. ~ Review and begin implementation of feasible management audit recommendation. ~ Outreach to local business community to encourage greater participation in the City bidding process. ~ Integrate with County vcndor database for bidding lists and coordinate a more cooperative Purchasing with other Inland Empire Agencies. ~ Develop an on-going user friendly purchasing training program for internal customers. ~ Explore alternative procurcmcnt options to cnhance current levels of service. ~ Update existing and create new accounting policies. DID YOU KNOW? ~ The Finance Department processes approximately $120 million dollars annually In disbursements and $120 million dollars annually in receipts. ~ 20,000 accounts payable checks are processed annually (52 check registers annually) ~ 40,000 payroll checks are processed annually (two separate payroll cycles). ~ Purchasing processes approximately 1,700 purchase orders annually. ~ Accounting processes approximately 700 journal entries annually. 1?!1 JroRD 001 GDZRAL PUHD ACCOUN"l' OBJBCT " TITLB .xpmmITtJRB BVDCDT LID ITBII DII'1'AIL FISCAL ~ 2008~2009 DIVISION 121 P:r;NAHCB~ADIIIH'ISTRATIOH ACTUAL 2005~06 5011 SALARIES PERM/FULLTlME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBaSONHBL SBR.VICKS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL KAIHTDIAHCB " OPBRATIOIf 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRAC'1'tJAL SBRVICBS 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL :IHTBRKAL SDVJ:CJ: CBAllCBS 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL otJTLAY 5910 CREDIT-FED & STATE PROG FUND TOTAL LJlSS, CRmITS/B:r;LLABLJlS TOTAL 669,481 1,300 4,350 o 3,551 71. 96,931 83,946 1,699 8,415 870,386 7,688 '35 1,414 1,689 51 '.2 8,837 6,321 1,054 27,671 24,046 1,940 2!5,986 261,800 3,913 265,713 1,189,7!57 130 ACTUAL 2006-07 PRQJBCTKD 2007-08 ADOPTBD 2008.09 793,473 1,800 7,800 o 73 71. 124,801 101,438 2,010 10,098 1,04.2,207 7,859 67 2,408 1,754 2,893 2.7 6,651 6,257 1,120 29,295 10,615 2,783 13,397 227,800 4,041 2U,8010 o 2,073 . 2,073 . . 1,318,813 . 909,243 966,400 1,550 1,200 9,600 10,200 8,980 36,000 693 5.. 1,506 0 173,570 207,300 111,575 133,700 2,329 2,600 11,817 14,600 1,230,86. 1,372,500 9,462 9,000 .,6 2,000 . 2.. 2,210 2,100 1,569 4,500 29. 500 8,951 8,400 7,269 7,000 2,694 3,100 32,86. 36.800 .2 2,400 1,380 1,000 1,662 3,.00 266,100 181,900 3,355 1,000 269,.55 182,900 0 0 . 0 0 -54,800 . -5.,800 1,!534.,64.4. 1,5010,800 . BUDGET - JUSTIFICATION 121 FINANCE-ADMINISTRATION 001 GENERAL FUND OBJ JUSTIFICATION 5111 GENERAL OmCE SUPPLIES, MATERIALS FOR DEPARTMENT, CALCULATORS, TYPEWRITERS 5112 SMALL OmCEEQUIP1IlENT, PAYROLLPR!NTER 5121 ADDmONAL ADVERTISING FOR VACANT POSmONS IN DEPARTMENT 5122 DUES FOR CSMFO, GFOA & NAGDCA 513 2 CSMFO, NAGDCA, GFOA, CAL-PERS ANNUAL SEMINARS. LIEBERT CASSIDY SEMINARS. 5172 MAINTENANCE AND REPAIR OF TYPEWRITERS, ADDING MACHINES, AND VARIOUS EQUIP1IlENT 5174 CASH RECEIPTS, INVOICES, SPECIAL PROJECT HANDOUTS, BUDGET MATERIALS, ACCOUNTS PAYABLE AND PAYROLL CHECKS 5175 ACCOUNTS PAYABLE CHECKS, INVOICES, CORRESPONDENCE, ETC. 517 6 COPY MACHINE PAYMENT AND PER COPY CHARGE 5502 PROFESSIONAL AND CONTRACTUAL SERVICESJTEMPORARY SfAFFING FOR SPECIAL PROJEcrs. 5505 DOCUMENT SHREDDING CONTRACT 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING SfAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON nTE OFEQUlPMNT. SOFI'WARE AND SUPPORT lITILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5910 CREDIT TO REFLECT SfAFF TIME CHARGED TO SBETA 131 rmm 001 GDBRAL I'U1ttl ACCOUBT OBJBCT {,; TJ:TLB BXPDDJ:'l'U1tB BUDGBT LJ:HB J:TBII DBTAJ:L FJ:SCAL YEAR 2008-2009 ACTUAL 2005-06 DJ:VJ:SJ:OK 122 PIJfANCI:-PtJJtCllASlNO 5011 SALARIES PERM/FULLTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PUSOBHIL SBRVICBS 5111 MATERIALS & SUPPLIES 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL JlAIHTBHAHCB {,; OPBRA'1'ION 5601 GARAGE CHARGES 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL '1'O'1'AL INTBRHAL SBllVJ:CB CHARGBS TO'l'AL ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008.09 132 107,566 92,056 15,656 14,680 15,813 13,063 269 230 650 355 139,9540 120,3840 953 1,744 1,262 1,975 130 130 1,450 0 0 0 290 236 635 822 591 819 0 0 5,310 5,727 0 543 1,119 1,022 122 84 1,2401 1,6409 lU,506 127,760 74,112 14,617 8,353 185 o 97.267 1,355 1,668 205 1,341 o 236 337 602 1,168 6.912 104,748 75,100 16,100 11,100 200 1,100 103.600 1,300 2,600 300 1,300 200 100 1,000 1,200 1,400 9.400 o 569 o o 800 o ... 800 113.800 BUDGET - JUSTIFICATION 122 FINANCE-PURCHASING 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS AND SUPPLIES SUCH AS PENs, PENCILS, ADDING MACHINE TAPE, VARIOUS SIZE ENVELOPES, SfAPLES, FORMS, ETC. 5121 BID ADVERTISING IN NEWSPAPER 5122 CALIFORNIA ASSOCIATION OF PUBLIC PURCHASING OFFICERS. 5132 CAPPO CONFERENCE 513 3 LOCAL TRAINING PUT ON BY THE PROFESSIONAL PURCHASING ORGANIZATIONS. 5172 TEK TIME PUNCH CLOCK MAINTENANCE 5174 COPYING, BINDING, PRINTING BID SPECIFICATIONS 5175 MAIL PURCHASE ORDERS, BIDS, CORRESPONDENCE, ETC. 5176 COPY MACHINE PAYMENT AND PER COPY CHARGE 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO THIS DMSlON'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 133 ... FIRE DEPARTMENT I FIRE ADMINISTRATION I EMERGENCY OPERATIONS FIRE PREVENTION FIRE VEHICLE MAINTENANCE FIRE DISPATCH DISASTER PREPAREDNESS FIRE RENTAL INSPECTION . ... ~ m FIRE DEPARTMENT Fire Chief Michael Conrad Fire Fire Emergency Rental Hsing Administration I. Prevention Operations Insp Prog. (4) Employees (9) Employees (171) (9) Employees Employees Disaster . Fire Vehicle Preparedness Dispatch Maintenance (I) Employee (10) Employees (4) Employees - ~_.- FIRE DEPARTMENT ACCOUNT NUMBER: 001-200 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I The Fire Department provides protection of life & property from fire and other disasters; provides emergency medical services; conducts safety inspections of businesses; educates the public through school and disaster preparedness programs; responds to hazardous materials incident scenes; provides aircraft rescue and firefighting; and is responsible for City wide disaster preparedness. EXPENDITURES BY DIVISION 2005-06 2006-07 2007-08 2 008-09 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 1,275,340 1,585,425 1,255,260 1,331,900 EMERGENCY OPERATIONS 25,886,382 27,673,297 30,090,775 29,660,900 FIRE PREVENTION 777,719 835,323 962,764 993,800 FIRE VEHICLE MAINTENANCE 479,476 490,831 503,714 437,000 FIRE DISPATCH 669,402 748,061 805,798 758,700 DISASTER PREPAREDNESS 98,647 102,330 75,546 4,000 FIRE RENTAL INSPECfI ON 512,822 534,493 526,901 594,600 TOTAL 29,186,966 31,969,760 34,220,758 33,780,900 EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOI'TED PERSONNEL 27,290,461 28,2 22,926 30,292,820 30,402,500 MAINTENANCE & OPERA nON 572,165 593,068 597,971 608,400 CONTRACTUAL SERVICES 88,322 208,495 240,525 222,600 INTERNAL SERVICE CHARGES 1,112,673 1,209,960 1,197,866 1,049,900 CAPITAL OUTLAY 57,104 74,017 215,001 23,900 DEBT SERVICE 681,211 1,661,294 1,683,768 1,699,200 CREDIT BILLABLES -102,148 0 -7,193 -225,600 TOTAL 29,801,936 31,969,760 34,220,758 33,780,900 134 FIRE DEPARTMENT I 2007-08 KEY ACCOMPLISHMENTS ./ SBFD's Juvenile Firesetter Intervention Program (JFSP) grew by 400% in 2007, collaborating with eleven local, regional and state entities to work with juvenile firesetters and their families. ./ The Fire Prevention Bureau developed local amendments to the 2007 edition of the California Fire code to enhance fire safety throughout City. ./ The department's training division expanded its curriculum through Crafton Hills College and Santa Ana College. These course offering attracted participants from fire departments throughout Southern California. ./ The Fire Department Training Division generated over $100,000 through its contract with Santa Ana College. ./ Four fire stations were remodeled to improve their appearance and livability. All labor was performed by fire department personnel, resulting to a substantial savings to the City. 2008-09 KEY GOALS ~ Acquire land to facilitate the planned relocation of fire department repair shop. ~ Implement the strategies set forth through the Urban Areas Security Initiative grant program. ~ Install a new station alerting system in all fire stations to improve system reliability and response times. ~ Establishment of the first Firewise group in the Verdemont area. Firewise helps residents safeguard their homes and property from the effects of devastating wildland fires. ~ Refurbish SBIA fire station to accommodate full-time operations of aircraft rescue and fire fighting crews. ~ Continue fire station maintenance/enhancement program designed to improve the appearance and livability of our stations. DID YOU KNOW? ~ The Fire Department responded to 26,977 life and property threatening emergency incidents in the City of San Bernardino and County islands in 2007 (Fire and other type incidents - 6,019, Emergency Medical Services - 20,958). The same emergency response crews conducted prevention inspection of individual business and multi-family residences/apartments that included an oversight of business licenses and life safety and special interface fire hazard issues. ~ The Fire Prevention Division is a key partner with Code Enforcement, Police Department, and Development Services to eradicate blight as it occurs and support new building throughout the City. ~ The Fire Department Disaster Preparedness Division continues to secure funding allocation through the Department of Homeland Security related to terrorism. 135 PtJND 001 GDZRAL PtJND ACcomrr OBJBCT &I TI.TLB JlXPmmI.'rCRB BlJDGB'l' LI.D J:TDI DBTAI.L FI.SCAL Y&AR 2008-2009 D:tVI.SI.OH 201 FI.U-ADMrHJ:S'l'RATJ:OJI ACTtJAL 2005-06 ~ 2006-01 PR~ 2007-08 ADOPTED 2008-09 5011 SALARIES PERM!FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONN1lL SOvrCB8 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5121 ADVERTISING 5122 DUES & SOBSCRI PTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5183 MANAGEMENT ALLOWANCE TOTAL HAJ:HTBHAHCII to OPBRATJ:ON 5505 OTHER PROFESSIONAL SERVICES TOTAL COHTRAC'l'UAL SBRVI:CBS 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL 5612 FLEET CHGS - FUEL TOTAL :tRT'BIlDL sovra CHUUDS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAPI.'rAL OU'l'LAY TOTAL 345,780 491,569 380,525 385,800 3,000 -5,092 3,375 3,000 1,419 1,020 877 2,500 72,364 62,502 73,701 83,400 39,434 39,409 29,994 47,100 876 1,219 962 1,000 5,100 7,100 5,614 5,800 4,67,974 597,727 495,049 528,600 15,010 13,059 13,080 18,300 1,064 1,074 4,188 500 225 0 0 200 1,354 761 1,076 900 861 259 455 700 0 45 199 200 1,530 1,800 3,780 3,000 182 16 118 200 1,602 1,827 1,585 1,800 5,636 7,856 8,643 2,500 2,683 2,566 1,380 7,700 541 427 43 600 30,688 29,689 34,546 36,600 61,955 149,500 141,196 151,100 61,955 149,500 141,196 151,100 468,700 495,400 310,700 392,900 70,171 84,834 83,155 41,200 124,797 157,965 140,602 141,000 24,708 23,366 26,837 18,000 23,967 22,987 18,104 22,500 0 17,202 0 0 712,3U 801,753 579,397 615,600 2,380 0 0 0 0 1,889 2,501 0 0 4,867 2,571 0 2,380 6,756 5,072 0 1,275,340 1,585,425 1,255,260 1,331,900 136 BUDGET - JUSTIFICATION ~..... 201 FIRE-ADMINISTRATION 001 GENERAL FUND OBJ JUSTIFICATION 5111 OFFICE SUPPLIES, PAPER, ENVELOPES, PENS, PENcn.s, CALENDARS 5112 SMALL TOOLS AND EQUIPMENT 5121 ADVERTISING FOR JOB ANNOUNCEMENTS 5122 INTERNATIONAL FIRE CHIEFS DUES, ADMINISTRATIVE FIRE DUES, cosrco MEMBERSHIP, NEWSPAPER SUBSCRIPTION, SB COUNTY FIRE CHIEFS DUES 5132 SBCO FIRE CHIEFS ASSOICATlON MEETINGS, DEPARTMENT MEETING EXPENSES, LABOR MANAGEMENT MEETING EXPENSES 5133 ONE-DAY EDUCATlONiTRAINING CLASSES FOR ADMINISTRATION STAFF 5171 ANNUAL DEPARTMENT PAGER ACCESS 5172 OFFICE EQUIPMENT MAINTENANCE, DUPUCATING KEYS 5174 BUSINESS CARDS, OUTSIDE PRINTING SERVICES, CITY FORMS 5175 POSTAGE (UPS, POST OFFICE, CITY HALL) 5176 USAGE CHARGES ON PHOTOCOPIERS IN ADMINISTRATION, STATION ill, STATION 214, AND SHOP. NEW LEASE AGREEMENT FOR THE REPLACEMENT OF THE COPIER IN THE ADMINISI'RATIVE OFFICE. 5183 MANAGEMENT ALLOWANCE 5505 BILLING SERVICES CONTRACT AND CREDIT CARD TERMINAL FEES 5604 TIlE PORTION OF TIlE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFIWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S lITILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5607 CHARGES FROM TIlE CITY'S UTIUTIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S NATURAL GAS COSTS (CHARGEBACKS BASED ON ACTUAL COSTS) 5608 CHARGES FROM TIlE CITY'S UTIUTIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR TIIIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 137 PlJNJ) 001 GBHDAL J'tJJID ACCOtJN'l' OBJBCT &: 'l'ITLE UPBKDI'l'URB BUDGB'l" LIHI I'l'BII DB'l'AIL PISCAL YBAR 2008-2009 D:IVIS:IOH' 202 BllBR.GBH'CY OPZRA'l'IONS AC'l'tlAL 2005-06 AC'l'tlAL 2006-07 PROJBC'l'BD 2007-08 ADOPTZD 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TO'l'AL PBRSONNBL SBRVICl:S 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5113 MOTOR FUEL & LUBRICANTS 5122 DUES & SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5179 DUMP/WASTE FEES 5181 OTHER OPERATING EXPENSES TO'l'AL HAIH'l'BRAH'ClI &: OPDA'l'IOlf 5505 OTHER PROFESSIONAL SERVICES 5506 LANDSCAPE CONTRACTS 5507 FACILITIES SERVICES TO'l'AL COH'l'RAC'l'tlAL SBRVJ:CBS 5610 COMMUNICATION SHOP 5612 FLEET CHGS - FUEL TO'l'AL DITKRRAL S:IJtVl:CB CHARCD:S 5701 MOTOR VEHICLES 5702 COMPUTER EQUIPMENT 5704 MISCE~US EQUIPMENT TOTAL CAPITAL OtJTLAY 5802 DEBT SERVICE INTEREST 5803 LEASE PAYMENTS TO'l'AL DOT SBRVICB TOTAL 14,272,472 15,142,070 16,215,057 16,660,800 251,458 253,880 272,340 276,900 0 29,180 0 60,000 4,865,456 5,126,808 5,771,042 4,372,500 3,604,824 2,925,262 3,061,630 3,638,300 1,329,932 1,517,406 1,644,638 1,861,100 48,707 51,381 55,647 42,500 176,348 192,823 214,132 246,300 2.,549,197 25,238,810 27,23.,4.85 27,158,400 162,473 146,454 146,013 152,200 27,353 42,945 47,526 52,000 0 0 688 500 925 1,020 1,518 1,300 0 0 1,664 1,800 1,800 416 2,429 1,500 10,609 16,607 8,027 12,000 2,209 5,109 2,625 2,500 10,508 18,105 14,725 16,600 1,446 761 1,595 1,700 0 0 0 300 0 96 1,174 1,500 600 575 600 600 37,532 37,909 43,754 47,000 255,455 269,995 272,338 291,500 17,379 33,802 28,117 38,000 2,840 4,840 4,130 3,900 0 18,659 55,798 25,000 20,219 57,301 88,045 66,900 199,100 225,800 380,800 240,800 189,969 173,969 227,749 181,900 389,069 399,769 608,5U 422,700 0 0 166,917 0 4,715 2,885 1,988 2,000 27,204 43,242 34,684 20,200 31,919 46,127 203,589 22,200 0 980,100 1,002,572 1,017,900 681,211 681,194 681,196 681,300 681,211 1,661,294 1,683,168 1,699,200 25,927,071 27,613,297 30,090,775 29,660,900 138 BUDGET - JUSTIFICATION 202 EMERGENCY OPERATIONS 001 GENERAL FUND OBJ JUSTIFICATION 5111 UNIFORMS, SAFETY EQUIPMENT-GOGGLES, HELMETS, GLOVES, HOODS, SHJELDS, SAFETY GEAR.BRUSH JACKETS/PANTS, BOOTS, HELMETS, CLASS A FOAM, SUPPLIES FOR ALL THE FIRE STATIONS 5112 BREATHING APPARATUS REPAIR, FIRE HOSE AND NOZZLE REPAJR/REPLACEMENTSI PARTS/COMPONENTS, NEW GENERATION FIRE SHELTERS. SAW EQUIPMENT, RESCUE EQUIPMENT. HAZMAT EQUIPMENT. HEADSET REPLACEMENTS, AND COMMUNICATION PARTS 5113 FUEL EXPENSES WHILE ATIENDING CONFERENCES, MEETINGS, TRAINING, AND RESPONDING TO MUTUAL AID INCIDENTS 5122 S.A.F.E.R., SAN BERNARDINO COUNTY FIRE CHIEFS ASSOCIATION DUES, SO COUNTY FIRE LIBRARY MEMBERSHIP, FIRE HOUSE SUBSCRIPTION, FIRE ENGINEERING SUBSCRIPTION, CAlJFORNIA FIRE CHIEFS ASSOCIATION DUES, SO COUTY HAZAROOUS MATERIALS ASSOCIATION MEMBERSHIP DUES 5131 MILEAGE REIMBURSEMENT WHILE ON FIRE INCIDENT RESPONSE (REIMBURSEABLE) 513 2 MEETINGS & CONFERENCES, 1009 EMS EXPO, SAFER CONFERENCE, SO CO FIRE CHIEFS TRAINING OFFICER ASSOCIATION 5133 ALL EMERGENCY OPERATIONS TRAINING, NATIONAL FIRE ACADEMY.MEAUl ONLY FOR CHIEF OFFICERS, TRAINING MANUALS, HAZMA T TRAINING, CHIEF OFFICERS EDUCATION WORKSHOPS, seBA PERSONNEL TRAINING 5171 CLEANING SERVICES FOR TOWELS AND MOPS FOR EMERGENCY OPERATIONS 5172 EQUIPMENT MAINTENANCE, seBA STATIONARY UNIT ANNUAL SERVICE, seBA HYDRO TEST, PORT COUNT CALIBRATION, FIRE EXTINGUISHER SERVICES. AND CENTRAL MONITORING ALARM FOR STATION 232 5174 DEPARTMENT SHIFf CALENDARS 5175 POSTAGE FOR RETURNED EQUIPMENT 5176 STATION 114 COPY MACHINE LEASE PAYMENTS 5179 DUMPIWASTEMANDATORYFEES 5181 EMS PROGRAM SUPPLIES AND EQUIPMENT' CONTROLLED SUBSTANCES, GLOVES, EMS FORMS, HAZARDOUS WASTE DISPOSAL, PARAMEDIC, CPR AND EMT RECERTIFICATIONS, lCEMA ANNUAL INSPECTION/CERTIFICATION FEES 5505 HAZ-MAT MANDATORY ANNUAL PHYSICALS, FIRE STATION 231 FUEL TANK ANNUAL RECERTIFICATION & MONITORING, POLYGRAPHS FOR PRE-EMPWYMENT SCREENING, ENTRY-LEVEL TESTING. ANNUAL BASELINE PHYSICALS 5506 LANDSCAPE MAINTENANCE AT STATION 111 55 0 7 MATERIALS, SUPPLIES, AND EQUIPMENT FOR FACILITIES MAINTENANCE PROJECTS AT VARIOUS FIRE STATIONS 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS cosrs (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO 11118 DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DMSION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN 11I1S DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 57 02 REPLACE FIRE STATIONS PRINTERSlFAXESlMONITORSlSOFrW ARE 139 BUDGET - JUSTIFICATION 202 EMERGENCY OPERATIONS 001 GENERAL FUND OBJ JUSTIFICATION 57 0 4 STATION FURNISHING5-CHAIRS, BEDS, KITCHEN FURNITURE, SAW PROGRAM EQUIPMENT 5802 POB DEBT SERVICE PAYMENT 5803 DEBT SERVICE ON 7 FIRE ENGINES, I FIRE TRUCK, 2 WILDLAND TYPE DI UNITS, 1 AIR & UGHT UNIT, AND 1 RESCUE UNIT. $534.200 OF cosr CDBG REIMBURSED. 140 FUND 001 aENBRAL FOND ACCOUNT OBJECT &. TITLE BXPBNDITURE BUDGBT LINB ITIDI: DBTAIL PISCAL YEAR 2008-2009 DIVISION 203 FIRE PRBVBNTION ACTUAL 2005-06 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PIlRSONNBL SIlRVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES TOTAL KAINTBNANCE &. OPBRATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SERVICIlS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OUTLAY TOTAL 533,541 574,800 665,366 673,900 2,275 2,400 2,275 1,800 24,364 30,028 34,968 34,500 0 1,238 0 0 118,165 123,399 138,774 158,000 50,478 49,694 59,008 67,900 1,401 1,521 1,757 1,700 8,136 8,828 10,205 9,900 738,360 791,909 912,352 947,700 4,750 6,955 2,449 2,900 950 151 2,813 500 10,514 13,648 15,160 15,000 2,311 1,858 1,297 1,300 6,483 7,238 4,316 4,500 3,410 2,416 4,105 2,500 0 0 0 900 499 240 482 500 4,244 4,366 3,366 4,500 0 0 0 6,500 0 0 3,847 2,500 2,265 3,859 1,342 0 35,427 40,731 39,178 41,600 637 1,644 11,234 4,500 637 1,6U 11,234 4,500 0 1,039 0 0 2,295 0 0 0 1,000 0 0 0 3,295 1,039 0 0 777,719 835,323 962,764 993,800 141 BUDGET - JUSTIFICATION 203 FIRE PREVENTION 001 GENERAL FUND OBJ JUSTIFICATION 5111 ARSON PROGRAM SUPPLIES, BA ITERIES, DUTY AND PRACTICE AMMUNITION, OrnCE SUPPLIES, CALENDARS 5112 SMALL TOOLS AND EQUIPMENT 5121 FIREWORKS PUBUC SAFETY CAMPAIGN 5122 NATIONAL FIRE PROTECTION ASSOCIATION DUES, NATIONAL FIRE SPRINKLER ASSOCIATION DUES, INTERNATIONAL CALIFORNIA BUILDING OFFICIALS DUES, INTERNATIONAL CODE COUNCIL DUES. SBCFCA. SO CA FPO'S, CALIFORNIA CONFERENCE OF ARSON INVESI1GATORS DUES, NATIONAL FIRE PROTECTION ASSOCIATION STANDARDS SUBSCRIPI'ION 5132 CALIFORNIA CONFERENCE OF ARSON INVESTIGATORS, SOUlllERN CALIFORNIA FIRE PREVENTION OrnCER TRAINING MEETINGS, INTERNATIONAL CODE COUNCIL MEETINGS 513 3 AnV ANCED INTERACTIVE LAW ENFORCEMENT TRAINING, MAGNUM RANGE PRACTICE FEES, INTERNATIONAL CODE COUNCIL CLASSES 5171 ANNUAL DEPARTMENT PAGER ACCESS FEES 5172 CITY VEHICLE CAR WASH 5174 MISC FORMS, STATIONARY, ENVEWPES, BUSINESS CARDS, PERMIT APPUCATIONS, FIRE SAFETY NOTICES 5175 POSTAGE (UPS, POST ornCE, CITY HALL) FOR ENGINE COMPANY BILLING, FIRE PERMIT INVOICESIRECEIPTSINOTICES, FIRE PREVENTION NOTICES. KNOX BOX APPLICATIONS, ARSON BILLING, MAIL OUTS 5176 MONTHLY COPY MACHINE LEASE PAYMENTS 550 5 FIRE PLAN CHECK ARCHIVING/JMAGING SERVICES 142 PUHD DOl GDBRAL :rmm ACcomrr OBJBC"l' to TI'l"LB BXPDDI'rtJRZ BUDGr.r LID ITBII DETAIL FISCAL YEAR ~008-~009 DrvISION ~O. FIRS VDICLJ: KAIHTmIAJfCK AC'l"tJAL ~005-06 ACTUAL 2006-07 PROJBCTBD ~007-08 ADOPTED ~008-09 5011 SALARIES PERM!FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PBRSOImBL SJlRVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5113 MOTOR FUEL & LUBRICANTS 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5173 OUTSIDE VEHICLE MAINTENANCE 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL MAJ:HTBllANCS to. OPBRATIOH 5505 OTHER PROFESSIONAL SERVICES TOTAL COHTRAC'l'UAL SBllVICBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY 5922 CREDIT - SAN MANUAL FIRE AGREEMENT TOTAL LBSS I CRBDITS!BJ:LLABLBS TOTAL 200,533 203,776 207,040 217,900 50 600 600 600 11,135 11,000 14,019 12,700 28,491 31,764 38,897 46,900 23,412 24,588 24,258 26,200 52. 538 55' 500 2,329 2,375 2,349 3,200 ~66,UO ~7., 642 287,718 308,000 134,631 142,092 118,012 132,300 1,764 1,803 2,500 3,500 11,016 11,712 9,313 13,600 6'5 600 610 200 0 0 30 200 2,633 .06 1,343 2,800 2,358 1,925 2,497 2,100 4,489 3,085 7,331 6,200 43,131 51,887 69,206 22,300 0 0 0 500 0 0 0 1,200 ~OO, 667 ~13, 511 210,842 184,900 50 50 50 100 50 50 50 100 3,129 0 0 0 9,150 2,629 5,104 0 U,~79 2,629 5,104 0 0 0 0 -56,000 0 0 0 -56,000 479,476 490,831 503,714 437,000 143 BUDGET - JUSTIFICATION 204 FIRE VEHICLE MAINTENANCE 001 GENERAL FUND OBJ JUSTIFICATION 5111 VEHICLE MAINTENANCE TOOLS, PARTS, EQUIPMENT 5112 SMALL TOOLS AND EQUIPMENT 5113 LUBRICANTS 5122 SOUTIlERN CALIFORNIA FIRE MECHANICS ASSOCIATION DUES 5132 CALIFORNIA FIRE MECHANIC ASSOCIATION 513 3 CA FIRE MECHANIC ACADEMY, ONE DAY TECHNICAL SEMINARS! CLASSES FOR SHOP PERSONNEL 5171 CLEANING SERVICES FOR THE SHOP UNIFORMS 5172 EQUIPMENT MAINTENANCE ON SMALL TOOLS AND EQUIPMENT, MONTIILY SECURITY ALARM, DIESEL ENGINE TESTING 5173 WHEEL ALIGNMENTS, AIR CONDmONING AND EXHAUST SYSTEM REPAlR/SERYICE, ENGINE AND TRANSMISSION WORK, HYDRAULIC WORK AND MISC. SERVICE AND REPAIR 5175 POSTAGE FOR RETURNED PARTS 5176 COPY MACHINE LEASE PAYMENTS 550 5 DMY PHYSICALS 5922 FUNDING TO COYER ONE EQUIPMENT MECHANIC I POSmON PER SAN MANUEL AGREEMENT. 144 BXPaND1'l'URB BUDQBT LINB 1'tBII JJSTAIL .1SCAL YBAR 2008-2009 rmID 001 QDIBRAL FtJRI) JJ1VIS1ON 205 .10 DISPATCH ACCOUNT OB3C'l' .. 'lI'lL!: AC'l'UAL 2005~06 AC'l'UAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 444,025 485,269 547,677 565,900 6,438 6,603 6,840 6,500 47,191 61,928 28,358 0 39,363 44,029 44,641 31,300 873 0 0 0 63,601 76,764 109,705 122,700 50,073 51,977 57,541 68,100 1,344 1,495 1,569 1,400 7,139 7,971 8,684 8,300 660,OU 736,036 805,015 8040,200 1,625 2,009 2,719 3,800 401 826 564 1,600 0 187 420 400 2,608 2,317 2,450 1,900 2,362 1,696 587 4,200 0 182 0 500 0 31 0 0 6,996 7,246 6,741 12,400 2,357 1,197 1,235 1,700 0 3,582 0 0 2,357 ",,779 1,235 1,700 0 0 -7,193 -59,600 0 0 -7,193 ~59,600 669,402 7U,on 805,798 758,700 5011 SAlARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SAlARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH . LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOHBBL SBRVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS . CONFERENCES 5133 EDUCATION. TRAINING 5172 EQUI PMENT MAINTENANCE 5176 COPY MACHINE CHARGES TOTAL XAINTBHUtCZ . OPZRATIOH 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OlJTLAY 5922 CREDIT - SAN MANUAL FIRE AGREEMENT TOTAL r&SS I CRBDITS/B1LLABLBS TOTAL 145 - BUDGET - JUSTIFICATION 205 FIRE DISPATCH 001 GENERAL FUND OBJ JUSTIFICATION 5111 MISCELLANEOUS OFFICE SUPPLIES, COST SHARE FOR PD DISPATCH CENTER PURCHASES 5112 SMALL TOOLS & EQUIPMENT, HEADSET REPLACEMENT PARTS 5122 CAUFORNlA CHIEFS COMMUNICATION DIVISIONINENA, APCO 5132 NATIONAL ACADEMY OF DISPATCH CONFERENCE, NATIONAL EMERGENCY NUMBER ASSOCIATION CONFERENCE FALL AND SPRING 5133 EMERGENCY MEDICAL DISPATCH TRAINING, EMERGENCY MEDICAL DISPATCH CE QUIZ AND RECERTIFICATIONS 5172 OFFICE MACHINE REPAIRS AS NEEDED 5702 REPLACEMENT OF MONITORS, KEYBOARDS, SOFrW ARE 5922 FUNDING TO COVER DISPATCHER I POSmON PER SAN MANUEL AGREEMENT. 146 rmm 001 GDBRAL rmm ACCOtJN'l' OBJBCT " TXTLII BXPDlDXTQRB BUDCaT LDfB XTDI DJl'rAXL FXSCAL YBAR 2008-2009 DXVXSXOH 206 DXS1STKR PRBPARBDHKSS AC'l'U'AL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM!FULLTIME 5014 SALARIES TEMP!PARTTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TO'l'AL PBRSOJOIBL SBRVJ:13S 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE TOTAL MAINTBHANCB " OPERATION 5605 TELEPHONE SUPPORT TOTAL INTBRHAL SBRVJ:CB CHAllaBS 5910 CREDIT-FED & STATE PROG FUND TO'l'AL LIISS I CJUlDXTS!BXLLABLBS TOTAL 72,482 76,958 38,207 82,400 0 0 25,190 0 9,128 10,762 5,407 17,700 11,263 11,436 4,766 11,200 ,., 192 159 200 1,052 1,116 919 1,200 940,106 100.4065 740,6408 112,700 309 2. .87 800 165 263 0 0 4,065 1,375 301 0 0 172 16 0 2 10 0 0 0 20 0 300 1 1 ., 200 4.541 1,865 ... 1,300 0 0 52 0 0 0 52 0 0 0 0 -110,000 0 0 0 -110.000 98,6407 102.330 75,546 4,000 147 ,- BUDGET - JUSTIFICATION 206 DISASTER PREPAREDNESS 001 GENERAL FUND OBJ JUSTIFICATION 5111 MISCELLANEOUS OFFICE SUPPLIES 5174 PUIlLlC LITERATURE, CITY AND PUBLIC INFORMATION 5175 POSTAGE 148 .. rmm 001 CDlfBRAL FOND ACcotlN'r OBJBC"l' " TI:TLB BXPBlCD:ITtJRB BUDGET LXIIJI :tTBK D&'l'AJ:L P:tSCAL YBAR 2008-2009 DXVI.S:rON 207 PJ:IUI RDTAL IBSPBCT:tON ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SAlARIES 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNBL S:nvxCBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL MAJ:HTJDIAHCB lr. OP:lRATIOlf 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL COH'l'RAC'l"tJAL SBRVICZS 5601 GARAGE CHARGES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5612 FLEET CRGS - FUEL TOTAL IRTDRAL SBRV:tCB CHAROBS 5702 COMPUTER EQUIPMENT 5703 COMMUNICATIONS EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OUTLAY TOTAL AC'l'trAL 2005-06 359,317 362,509 225 1,200 8,076 21,524 48,199 53,664 30,773 37,882 919 963 5,336 5,596 452,846 483,338 6,232 3,366 1,122 516 5,664 8,868 783 561 365 321 1,883 1,060 420 556 198 621 6,967 6,483 14,756 7,677 0 0 38,390 30,030 4,788 0 673 0 5,461 0 0 458 4,000 0 2,738 2,393 4,513 5,587 11,251 8,418 0 3,097 0 9,589 3,874 0 1,000 0 4,874 12,687 512,822 534,493 149 351,342 1,800 22,349 67,994 33,615 939 5,455 483,553 3,212 808 10,784 900 1,826 1,190 899 78 5,262 6,022 2,500 33,481 15 o 2,110 7,142 9,867 526,901 o o o o o o o o 381,100 1,800 16,000 83,400 47,900 1,000 5,100 542,900 14,500 300 5,000 1,000 1,000 1,600 900 300 6,000 1,000 2,500 40,100 o o o o o 1,600 10,000 11.600 o o o o o 594,600 - ~ BUDGET - JUSTIFICATION 207 FIRE RENTAL INSPECTION 001 GENERAL FUND OBJ JUSTIFICATION 5111 FILM, OFFICE SUPPLIES, FIRE CODE BOOKS, REFERENCE BOOKS, SMOKE DETECTORS 5112 SMALL TOOLS & EQUIPMENT 512 1 PUBUC EDUCATION PROGRAM SUPPLIES-FLYERS, FIRE HATS, RULERS, STICKER BADGES, BANNERS, BROCIRJRES 5122 SOUTHERN CALIFORNIA FIRE PREVENTION DUES, NATIONAL FIRE PROTECTION ASSOCIATION DUES, INTERNATIONAL CODE COUNCIL DUES. NATIONAL FIRE PROTECTION ASSOCIATION S"fANDARDS SUBSCRIPTION 513 2 SOUTHERN CAUFORNIA FIRE PREVENTION OFFICER TRAINING MEETINGS 513 3 INTERNATIONAL CODE COUNCIL CLASSES, TRAINING CLASSES FOR CODE OFFICERS 5171 MONTHLY PAGER ACCESS FEES 5172 MONTHLYCITYVEffiCLECARWASHES 5174 COSTS FOR PRINTING OF STATEMENT/LETTERlNOTIFICATIONS 5175 POSTAGE (CITY HALL, POST OFFICE) 5176 COPY MACHINE LEASE PAYMENTS 5605 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DMSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5612 CHARGES FROM TIlE CITY'S FLEET DMSlON (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DMSlON (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 150 ... GENERAL GOVERNMENT NON-DEPARTMENTAL EXPENDITURES G) m Z m ~ ,.. ~ m 1lI z K m ~ FINE ARTS CULTURAL AFFAIRS ..-- GENERAL GOVERNMENT City Manager Fred Wilson Finance Department . GENERAL GOVERNMENT ACCOUNT NUMBER: 001-090 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I General Government consists of two sections: 1.) Fine Arts & Cultural Affairs; and 2.) Non- Departmental. Funds budgeted for Fine Arts support various programs that aid the City in improving its community, developing and enhancing the cultural and aesthetic values of the City, and developing the civic affairs of the City. The Non-Departmental budget identifies and accounts for citywide program costs, which are not directly applicable to anyone department. EXPENDITURES BY DIVISION 2005 -06 2006-07 2007-08 2008-09 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED FINE ARTS & CULTURAL AFFAIRS 213,214 304,267 295,3 89 287,000 NON-DEPARTMENTAL 8,746,667 9,423,578 7,924,612 9,019,600 TOTAL 8,959,881 9,727,845 8,2 20,0 0 I 9,306,600 EXPENDITURES BYCATEGORY 2005 -06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 27,180 228,126 (408,94\ ) 1,578,600 MAINTENANCE & OPERA TION 683,295 660,574 692,411 555,500 CONTRACTUAL SERVICES 857,670 1,301,064 1,238,324 1,357,000 INTERNAL SERVICE CHARGES 4,831,900 4,549,000 4,653,700 4,362,300 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 2,559,835 2,989,081 2,044,507 1,453,200 TOTAL 8,959,881 9,727,845 8,220,001 9,306,600 151 PQND 001 GB'NDAL :rmm ACCOUNT OBJBCT .. TJ:TLB BXPBNDX'rUllK BOD<JJrT LID .I'l'BII DB'rAIL rISCAL YEAR 2008-2009 D:IV:ISJ:OH 091 PIn ARTS AHD CULTOltAL DJ'AZRS ACTUAL 2005-06 ACTUAL 2006~07 PROJBCTBD 2007w08 ADOPTBD 2008-09 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOIOD!::L SBRVJ:CBS 5185 FINE ARTS FUNDING 5186 CIVIC AND PROMOTIONAL TOTAL IlAJ:HTBRAHCB .. OPBRATJ:OH TOTAL 0 0 3,415 0 0 0 101 0 0 0 478 0 0 0 3.993 0 133,500 133.500 167,700 133,500 79,714 170,768 168,125 153,500 213.21-1 30".268 335.825 287.000 213.2106 30".268 339.818 287,000 152 BUDGET - JUSTIFICATION 091 FINE ARTS AND CULTURAL AFFAIRS 001 GENERAL FUND OBJ JUSTIFICATION 5185 FUNDING FOR ARTS, MUSIC, AND CULTURAL PROGRAMS PROVIDED BY LOCAL COMMUNITY ORGANIZATIONS, AS RECOMMENDED BY THE FINE ARTS COMMISSION AND APPROVED BY THE MAYOR AND COMMON COUNCIL. 5186 FUNDING TO ASSISf COMMUNITY ORGANIZATION AND CITY DEPARTMENTS wrm COSTS ASSOCIATED wrm SPECIAL EVENTS mAT BENEFIT THE COMMUNl'IT, INCLUDING Bur NOT LIMITED TO THE 4m OF JULY CELEBRATION. BLACK HISTORY PARADE, YMCA CHRISTMAS PARADE, WPSI'ERN REGIONAL LlTfLE LEAGUE, ETC. ALLOCATIONS ARE RECOMMENDID BY mE W A VS AND MEANS COMMITJ'EE AND APPROVED BY THE MA yaR AND COMMON COUNCIL. 153 POHD 001 GDDAL POHD ACCOUN'l' OBJBC'l' . T:ITLB BXPBHD:I'l'tJRB BUDGIrr L:IBB :I'l'BII DIrrA1:L P:ISCAL YBAR 3008-3009 D:IV:IS:ION 093 IlON~DBPAR'1'IDN'1'AL AC'roAL 3005-06 ~ 3006-07 PROJBC'l'ED 2007-08 ADOPTED 3008-09 5011 SALARIES PERM/FULLTIME 5024 PERS RETIREES HEALTH 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE 5030 PERS CREDIT TOTAL PBRSC>>DIBL SBRV:ICBS 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5133 EDUCATION & TRAINING 5161 INSURANCE PREMIUMS 5174 PRINTING CHARGES 5175 POSTAGE 5181 OTHER OPERATING EXPENSES 5182 BAD DEBTS/UNCOLLECTIBLE ACCTS 5184 LOW INCOME REBATES 5186 CIVIC AND PROMOTIONAL 5197 ADMINISTRATIVE SERVICE TOTAL KAJ::N"1'BHAHCB . OPIlRAT:IOH' 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL COlI'l'RAC'roAL SBllVJ:CBS 5602 WORKERS COMPENSATION 5603 LIABILITY TOTAL :IH'l'BRHAL SBRVI:CB CIIAllGBS 5802 DEBT SERVICE INTEREST 5803 LEASE PAYMENTS TOTAL DOT SDVJ:CI: TOTAL 0 0 0 2,400,000 201,811 228,126 317,010 378,600 -177,024 0 1,903 0 2,306 0 3,841 0 73 0 10S 0 14 0 0 0 0 0 -731,800 -1,200,000 27.180 238.126 -0&08.9"1 1,578,600 3,135 7,297 7,135 10,000 100,218 113,634 115,806 118,000 29,281 42,357 65,457 43,000 0 73,262 69,172 0 11,122 6,002 10,051 12,000 1,712 1,493 1,276 1,500 88,850 64,985 6,508 0 4,042 0 50,474 10,000 2,803 2,455 1,144 4,000 70,000 44,821 70,000 70,000 158,918 0 0 0 ""0.081 356.306 397.033 268.500 432,670 841,065 749,050 897,000 425,000 460,000 489,274 460,000 857.670 1.301,065 1.238,334 1,357.000 2,987,400 2,811,200 2,896,200 2,746,100 1,844,500 1,737,800 1,757,500 1,616,200 4.831.900 0&.50&9.000 4.653.700 4.362.300 324,097 398,250 405,794 0 2,235,738 2,590,831 1,638,713 1,453,200 2,559.835 2.989.081 3.0foC.507 l,C53,200 8.746.667 9.433,578 7.92C.612 9.019.600 154 BUDGET - JUSTIFICATION 092 NON-DEPARTMENTAL 001 GENERAL FUND OBJ JUSTIFICATION 5011 SAFETY CHARTER 186 cosrs 5111 CITY SERVICE PINS; MISC. SUPPLIES 5122 LEAGUE OF CAIJF. CITIES; US CONFERENCE OF MAYORS; SANBAG; SISI'ER CITIES INTERNATIONAL; LAFCO DUES, SCAG DUES. NATIONAL LEAGUE OF CITIES. ETC. 513 3 EDUCATION REIMBURSEMENTS FOR ALL CITY EMPLOYEES ($18,000); $25,000 FOR CITYWIDE TRAIN1NG PROGRAMS 5174 PRINTING cosrs FOR BUDGETS AND OTHER CITY DOCUMENTS 5175 POSrAGE FOR LOW.INCOME UTILITY TAX PROGRAM; MISC. CORRESPONDENCE 5182 WRITE OFF OF UNCOlLECTED BAD DEBT 5184 UTILITY TAX REBATES FOR LOW-INCOME PROGRAM 5186 FUNDING FOR INLAND EMPIRE SYMPHONY($70,000) 5502 SALES TAX AUDITORS/CONSULTANTS; UTILITY TAX CONSULTANT; AUDIT SERVICES; SlATE MANDATED COSl PROGRAM CONSULTANTS; WBBYISI' COSTS; MISC. CONSULTANT COSTS;ACTUARIAL REPORTING COSTS; HEARING OFFICER FOR CODE COMPLIANCE; EXECUTIVE RECRUITMENT COST; BUSINESS UUT REBATES; FUNDS FOR EMPLOYEE APPRECIATION DAY; PARS ADMINISTRATION COSl'S; COST OF CONTRACT WITH MERCER FOR HEALTH INSURANCE ADMINISTRATIONIBROKERlCONSULTING SERVICES. 5505 TOT PAYMENT TO CONVENTION AND VISITORS BUREAU (CVB) ($460,000) 5602 TIlE PORTION OF TIlE CITY'S TOTAL WORKER'S COMPENSATION cosrs (lNLCUDING SlAFF TIME) RELATED TO TIlE GENERAL FUND BASED ON WSS HISTORY AND INDUSTRY STANDARDS. 5603 TIlE PORTION OF TIlE CITY'S TOTAL cosrs (INCLUDING SlAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY cosrs RELATED TO THE GENERAL FUND. BASED ON WSS HISTORY AND INDUSTRY STANDARDS. 5803 DEBT SERVICE PAYMENTS FOR CITY HALL $996.800; MAIN FIRE STATION $:!17,900; CA INFRASTRUCTURE LOAN FOR HUB PROJECT $146,700; DEBT SERVICE FOR ADA RESTROOM PROJECT $82.700; MISC. DEBT ADMIN COSTS, $9,100. 155 ... HUMAN RESOURCES RECRUITMENTS EMPLOYEE BENEFITS ADMINISTRATION EMPLOYEE RELATIONS AND NEGOTIATIONS EMPLOYEE TRAINING CLASSIFICATION AND COMPENSATION % C K )0 Z 1lI ~ C 1lI o III HUMAN RESOURCES Director of Human Resources Linn Livingston ~--------------------------------, , , , , , , , , , , . , 1(6.25) Employeesl L_______________________________.J r-------------------- , , . , , , , r----------------L-----__________~ !Risk Management! , , , , , , , , , , L--------------_-r_______________.J , , , , , , , , r-----------------------------------------l , , , , , , , , , , , , , , r--------------_J________________. r---------------J-----___________I I *Workers Comp i ! *Liabililty/Risk ! I I I I I I I I I I I I I I I I I I I I L_______________,________________. L_______________,________________J . , , , , , , , , , , , , , , , , , r--------------------------------. , , , , , , , , , . !(2.25) Employees! L_______________________________.J Personnel Services I (4.5) Employees .See Other City Operating Budgets HUMAN RESOURCES ACCOUNT NUMBER: 001-110 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I The Human Resources Department is comprised of three divisions; AdministrationlPersonnel Services and Risk Management and Workers' Compensation.. Services provided by the AdministrationlPersonnel Services Division includes responsibility for recruitments; administration of employee benefits; classification and compensation; tuition reimbursement program; employee training; employee relations and negotiations; grievance hearings; EEO investigations; new employee processing and employee separations. Additionally the Human Resources Director is responsible for all Risk Management and Workers' Compensation functions. The Risk Management Liability program provides support for the City's operating dcpartments by quickly resolving legitimate third party claims, managing the Hazardous Materials Program, chairs citywide safety/incident committee and advising departments on a wide range of insurance related issues. The Workers' Compensation Division is responsible for the management of all cmployee injury claims in a fair and cost effectivc manner. EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGOR Y ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 316,638 328,876 371,883 427,200 MAINTENANCE & OPERATION 36.190 44,315 25,366 32,700 CONTRACTU AL SERVICES 37.020 I 348 21 .422 29.5 00 INTERNAL SERVICE CHARGES 20,666 20,652 17,419 10,600 CAPITAL OUTLA Y 4,916 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 415,431 395, I 91 436,090 500,000 I5G HUMAN RESOURCES 2007-08 KEY ACCOMPLISHMENTS v" Completion and implementation of the class and compensation study for miscellaneous classifications. v" Implemented NEOGOV online application system. v" Completed mandated sexual harassment and supervisory skills training. v" Evaluated the employee in-processing procedure. v" Went out to bid for benefit broker services and transitioned services for successful open enrollrnent in a limited amount of time. v" Assisted over 7,000 customers at our customer service counter. 2008-09 KEY GOALS ~ Revise and implement new employee in-processing procedure. )> Develop a Supervisory Training Module. )> Open negotiations with General Unit, Middle-Management Unit and Fire Safety. > Expand beyond mandatory requirements on the Non-Discrimination/Workplace Harassment! Sexual Harassment training to all city employees. DID YOU KNOW? )> The department provides training through the legal firm of Liebert, Cassidy, Whitmore on a bi-monthly basis. )> The department provides salary and benefit information to other governmental agencies. > The department administers benefits for over 1,300 employees. ~ The department processes approximately 4,000 applications per year due to the automated online application system. 15, I'UlID 001 GIDIDAL PURD ACCOlJBT OBJBC"1' &; TITLB BXPBKDlTURB BlJDCD'l" LID I'l'BII DBTAIL FISCAL YBAR 2008-2009 DIVISION 111 HtJIlAN RBSOUJU3S AC'l'tJAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008.09 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5026 PERS RETIREMENT 5027 HEALTH &: LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSODII:L SBRVICIl:S 5111 MATERIALS &: SUPPLIES 5121 ADVERTISING 5122 DUES &: SUBSCRIPTIONS 5132 MEETINGS &: CONFERENCES 5133 EDUCATION &: TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5183 MANAGEMENT ALLOWANCE TO'l'AL JlAIN'l'BH'AHCB .r. OPBRA'l'IOB 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CON'l'RACTUAL SBRVICBS 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TO'l'AL INTBRHAL SUVIa CllARGBS 5702 COMPUTER EQUIPMENT 'l'OTAL CAPITAL OUTLAY TOTAL 247,267 257,312 276,676 303,300 1,800 2,250 2,850 3,000 0 0 6,024 0 33,409 38,250 53,933 65,000 30,859 27,631 28,636 50,400 623 648 713 800 2,679 2,785 3,052 4,700 316,638 328,876 371,883 4127,200 2,740 4,117 4,763 3,800 14,667 19,797 3,893 10,000 2,077 3,352 3,335 1,900 2,714 4,512 2,162 2,400 4,534 1,802 2,756 3,800 0 2 0 0 108 128 336 500 7,071 6,652 4,469 6,200 1,426 1,955 1,147 1,500 636 1,946 2,106 2,000 216 51 398 600 36,190 44,315 25,366 32,700 11,200 1,348 0 0 25,820 0 21,422 29,500 37,020 1,348 21,422 29,500 17,100 16,900 13,600 8,500 3,566 3,752 3,819 2,100 20,666 20,652 17,419 10,600 4,916 0 0 0 4,916 0 0 0 415,431 395,191 436,090 500,000 158 BUDGET - JUSTIFICATION 111 HUMAN RESOURCES 001 GENERAL FUND OBJ JUSTIFICATION 5111 GENERAL SUPPLIES INCLUDING PAPER, PENS, TAPES, FOLDERS. 5121 ADVERTISING, RECRUITMENT ADVERTISING IN LOCAL, REGIONAL AND SPECIAL NEWSPAPERS & PUBUCATlONS FOR CITY RECRUITMENTS. 5122 DUES AND SUBSCRIPTIONS. 5132 ATrENDANCE AT CALPELRA, PARMA, PRIMA CONFERENCE, EMP RELATIONS INSTITUTE, LIBERT CASSIDY WHITMORE CONFERENCE, LEAGUE OF CA CITIES. ETC. 5133 STAFF DEVEWPMENT AND TRAINING 5172 EQUIPMENT MAINTENANCE, FOR TYPEWRITERS, CALCULATORS, ELECTRONIC DATE STAMP, COWR MONITOR & VCR (ORIENTATION) AND LASER PRINTER. 5174 PRINTING, COST OF APPUCATlONS, SUPPLEMENTAL APPUCA TlONS, PRINTING MOU'S, RECRUITMENT BROCHURES, ETC. 5175 POSTAGE 517 6 COPY MACHINE CHARGES, 5183 MANAGEMENT ALWWANCE $50 MO. XI2 MOS., $600. 55 0 5 PRE-EMPWYMENT PHYSICALS FOR ALL EMPWYEES IN ALL BU; PRE EMPWYMENT DRUG SCREENING; SECONDITIIIRD OPINION APPEALS AND EV AULATIONS. ANNUAL PHYSICAlS FOR MANAGEMENT/CONFIDENTIAL EMPWYEES. PER RESOLUTION #89-129; CONTRACT EEO INVESrIGATION SERVICES ($10,000). 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPJ\.fNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOlllMUNICATlONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 159 ... MAYOR . EXECUTIVE LEADER OF THE CITY . . . COMMUNITY SAFETY & VIOLENCE PROTECTION . . . . ECONOMIC & COMMUNITY I DEVELOPMENT INTERGOVERNMENTAL & LEGISLATIVE ACTION NEIGHBORHOOD PARTNERSHIPS & INITIATIVES CONSTITUENT SERVICES & SPECIAL PROJECTS 1 :iIII MAYOR'S OFFICE Mayor Patrick J. Morris Exec. Assist. to the Mayor I Support Staff Chief of Staff Assistant to the Mayor Asst. to the Mayor Community Liaison Intergov. & Legislative Action Community Safety & Violence Prevention Economic and Community Development MAYOR ACCOUNT NUMBER: 001-010 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I Elected citywide by the residents of the City to a four-year term, the Mayor is the executive leader of the City of San Bernardino. The Mayor is responsible for general supervision of the City's management and operation, and for goal setting and policymaking. The Mayor also serves as the executive leader of the Economic Development Agency. Members of the Mayor's staff are responsible for shepherding implementation of various initiatives, projects and priorities of the Mayor, in collaboration with the City Council, City Manager, and city departments, and the community. Members of the Mayor's staff are also responsible for supporting the Mayor's executive functions in the City and for acting as intergovernmental and community liaisons on behalfofthe Mayor and City. EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 747,214 622,068 714,805 730,300 MAINTENANCE & OPERATION 98,309 61,905 73,349 81,500 CONTRACTUAL SERVICES 101,270 257,379 124,419 179.000 INTERNAL SERVICE CHARGES 49,823 47,142 33,366 34,100 CAPITAL OUTLAY 0 3,119 0 0 DEBT SERVICE 0 0 0 0 TOTAL 996,616 991,613 945,9 39 1,024,900 160 MAYOR'S OFFICE 2007-08 KEY ACCOMPLISHMENTS ./ Continued to expand the successful Operation Phoenix crime-fighting 1ll1tIatIve, resulting in a continuing decline of crime in San Bernardino to its lowest per capita level in the last 20 years. ./ Secured major federal grants to expand the nationally respected Gang Resistance and Education Training Program to all city middle schools, and to provide job training to high-risk youth and juvenile offenders. ./ Continued to ensure the completion of the hiring plan for police officers promised to voters in Measure Z, with 31 of the 40 new officers hired by the end of FY 2007-08. ./ Continued to work with our Police Chief to refine our community policing strategies and deployment that resulted San Bernardino dropping from the 18'h most dangerous city to 47th, passing cities like Sacramento and Oakland, in the 2007 report on America's most dangerous cities. ./ Worked with OmniTrans to secure over $160 million to construct a high-speed rapid transit bus corridor, known as the SBx, linking Cal State San Bernardino and Lorna Linda Medical University, through downtown along a mass transit corridor on E Street. ./ Worked with OmniTrans to acquire the property necessary to begin the design and construction of a regional Transit Center at the comer of Rialto and E Street that will be the regional hub for mass public transit (bus, light rail, and regional train). ./ Worked with CaITrans and SANBAG to begin the $800 million expansion of the Interstate 215 Freeway. ./ As chairman of SBlAA, worked to ensure completion by late 2008 of the new $36 million air passenger terminal at San Bernardino International Airport, and to complete negotiations and contracts for the construction of a new $9 million corporate air terminal and customs office. ./ Began the planning process with the state Administrative Office of the Courts and the San Bernardino County and Superior Court for construction of a new 12-story, 36-courtroom courthouse at the comer of 3'd and Arrowhead. ./ Continued working with business leaders on securing property owner approval of the proposed Business Improvement District along the Perris Hill Park area of Highland Avenue. ./ Began planning process with the SBCUSD, CSUSB, and SBCCD for the possible design and construction of a new Education Park in the downtown area. ./ Secured funding, staffing, and recreated the board of the directors to prevent the closure and to begin ./ Revitalization of the historic 750-seat Sturges Center for Fine Arts. ./ Secured grant funding from the David & Lucille Packard Foundation for the Mayor's Education Roundtable to work with public and private preschools throughout our city to develop opportunities for them to improve and expand their prcschool services for our children. 2008-09 KEY GOALS ? As chairman of IVDA, continue expanding job growth in and around the San Bernardino International Airport, which has already crcated over 4,500 jobs our airport in the logistics. manufacturing, aeronautics, and aerospace industries, with the vast majority of thcse jobs created just within the last few years. ? Create a new and economically viable revitalization plan for downtown San Bernardino based on the initial study and report issued by the Urban Land Institute last fall, to capitalize on the existing proposed governmental and private sector investments in the downtown. ? Complete the planning and design process for the SBx Rapid Transit line and the downtown Transit Center to complement our downtown revitalization strategy. ? In coordination with our Economic Development Agency, begin development of a comprehensive environmental economic strategy known as Sustainable San Bernardino. ? Continue expanding our partnerships and initiatives with our K -12 and higher educational institutions to continue improving our educational system and quality of life in San Bernardino. ? Begin implementation of our proposed Parks Master Plan and continue expanding our partnership with the Kaboom Foundation to install more playground equipment and amenities in our parks. ? Continue expanding the arts, cultural, and entertainment offering and options available to our residents through strategic partnerships and investments. Hll rmm 001 GDDAL P1JHD ACComrr OBJl:C'l' . '1'I'1'LB BXPJDII)I~ BUDGBT LDDI I'l'BK DB'1'AIL FISCAL YBAR 2008-2009 ACTUAL 2005.06 DIVISION 011 DYOR.ADJIIlfIS'l'RA'1'ION 5011 SALARIES PERM!FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP /PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH &: LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE 'l'O'l'AL PBRSOJOIBL SERVICES 5111 MATERIALS &: SUPPLIES 5112 SMALL TOOLS &: EQUIPMENT 5122 DUES &: SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS &: CONFERENCES 5133 EDUCATION &: TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE 5186 CIVIC AND PROMOTIONAL 5193 GRANT MATCH '1'O'1'AL 1IAl:N'l'BNAHCB . OPBRA'1'XON 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES '1'O'1'AL COJITRAC'1'OAL aDVJ:CBI 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL '1'O'1'AL XN'l'DHAL SDVJ:CB CBAItGIlS 5704 MISCELLANEOUS EQUIPMENT '1'O'1'AL CAPX'1'AL Otr'l'LAY 1'OTAL 489,103 o 8,773 o 65,429 79,542 1,245 6,393 650,485 14,262 o 206 703 12,453 -13 1,934 o 6,303 2,858 608 o o 8,458 o .n,171 72,262 1,673 73,935 732 1,469 30,900 14,595 1,456 U,152 821,3U 16~ ~ 2006-07 PROJBCTBD 2007-08 ADQPTBD 2008-09 o 467,835 508,189 517,100 575 375 0 1,712 18,619 15,000 18 1,646 0 69,730 102,841 110,700 74,146 73,745 78,300 1,175 1,371 1,300 6,877 8,019 7,900 622,068 7101,805 730,300 18,410 16,032 20,000 774 0 1,000 3,444 979 1,000 723 0 1,000 20,543 21,061 19,000 829 1,465 3,000 0 0 0 0 0 1,000 5,809 2,042 4,000 4,664 4,610 5,000 2,725 11,528 8,000 84 0 0 0 126 0 3,901 5,505 8,500 0 10,000 10,000 61,905 73,3U 81,500 40,978 57,541 179,000 216,400 66,878 0 257,379 124,419 179,000 818 1,078 1,200 0 0 0 31,100 20,600 22,200 14,459 10,803 10,000 764 885 700 U,U2 33,366 301,100 3,119 0 0 3,119 0 0 991,613 945,939 1,024,900 o BUDGET - JUSTIFICATION 011 MAYOR-ADMINISTRATION 001 GENERAL FUND OBJ JUSTIFICATION 5111 STATIONARY AND OFFICE SUPPLIES; CONFERENCE ROOM, MIC ROOM AND KITCHEN SUPPLIES; PHOTO AND RECORDING SUPPLIES; CERTIFICATES, PLAQUES AND AWARDS. 5112 MISCELLNEOVS SMALL OFFICE EQUIPMENT 5122 PROFESSIONAL AND SERVICE ORGANIZATION DUES; SUBSCRIPTIONS TO LOCAL NEWS SERVICES AND OTHER GOVERNMENTAL PUBUCATlONS; 513 1 MILEAGE REIMBURSEMENT FOR PERSONAL VEHICLE USE 5132 TRAVEL AND REGISTRATION FOR MAYOR AND STAFF, SCAG, SANBAG, LEAGUE OF CALIFORNIA CITIES, NATIONAL CONFERENCE OF MAYORS, NATIONAL LEAGUE OF CI11ES, ETC. 5133 EMPLOYEE PROFESSIONAL TRAINING AND SEMINARS. 5172 OFFICE EQUIPMENT MAINTENANCE REPAIR AND REPLACEMENT 5174 PRINTING OF VARIOUS FORMS, DOCUMENTS, LETrERHEAD, PROGRAMS, INVITATIONS, AWARDS, ETC.; POSTERS, TRAINING ANNOUNCEMENTS. 5175 MAILING OF REGULAR CORRESPONDENCE, PROPOSALS, INVITATIONS, CULTURAL AFFAIRS, VOLUNTEER PROGRAM, HUMAN RELA TrONS COMMISSION NOTICES. ETC. 517 6 REPRODUCTION OF DOCUMENTS FOR DISTRmUTION, FILE COPIES, SPECIAL PROJECTS. 5186 ENHANCEMENT OF CITY IMAGE, SPECIAL PRESENTATIONS, A WARDS, PROMOTIONAL ITEMS, COMMUNITY OUTREACH PROGRAMS. 5193 FUNDS FOR MATCHING PROSPECTIVE GRANTS OR AWARDS FOR PROGRAMS IN MAYOR'S OFFICE. 5502 CONTRACTUAL SERVICES, TEMPORARY CLERICAL SERVICES, HUMAN RELATIONS COMMISSION, FINE ARTS COMMISSION, ARTS & CULTURAL AFFAIRS, EDUCATIONAL. YOUTH AND COMMUNITY DEVEWPMENT INITIATIVES AND ACTIVITIES. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARG&.BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO mIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 56 0 5 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DMSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 16;5 "",. , PARKS, RECREATION & COMMUNITY SERVICES COMMUNITY SERVICES RECREATION, LEISURE SPORTS AND AQUATICS PROGRAMS CENTER FOR INDIVIDUAL DEVELOPMENT (CID) COMMUNITY CENTERS & SENIOR CENTERS SENIOR CITIZEN PROGRAMS I YOUTH PROGRAMS & MENTORING I PARKS MAINTENANCE g~ I~ 'c:P' Z:ll ~Pl en:ll ;~ ~i en.. PARKS, RECREATION & COMMUNITY SERVICES. Director of Parks, Recreation & Comm Svcs Kevin Hawkins. ---. I Parks Maintenance . Recreation Administration (32) Employees (21) Employees (6) Employees . . . ~"----I . . . . . . . ~------------------------, . . ! * Baseball ! . . . . . S d" . i ta turn i ~---------------------------~ r----------------------------, 1 * Soccer ! . . . , ! Complex ! . . ~----------------------------~ . . r----------------------------, . , . , ! *Cemetery i . . . . . . . . L____________________________~ , , . , , r------------~---------------, , , , , , , ! (2) Employees! . . . , , , L____________________________J *See Other City Operating Budgets PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT NUMBER: 001-380 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I The Parks, Recreation and Community Services Department provides a diversified system of parks and open spaces, recreation centers, programs and community services to meet social and leisure needs and enhance the quality of life for all City residents. The Administration Division manages personnel, finance and community services. The Parks Division maintains parks facilities and conducts landscape plan checks and inspections services. The Recreation Division orovides communi tv and social services as well as recreation orograms for all ages. EXPENDITURES BY DIVISION 2005-06 2006-07 2007-08 2008-09 DIVISION ACTUAL ACTUAL PRO.JECTED ADOPTED ADMINISTRATION 1,394,882 1,634,960 1,691.439 1,511,700 PARKS MAINTENANCE 2,210.416 2,253,901 2,632,829 2,711,000 RECREATION 65,338 173,358 131,621 135,900 C.LD. 249.165 282,234 310,434 304,400 PARKS OPER. PHOENIX NON-MEAS. Z - 59 54,923 - PARKS MEASURE Z- ONLY - - - 149,000 WESTSIDE COMMUNITY CENTER 75,300 - - - SENIOR CITIZENS' CENTERS 266,240 258,973 307,092 321,100 NORTON GYM/GALAXY BALLROOM 115,863 147,024 147,127 160,100 COMMUNITY CENTERS 624,452 827,381 997,322 707.100 AQUATICS/SPORTS 274,627 307,746 291,362 345,700 TOTAL 5,276,283 5,885,635 6,564,149 6,346,000 EXPENDITURES BY CATEGORY 2005 -06 2006-07 2007-08 2008-09 CATEGORY ACTU AL ACTUAL PROJECTED ADOPTED PERSONNEL 3,204,673 3,583,911 4,123,352 4,029,500 MAINfENANCE & OPERA TION 309,534 359,874 444,656 491.800 CONTRACTUAL SERVICES 646,7 42 698,063 682,435 758,800 INTERNAL SERVICE CHARGES 1,084,920 1,213,640 1,253,969 1,065,900 CAPITAL OUTLAY 30,414 30,146 59,739 0 DEBT SERVICE 0 0 0 0 CREDlTSiBILLABLES 0 0 0 0 TOTAL 5,276,283 5,885,635 6,564,151 6,346,000 164 PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT 2007-08 KEY ACCOMPLISHMENTS .,/ KaBOOM! Playground built at Lytle Creek Park. .,/ Completed Park Master Plan Process and Update. .,/ Metrolink, University, Waterman and Mt. Vernon beautification projects. .,/ Establishment of Youth Commission. .,/ Significant improvements in citywide park and open space maintenance and appearance. .,/ Increased community and city council awareness of the critical need for parks and recreation servIces. 2008-09 KEY GOALS ,.. Relocate and implement Operation Phoenix programs at the First Church of Nazarene. ,.. Complete an update to the City's Parks, Recreation, Trails, and Open Space facilities plan. ,.. Initiate a plan for beautifying city parks, through landscape improvements. ,.. Complete preliminary plans for a community center in the Verdemont area. ,.. Complete plans and specifications for the Electric Avenue Historic Park. ,.. Chaperone 23 youths to Sacramento to work with other youths on nutrition and physical fitness issues (Youth Empowerment Grant). DID YOU KNOW? ,.. Approximately 8,000 pcople attended the 27th Annual Harvest Fair in November at the Center for Individual Development. The event has received national recognition by various media and has been named "One of the Best Western Events in America" by American Cowboy Magazine. People came from throughout Southern California to attend this great Harvest Fair ,.. The Department's "Trips & Tours" program took 30 residents to New York to see the Broadway musical The Color Purple. ,.. The Southern California State Meet for the Hershey Youth Track & Field Games was hosted by the City of San Bernardino at San Bernardino Valley College. There were 12 participating cities that had 385 youth qualifiers. Six youth ages 9-14 years advanced to the National Hershey competition in Hershey, Pennsylvania on August 3'd to compete with approximately 500 of their best peers from all over the USA and British Columbia. 165 PtJHD 001 GBBBRAL PtJHD ACCOUJIT OBJBC'I' " 'tITLB __I DPDlDITUKK BODGB'l' LIHII ITBII Dn'AIL FISCAL YEAR 2008-2009 DIVISION 381 PARlt &; RBCRKATIOK ADIIDf AC"l'OAL 2005-06 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH " LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOHNBL SBRVlCSS 5111 MATERIALS " SUPPLIES 5121 ADVERTISING 5122 DUES " SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS " CONFERENCES 5133 EDUCATION " TRAINING 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5193 GRANT MATCH TOTAL XAINTBHANCB &; OPBRATlOK 5502 PROFESSIONAL/CONTRACTUAL sves 5505 OTHER PROFESSIONAL SERVICES 5507 FACILITIES SERVICES TOTAL COH'1'RAC'l'tJAL SBRVICBS 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL 5610 COMMUNICATION SHOP 5612 FLEET CHGS - FUEL TOTAL :Ilf'l'DHAL SBRV:ICB CJlARGBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS " RENOVATIONS 'rO'l'AL CAP:I'l'AL OU'l'LAY TOTAL 329,584 o 3,600 203 o 42,999 42,534 919 5,332 U5,171 6,428 o 1,667 105 7,381 249 289 1,124 447 2,083 149 19, 922 20,100 54,735 14,275 89, 110 89,400 52,292 577,934 37,544 99,710 3,800 o 860,679 1,3940,882 166 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 o o o 407,904 412,951 0 0 2,025 6,650 24,967 330 481 0 41,205 77,950 36,544 58,170 976 1,087 5,665 6,315 519,767 563,.5. 10,667 11,698 2,928 439 1,132 1,488 114 60 3,624 4,589 632 387 0 441 1,310 1,561 802 1,119 2,244 2,544 0 0 23,4.53 24.,326 1,000 14,431 115,199 78,525 0 15,224 116,199 108,181 95,200 57,600 53,730 72,533 684,092 686,778 30,975 37,530 105,521 118,401 4,300 0 0 6,465 973,818 979,307 0 1,848 1,723 324 0 14,000 1,723 16,172 1,6301,960 1,691,.39 o 415,500 -22,000 6,000 8,300 o 89,100 57,500 1,100 6,300 561,800 10,400 1,800 1,300 100 3,500 1,700 300 1,200 600 6,900 o 27,800 100 94,600 19,000 113,700 59,800 39,600 580,000 31,000 98,000 o o 80B,toO o o o o 1,511,700 BUDGET - JUSTIFICATION 381 PARK & RECREATION ADMIN 001 GENERAL FUND OBJ JUSTIFICATION 5111 OFFICE SUPPLIES; SPECIAL DEPARTMENTAL SUPPLIES; PHOTO AND RECORDING SUPPLIES. THESE ARE SUPPLIES AND MATERIALS FOR OPERATING ADMINISTRATION SERVICES DIVISION AND FOR MEETINGS AND FORUMS, FOR PLAQUES AND AWARDS AND FOR PHOTO AND RECORDING EQUIPMENT FOR THE DEPARTMENT. 5121 POSITION VACANCY RECRUITMENT ADVERTISING IN VARIOUS NEWSPAPERS 5122 BUSINESS PRESS ENTERPRISE NEWSPAPER, N.R.P.A. DUES, C.P.R.S. AGENCY MEMBERSHIP (INCLUDES THE DIRECTOR'S MEMBERSHIP); PUBLICATIONS (COMMUNITY RESOURCES LOCATOR); POSTAL ZIP CODE BOOK AND MISCELLANEOUS PUBLICATIONS. 5131 MILEAGE REIMBURSEMENT FOR USE OF PRIVATE VEmCLES ON CITY RELATED BUSINESS. 5132 FOR ALL EXPENSES INCURRED IN CONJUNCTION WITIJ THE ATIENDANCE OF EMPLOYEES AT MEETINGS AND CONFERENCES. 5133 FOR ONGOING PROFESSIONAL EDUCATION AND TRAINING 5172 FOR REPAIR OF OFFICE EQUIPMENT, SUCH AS TV, VCR, TYPEWRITER AND CALCULATORS. 5174 FOR PRINTING FORMS, LETI'ERS, DOCUMENTS, ETC., THROUGH THE PRINT SHOP OR FOR REPRODUCTION OF DOCUMENTS BY OUTSIDE VENDORS. 5175 FOR ALL POSTAGE REQUIREMENTS FOR ADMINISTRATION DIVISION, S.C.P. AND R.S.V.P. 5176 FOR EXPENSES OF OPERATION OF TWO (2) COPY MACHINES FOR DEPARTMENT; ONE (I) AT THE 5TH STREET SENIOR CENTER AND ONE (1) AT mE MAIN OFFICE. INCLUDES COPY PAPER, DRY INK DEVELOPER, COPY CHARGES AND MAINTENANCE AGREEMENT COSTS. 5502 COSTS RELATED TO CmWRENS' MUSEUM PER M&CC 5505 CONTRACT WITII CASA RAMONA INC. FOR DROP-IN CENTER; FOR DROP-IN CENTER AND CONTRACT WITIJ RECNET GLOBAL SERVICES. 5507 SECURITY ALARM SERVICES FOR THE DEPARTMENT 5604 TIlE PORTION OF mE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO TIllS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT, SOFI'WARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 56 07 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR TIllS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACruAL COSTS INCURRED). 167 I'UND 001 QDBRAL I'tJ1m ACCOtrN'l' OBJBC'l' &: TJ:TLB BDDDJ:TQRJ: B1JDQft LJ:IIB J:TBII DBTAl:L rJ:SCAL YEAR 2008-2009 DJ:nSJ:ON 382 PAlUt XUH'l'BHANCB ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM!FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP!PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH &: LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PIlRSONHBL SllRnCBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES &: SUBSCRIPTIONS 5132 MEETINGS &: CONFERENCES 5133 EDUCATION &: TRAINING 5171 RENTALS 5172 EQUI PMENT MAINTENANCE 5175 POSTAGE 5179 DUMP !WASTE FEES TOTAL XAJ:NTBHANCB &: OPBRATJ:ON 5505 OTHER PROFESSIONAL SERVICES 5506 LANDSCAPE CONTRACTS TOTAL CON'1'RAC'1'UAL SBRVJ:CBS 5601 GARAGE CHARGES 5612 FLEET CHGS - FUEL TOTAL :nrrBRHAL SllRnCB CHARaS 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS &: RENOVATIONS TOTAL CAPJ:TAL otJ'l'toAY TOTAL 1,168,661 1,182,905 1,330,982 1,518,500 925 '75 1,200 -173,300 3,000 3,300 3,900 4,200 13,359 18,558 7,993 24,000 4,771 3,694 50,517 10,000 1,891 2,628 8,990 0 159,806 181,078 243,936 325,700 160,128 162,622 178,812 209,600 2,993 3,044 3,518 3,800 8,908 10,760 13,195 22,200 1.524.444 1.569,564 l,8U,043 1,944.700 111,910 125,688 189,738 132,600 2,723 2,683 4,552 6,000 125 0 2., 0 2,351 1,270 45. 1,500 100 1,038 885 1,000 10,756 18,239 25,382 19,400 1,719 612 3,064 3,000 13 25 0 0 5,613 1,908 0 5,000 135,310 151,462 224,371 168.500 38,485 38,574 62,980 53,600 336,713 335,912 281,605 350,000 375,197 374,486 344,584 403,600 92,670 85,988 113,682 117,300 61,702 71,763 94,962 76,900 154,372 157.751 208,64.06 U4.200 21,093 637 0 0 0 0 12,186 0 21.093 637 12,186 0 2,210,416 2,253.901 2.632,829 2.711.000 168 BUDGET - JUSTIFICATION - 382 PARK MAINTENANCE 001 GENERAL FUND OBJ JUSTIFICATION 5111 SPECIAL PROlECTS; cusroDIAL SERVICE AND SUPPLIES; MAINTENANCE MATERIALS; IRRIGATION MATERIALS; HORTICULTURAL SUPPLIES; RECREATION SUPPLIES; CHEMICAL SUPPLIES; SPECIAL DEPARTMENTAL SUPPLIES; OFFICE SUPPLIES; PHOTO AND RECORDING SUPPLIES; AND. CW11UNG. LINEN AND SAFETY SUPPLIES. 5112 SMALL TOOLS FOR PARKS DEPARTMENT. 5132 A Tl'ENDANCE AT PROFESSIONAL PARK ASSOCIATION MEETINGS AND CONFERENCES. 513 3 VARIOUS LANDSCAPING TRAINING COURSES 5171 LAND AND BUILDING RENTAL. EQUIPMENT RENTAL AND UNIFORM RENTAL. 5172 EQUIPMENT MAINTENANCE - EQUIPMENT; IRRIGATION VENOOR AND BACKFLOW TESTING AND REPAIR. 517 9 COUNTY DUMP FEES 550 5 LAKE MAINTENANCE cosrs AND MEDICAL EXAMS FOR DMV RENEWALS 5506 LANDSCAPE AND LAKE MAINTENANCE. ALSO INCLUDED IS $8.000 FOR LANDSCAPE COSTS AT THE METROLINK. 56 0 1 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO 1HIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTIJAL COSTS INCURRED.) 5612 CHARGES FROM TIIE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 169 Pmm 001 GDDAL J'tJHD ACCOtJN'l' OBJBCT r. TITLB aDDDITURE Bl:lDGBT LID ITJDI DBTAIL rISCAL YBA* 2008~200' DIVISION 383 RBeRDTION' AC'l'tlAL 2005-06 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONKIL SBRVICBS 5111 MATERIALS & SUPPLIES 5132 MEETINGS & CONFERENCES 517l RENTALS TOTAL KAIN'l'BHAN'CB &: OPBRATION' 5601 GARAGE CHARGES 5612 FLEET CHGS ~ FUEL TOTAL IHTBRNAL SBRVXCB CHARGES 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OUTLAY TOTAL 44,548 1,250 3,276 5,656 4,330 123 712 59,890& 1,378 2,007 2,058 4,065 170 65,338 ACTUAL 2006-07 PROJBCTZD 2007-08 ADOPTBD 2008-09 o 823 555 o 91,066 94,730 91,300 3,300 3,900 4,200 20,639 0 5,000 12,931 18,768 19,600 9,824 9,472 11,200 288 247 200 1,674 1,434 1,400 139,721 128,552 132,900 0 571 0 1,698 1,609 1,700 282 42 0 1.980 2.222 1,700 3,608 511 900 3,549 33. 400 7,157 847 1,300 24,500 0 0 24,500 0 0 173,358 131,621 135.'00 o BUDGET - JUSTIFICATION 383 RECREATION 001 GENERAL FUND OBJ JUSTIFICATION 5132 FOR ALL EXPENSES INCURRED IN CONJUNCTION wrrn TIlE AITENDANCE OF EMPLOYEES AT MEETINGS AND CONFERENCES. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RElATED TIlE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO 1H1S DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED.) 5612 CHARGES FROM TIlE CITY'S FLEET DMSlON (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 171 I'UJID 001 GDBRAL :nnm ACCOUHT OSJZCT " TITLB BXPmmn'URK BUDCD'l' LID ITlDI DETAIL PISCAL YEAR 2008-2009 DIVISION 380& PARES " UCRBATION-C.I.D. ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP!PARTTIME 5015 OVERTIME 5018 VACATION PAY 5019 HOLIDAY PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSOlODlL SERVICES 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRI PTIONS 5131 MILEAGE 5161 INSURANCE PREMIUMS 5171 RENTALS 5174 PRINTING CHARGES 5175 POSTAGE TOTAL XAINTBNAlfCB .r. OP.RATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SERVIC.S 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL TOTAL IN'l'BJtRAL SBltVICB CHARQl:S TOTAL 99,040 109,052 115,246 120,700 36,327 43,208 66,549 49,200 0 0 202 0 0 0 1,364 0 0 0 20 0 13,817 16,602 22,415 25,900 6,973 8,726 9,328 14,200 338 381 459 300 979 1,219 1,620 1,800 157,47. 179,188 217,202 212,100 855 1,319 1,772 2,000 0 0 156 0 933 782 795 800 21,414 23,703 22,841 26,000 5 353 272 0 152 635 617 500 1,396 1,340 1,608 1,000 2.,755 28,131 28,061 30,300 1,132 0 0 0 1,132 0 0 0 1,733 1,487 1,672 1,000 27,990 29,553 25,371 30,000 8,786 17,971 17,079 10,000 27,294 25,903 21,050 21,000 65,80"" 7"",915 65,171 62,000 2U,165 282,23. no,u"" 30"",foOO 172 BUDGET - JUSTIFICATION 384 PARKS & RECREATION-C.I.D. 001 GENERAL FUND OBJ JUSTIFICATION 5111 FOR ALL DIRECT EXPENSES FOR THE ACQUISITION OF THE MATERIALS USED IN THE PERFORMANCE OFDAY-TO-DAY OPERATIONS. 5131 FOR ALL EXPENSES COMPENSATING EMPLOYEI!S FOR JOB RELATED TRAVEL DONE IN THEIR OWN AUTOMOBILES. 5161 FIRE. CASUALTY AND UABIUTY INSURANCE 5174 FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. 5175 FOR ALL EXPENSES FOR POsrAGE. 5605 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DMSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DMSlON'S TELECOMMUNICATIONS COSTS (CHARGI~-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM TIlE CITY'S Ul'lLITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DMSlON'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTIJAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S Ul'lLITIES DMSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S NATURAL GAS COSTS (CHARGE.BACKS BASED ON ACTIJAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR TIllS DIVISION'S WATER, SEWER AND GEOTIIERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 173 I'UHD 001 GBNBRAL POND ACCOUNT OBJECT ~ TITLE BXPBNDITURE BUDGET LINE ITBH DETAIL PISCAL YEAR 2008-2009 ACTUAL 2005-06 DIVISION 385 PARKS HBASURE Z 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PERSONNBL SERVICBS 5111 MATERIALS & SUPPLIES 5171 RENTALS 5175 POSTAGE TOTAL JlAINTBNANCE &; OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL CONTRACTUAL SERVICBS TOTAL 17.4 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 o o o o o o o o o o o o o o o o o o o o o o o 59 o o " o o " o o o o o o o 41,000 27,700 800 5,500 4,800 100 600 o 80,500 o o o 36,000 12,000 500 o 48,500 o 20,000 o 20,000 o 14:9,000 BUDGET - JUSTIFICATION 385 PARKS MEASURE Z 001 GENERAL FUND OBJ JUSTIFICATION 5111 FUNDING FOR SUPPLIES FOR DAY TO DAY OPERATIONS OF THREE PHOENIX CENTERS. 5171 RENT FOR CLASSROOMS AT FIRST CHURCH OF THE NAZARENE FOR GANG INTERVENTION, DRUG PREVENTION AND LITERACY CLASSES. 5175 POSTAGE FOR MAILING NOTICES TO RESIDENTS REGARDING PROGRAMS 5502 PROGRAMS, CLASSES AND FIELD TRIPS FOR AT RISK YOUTH 175 rmm 001 QBHBRAL PUHD ACCOUN'l' OBJBCT fc TITLB BXPmlDITtJJtK BlJI)(DT LID ITBII DBTAIL FISCAL YEAR 2008-2009 DIVISION 386 SBNIOR CmI"l'n AC'l'OAL 2005~01l 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PBKSONNBL SZRVICBS 5111 MATERIALS " SUPPLIES 5122 DUES" SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS " CONFERENCES 5174 PRINTING CHARGES 5175 POSTAGE 5193 GRANT MATCH 5196 CLASSROOM TRAIN-OCCUPATIONAL TOTAL XAINTBNAHCB . OPBRATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SaVIOS TOTAL 119,795 36,571 o 18,346 16,555 391 2,267 193,9211 3,068 260 627 746 1,506 358 63,958 o 70,524 1,791 1,791 2lili.240 176 ACTUAL 20011-07 PROJBCTBD 2007-08 ADOPTED 2008-09 143,602 19,227 o 21,334 14,367 407 2,361 201,299 2,393 260 223 1,782 1,159 1,083 50,774 o 57,674 258.973 o o 154,284 156,300 27,035 21,100 183 0 28,700 31,600 13,823 18,800 454 400 2,634 2,300 227,113 230.500 3,534 2,000 314 300 100 800 1,299 1,800 2,487 2,000 60. 1,100 65,241 82,600 6,395 0 79,979 90,1100 0 0 0 0 307,092 321,100 BUDGET - JUSTIFICATION 386 SENIOR CENTER 001 GENERAL FUND OBJ JUSTIFICATION 5111 FOR ALL DIRECT EXPENSES FOR THE ACQUlSmON OF THE MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY OPERATIONS. 5122 PUBIJCATIONS!SUBSCRIPTIONS 5131 FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED TRAVEL DONE IN THEIR OWN AUTOMOBILES. 5132 MEETINGS/CONFERENCES. 5174 FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. 5175 FOR ALL EXPENSES FOR POSTAGE. 5193 MATCHING FUNDS REQUIRED FOR THE 1W0 NATIONAL SENIOR SERVICE CORPS PROGRAMS, SENIOR COMPANION PROGRAM (SCP) AND RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP). 177 BXPBRDJ:TURB BlJDGB'l' LJ:lm J:'1'BII DB'l'AJ:L PJ:SCAL YBAR 2008-2009 rmm 001 GDBRAL I"OND DJ:VJ:SJ:ON 387 NORTON OYX/aALAXY BALLROOM ACCOtJRT OBJBCT &; TJ:TLB ACTUAL 2005-06 ~ 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 60,592 80,419 82,090 85,400 5014 SALARIES TEMP/PARTTIME 30,750 20,176 27,673 30,200 5026 PERS RETIREMENT 9,688 11,205 14,761 16,400 5027 HEALTH & LIFE INSURANCE 8,776 8,439 8,833 10,600 5028 UNEMPLOYMENT INSURANCE 228 247 276 200 5029 MEDICARE 1,324 1,432 1,602 1,200 TOTAL PBRSONNBL snvJ:CJ:s 111,358 121,917 135,236 144,000 5111 MATERIALS & SUPPLIES 3,865 11,919 7,431 5,000 5121 ADVERTISING 0 0 0 400 5131 MILEAGE 402 476 99 200 5172 EQUIPMENT MAINTENANCE 0 0 124 0 5174 PRINTING CHARGES 131 337 174 400 5175 POSTAGE 107 280 332 200 TOTAL JlAJ:NTBNAHCB &; OPBRATION 4.,505 13,012 8,159 6,200 5505 OTHER PROFESSIONAL SERVICES 0 12,094 3,732 9,900 TOTAL CONTRACTUAL SERVICES 0 12,094. 3,732 9,900 TOTAL 115,863 147,024. In. 127 160,100 178 BUDGET - JUSTIFICATION 387 NORTON GYM/GALAXY BALLROOM 001 GENERAL FUND OBJ JUSTIFICATION 5111 FOR ALL DIRECT EXPENSES FOR THE ACQUlSmON OF THE MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY OPERATIONS. 5121 FOR ALL cosrs ASSOCIATED MTH ADVERTISING IN ANY PUBUSHED MATERIAL. 5131 FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED TRAVEL DONE IN THEIR OWN AuroMOBILES. 5174 FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. 5175 FOR ALL EXPENSES FOR POSTAGE. 550 5 CONTRACT RECREATION CLASS INSTRUCTORS 179 :rmm 001 CDIIJtRAL P'tJND ACCOUH'l' OBJBCT & TITLB .uDDI'1"01lB BUDCDT LDnr ITIDI DaTAIL PISCAL YEAR 2008-2009 D:tvISIOIII' 388 COJDIDIII'ITY CD'l'BJtS AC'l'UAL 2005-06 AC'l'UAL 2006-07 PROJBCTBD 2007-08 ADOPTZD 2008-09 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONHIL SOVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5174 PRINTING CHARGES 5175 POSTAGE 5193 GRANT MATCH TOTAL KA'IH'l'BIII'AIII'CB r. OPIlRATION 5502 PROFESSIONAL/CONTRACTUAL sves 5505 OTHER PROFESSIONAL SERVICES TOTAL COJrf'!'RA.C"l'OAL SBRVICBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 278,674 363,581 353,274 255,900 143,410 161,172 267,554 110,300 114 1,144 2,190 0 1,311 0 1,450 0 43,040 51,808 69,554 45,400 35,377 34,168 37,323 44,600 1,059 1,315 1,707 500 5,139 6,644 8,831 4,000 508,1240 619,833 7401,885 0160,700 7,598 16,005 12,384 10,600 0 0 0 5,000 4,821 8,400 9,854 33.000 520 0 623 300 627 293 810 500 1,482 3,432 4,175 3,700 474 1,538 908 1,300 499 482 735 800 0 0 11,667 0 16,021 30,151 -11,156 55,200 0 82,265 104,473 101,200 90,986 91,847 108,520 90,000 90,986 17-1,112 212,993 191,200 0 588 0 0 9,320 2,698 1,289 0 9,320 3,286 1,289 0 6240,-152 827,381 997,322 707,100 180 BUDGET - JUSTIFICATION 388 COMMUNITY CENTERS 001 GENERAL FUND OBJ JUSTIFICATION 5014 INCLUDES $50,000 TRANSFERRED FROM MAYOR'S OFFICE FOR SUMMER yourn EMPWYMENT PROGRAMS 5111 FOR ALL DIRECT EXPENSES FOR THE ACQmSmON OF THE MATERIALS USED IN THE PERFORMANCE OF DAY -TO-DA Y OPERATIONS. 5112 FOR ALL ITEMS THAT HAVE A PER UNIT COST LESSTIIAN $500 (EXCLUDING TAXES AND INSTALLATION). 5121 FOR ALL COSTS ASSOCIATED WITH ADVERTISING IN ANY PUBLISHED MATERIAL. 5122 FOR ALL EXPENSES FOR THE ACQUISlTION OF ANY PUBLISHED MATERIALS INCLUDING BOOKS, MAGAZINES, NEWSPAPERS, PERIODICALS, ETC. 5131 FOR ALL EXPENSES COMPENSATING EMPWYEES FOR JOB RELA TED TRAVEL DONE IN THEIR OWN AUTOMOBILES. 5132 FOR ALL EXPENSES IN CONJUNCTION WITH STAFF A'M'ENDING MEETING AND CONFERENCES 5174 FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. 5175 FOR ALL EXPENSES FOR POSTAGE. 5502 LEASE PAYMENT TO NEW HOPE MISSIONARY FOR WESTSIDE COMMUNITY CENTER. 5505 CONTRACT COSTS FOR OPERATION OF DELMAN HEIGHTS $85,000; MISC. CONTRACT COSTS FOR OPERATION OF COMMUNITY CENTERS, $5,000. 181 :rmm 001 GDBRAL PtIlm ACCOUH'l' OBJBC'r (0 TrTLB BDDDr'l'QRB BUDGB'r Lrn rTJIII DBTArL FrsCAL YBAR 2008-2009 orvrsION 389 AQtJATrCS/SPORTS ACTUAL 2005-06 ACTUAL 2006-07 PBOJBCTBD 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTlME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEOI CARE TOTAL PBRSONNBL SOVIC.S 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE TOTAL JlAINTBHANCB " OPBRATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONT'RACTUAL SD.VICBS TOTAL 76,415 89,903 92,859 90,300 125,505 120,533 134,128 140,200 0 106 256 0 1,311 0 1,450 0 10,058 11,230 16,444 19,600 7,716 7,262 7,495 10,600 508 527 628 200 2,771 3,062 3,648 1,400 224,283 232.623 256,909 262,300 30,955 50,153 15,465 57,800 100 100 280 100 1,507 1,415 1,381 1,300 394 1,106 648 1,200 659 0 2,400 0 1,824 760 1,021 1,600 1,679 416 374 1,000 37,118 53,951 21,569 63,000 13,226 21,173 12,885 20,400 13.226 21,173 12,885 20,400 27..627 307,7016 291,362 345,700 182 BUDGET - JUSTIFICATION 389 AQUATICS/SPORTS 001 GENERAL FUND OBJ JUSTIFICATION 5111 FOR ALL DIRECT EXPENSES FOR TIlE ACQUISmON OF TIlE MATERIAlS USED IN TIlE PERFORMANCE OF DAY.TO-DAY OPERATIONS. INCLUDING POOL CHEMICALS AND SUPPLIES. 5122 FOR ALL EXPENSES FOR TIlE ACQUlSmON OF ANY PUBLISHED MATERIALS INCLUDING BOOKS, MAGAZINES, NEWSPAPERS, PERIODICALS. ETC. 5131 FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED TEA VEL IlONE IN 11IEIR OWN AUTOMOBILES. 513 2 MISCELLANEOUS TRAINING FOR EMPLOYEES. 5174 FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. 5175 FOR ALL EXPENSES FOR POSTAGE. 5505 CONTRACT POOL MAINTENANCE AND REPAIRS 183 rmm 001 GENERAL rmm ACCOUNT OBJBCT & TITLB BXPBNDITURB BUDGET LINE ITBM DETAIL FISCAL YEAR 2008-2009 DIVISION 391 PARltS OP PIlX (NON-HZ) ACTUAL 2005-06 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PBRSONNBL SBRVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT TOTAL KAINTBNANCB & OPERATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SERVICES 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 184 ACTUAL 2006-07 PROJECTKD 2007-08 ADOPTBD 2008-09 o o o o o o o o o o o o o o o o o o o o o o 2,650 6,732 10 406 23 136 o 9,957 o o 7,424 7,390 o 14,814 o o o o 18,544 11,548 o 30,092 o 54,923 o o o o o o o o o o 60 o 60 o o o o o "'" POLICE DEPARTMENT I POLICE ADMINISTRATION I I PATROL / TRAFFIC / STATION COMMAND I I INVESTIGATIONS I I VICE & NARCOTICS / M.E.T. I POLICE DISPATCH I IDENTIFICATION & PROPERTY I I POLICE RECORDS I I POLICE PERSONNEL / TRAINING I I SPECIAL GRANTS / PROGRAMS I FINANCIAL UNIT ~ ,.. c; m POLICE DEPARTMENT Police Chief Michael A. Bildt ~-----------------------I , Asset , , , -----------------------------------1 , , , Forfeiture , , , , , t_______________________: Police Personnel, Police Carousel I-- Administration Training Mall I I I (10) Employees (8) Employees (2) Employees Investigations Vice & Narc / Patrol/Traffic Station Command M.E.T. I I 1 (63) Employees (34) Employees (245) Employees (21) Employees Measure Police Support Police Dispatch Z Records Services I I I I (41) Employees (41) Employees (4) Employees (31) Employees . L.- Identification & Crime Free - Property Programs I (14) Employees (2) Employee POLICE DEPARTMENT ACCOUNT NUMBER: 001-110,120 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I The Police Department is responsible for protecting life, property and human rights, reducing fear of crime, and increasing neighborhood vitality. A wide range of police services and programs are provided using a Community Oriented Policing & Problem Solving (COPPS) policing philosophy. Department personnel work hand-in-hand with the community, business, city departments, elected officials and other governmental agencies to identify emerging crime trends and patterns and efficiently deploy police resources to address community identified problems. EXPENDITURES BY DIVISION 2005-06 2006-07 2007 -08 2008-09 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 1,394,769 1,127.394 1.707.469 1.368,400 STATION COMMAND 1.831.995 1.595,958 1.681,580 1,577,300 PATROL 23.071,459 27,259.370 27.319.526 27.049,000 CAROUSEL MALL 30,715 51,729 294,739 280,400 V ICE & N ARCOTlCS 3.892.4 36 3,602,958 3,222,784 2.823,800 MET 1.160,574 1.180,273 1,131,422 1.105,100 TRAFFIC 2,765,092 2,471.966 2,909.327 4.772.700 INVESTIGATIONS 7,197.760 7,500.104 8,258.425 7.834,900 IDENTIFICATION & PROPERTY 994.8 19 1,080,900 1,137,632 1,134,700 SUPPORT SERVICES 5,019,243 5,097,699 6,147,112 5,063,200 DISPATCH 1,7 18.805 \,817.025 1,935,200 2,205,000 RECORDS 1.913,529 1,964,947 2. I 59.511 2.199.800 MEASURE"Z"PROGRAMS 0 956,709 4,906.362 7,594.300 PERSONNEL & TRAINING 1.180,243 1,161.419 1.225.738 1,193,800 LANDLORD CERTIFICATION I 19,317 105,205 129,895 - CITY JAIL 690.750 646.439 797.168 392.900 TOTAL 52,981,508 57,620,095 64,963,890 66,595,300 EXPENDITURES BYCATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED AI>OPTED PERSONNEL 47,203,291 49,754,899 54,783,502 56.525,600 MAINTENANCE & OPERA nON 1,297,755 1,288,535 2,371,914 1.323,300 CONTRACTUAL SERVICES 1,037,206 1,637,979 2,257,713 3,360,000 INTERNAL SERVICE CHARGES 4,485,788 4,544,711 5,509,731 4,481,700 CAPITAL OUTLAY 189,596 239,931 715,491 202,700 DEBT SERVICE 5,833 1,857,881 1,970,201 2,028,900 CREDITS (1,237,962) (1,703,842) (2,644,663) (1,326,900) TOTAL 52,981,508 57,620,095 64,963,890 66,595,300 1Pr:; POLICE DEPARTMENT 2007-08 KEY ACCOMPLISHMENTS '" Deployed Crime Impact Teams in selected neighborhoods and corridors expenencmg cnme problems. '" Continued diversity outreach through O.P.A.L. '" Continued our parolee population management program in collaboration with Parole and the IMP ACT program in collaboration with County Probation. ./ Accepted II federal and state grants totaling over $3.5 million dollars to augment department operations and fund additional personnel, equipment and programs. ./ Provided training to department personnel and purchased needed emergency equipment using Homeland Security grant funds. ./ Completed year two of the OTS grant funding to expand our traffic enforcement efforts. ./ Continued the joint agency task force with State Parole to address parole population issues. ./ Implemented year two goals and objectives of the Combined Hiring Plan. 2008-09 KEY GOALS ~ Implement year three goals and objectives of the Combined Hiring Plan. ~ Implement crime mapping, CAD/RMS upgrade, FileNet document Imagmg upgrade, and replacement surveillance video cameras projects. ~ Centralize crime analysis functions to enhance data driven police deployment to efficiently identify and address emerging crime trends and patterns. ~ Continue problern-solving efforts to address Part I crime rates. ~ Continue deployment of Crime Impact Teams in selected neighborhoods and corridors experiencing crime problems. ~ Continue diversity outreach through O.P.A.L. ~ Continue our parolee population management program in collaboration with Parole. ~ Seek additional federal and state grants to fund programs, personnel and needed technology and equipment ~ Participate in the VAS I Homeland Security grant that will provide the Inland Empire region with $12-15 million for terrorism prevention and response. ~ Continue training and purchase emergency response equipment using Homeland Security grant funds. DID YOU KNOW? ~ The department's problem solving philosophy means we will work with you to solve crime problems in your neighborhoods. On-line information regarding the Department is available at www.san-bernardino.en.us ~ The Department actively seeks citizen involvement and offers volunteer programs for both adults and minors. ~ The Crime Free ReI/tal Housil/g Program is available to landlords and property managers who desire to reduce crime and improve the quality oflife at their apartment complexes. ~ Reserve police officers donated over 6,914 hours of service, saving the city over $407,926 in police officer overtime costs while generating $106,000 in revenue. 186 FOND 001 GDBRAL rtJHD ACCOUNT OBJBCT . TXTL. BXPDlDX'l"UU BUDGBT LXHB X'l'BII DBTA.l:L FISCAL YBAR 2008.2009 DXVISXOH 211 POLICI ADJIDfISTRATXOB ACTUAL 3005-06 ~ 2006-07 PROJECTED 3007-08 ADOPTED 3008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOlOfBL SBRVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5171 RENTALS 5183 MANAGEMENT ALLOWANCE TOTAL XAIHTBHAIfCB . OPBRATXON 5502 PROFESSIONAL!CONTRAcruAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRVICBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPXTAL otrl'LAy TOTAL 932,766 775,725 1,249,237 925,000 28,125 30,675 47,838 43,600 0 -382 0 0 10,211 14,421 17,611 10,000 12,133 721 9,861 0 225,129 163,510 217,374 212,500 71,078 71,345 88,923 86,300 2,458 2,055 3,312 2,500 4,358 1,950 2,490 14,400 1,286.257 1.060.020 1.636.6U 1.29..300 2,710 1,938 1,864 2,500 248 0 0 0 5,277 4,964 4,624 5,000 1,658 1,940 116 5,000 16 0 20 0 48 0 0 600 9,958 8.8.f3 6,62. 13,100 35,000 0 0 0 63,554 58,531 62,501 61,000 98,55" .58.531 62,501 61,000 0 0 220 0 0 0 1,480 0 0 0 1,699 0 1,394,769 1,127,39. 1,707,469 1,368,.00 187 BUDGET - JUSTIFICATION 211 POLICE ADMINISTRATION 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS AND SUPPLIES - LEADERSHIP TRAINING BOOKS $1500, CHIEF'S SPECIAL CORRESPONDENCE STATIONARY, $1000, TOTAL, $2500. 5122 PUBUCATIONSlSUBSCRIPTlONSlDUES - FMLA REFERENCE HANDBOOK UPDATES $585, CALIFORNIA POUCE CHIEF'S ASSOCIATION $820, POUCE MANAGEMENT ASSOCIATION $Z5, CALIFORNIA POUCE OFFICERS ASSOCIATION $210, COUNTY POUCE CHIEF'S AND SHElUFF'S ASSOCIATION $150,SOUTIlERN CALIFORNIA INTERNAL AFFAIRS INVESTIGATORS ASSOCIATION $25. DISCIPLINARY BULLETINS $too.INTERNATlONAL ASSOCIATION OF CHIEF'S OF POLICE $100, GOVERNING $15,POUCE EXECUTIVE RESEARCH FORUM $300, NATIONAL CRIMINAL JUSTICE REFERENCE SERVICE $10, INLAND EMPIRE HISPANIC NEWS $25, INLAND EMPIRE COMMUNITY NEWS $35, PRECINCT REPORTER $20, WESl'SIDE sroRY NEWSPAPER $40, THE BLACK VOICE NEWS $35, SAN BERNARDINO COUNTY SUN $130, SAN BERNARDINO CHAMBER OF COMMERCE $100. LAW ENFROCEMENT LEGAL REPORTER $35, POUCE FUfURIST INTERNATIONAL $40, FBI NATIONAL ACADEMY ASSOC $50, PRESS ENTERPRISE$lSO, FAMILY AND MEDICAL LEAVE HANDBOOK AND LAW LIBRARY UPDATES $ZOOO. TOTAL $5000. 5132 MEETINGS AND CONFERENCES - AELE LAW ENFORCEMENT LEGAL CONFERENCE $3000, CALIFORNIA POUCE CHIEF'S ANNUAL CONFERENCE $3000, LEADERSHIP TRAINING $500, CHIEF'S 10-48 $500, TOTAL $5000. 5183 MANAGEMENT ALWWANCE $50 PER MONTH. TOTAL $000. 55 0 5 OTHER PROFESSIONAL SERVICES. FITNESS FOR DUTY PSYCHOWGlCAI.S $5000, EMPWYEE DRUG TESTING $1000, $54,000 FOR CMUAN MANAGER. TOTAL $61,000. 188 I'tJND 001 GDBRAL I'tJND ACCOtJRT osncor " TITLJ: BD'DDITURB BtJDCD'l' LID ITZII DB'l'A.IL PISCAL ~ 2008-2009 DrvISION 212 STATION COMKAJm AC."l'UAL 2005.06 ACTUAL 2006-07 PROJZCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH " LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOHHBL SBRVJ:CBS 5111 MATERIALS " SUPPLIES 5112 SMALL TOOLS &. EQUIPMENT 5122 DUES &. SUBSCRIPTIONS TOTAL IlAINTBNANCB " OPBRATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRVJ:CBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPJ:TAL O'O'1'LAY TOTAL 1,300,779 1,093,525 1,203,192 1,087,600 35,773 37,138 38,450 37,600 0 649 120 0 47,670 58,854 30,434 19,900 13,010 9,782 1,067 0 275,773 225,993 243,979 246,600 124,242 117,911 125,065 128,900 3,494 3,014 3,183 2,900 6,517 7,189 8,600 16,700 1,807,257 1,5501.053 1,6501,090 1.5.0,200 14,481 16,110 8,749 17,900 0 808 0 800 0 0 521 0 101,0181 16,918 9,270 18.700 10,257 14,283 15,220 18,400 10,257 101,283 15,220 18,.00 0 31 0 0 0 10,672 3,000 0 0 10,703 3,000 0 1.831.995 1,595.958 1.681.580 1,577,300 189 BUDGET - JUSTIFICATION ..,; 212 STATION COMMAND 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS AND SUPPLIES -TASER EQUIPMENT $JOOO, EVIDENCE TAPE TO BE USED FOR MARKING DISASTER AREAS UNSAFE SI'RUCTURES AND CRIME SCENES $500, HIGHWAY FUSES/FLARES $10,000. RECHARGEABLE BATI'ERIES FOR TASERS $500, UNIFORMS FOR THE FLEET MAINTENANCE EXPEDITOR $300, FOOD FOR THE POUCE CANINES $3QlO, TOTAL $17.900. 5112 SMALL TOOLS & EQUIPMENT - TWO SANYO TRANSCRIBERS $800. 5505 OTHER PROFESSIONAL SERVICES - CONTRACT SERVICE (DAN IE MASI'ER K-9) FOR THE MANDATORY TRAINING OF POUCE CANINES $4000; VETERINARY CARE (NORTHSIDE VET SERVICE)$4000; CONTRACT SERVICE FOR EMERGENCY CARE, ANIMAL EMERGENCY CLINIC $400; CAR WASH SERVICE FOR DEPARTMENT VEHICLES $10,000, TOTAL $18,400. 19{) I'UND 001 GBNBRAL FOND ACCOUNT OBJBCT & TITLB BXPENDITURE BUDGBT LID ITBK DBTAIL FISCAL YEAR 2008-2009 DIVISION 213 PATROL ACTlJAL 2005-06 ACTUAL 2006-07 PROJBCTED 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5017 BREAVEMENT 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PBRSONNBL SERVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5150 UTILITIES 5155 CELLULAR SERVICE 5171 RENTALS 5172 EQUI PMENT MAINTENANCE 5173 OUTSIDE VEHICLE MAINTENANCE 5181 OTHER OPERATING EXPENSES 5187 POLICE RESERVES 5193 GRANT MATCH TOTAL MAINTBNANCB & OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTtJAL SERVICES 5701 MOTOR VEHICLES 5702 COMPUTER EQUIPMENT 5703 COMMUNICATIONS EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OUTLAY 5802 DEBT SERVICE INTEREST TOTAL DRBT SBRVICB 5910 CREDIT-FED & STATE PROG FUND TOTAL LESS: CRBDITS/BILLABLBS TOTAL 15,551,812 17 ,681,920 17,370,268 18,526,100 483,075 598,958 512,923 563,900 263,327 281,150 675,955 0 1,698,328 1,741,154 1,249,161 0 23 0 0 0 49,294 68,772 65,602 0 4,040,935 3,691,336 3,601,316 4,423,900 1,602,390 1,885,597 1,824,129 2,218,500 45,530 52,091 51,173 48,000 200,690 248,481 244,189 278,500 23,935,405 26,249"160 25,594,714 26,058,900 61 0 8,584 7,200 9,823 11,431 7,142 24,400 341 532 621 700 2,737 994 2,079 2,600 0 0 2,168 0 0 0 0 1,000 17,468 19,757 19,958 0 1,271 660 1,902 2,500 8,768 7,281 13,535 13,500 46,549 0 12,905 0 30,773 32,361 22,782 29,400 0 0 857,900 0 117,791 73,016 949,575 81,300 0 250,734 5,063 0 18,974 23,086 17,264 16,100 18,974 273,820 22,327 16,100 0 0 7,952 0 450 2,095 7,993 0 0 266 0 0 0 0 10,681 17,000 25,000 0 0 0 25,450 2,362 26,626 17,000 0 1,852,881 1,946,168 1,976,000 0 1,852,881 1,946,168 1,976,000 -1,026,161 ~1,192,169 -1,219,884 -1,100,300 -1,026,161 -1,192,169 -1,:119,884 -1,100,300 23,071,459 27,259,370 27,319,526 27,049,000 191 BUDGET - JUSTIFICATION 213 PATROL 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS AND SUPPLIES-LESS LETIJAL AMMUNITION, $3700; RIFLE SQUAD SUPPLIES, $2500; RDF SUPPLIES, $1000. TOTAL $7200. 5112 SMALL TOOLS & EQUIPMENT - SMALL TOOLS AND EQUIPMENT FOR (S) DlSI'R1crCOMMANDS@$2280EACH, TOTAL $11,400; TRAUMA KIT HOLDERS FOR PATROL UNITS 125 AT $104 EACH, $13,000. TOTAL $24,400. . 5122 DUES & SUBSCRIPI'IONS - CRIME PREVENTION OFFICERS ASSOCIATION $280, EXPWRERS YEARLY CHARTER $400, TOTAL $700. 513 2 MEETINGS & CONFERENCES - CRIME PREVENTION OFFICERS MEETINGS $200, CRIME PREVENTION OFFICERS CONFERENCE $2000. FBINAA CHAPI'ER CONFERENCE REGISTRATION FEE $400. TOTAL $2600. 5155 PHONE CHARGES-MONTHLY AIRTIME FOR (3) SATEUJTE PHONES; 3 @ $26.88 PER MONTH, TOTAL $1000. 5172 EQUIPMENT MAINTENANCE - BICYCLE MAINTENANCE; INCLUDING TIlNE-UPS, TIRES, TIJBES, TOOLS, BICYCLE STAND AND REPLACEMENT PARTS $2500. 5173 OUTSIDE VEHICLE MAINTENANCE. VEmCLE GRAPIIICS $13,500. 5187 POLICE RESERVES - RESERVE OFFICER TRAINING CONFERENCE $2000, POLICE RESERVE STIPENDS $20,375, RESERVE ANNUAL PICNIC $2000; RESERVE ANNUAL BANQUET $5000; CALIFORNIA RFSERVE COORDINATOR ASSOCIATION DUES $25. TOTAL $29,400. 5505 OTIIER PROFESSIONAL SERVICES - ALARM MAINTENANCE AT (6) DISI'R1CT COMMAND OFFICES $3850; BOARD UP SERVICE $8000; TOW FEES $8000, TOTAL $19,900. 5704 OTIIER EQUlPMENT-(25)REPLACEMENT REAR CAR SEATS $15,000; RDF TRAILER EQUIPMENT, $2000. TOTAL $17,000. 5802 POBDEBTSERVlCEPAYMENT 192 Pmm 001 GDZRAL PmID ACCOUNT OBJJ:CT 10 TU'LK UPDDI'TtJRB BUDCDT LID ITBK DB'l'AIL FISCAL Y&AR 2008-2009 DIV:ISIOH 214, POLICB-CARotlSBL JQLL ACTUAL 2005~06 ACTUAL 2006-07 PROJBCTBD 2007~08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH 6< LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNBL SERVICBS TOTAL 23,239 31,822 195,873 198,100 175 1,100 8,538 8,800 4,919 7,785 31,041 5,000 0 0 1,556 0 1,975 7,436 39,315 44,400 33. 3,484 17,824 20,600 71 102 593 500 0 0 0 3,000 30,715 51,729 294,739 280,400 30,715 51,729 294,739 280,400 193 I'tJND 001 GB:NBRAL PU1ID ACCOUN'l' OBJJ:CT " 'l'J:'l'LS BXPDDJ:'l'D1UI: BtJDGJI'l' LID IT'" DftAJ:L PJ:SCAL YBAa 2008-2009 DJ:VJ:SJ:OH 215 VJ:O . R1RCOTICS AC'1'UAL 2005-06 ACTUAL 2006-07 PROJBC'l'KD 2007-08 ADOP'l'KD 2008-09 5011 SALARIES PERM!FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE 'l'O'l'AL PBRSONRBL SBRVI:Cl:S 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5173 OUTSIDE VEHICLE MAINTENANCE TOTAL MAJ:NTBHANCB . OPERATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRVJ:CBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 2,355,510 2,115,316 1,931,841 1,674,800 77,000 79,450 68,250 56,300 405,336 537,646 393,157 300,200 23,953 16,866 20,444 0 622,615 432,597 404,039 401,100 230,250 236,422 234,029 191,200 7,155 6,871 6,404 4,300 30,874 28,595 28,154 25,100 3,752,694 3,453,763 3.086.319 2.653.000 8,212 6,766 6,173 7,000 0 213 0 200 2,304 355 11,018 12,500 3,022 2,784 0 3,000 14,946 14,603 1,957 15,500 1,730 135 0 1,500 0 0 0 8,400 30.214 2".856 19,1017 48,100 104,313 124,104 113,061 119,400 10".313 12...10.. 113.061 119.400 0 235 2,462 0 5,215 0 1,795 3,300 5.215 235 ..,258 3.300 3.892....36 3.602.958 3.222.78" 2.823.800 194 BUDGET - JUSTIFICATION 215 VICE << NARCOTICS 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS & SUPPLIES - DRUG TEST KITS $4500, AA LITHIUM BA'ITERIES, ALCOHOL WIPES, POLAROID FILM, VHS VIDEO TAPES $600. NOMEX PROTECTION RAID UNIFORMS, BALACA V AS AND GLOVES FOR ENTRY INTO CLANDESI'INE LABS $800, TACTICAL GOGGLES FOR EYE PROTECTION WHILE ENTERING CLANDESl1NE DRUG LABS $200, TRAINING AMMO $900, TOTAL $7000. 5112 SMAIL TOOLS AND EQUIPMENT - EAR PROTECTION FOR FIRE ARMS TRAINING $100, MlSC TOOLS FOR NARCOTICS UNIT $100, TOTAL $200. 512 2 PUBUCATIONSlSUBSCRlPTlONSlDUES - CA NARCOTIC OFFlCERS' ASSOClATION DUES AND RENEWAL $1140, WESl'ERN STATES VICE INVESTIGATOR'S ASSOCIATION DUES $SO, DRUG ENFORCEMENT REPORT $200. CAL PEACE OFFICER ASSOCIATION DUES $]00. LAW ENFORCEMENT INTELLIGENCE UNIT DUES $400, OUTLAW MOTORCYCLE GANG CONFERENCE ANNUAL MEMBERSHIP $80. TRI.STATE INTELLIGENCE OFFICERS' ASSOCIATION DUES $80, ORANGE COUNTY INTELLIGENCE OFFlCERS' MEETING $80, SAN DlEGO COUNTY INTELUGENCE OFFlCERS' MEETING $70, "WE-TIP" FUNDlNG $10,300; TOTAL $12,500. 5132 MEETINGS AND CONFERENCES. WESl'ERN lITATES VlCE lNVESTIGATORS ANNUAL CONFERENCE FOR (2) lNVESTIGATORS $1500, CNOA CONFERENCE FOR (2) lNVESTIGATORS $1500, TOTAL $3000. 5171 RENTALS. SURVElLLANCE VEH1CLE RENTALS TO CONDUCT COVERT UNDERCOVER lNVESTIGATIONS $15,500. 5172 EQUIPMENT MAINTENANCE - MAINTENANCE OF UNDERCOVER ELECTRON1C AND VIDEO SURVE1LLANCE EQUIPMENT, SURVElLLANCE VAN EQUIPMENT, AND RELATED CAMERAS $1500. 5173 OUTSIDE VEH1LCE MAINTENANCE-!ITRlP AND lNSTALL COSTS FOR (3) NARCOTICS VEH1CLES BASED ON $2800 PER VEHICLE. TOTAL $8.400. 5505 OTI1ER PROFESSIONAL SERVlCES - Dm's SAFE AND LOCK SERVlCE $700, B10-TOX SPECiMEN ANALYStS $16,300, AIR-TIME FOR ORION GPS TRACKING SYSTEM $3200, AUTO TRACK PLUS SERVICE TO PROVIDE INFORMATION ON SUSPECTS BEING INVESTIGATED $12,000, TOWING OF SEIZED VEHICLES $7200, $80,000 EVIDENCE DRAW FUNDS. TOTAL TOTAL $119,400. 5704 OTHER EQUlPMENT-(S) DlGITAL CAMERAS, $3,300. 195 :rmm 001 GDBRAL PUHD ACCOUH'l" OBJBCT & T:rTLB DPIDID:rTDR1l BlJt)QBT L:rD :rTD DIITA:rL P:rSCAL YBAR 2008-2009 D:IVJ:S:rON 216 POLIa-MBT AC"1't1AL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP!PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 HEDI CARE TOTAL PBRSOHHBL SBRnCBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS &: EQUIPMENT 5122 DUES &: SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES SIn EQUIPMENT MAINTENANCE TOTAL MA:rNT'BHAHCB & OPBRAT:rOH 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 687,717 750,550 729,209 726,700 19,800 28,163 24,275 25,300 10,365 0 0 0 127,581 107,145 90,976 77,700 4,320 4,534 6,521 0 199,995 158,831 152,694 161,500 78,732 85,655 78,707 82,400 2,126 2,268 2,133 1,900 10,512 11,742 12,393 10,900 1,1"1,148 1,148,888 1,096,908 1,086,400 11,032 27,768 11,217 14,800 0 329 498 500 909 595 250 600 797 0 0 1,600 120 632 1,936 1,200 12,857 29,324 13,900 18,700 6,569 2,061 20,614 0 6,569 2,061 20,614 0 1.160.57" 1,180,273 1,131,422 1,105,100 196 BUDGET - JUSTIFICATION 216 POLICE-MET 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS & SUPPLIES - CHEMICAL SUPPLIES, TEAR GAS FOR TACTICAL ENTRIES, CANNISTERS, 37 MIll, 40 1\lM, 12 GA PROJECTILES AND DISTRACTION DEVICES (BODIES AND CHARGES) $1500, BULBS, BAITER1ES AND REPLACEMENT PARTS FOR SUO FLASHUGHTS AND SURE FIRE WEAPONS UGHTS AND H&K HANDGUN UGHTS $600; ADDmONAL MAGAZINES FOR AR-15 RIFLES $1400, SHOULDER SLINGS FOR AR-15 RIFLES $350, DOUBLE MAGAZINE CLAMPS FOR MP-5 RIFLES $650, CUTnNG SUPPLIES FOR RUN-N-KUT TORCH SYSI'EM $1200, LESS LETHAL MUN1'I10NS INCLUDING 37 MM/40 MM FOAM BATON, BEAN BAG, RUBBER PELLETS. 12 GA BEAN BAG. STING BALLS AND SMOKE CANISTERS $1500, AMMO FOR TRAINING OF MET AND AUXILARY SWAT OFFICERS TO INCLUDE 'MM BALL. 9MM 124 GR. BALL, 45 CAL. BALL, 308 MATCH GRADE RIFLE. 223 CAL. RIFLE BALL AND son POINT, 12 GA. 00 BUCK AND SLUGS S44OO. SIMUNITlONS TRAINING A1\lM0 $1600, SIMUNlTIONS CONVERSION KITS FOR MP-5 $700, POLAROID FILM FOR GANG MEMBER IDENTIFICATION $500, NOMEX GWVES, BALLISTIC GOGGLES. HOODS AND KNEEPADS TO EQUIP NEWLY ASSIGNED OFFICERS AND REPLACE WORN ITEMS $400. TOTAL $14,800. 5112 SMALL TOOLS AND EQUIPMENT - ASSORTED ARMORERS TOOLS TO INCLUDE TRIGGER WEIGHT SET, HAMMER PUNCH SET, ARMORER SCREWDRIVER SET. ROLL PIN PUNCHES, ASSORTED ARMORERS PLIERS, BARREL BEDDING TOOLS, ARMORERS WRENCHES $500. 5122 PUBUCATlONSlSlJBSCRIPTIONSlDUES - CAUFORN1A GANG 1NV1!STIGATORS ASSOCIATION $325, NATIONAL TACTICAL OFFICERS ASSOCIATION $125. CALIFORNIA TACTICAL OFFICERS ASSOCIATION $100, TOTAL $600. 5132 MEETINGS & CONFERENCES - INLAND SWAT C01llMANDERS MEETINGS $50, CA GANG CONFERENCE $450, SPECIAL WEAPONS TEAM CHAl\{pIONSHIPS IN BAKERSFIEW $1100. TOTAL $1600. 5172 EQUIPMENT MAINTENANCE - REPAIR AND MAINTENANCE FOR S. W.A. T. WEAPONS & EQUIPMENT $!ZOO. 197 l"tJND 001 GIDIBRAL FUND ACCOUNT OBJBCT " TXTLB UPDDITURB BUDGB'l" LDm ITBII DETAIL FISCAL YBAR 2008-2009 DIVISION 217 TRAFFIC AC"l'UAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH &: LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PBRSONHBL SBRVICBS 5111 MATERIALS &: SUPPLIES 5112 SMALL TOOLS &: EQUIPMENT 5113 MOTOR FUEL &: LUBRICANTS 5172 EQUIPMENT MAINTENANCE 5173 OUTSIDE VEHICLE MAINTENANCE TOTAL 1lAIH'I'BRANCB &: OPBJitATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRVIC'BS 5910 CREDIT-FED &: STATE PROG FUND TOTAL LBSS: CRBDI'l'S/BILLABLBS TOTAL 1,571,935 1,485,678 1,625,584 1,694,500 56,318 63,613 64,875 70,500 310,838 350,921 392,745 390,000 127,381 150,535 142,251 50,300 2,754 3,291 5,207 0 386,487 302,445 329,868 390,000 162,071 178,581 189,542 216,100 5,171 5,182 5,614 4,600 26,593 29,197 31,664 26,900 2,6.9,549 2,569,442 2,787,349 2.8f2,900 2,458 1,617 2,795 2,200 1,658 382 2,789 3,400 315 84 169 0 2,288 2,299 1,207 3,200 0 599 0 2,500 6,718 4.980 6.959 11,300 108,826 242,575 415,599 1,982,700 108,826 242.575 415,599 1,982,700 0 -345,032 -300,580 -64,200 0 -3.5,032 -300,580 -6-t.200 2.765,092 2,471.966 2,909.327 ....772,700 198 BUDGET - JUSTIFICATION 217 TRAFFIC 001 GENERAL FUND OBJ JUSTIFICATION 5014 PART-TIME SALARIES - 32 CROSSING GUARDS (WORKING 49 WEEKS PER YEAR) AND 2 CROSSING GUARDS (WORKING 40 WEEKS PER YEAR). 5111 MATERIALS & SUPPLIES - MOTOR GWVES (26 PAIRS) $600, MOTORCYCLE BOOT REPAIR $300. HELMET REPAIR $4SO, PAS DEVICE MOUTHPIECES $300. STOP SIGNS FOR CROSSING GUARDS $350, VESTS FOR CROSSING GUARDS $200, TOTAL $2200. 5112 SMALL TOOLS & EQUIPMENT - MOTORCYCLE HELMETS $1100. MISe TOOLS $1300, COMMUNICATIONS HEADSETS FOR MOTOR HELMETS. $1000. TOTAL $3,400. 5172 EQUIPMENT MAINTENANCE - RADAR REPAIR AND CALIBRATION $2500 1200. PAS DEVICE REPAIR AND MAINTENANCE $700, TOTAL $3200. 5173 OUTSIDE VEHICLE MAINTENANCE-STRIP AND INSTALL MOTORCYCLE EQUIPMENT, $2,500. 5505 LEASE OF A RED LIGHT ENFORCEMENT TRAFFIC SYSTEM INCLUDING 30 APPROACHES AT 11 INTERSECTIONS. 199 :rmm 001 GBRBRAL :rmm ACCOtJN't OBJBC'l' '" TITLB IIXPJDmI'l'tIRB BlJDGBT LID IT'D DB'l'AIL FISCAL YBAR 2D08-2009 DIV7SION 218 DRVBSTIGATIOHS ACTtJAL :1005-06 ACTtJAL 2006-07 PROJECTED 2007-08 ADOPTED :1008-09 5011 SALARIES PERM!FULLTlME 5012 SPECIAL SALARIES 5014 SALARIES TEMP!PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOlOIII:L SBRV7CBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5171 RENTALS 5173 OUTSIDE VEHICLE MAINTENANCE TOTAL MAIN"l'IDlAlfCB '" OPBRATION 5505 OTHER PROFESSIONAL SERVICES TO'l'AL CONTRACTUAL SBRVICBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT '1'O'l'AL CAPITAL OtJTLAY TOTAL 4,554,431 4,944,255 5,495,025 5,458,200 160,875 184,738 195,238 196,400 10,365 474 0 0 755,845 710,746 699,461 160,500 26,426 43,979 54,882 0 1,138,029 1,010,916 1,147,219 1,308,800 469,113 513,358 582,308 589,100 13,770 14,803 16,899 14,100 52,366 58,421 59,766 82,200 7,181,:1:11 7, .f81, 689 8,250,798 7.809.300 354 24. 796 600 6,346 1,053 1,834 10,000 814 371 384 400 605 468 613 600 4,187 3,018 231 0 1,251 775 0 11,500 13,558 5,934 3.857 23.100 2,982 1,180 3,462 2,500 2,982 1,180 3.462 2.500 0 11,242 308 0 0 60 0 0 0 11,302 308 0 7,197,760 7.500.104 8,258,425 7.834.900 200 BUDGET - JUSTIFICATION 218 INVESTIGATIONS 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS & SUPPLIES - DVD'S AND CD'S $600. 5112 SMALL TOOLS & EQUIPMENT - MISe TOOLS AND CLEANING SUPPLIES FOR VIN INSPECTION OF GTA VEHICLES $2000, SEARCH WARRANT KITS $2000, (8) TRANSCRIBERS AT $650 EACH $5,200, SAFETY VESJ'S FOR DETECTIVES $800. TOTAL $10.000. 5122 DUES & SUBSCRIPTIONS - SUN NEWSPAPER SUBSCRIPTION $200, PRESS ENTERPRISE $200, TOTAL $400. 5132 MEETINGS & CONFERENCES -INLAND EMPIRE BURGLARYIROBBERY INVESTIGATORS MONTIlLY MEETINGS $600. 5173 OUTSIDE VEHICLE MAINTENANCE - ACCIDENT DAMAGE REPAIR CHARGES FOR SANCA1T TASK FORCE VEHICLES $2500; STRIP AND INSfALL COSTS FOR (5) DETECTIVE UNITS BASED ON $1800 PER UNIT, $9000; TOTAL $11.500. 5505 OTHER PROFESSIONAL SERVICES - CRIME SCENE CLEANUP AFTER OFFICER INVOLVED SHOOTINGS $2000, CALGANG INTERNET ACCESS ANNUAL LEASE $300, PAROLE L.E.A.D.S. ANNUAL ACCESS LEASE $200, TOTAL $2500. 201 I'UHD 001 GDBJtAL Pmm ACCOVN'l' OBJECT &; TJ:TLB BXPSHDITtJRB BlJ])QB'l' LJ:n lTaI DBTAIL PISCAL YBAk 2008-2009 DI:VXSIOM' 219 IDmrl'IPlCATJ:O:N' " PROPD.'l'Y ACTUAL 2005-06 ACTUAL 1006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONHBL SBR~C.S 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES TOTAL XAJ:N'1'BHANCB &: OPDATION 5505 OTHER PROFESSIONAL SERVICES TOTAL COH'l'RACTUAL SBR~CBS 5702 COMPUTER EQUIPMENT 5703 COMMUNICATIONS EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPJ:TAL OtJTlaAY 5910 CREDIT-FED & STATE PROG FUND TOTAL LBSS r CR.BDJ:TS/BILLABLBS TOTAL 635,295 657,602 697,767 687,700 4,960 4,768 5,675 4,100 31,321 61,704 54,087 27,600 1,887 1,887 1,075 0 89,014 101,560 145,773 147,900 65,932 73,072 85,437 80,500 1,684 1,815 2,198 1,700 7,504 8,126 10,162 10,000 837,597 910,535 1,002,174 959,500 45,223 40,208 44,799 57,500 43 0 93 400 785 745 1,290 1,000 2,408 855 6,322 7,700 48,460 41,808 51,504 66,600 150,740 154,522 156,004 157,300 150,740 154,522 156,004 157,300 0 4,186 2,900 0 16,410 IB,972 0 0 10,060 1,508 1,050 0 16,470 24,666 3,950 0 -68,448 -50,631 -77,000 -48,700 -68,448 -50,631 -77,000 -48,700 994,819 1,080,900 1,137,632 1,134,700 202 BUDGET - JUSTIFICATION - 219 IDENTIFICATION & PROPERTY 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS & SUPPLIES - PRINT SUPPLIES (LIGHTNING POWDER) S58OO, WATER FILTERS $525, EVIDENCE AND BODILY FLUID CONTAINERS $1785, SHERIFF DEPT. MUGSHOTS S8OO, 1 HOUR PHOTO $18,500, IMAGING PHOTO SUPPLIES $19,5%5, GUNSHOT RESIDUE KITS $1500, POLAROID FILM $1000, ID CARD SUPPLIES $1500, EVl-PAQ SUPPLIES $2000, CHEMICALS AND SUPPLIES $700. STORAGE BOXES. STORAGE BIN BOX. EVIDENCE BOX, BAGS, B]O HAZARD CLEANER $1865, TOTAL $57,500. 5112 SMALL TOOLS & EQUIPMENT - REPLACEMENT TOOLS, NYWN PRINT BRUSHES, FINGERPRINT PADS, ROUERS, MAGNIFIERS, ETC. $300 INKLESS PADS. INK BOTI'LES. INKLESS FINGERPRINT CARDS $100, TOTAL $400. 5122 DUES & SUBSCRIPTIONS - MEMBERSHIPS, lAl (5 MEMBERS), CSD-lAl (5 MEMBERS), CAPE (3 MEMBERS), tAPE (2 MEMBERS) AND SCAFO (6 MEMBERS) $1000. 5132 MEETINGS AND CONFERENCES. CSD-lAl TRAINING (1 ATTENDEE); CAPE TRAINING SEMINAR (1 ATTENDEE); tAPE TRAINING SEMINAR (1 ATl'ENDEE); SCAFO TRAINING SEMINAR (4 A1TENDEES), TOTAL $7700. 5505 OTIIER PROFESSIONAL SERVICES - CAL IDIDNA $157,275. BIOHAZARD DISPOSAL $1200, CHEMICAL DISPOSAL $825, EPA DARKROOM DISPOSAL $1800, OUTSIDE BIOHAZARD JANITORIAL $1200, TOTAL $152,300. 203 :rmm 001 GDBRAL J'tJJU) Accot11f"1' OBJECT " T:rTLB BXPmm:rTURB BUDC:K"l' L:rHB :rTJDI DBTA:rL r:rSCAL Y&AA 2008-2009 D~S:rOH 220 POL:rCB SUPPORT SBRVXCBS ACTUAL 2005-06 ACTUAL 2006407 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOHHBL SBRVJ:CBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5113 MOTOR FUEL &, LUBRICANTS 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES TOTAL MAIR'l'BHANCB " OPBRATJ:01f 5505 OTHER PROFESSIONAL SERVICES 5507 FACILITIES SERVICES TOTAL CONTRACTUAL SDVXCBS 5601 GARAGE CHARGES 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL 5610 COMMUNICATION SHOP 5611 FLEET CHG - LEASE PMTS 5612 FLEET CHGS - FUEL TOTAL IlI'l'BRHAL snvxCl: CIlARGl:S 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAP:rTAL OU'l'LAY 5803 LEASE PAYMENTS TOTAL DOT SBRVXCB TOTAL 141,861 159,726 169,815 173,600 600 600 600 600 1,098 241 617 0 19,523 24,688 33,769 37,400 15,685 20,473 20,781 29,200 359 402 428 400 2,087 2,333 2,486 2,600 181,212 208,0&63 228,06 2013,800 117,141 133,340 147,119 124,000 0 0 0 11,000 1,168 0 0 0 0 0 500 0 2,959 2,790 1,815 5,000 22,990 19,717 22,686 25,900 55,354 55,323 46,425 56,500 396 1,005 993 0 14,906 16,243 52,429 47,200 42,050 332 0 0 256,963 228,750 271,968 269,600 135,539 122,537 171,075 143,400 0 1,132 0 0 135,539 123,669 171,075 1013,.00 714,933 610,826 1,268,088 798,900 1,203,700 1,297,800 728,000 886,500 255,416 300,788 264,992 170,500 297,840 285,525 280,895 289,900 57,191 28,974 27,943 36,000 5,289 5,036 8,127 6,000 681,400 706,200 1,194,200 797,300 476,369 513,818 755,941 702,100 729,251 757,944 926,545 714,200 0&,0&21,388 0&,506,911 5"U.,731 o&,Ul,o&OO 0 4,319 3,651 0 18,307 20,588 0 0 0 0 12,191 0 18,307 20&,907 15,8.f2 0 5,833 5,000 5,000 5,000 5,833 5,000 5,000 5,000 5,Olt,2U 5.097,699 6,U7,112 5,063,200 204 BUDGET - JUSTIFICATION 220 POLICE SUPPORT SERVICES 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS & SUPPLIES - DEPARTMENT WIDE OmCE SUPPLIES; COWR COPIER AND DIGITAL CAMERA SUPPLIES; CWTHING AND SAFETY SUPPLIES USED DURING THE HANDLING OF INFECTIOUS MATERIALS INCLUDING LATEX GWVES, COVER MASKS FOR TB, ANTISEPTIC TOWELETl'ES, INFECTIOUS WASTE BAGS. CONTAMINATION KITS, BIOHAZARD LABELS AND SIGNS, SYRINGE AND KNIFE BOXES, V ACCUTAINERS, ANTISEPTIC CLEANERS, FJRsr AID SUPPLIES AND KITS; RECHARGEABLE BATI'ERIES FOR TASERS; SUPPLIES FOR MOBILE COMMUNlTI" SERVICE CENTER $124,000. 5112 SMALL TOOLS AND EQUIPMENT.CELLULAR PHONE EQUIPMENT AND ACCESSORIES NEEDED FOR CITYWIDE CONVERSION FROM NEXTEL TO VERIZON WIRELESS. CAR CHARGERS, HOLSl'ERS. BATI'ERIES. HANDS FREE MOUNTS FOR 100 PHONES, $11,000. 5132 MEETINGS AND CONFERENCES - MANAGEMENT MEETINGS, PATROL AND INVESTIGATIONS MEETINGS, NEIGHBORHOOD W ATCHIBUSINESS MEETINGS. MONTHLY IN-HOUSE MEETINGS AND PROMOTIONAL EVENTS, TOTAL $SOOO. 5172 EQUIPMENT MAINTENANCE - REPAIRS TO CAMERA EQUIPMENT $2000, OmCE EQUIPMENT MAINTENANCE AND REPAIR $5700, EMERGENCY GENERATOR MAINTENANCE $1700, MAINTENANCE OF TELEVISIONS, PROJECTORS AND GYM EQUIPMENT $3000, MAINTENANCE OF FIRE ALARM SYSl'EM $3000, MAINTENANCE CONTRACT FOR 5rANLEY SLIDING DOORS $3000, MAINTENANCE OF HIRSCH PRAC CARD SYSTEM $7500, TOTAL $25,900. 5174 PRINTING CHARGES. FORMS, REPORTS, PROPERTY TAGS $20,500; TRAmC CITATIONS AND SUPPLEMENTS $4500; RECRUITMENT FLYERS, RADIO LOGS, TRAINING FORMS, DRILL SHEETS, TRAINING MANUALS $4000 BROCHURES AND FLYERS FOR CRIME/DRUG/GANG PREVENTION $2000. RECRUITMENT BROCHURES $3000. DEPARTMENT NEW$LEITERS $1000, JAIL PRINTING NEEDS, $2500, ANNUAL REPORT, $12,000; TOTAL $56,500. 5176 COPIER MACHINE CHARGES - COPIER CHARGES, TOTAL $47,200. 55 0 5 OTHER PROFESSIONAL SERVICES - FINGERPRINT AND LIVESCAN FEES, PROCESSING OF FINGERPRINT CARDS FOR NEW CITY EMPWYEFS 526,000, CONTRACT PO FOR THE COLLECTION OF EVIDENCE $67,200, DIESEL FUEL FOR EMERGENCY GENERATOR $1500, MAINTENANCE AND REPAIR OF POUCE FOUNTAIN $4800, EVIDENCE COLLECTION AND COUNSELING OF CUIW ABUSE VICTIMS $7000, CLEANING OF BUILDING WINDOWS $1500, BUILDING REPAIRS $30,000, PEST CONTROL (P.D. AND B BUILDING) $400; HIRSCH MEMORY BOARD, $5000; TOTAL $143,400. 5601 CHARGES FROM CITY'S FLEET DMSION (INCLUDING STAFF TIME AND OVERHEAD) RELATED mE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO mIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING 5rAFF TIME) RELATED TO mIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT, SOFI'WARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DMSION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DMSlON (INCLUDING 5rAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DMSlON (INCLUDING 5rAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS CO51'S (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTUJTIES DIVISION (INCLUDING 5rAFF TIME AND OVERHEAD) FOR THIS DMSION'S WATER, SEWER AND GEOTIIERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND 5rAFF TIME) RELATED TO TIllS DEPARTMENT'S OPERATIONS. 20fi BUDGET - JUSTIFICATION 220 POLICE SUPPORT SERVICES 001 GENERAL FUND OBJ JUSTIFICATION 5611 DEBT SERlCE PAYMENTS FOR PATROL CARS 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON AcruAL cosrs INCURRED). 5803 LEASE PAYEMENTS-LEASE OF THE "B" BmLDING $5000. 206 PUND 001 GBNJ:RAL PUND ACCOUN'l' OBJECT lir. TITLB BXPENDITURB BUDGET LID ITIDI' DIITAIL PISCAL YEAR 2008-2009 DIVISION 221 DISPATCH ACTUAL 2005-06 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PBRSOHHBL SBRVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES TOTAL MAIN'l'BHANCB &: OPERATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRVICBS 5702 COMPUTER EQUIPMENT 5703 COMMUNICATIONS EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY 5910 CREDIT-FED & STATE PROG FUND TOTAL LESSI CRBDITS/BILLABLBS TOTAL 1,315,487 1,336,484 1,444,578 1,585,300 15,263 14,685 15,358 16,200 41,209 37,011 33,159 20,000 110,734 140,802 146,724 110,900 183,565 205,973 283,000 343,600 152,872 155,383 157,411 195,400 3,707 3,823 4,308 3,800 19,545 20,197 23,127 22,500 1,842,382 1,914,358 2,107,665 2,297,700 1,455 1,518 27 200 3,762 4,266 5,256 5,400 373 1,052 561 1,200 1,393 0 149 2,000 6,982 6,836 5,993 8,800 1,140 1,233 499 5,000 1,140 1,233 .." 5,000 11,654 2,394 8,500 3,000 0 0 0 4,200 0 8,213 1,841 0 11,654 10,608 10,341 7,200 -143,353 -116,009 -189,298 -113,700 -143,353 -116,009 -189,298 -113,700 1.718,805 1,817,025 1,935,200 2,205,000 207 , BUDGET - JUSTIFICATION 221 DISPATCH 001 GENERAL FUND OBJ JUSTIFICATION 5014 PART.TIME SALARIES. SALARIES FOR PART-TIME DISPATCHERS. 5111 MATERIALS & SUPPLIES- ANNUAL BLEC AWARD PLAQUE AND PERPETUAL PLAQUE $100. DISPATCHER OF TIlE YEAR FRAMING $100. TOTAL $200 5112 SMALL TOOLS & EQUIPMENT - REPLACEMENT HEADSET TOPS AND BOT1'OMS, $4000 (11) REPLACEMENT KEYBOARDS, $550; (IS) REPLACEMENT OP11CAL MOUSES FOR CAD, VESrA AND 800MHZ WORKSFATlONS $500; CD PLAYER FOR TRAINING $150; REPLACEMENT PARTS FOR WATSON FURNITURE AND CONSOLES $200; TOTAL $5400. 5122 DUES & SUBSCRIPTIONS. 7 LAMINATED THOMAS GUIDES S650, MEMBERSHIP AND SUBSCR1PT10N FOR APCO $100, MEMBERSHIP AND SUBSCR1PT10N FOR CAL-NENA $150, PENAL CODE BOOK $50; (1) HAINES CRISS CROSS BOOK $250. TOTAL $1200. 5132 MEETINGS & CONFERENCES - ATIENDANCE FOR DISPATCH SUPERVISORS TO ATIEND TIlE ANNUAL CAL-NENA TRAINING CONFERENCE $1275; Sf ATE REIMBURSEABLE A1TENDANCE FOR COMMUNICATIONS MANAGER AT CAL-NENA CONFERENCE $725. TOTAL $2000. 5505 OTHER PROFESSIONAL SERVICES - SFEAM CLEAN CARPETS AND CHAIRS $1000, REMOVAL AND REINSFALLATlON OF COMMUNICATIONS EQUIPMENT (BY COUNTY COM) FOR CARPET REPLACEMENT PROJECf, $4000, TOTAL $SOOO. 5702 COMPUTER EQUlPMENT-(3) DELL COMPUTER MONITORS FOR DISPATCH, $3000. 5703 COMMUNICATIONS EQUlPMENT-(2) ZETRON RECALL RECORDERS, $4200. 208 POND 001 GJmlIRAL :rmm AccotJN'l' OBJBC'l' fa 'l'J:'l'LB 1IXPJDU)J:'l'DRJ: BtJDGB'l' LJ:IO J:'l'IDI DB'l'AJ:L PJ:SCAL YBAK 2008-2009 DJ:VJ:SJ:ON 222 BeORDS AC'l'UAL 2005-06 ACTUAL 2006-07 PROJBC'l'SD 2007-08 ADOP'l'BD 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONHBL SBRVJ:CBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUl PMENT 5122 DUES & SUBSCRI PTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5172 EQUIPMENT MAINTENANCE 5175 POSTAGE 'l'O'l'AL JlAIHT1DJAH'CB fa OPERA'l'ION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRVICBS 5609 VEHICLE REPLACEMENT TOTAL IJI'l'BIUJAL SBR.VJ:CB CHARGBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPJ:'l'AL OU'l'LAY TOTAL 1,177,961 1,216,738 1,328,232 1,327,100 11,413 12,258 13,638 16,000 118,090 130,768 96,233 102,400 93,915 92,745 85,563 88,800 172,380 195,095 276,325 291,300 165,394 189,109 211,848 234,200 3,504 3,631 3,971 2,600 18,342 19,111 21,286 19,800 1,760,998 1,859,"53 2,037,097 2,082,200 3,738 2,086 3,496 3,000 228 1,123 885 2,000 25 150 120 300 -118 694 212 1,300 235 0 0 0 0 840 809 1,000 31,237 34,611 39,224 38,500 35,3"', 39,504 44,746 .U,100 52,141 61,199 76,156 71,500 52,141 61,199 76,156 71,500 64,400 0 0 0 64,400 0 0 0 0 335 1,511 0 645 4,455 0 0 645 .1,790 1,511 0 1,913,529 1,964,9.17 2,159,511 2,199,800 209 BUDGET - JUSTIFICATION 222 RECORDS 001 GENERAL FUND OBJ JUSTIFICATION 5014 TEMPORARY AND PART TIME SALARIES $102,400. 5111 MATERIALS & SUPPLIES - HAND CLEANER FOR FlNGERPR1NTING $280, 3 ID LAMINATES $270, SCANNING SUPPLIES $1300, POSTAGE METER SUPPLIES $500, LIVE SCAN PRINTER RIBBONS $400, TIME CLOCK RmBONS $100, CASH REGISrER SUPPLIES $100. CREDIT CARD MACHINE TAPE $50. TOTAL $3000. 5112 SMALL TOOLS & EQUIPMENT - (3) SANYO TRANSCRIBERS $900, LIVE SCAN ROLL IMPRESSION (SMALL) PLATEN $450, LIVE SCAN PLAIN lMPRESSION (LARGE) PLATEN $650, TOTAL $2000. 5122 DUE AND SUBSCRlPTIONS . (5) CLEARS MEMBERSHIP RENEWALS $75, (1) CCUG MEMBERSHIP RENEWAL $50, 2004 ZIP CODE DIRECTORY AND CAUFORNIA COURTS DIRECTORY $75. KELLY BLUE BOOK SUBSCRlPTION TOTAL $300. 513 2 MEETINGS AND CONFERENCES - CLEARS MONTIILY MEETINGS FOR (5) RECORDS MANAGER AND (4) SUPERVISORS $1300. 5172 EQUIPMENT MAINTENANCE. SERVICEJREPAIR OF STENOGRAPH MACHINES $1000. 5175 POSTAGE - YEARLY POSTAGE COSTS $35,000, FED EX CONTRACT $3500, TOTAL $38,500. 5505 OTIIER PROFESSIONAL SERVICES. CN! AND CLETS CONTRACT WITH SBSD $30,000, STENO SOLUTIONS $36,500, SHREDDING SERVICE $5000. TOTAL $71,500. 210 PUND 001 GBNBRAL POND ACCOUNT OBJBCT . TXTLB BXPBNDXTURE BlJDGET LXNB XTBH DETAXL PXSCAL YEAR 2008-2009 DXVXSXON 223 POLXCB JlBASURE "Z" PROGRAHS ACTUAL 2006-07 PROJECTED 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PERSOHNBL SBRVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5121 ADVERTISING 5132 MEETINGS & CONFERENCES 5134 TRAINING POST REIMBURSEABLE 5171 RENTALS 5172 EQut PMENT MAINTENANCE 5173 OUTSIDE VEHICLE MAINTENANCE 5181 OTHER OPERATING EXPENSES TOTAL MAINTBNANCE . OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRVICBS 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5612 FLEET CHGS - FUEL TOTAL INTBRNAL SBRVICB CHARGES 5701 MOTOR VEHICLES 5702 COMPUTER EQUIPMENT 5703 COMMUNICATIONS EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY 5803 LEASE PAYMENTS TOTAL DEBT SERVICE 5960 GF CONTRIBUTION MZ TOTAL LBSS: CREDITS/BILLABLES TOTAL ACTUAL 2005-06 0 3,732 0 0 0 554,136 0 1,264 0 4,696 0 153 0 786 0 5601,767 0 114 0 320 0 46,528 0 5,117 0 0 0 0 0 0 0 0 0 0 0 52,079 0 220,781 0 0 0 220,781 0 37,800 0 0 0 0 0 0 0 37,800 0 0 0 0 0 0 0 81,282 0 81,282 0 0 0 0 0 0 0 0 o 956,709 211 2,215,057 57,088 1,199,893 343,056 268,626 5,590 30,226 4,119,535 24,278 2,218 67,211 350 66,670 o 27,357 o 32,577 220,661 704,722 17,543 722,265 35,000 o o 20,000 55,000 145,188 19,164 176,494 286,921 627,767 19,033 19,033 -857,900 -857,900 4,906,362 3,386,800 91,800 2,064,600 744,200 456,000 9,200 49,600 6,802,200 30,300 1,700 15,000 5,600 31,300 35,000 o 12,000 35,000 165,900 319,300 13,000 332,300 18,000 26,000 16,300 20,000 80,300 o 9,000 27,200 129,500 165,700 47,900 47.900 o o 7,594,300 BUDGET - JUSTIFICATION 223 POLICE MEASURE nzn PROGRAMS 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS AND SUPPLIES, (8) SETS LEATIIER GEAR AND ACCESSORIES (HANDCUFFS, HOBBL\lS, BATONS) $2933; (8) H&K .45 CAL HANDGUNS $6933; (8) GAS MASKS. NYWN CARRIER AND CANNISJ'ERS $1,600; (8) KEVLAR HELMETS $2311; (8) SETS OF RAlNGEAR $88; (8) THREAT LEVEL DIA BALUSTIC VESTS $5066; (8) SETS OF VTILlTY UNIFORMS FOR SWORN OFFICERS $978; (8) SETS OF SWORN UNIFORM, FLAT BADGES AND CAP PIECES $1600; (8) CPR MASKS $88; ASSORTED TACTICAL MAPS FOR AIR OPS $2,000; Z CHAIRS FOR FORENSIC SPECIALISTS ADDED IN 07108 $700; (30) SETS OF PERSONAL PROTECTION EQUIPMENT (PPE) $6000 TOTAL $30,300. 5112 SMALL TOOLS AND EQUIPMENT-(3) REPLACEMENT NOlllEX FLIGHT SUITS, $700; TOOLS FOR HELICOPTER OPERATIONS $1000; TOTAL $1,700. 5121 ADVERTISING-POLICE OFFICER RECRUITMENT ADVERTISING IN SOUTHERN CALIFORNIA NEWS PAPERS, RADIO STATIONS AND BILLBOARDS, $15,000. 513 2 MEETINGS AND CONFERENCES-(8) RECRUITMENT FAIRS, $600; BACKGROUND VJSlTS FOR our OF TOWN APPLICANTS $5,000; TOTAL $5,600. 5134 POST TRAINING-BASIC POLICE ACADEMY COSTS FOR (Il) POLICE OFFICER POS1TIONS ADDED DURING YEAR 3 OF TIlE COMBINED HIRING PLAN. TOTAL $31,288. 5171 LEASE OF CHASE FINANCIAL LOT FOR EXPANDED POLICE PARKING NEEDS. $2,500 PER MONTH/$30,OOO ANNUALLY PLUS ANNUAL ESTIMATED ELECTRIC COSTS OF 85,000. TOTAL ESTIMATED COST $35,000. 5173 OIITSlDE VEHICLE MAINTENANCE- OUTFIT 4 CHEVY TAHOE SUPERVISOR COMMAND UNITS $12,000. TOTAL $12,000. 5181 YOUNG VISIONARIES PROGRAM $35,000 5502 CONSULTANT SERVICES-HELICOPTER CONTRACT THROUGH EARLY OCTOBER, $156,300; CONTRACT BACKGROUNDS, $25,000; FINGERPRINT APPS $3.000; HIRING INCENTIVES $100,000; POUCE ASSISTANCE LEAGUE PROGRAM (PAL), $35,000. TOTAL $718,900. 5505 CONTRACTUAL SERVICES-POLYGRAPH EXAMINATIONS, $2,500; CREDIT CHECKS FOR PRE EMPLOYMENT APPLICANTS, $500; INDEPENDENT MEASURE Z FUND AUDIT, $10.000; TOTAL $13.000. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TIllS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED.) 5602 WORKERS COMP CHARGES, TOTAL $26.000. 5603 LIABILITY INSURANCE CHARGES, TOTAL $16,300. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DMSlON (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5702 COMPUTER EQUIPMENT-ANNUAL SOFtWARE MAINTENANCE FOR ON TIlE JOB APPLICATION SOFtWARE USED BY TIlE HUMAN RESOURCES DEPARTMENT, $6,000; (2) DESKTOP COMPUTERS FOR FORENSIC SPECIALJS1'S ADDED IN 07108 BUDGET $3,000; TOTAL $9,000. 5703 COMMUNICATION EQUlPMENT-(8) MOTOROLA XTS2500 PORTABLE RADIO, TOTAL $27,200. 5704 OTHER EQUIPMENT-(8) PUMA DIGITAL VOICE RECORDERS, $5292; (3) DlGITIAL CAMERA KITS FOR FORENSIC SPECIALIST POS1TIONS ADDED IN 07/08, $7,200; (2) STEELCASE DESK UNITS FOR FORENSIC SPEC1ALISTS ADDED IN 212 BUDGET - JUSTIFICATION 223 POLICE MEASURE nzn PROGRAMS 001 GENERAL FUND OBJ JUSTIFICATION 07/08, $6,000; (SO) PROFORCE 1<26 TASERS, HOLSTERS AND ACCESSQRlES $50,000 (pHASE 0), PHASE I OF A WNG RIFLE PROGRAM FOR PATROL OFFICERS. $50,000; REPLACEMENT TREADMILLS. $11,000. TOTAL $1%9.500. 5803 LEASE PAYMENTS-SECOND YEAR LEASEJPURCHASE PAYMENTS FOR (2) MARKED POLICE VEHICLES, (I) MARKED SERGEANT VEHICLE APPROVED IN 07/08 $38,100; ESTIMATED LEASE PAYMENT FOR 1 ADDmONAL VEHICLES IN 08/09 $9,800. 5960 PORTION OF ISf YEAR COMBINED HIRING PLAN COSTS CHARGED TO TIlE GENERAL FUND. 213 :rmm 001 GB:lfBVW I'1JHD Accomrr OBner to TI'l'L:! BXPJDlDITORB 1IlJDCD'l' LID I'l'BII DB'tAIL PISCAL YEAR 2008-2009 DIVJ:SION 224 POLICJ:-P:D.SOHlImL to TRAIHDIG ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTKD 2007.08 ADOPTBD 2008~09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL P:D.SONlfBL SERVJ:eBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5134 TRAINING - POST REIMBURSEABLE 5172 EQUIPMENT MAINTENANCE 5181 OTHER OPERATING EXPENSES TOTAL KAINT'BRANCB " OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SD.VJ:CBS 5702 COMPUTER EQUIPMENT 5703 COMMUNICATIONS EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 'l'O'rAL CAPITAL OU'l'LA.Y TOTAL 475,542 436,908 476,842 402,400 9,000 7,676 8,350 5,400 24,174 21,560 77,761 24,800 7,218 9,362 14,037 4,500 6,209 5,356 6,081 0 97,751 79,409 105,983 82,200 52,312 56,074 58,557 48,500 1,305 1,342 1,629 1,000 4,415 5,598 8,010 6,000 677,927 623,2U 757,251 574,800 143,764 131,587 191,109 233,700 448 3,311 6,369 9,000 1,136 14,252 127 3,800 53. 225 685 1,900 8,717 6,935 6,038 8,300 21,504 44,963 34,230 31,500 192,146 181,245 169,798 234,900 11,898 1,478 0 4,000 2,226 83 0 5,800 382,378 3U,080 408,356 532,900 0 56,104 40,250 50,000 24,652 30,935 20,495 26,600 :z.&,652 87,038 60,7.5 76,600 2,077 10,214 3,190 0 0 30,343 1,296 9,500 93,209 26,459 -5,101 0 95,286 67,016 MUS 9,500 1,180,263 1,161,-619 1,225,738 1,193,800 214 BUDGET - JUSTIFICATION 224 POLICE-PERSONNEL & TRAINING 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS & SUPPLIES - LEA THERGEAR AND ACCESSORIES TO INCLUDE HANDCUFFS, HOBBLES AND BATONS _ GAS MASKS, NYLON CARRIERS AND REPLACEMENT CANISl'ERS S4OOO. KEVLAR HELMETS $3550 RAlNGEAR $SOO, TEAR GAS CANNISI'ERS $3500, REPLACEMENT VEST COVERS $500, BALUSTIC VESI'S $24,300, MOU MANDATED UNIFORMS FOR GENERAL EMPWYEES, \JTILITY UNIFORMS FOR NEW OFFICERS AND THOSE ASSIGNED TO SPECIALTY UNITS $30,000, PROMOTIONAL ITEMS TO BE HANDED our AT JOB FAIRS $1550, OPAL MINORITY RECRUITMENT EXPENSES $500. ANNUAL PURCHASE ORDER FOR DIBS LOCK AND KEY $3000, RANGE SUPPLIES INCLUDING CLEANING MATERIALS, TARGETS. STAPLE GUNS. AND MISCELLANEOUS SMALL TOOLS $3500, TRAINING AND DUTY AMMUNmON $118,400. FIREARMS CONVERTER KIT AND SIMUNlTIONS FOR OFFICER SAFETY $7730, REPLACEMENT 30 ROUND CLIPS FOR SERGEANT'S ARts'S $330, REPLACEMENT EYE AND EAR PROTECTION $700, VOLUNTEER APPRECIATION LUNCHEON, RECOGNITION AWARDS, PATCHES FOR CrrIZEN PATROL AND VOLUNTEER UNIFORMS $2000, MEDALS FOR DEPARTMENT AWARDS CEREMONY $5000, BADGES $6000. MISCELLANEOUS SUPPLIES AND MATERIALS $3000. PRQMOTIONAUSWEARING IN CEREMONIES AND MATERIALS $1340. ANNUAL 10-48 $800, $3,500 FOR LESS LETHAL MUNITIONS TRAINING; $4.000 FOR SIMUNITIONS. TOTAL $233,700. 5112 SMALL TOOLS AND EQUIPMENT. MISC. OFFICE EQUIPMENT $500; MISC RANGE EQUIPMENT AND TARGETS, $8,500. TOTAL $9,000. 5121 ADVERTISING. POLICE OFFICER MINORITY RECRUITMENT ADVERTISING AND DISPATCHER ADVERTISING $3800. 5122 DUES & SUBSCRIPTIONS - (3) CALIFORNIA BACKGROUND INVESTIGATORS ASSOCIATION MEMBERSHIP $120, NATIONAL BOOK ON POLICE AGENCIES $150 MISCELLANEOUS PUBLICATIONS AND BOOKS $300, S.B. TRAINING MANAGERS ASSOCIATION (2 MEMBERSHIPS) $150. (2) CALIFORNIA ASSOCIATION OF TRAINING MANAGERS MEMBERSHIPS $200, TRAINING VIDEOS $SOO. TRAINING RESOURCE MATERIALS $500, TOTAL $1900. 5132 MEETINGS AND CONFERENCES - (15) RECRUITMENT FAIRS AND VISITS $3000, CA ASSOCIATION OF POLICE OFFICERS TRAINING CONFERENCE (2 A Tl'ENDEES) $!IOO, BACKGROUND VlS1TS OF OUT OF TOWN APPLICANTS $2000, BACKGROUND INVFSrlGATORS QUARTERLY MEETINGS/ANNUAL CONFERENCE $2400, TOTAL S83OO. 5133 EDUCATION & TRAINING. FBI ACADEMY, S.M.I.P., VARIOUS NON.POST TRAINING SEMINARS/CLASSES, $31,500. 5134 TRAINING. POST REIMBURSABLE TRAINING $234,!IOO. 5172 EQUIPMENT MAINTENANCE - GUN REPAIRS WITII MAGNUM RANGE $1500, HANDGUN ARMORER KITS $1000 HANDGUN REPLACEMENT PARTS $1500. TOTAL $4000. 5181 OTIIER OPERATING EXPENSES - CONTRACT SERVICES FOR TRAINING ON 'LlV FIRE' SIMULATOR $S8OO. 55 0 2 HIRING INCENTIVE COSTS, $50,000. 5505 CONTRACTUAL SERVICES - POLYGRAPHS FOR PRE-EMPWYMENT SCREENING $15,800, CREDIT CHECKS FOR PRE-EMPWYMENT SCR1!EN1NG $1000, BACKGROUND INVESTIGATIONS COMPLETED BY RETIRED SBPD OFFICERS $1500, ALARM SERVICE AND MAINTENANCE AT THE POLICE F1R1NG RANGE $300 LIEUTENANT'S PROMOTIONAL ASSESSMENT CENTER $8000, TOTAL $26.600. 5703 COMMUNICATIONS EQUlPMENT- PUMA DIGITAL RECORDERS TO REPLACE BROKEN UNITS AND ISSUE TO POSrrlONS VACATED THROUGH ATl'RlTION, $9,500. 215 FUND 001 GBHBRAL FUND ACCOUNT OBJBCT .. TITLB EXPENDITURB BUDGBT LIHB ITBK DETAIL FISCAL YEAR 2008-2009 DI~SION 225 LANDLORD CBRTIFICATION ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNBL SERVICBS 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5174 PRINTING CHARGES TOTAL KAINTBNANCB .. OPBRATION TOTAL 92,394 81,513 97,861 0 0 0 530 0 12,862 12,505 19,048 0 12,103 9,590 10,609 0 231 204 246 0 1,340 1,182 1,428 0 118,930 104,994 129.722 0 155 0 0 0 161 211 173 0 72 0 0 0 388 211 173 0 119.317 105.205 o 129,895 216 :rmm 001 QBHZRAL P'DRD ACCOlJN'l' OBnC'r " TITLB BXPDDr'l'URB BUDGIlT LrD ITBII DJrl'AIL PISCAL Y&AR 2008-2009 ACTtJAL 2005-06 D:rvJ:SIOlf 228 CITY JAl:L 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5178 POLICE BOOKING CHARGES TO'l'AL IlAIHTBNAlfCB " OPDATIOH 5505 OTHER PROFESSIONAL SERVICES TO'l'AL COHTRAC'l'tJAL snvIas 5702 COMPUTER EQUIPMENT TO'l'AL CAPITAL OUTLAY TOTAL 12,198 4,761 2,000 2,703 340,000 361,662 329,088 329,088 217 690,750 AC'l'tJAL 2006-07 PROJKCTBD 2007-08 ADOPTED 2008-09 o 15,397 16,179 17,100 0 0 0 2,000 2,000 2,000 0 0 0 354,000 340,000 0 371,397 358,179 19,100 275,043 438,798 373,800 275,043 438,798 373,800 0 191 0 0 191 0 6U,U9 797,168 392,900 o BUDGET - JUSTIFICATION 228 CITY JAIL 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS & SUPPLII!S -INMATE SUPPLII!S TO INCLUDE WRISTBANDS $3800. BLANKETS $180. MATt'RESSES $650, DISPOSABLE SUITS $1330. DISPOSABLE SUPPERS $95, FOOD SUPPLtES FOR INMATES $8600. LAUNDRY SOAP $70, SANITARY NAPKINS $50, PLASTIC PROPERTY BAGS $1325. LENS FOR LlVE-SCAN $1000. TOTAL $17,100. 5172 EQUIPMENT MAINTENANCE. BREATHALYZER MAINTENANCE $2000. 5505 O11IER PROFESSIONAL SERVICES. CONTRACT WITH PARAMOUNT PROTECTIVE SERVICES FOR DETENTlON CENTER SfAFFING $343,000; MANAGERIAL OVERSlGHT OF JAIL OPERATIONS $30.800; TOTAL $373,800. 218 .... PUBLIC SERVICES STREET MAINTENANCE STREET TREE MAINTENNCE STREET LIGHTING MAINTENANCE TRAFFIC SIGNAL MAINTENANCE CONCRETE MAINTENANCE STREET SIGN MAINTENANCE RIGHT OF WAY SPECIAL PROJECTS . ABATEMENTS FOR CODE COMPLIANCE REPLACE SIDEWALKS TO COMPLY WITH ADA REQUIREMENTS ADMINISTRATOR OF SENTENCED WORKERS PROGRAMS .,. c II! (5 fill m ~ (5 m fill ... PUBLIC SERVICES *Director of Public Services Ken Fischer r-------------------------------, r-------------------------------, !**Integrated Wastel! **Fleet ! J ~__ _001 I ! Management i ! : I , I I ~---------------r---------------J ~---------------r---------------J o 0 o 0 r---------------JL---------------, r------------~------------l I I: : I I I I 1(101.75) Employees! l~~~?__~~p-!~!.:::~J ~_________________~______________J r-------------------------------, ! **Sewer Line i I ,",___ ! Maintenance i L_______________r_______________J o o o o r--------------~--------------, o , o 0 o 0 o 0 o 0 1(16.25) Employees! ~______________________________J Street Lighting! Signals (14) Employees * Street Maintenance (12.5) Employees .The Director's Salary will be paid 50% from Public Svcs, 25% from the Refuse Division and 25% from Sewer Maintenance. The Senior Secretary's salary will be paid 50% by Refuse Division and 50% by the Public Svcs Division. The Street Superintendent's salary will be paid 50% by Public Svcs and 50% by the Sewer Maint. Administration. I (4) Employees Tree Maintenance Right of Way / Concrete (4) Employees (12) Employees ..See other City Operating Budgets or Internal Service Fund Budgets. I I PUBLIC SERVICES ACCOUNT NUMBER: 001-400 FUND: GENERAL FUND I ABOUT THE DEPARTMENT I The Public Services Department maintains all streets, sidewalks, curbs, gutters, street signs, street trees, and sewer mains in the City. Public Services provides administrative support to other funds including the Integrated Waste Management, Fleet, and Sewer Line Maintenance fund. EXPENDITURES BY DIVISION 2005-06 2006-07 2007-08 2008-09 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 321,135 335,30 I 314,266 283,700 STREET MAINTENANCE 1,190,339 1,166,072 1,329,493 1,355,700 STREET TREE MAINTENANCE 594,761 549,196 618,488 503,300 RIGHT-OF-WAY 348,982 355,604 376,450 575,600 CONCRETE 656,829 524,342 582,707 374,500 STREET LIGHTING 1,715,825 1,925,417 1,866,658 1,568,400 TRAFFIC SIGNALS 872,414 905,929 1,008,948 1,158,300 TOTAL 5,700,285 5,761,861 6,097,010 5,819,500 EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 2,745,767 2,719,805 2,757,554 2,438,300 MAINTENANCE & OPERATION 491,000 606,299 601,688 668,900 CONTRACTUAL SERVICES 684,197 699,103 829,402 1,018,300 INTERNAL SERVICE CHARGES 1,758,478 1,729,311 1,890,172 1,689,700 CAPITAL OUTLAY 20,843 7.343 18,194 4,300 DEBT SERVICE - - - - CREDITS/BILLABLES - - - - TOTAL 5,700,285 5,761,861 6,097,010 5,819,500 219 PUBLIC SERVICES DEPARTMENT 2007-08 KEY ACCOMPLISHMENTS ./ Completed the second year of a five-year city-wide sign upgrade program. ./ Completed all mill and overlay projects within budgeted funding limits. ./ Implemented an effective computerized maintenance management system. Management Partners recommendation #186. ./ Completed a 20% condition assessment of the City's sewer lines. Management Partners recommendation #183. ./ Completed the first phase of series of streetlight conversions. 2008-09 KEY GOALS '" Complete third year of five-year citywide sign upgrade program. '" Complete all mill and overlay projects within budgeted funding limits. '" Complete a 25% condition assessment of the City's sewer lines. Management Partners recommendation # 183. '" Complete the second phase of series of streetlight conversions. '" Implement a monitoring and tracking program in conjunction with the Hazard Report to minimize claims in the City's streets and sidewalks. DID YOU KNOW? >- The Public Services Department, Street Division receives an average of 7,200 requests for service from the public each year. >- It is more cost effective to resurface a street before pavement deterioration becomes severe, requiring reconstruction. >- The Streets Division is responsible for trimming 52,000 trees citywide. '" The City Street Sweepers pick up an average of 3,880 tons of debris every year. '" The City maintains 510 miles of mainline sewer. 220 BXPJDlDI'l'URB BUDCaT LDlB ITBII Dr.l'UL PISCAL YEAR 2008-2009 PlJHD 001 GDBRAL I"DND Drv:tSJ:ON 4.01 PUBLIC SBRVICBS ADIIIHIS'l'RATIOB ACCOtJN'l' OBJ:lCT &: TITLB AC'l'tJAL 2005-06 ACTUAL 2006-07 PROJBCTED 2007-08 ADOPTED 2008.09 5011 SALARIES PERM/Fl1LLTIME 215,496 209,576 212,229 184,500 5012 SPECIAL SALARIES 575 600 600 1,200 5013 A1ITOMOBILE ALLOWANCE 2,800 2,250 2,850 2,100 5014 SALARIES TEMP/PARTTlME 0 250 0 0 5015 OVERTIME 2,607 860 452 1,000 5026 PERS RETIREMENT 28,735 56,504 41,967 39,600 5027 HEALTH " LIFE INSURANCE 31,276 26,873 24,006 25,700 5028 UNEMPLOYMENT INSURANCE 552 534 654 500 5029 MEDICARE 2,894 2,763 2,636 2,800 TOTAL PDSOJOIJ:L SBRVICl:S 284.,936 300,210 285,393 257,400 5111 MATERIALS " SUPPLIES 771 214 348 1,000 5112 SMALL TOOLS " EQUIPMENT 0 0 450 800 5121 ADVERTISING 179 614 0 500 5122 DUES & SUBSCRIPTIONS 188 814 278 800 5132 MEETINGS &: CONFERENCES 3,218 1,072 584 3,500 5133 EDUCATION " TRAINING 328 0 99 300 5171 RENTALS 0 0 15 0 5172 EQUI PMENT MAINTENANCE 55 0 0 100 5174 PRINTING CHARGES 400 636 879 900 5175 POSTAGE 69 82 137 300 5176 COPY MACHINE CHARGES 11 3 1,149 1,200 5183 MANAGEMENT ALLOWANCE 150 42 226 300 TOTAL 1lAJ:N'l'1IHANCB &. OPDATIOB 5,361 3,476 ""US 9,700 5505 OTHER PROFESSIONAL SERVICES 400 0 0 0 TOTAL COIf'1'RACTt1AL SBRVIeBS 400 0 0 0 5604 M.I.S. CHARGES - IN-HOUSE 5,100 5,000 3,900 4,800 5605 TELEPHONE SUPPORT 19,843 20,915 15,607 6,200 5607 GAS 1,800 1,800 0 1,800 5610 COMMUNICATION SHOP 3,000 3,400 5,200 3,800 TOTAL IN'l'BltNAL SBRVIes CJlAJtGJ:S 29,743 31,115 24.,707 16,600 5702 COMPUTER EQUI PMENT 366 0 0 0 5704 MISCELLANEOUS EQUIPMENT 323 500 0 0 TOTAL CAPITAL OU'l'LAY 689 500 0 0 TOTAL 321,135 335,301 31.6,266 283,700 221 BUDGET - JUSTIFICATION 401 PUBLIC SERVICES ADMINISTRATION 001 GENERAL FUND OBJ JUSTIFICATION 5015 OVERTIME 5111 OFFICE SUPPLIES, COPY PAPER AND GENERAL STATIONARY, PRINTER AND COMPIITER SUPPLIES AND RIBBONS. 5112 SMALL TOOLS AND EQUIPMENT USED IN OFFICE 5121 JOB ANNOUNCEMENTS 512 2 MMASCI SW ANAl MSAI THE SUN NEWSPAPER 513 2 VARIOUS LOCAL INDUSTRY MEETINGS AND TRAINING 5133 LOCAL TRAINING FOR OFFICE STAFF. 5172 OFFICE MACHINES (FAX, ANSWERING MACHINE AND PRINTERS) REPAIR. 5174 PRINTING CHARGES FOR FORMS, NOTICES AND DOCUMENTS. 5175 POSTAGE 517 6 COPY MACHINE CHARGES FOR CANON BUSINESS SOLUTIONS 5183 MANAGEMENT ALWWANCE. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DMSION'S TELECOMMUNICATIONS cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO nns DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5610 TIlE PORTION OF TIlE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 222 I'UJID 001 GBRBJtAL POND Accomrr OBJBCT Ir. T:ITLB BXPDD:ITDRB BODOBT L:IRB :IT'DI DBTA:IL F:ISCAL YBAR 2008-2009 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOBHIL SOVZC:!S 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUI PMENT MAINTENANCE 5173 OUTSIDE VEHICLE MAINTENANCE 5174 PRINTING CHARGES 5176 COPY MACHINE CHARGES TOTAL XA:IH'l'BHAJrfC1: Ir. OPI:RAT:ION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CON'l'RACTtJAL SOVICBS 5601 GARAGE CHARGES 5612 FLEET CHGS - FUEL TOTAL :IHTBRHAL BOVZO CBARGBS 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL DIV:ISION "02 STRBBT JlAIHTBRAHCB ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTKD 2007-08 ADOPTBD 2008-09 425,215 381,500 488,127 381,200 563 1,650 1,950 2,100 99,176 102,837 24,046 0 96,431 37,491 41,363 24,000 2,423 3,065 2,651 0 63,671 64,104 102,515 101,400 55,177 54,463 73,950 49,700 1,567 1,304 1,397 1,000 4,937 5,073 5,909 5,600 749,160 651, ..88 7"1,909 565,000 133,411 120,878 155,150 173,100 1,805 0 1,838 2,000 381 120 65 0 65 80 98 0 0 990 35 1,200 9,051 4,604 2,657 8,700 167 100 0 0 8,150 0 0 0 1,000 119 1,289 0 0 0 3,298 3,100 15",030 126,891 1U,"30 188,100 80,191 281,136 271,212 200,000 112,908 3,831 75 300,000 193,099 28.t,967 271,287 500,000 71,595 72,167 102,813 64,600 41,006 30,560 43,291 38,000 112,601 102,727 U6,10" 102,600 0 0 5,764 0 0 0 5,7U 0 1,208,891 1,166,072 1,329,"93 1,355,700 223 BUDGET - JUSTIFICATION 402 STREET MAINTENANCE 001 GENERAL FUND OBJ JUSTIFICATION 5015 OVERTIME 5111 PURCHASE OF ASPHALT CONCRETE FOR PATCHING POTHOLES, SOLVENT FOR CLEANING TRUCKS AND TOOLS, LIQUID ASPHALT FOR PATCHING OPERATION. TRAFFIC CONTROL SUPPLIES, CRACK FILL MATERIAL, SAND. AND SANDBAGS GWVES. HATS. EYEIEAR PROTECTION. SAFETY VESl'. RAIN GEAR. CONFS. BARRICADES, MISC SUPPLIES, HAND TOOLS, FIRST AID SUPPLIES. CONSTRUCTION SIGNS. 5112 VIBRATORY PLATE FOR COMPACTION OF SAND, GRAVEL AND CRUSHED AGGREGATE, AS WELL AS HOT AND COLD ASPHALT. 5133 LOCAL TRAINING FOR STAFF IN METHODS OF PAVING, SAFETY AND TRAFFIC CONTROL. 5171 COMPACTOR EQUIPMENT FOR ASPHALT, A DOZER TO CLEAN FLOOD CONTROL CHANNELS AND UNIFORM RENTAL FEES. 517 6 CANON BUSINESS SOLUTIONS 5502 CONTRACT STREET MAINTENANCE FOR, CONTRACT SERVICES FOR CRACK FILLING, INDUSTRIAL PA YEa, AND COLD MILLING MACHINE 55 0 5 CONTRACT STREET STRIPING 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TIllS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 224 FtJND 001 GJIHBJtAL I'UHD Accomrr OBJIICT " TITLB BXPDDITDRB BlJDOBT LI" IT-.: DS'l'AIL FISCAL YEAR 3008-3009 DIVISION "'0", STRBBT TRBB IlAIBTBKAHCB ACTUAL 3005-06 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL POSONRBL SBRnaS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5179 DUMP/WASTE FEES TOTAL HAINTBHAHCB " OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL CORT1lACTUAL sonos 5601 GARAGE CHARGES 5612 FLEET CHGS - FUEL TOTAL IN'l'IIRHAL sana CHARCDS TOTAL 225 ACTUAL 2006-07 PROJIICTBD 2007-08 ADOPTBD 2008.09 178,598 166,700 198,198 242,100 58,643 18,624 0 0 10,790 6,902 4,451 8,900 25,922 24,585 39,004 51,900 19,133 19,159 25,482 32,200 617 477 507 600 1,973 1,338 1,972 3,500 295.676 237.787 269.613 339.200 2,100 2,536 2,060 2,100 783 4,307 2,581 3,000 30 430 62 200 0 195 0 500 255 355 643 700 399 1,159 1,283 1,300 25 0 0 300 0 0 750 0 3.592 8.981 7.379 8.100 249,156 264,095 299,456 100,000 2.u.156 2640.095 299.0&56 100.000 27,748 23,939 18,419 37,700 18,588 14,394 23,621 18,300 .&6.336 38.333 .12.040 56.000 594.761 5.u,196 61S,US 503.300 BUDGET - JUSTIFICATION 404 STREET TREE MAINTENANCE 001 GENERAL FUND OBJ JUSTIFICATION 5015 OVERTIME 5111 SAFETY EQUIPMENT, TRAFFIC CONES, BARRICADES, CHAIN SAW OIL, FUEUNG CANS FOR SMALL EQUIPMENT, NEW TREES FOR PLANTING. BASEBALL CAPS FOR CREW. 5112 PRUNERS, POLE SAWS, RAKES, BROOMS, CHAIN SAWS AND OTHER NECESSARY MISCELLANEOUS TOOLS. 5122 ARBORlSTCERTIFlCATIONS 5132 INTERNATIONAL SOCIETY OF ARBORCULTURE MEETINGS AND STREET TREE SEMINARS. 5133 SAFETY TRAINING, LOCAL TREE TRIMlIIING TRAINING AND CHAINSA W CERTIFICATION FOR STAFF. 5171 EQUIPMENT AND UNIFORM RENTAL FEES. 5172 MAINTENANCE ON VARIOUS EQUIPMENT ITEMS FOR THE DIVISlON. 5502 TREE TRIMlIIING CONTRACT. 5601 CHARGES FROM CITY'S FLEET DIVISlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 226 rmm 001 GBRBRAL PtJND ACCOtJH'l' OBJKC'l' &; TJ:TLB .xJImmJ:"rOltB BlJDCDT LDIB J:TBII D:lTA.I:L FJ:SCAL YBAR 2008-2009 DrvJ:SJ:ON ~05 RJ:QBT OF WAY-POBLJ:C sves. Acrmu. 2005-06 ACTUAL 2006-07 PROJKCTBD 2007-08 ADOPTED 2008-09 5011 SAlARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTII & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONHBL snVJ:CBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE TOTAL KAJ:NTBNAHCB &; OPBRATJ:OH 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CON'l'RAC'l'O'AL snnczs 5601 GARAGE CHARGES 5612 FLEET CHGS - FUEL TOTAL :nrrBlUIAL SBRVJ:CB CHARCDS 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPJ:TAL OtrrLAY TOTAL 168,344 194,746 169,334 293,300 0 0 27,439 47,600 26,790 21,587 7,855 2,200 1,074 0 0 0 23,388 22,688 35,231 62,700 24,399 19,217 22,201 41,200 490 540 476 700 1,207 1,443 1,998 4,000 2U,692 260,220 2U,53.f .f51,700 39,946 38,542 41,799 57,500 9,038 2,114 6,196 6,600 0 60 0 0 195 200 395 400 1,755 1,502 1,643 1,700 0 0 499 500 50, 93~ .f2,U9 50,532 66,700 0 0 5,624 0 100 518 1,206 0 100 518 6,830 0 26,462 23,384 24,049 32,100 24,469 25,343 26,325 20,800 50,931 .8,727 50,37. 52,900 1,325 3,719 4,179 4,300 1,325 3,719 .,179 .,300 3~8, 982 355,60~ 376,.50 575,600 227 BUDGET - JUSTIFICATION 405 RIGHT OF WAY-PUBLIC SVCS. 001 GENERAL FUND OBJ JUSTIFICATION 5 0 14 SALARIES TEMPIPART.TIME 5015 OVERTIME 5111 HERBICIDES, TRAFFIC SAFETY EQUIPMENT, WHEELBARROWS, OIL FOR 2 CYCLE ENGINES, TRASH BAGS, GWVES, KNEE BOOTS, RAIN GEAR, VARIOUS HAND TOOLS. 5112 SMALLPOWERTOOLS 513 3 TRAFFIC CONTROL AND SUPERVISION TRAINING. 5171 UNIFORM RENTAL FEES 5172 REPAIRS TO SMALL HAND POWERED EQUIPMENT. SUCH AS WEED ABATEMENT TOOLS, CHAlNSAWS AND BACKPACK LEAF BLOWERS. 5601 CHARGES FROM CITY'S FLEET DMSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO 111]8 DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED.) 5612 CHARGES FROM THE CITY'S FLEET DMSlON (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARG:&.BACKS BASED ON ACTUAL cosrs INCURRED). 5704 PURCHASE OF MISCELLANEOUS EQUIPMENT. 228 FUND 001 GDKRAL FUND ACCOtlH'l' OBJECT " TrTLB Dl'DDITURB BtmcD'l' LID ITBM DBTAIL FISCAL YEAR 3008-2009 DIVISI01I' "'06 COHCRJ:TB AC'l'UAL 2005.06 5011 SALARIES PERM/FULLTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH &: LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL POS())DIBL SOVIaS 5111 MATERIALS &: SUPPLIES 5112 SMALL TOOLS &: EQUIPMENT 5171 RENTALS 5179 DUMP/WASTE FEES TOTAL JlAIN'l'BHARCB " OPBRATIOK 5502 PROFESSIONAL/CONTRACTUAL SVCS 5504 CONSTRUCTION 5505 OTHER PROFESSIONAL SERVICES TOTAL COH'l'RAC'l'UAL SBRVICBS 5601 GARAGE CHARGES 5612 FLEET CHGS FUEL TOTAL INTBRNAL SaRVICB CllARGBS TOTAL 229 AC'l'UAL 2006-07 PROJBC'rBD 2007-08 ADOPTED 2008-09 329,239 308,953 278,939 128,900 10,512 3,012 3,731 5,000 1,413 706 0 0 46,616 44,610 52,269 27,500 45,960 41,172 41,267 18,000 850 778 661 300 4,333 3,573 2,822 1,900 .38,923 0&02,805 379,690 181,600 22,639 50,346 25,588 61,800 -24 634 0 4,600 1,949 1,947 4,061 4,700 21,871 0 0 0 46,n5 52,927 29,60&9 71,100 24,554 0 0 0 0 22,088 42,712 0 124,127 30,823 96,047 100,000 lU,681 52,911 138,759 100,000 13,103 8,776 30,028 18,200 9,687 6,923 4,582 3,600 22,790 15,699 30&,610 21,800 656,829 520&,30&2 582,707 37.,500 BUDGET - JUSTIFICATION 406 CONCRETE 001 GENERAL FUND OBJ JUSTIFICATION 5111 MATERIALS USED IN TIlE RECONSTRUCTION OF SIDEWALKS- CONCRETE, FORM LUMBER, FORM STAKES, SPRINKLER REPAIR PARTS, BARRICADES, SAFETY EQUIPMENT FOR CREW, SIGNS, CONES, IRRIGATION PARTS FOR SPRINKLER REPAIRS, BASEBALL CAPS FOR CREW, SHELVING AND LOCKING CABINETS FOR STORAGE BUILDING, LOCKABLE TOOL BOXES FOR FIELD. 5112 SHOVELS, BROOMS, RAKES, CONCRETE SAW BLADES AND CONCRETE FINISHING TOOLS. 5171 UNIFORM RENTAL FEES. 5505 CONTRACT CONCRETE REPAIRS AND MATERIALS; CONTRACT SIDEWALK, CURB AND GUTTER REPAIRS 5601 CHARGES FROM CITY'S FLEET DIVlSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM TIlE CITY'S FLEET DIVlSlON (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 230 rDHD 001 GDBRAL PtJND ACcomrr OBner " '1'I'1'LJ: BXPBlmI'l'OR& BUD<D'l' LID 1'1'&11 DB'1'AIL .ISCAL YEAR 2008-2009 DrvISION 408 'l'RAI'.IC SIQR'AL JIJ.l:H'l' .AC'l'tJAL 2005-06 ACTUAL 2006-07 PROJBC'l'BD 2007-08 ADOP'l'ZD 2008-09 5011 SALARIES PERM/FULLTlME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE 'l'O'l'AL PBRSOHNBL SOVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUI PMENT MAINTENANCE TOTAL XAIN'l'BNAHCB " OPBRA'1'J:ON 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES 'l'O'l'AL COH'l'RAC'l'UAL SOVICBS 5601 GARAGE CHARGES 5605 TELEPHONE SUPPORT 5606 ELECI'RIC 5612 FLEET CHGS - FUEL 'l'O'1'AL IJITBRBAL SBIlVICB CBARG&S 5703 COMMUNICATIONS EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 'l'O'rAL CAPITAL OtJ'l'LAY TOTAL 268,705 225,516 299,689 373,500 0 15,418 0 0 43,310 35,87l 46,996 27,900 1,208 2,280 0 0 39,289 35,684 59,183 80,000 25,260 24,311 28,727 38,200 783 698 867 900 3,613 3,052 3,975 5,400 382,168 3.2,831 U9,U6 525,900 92,173 267,030 263,446 255,000 0 500 932 2,500 405 425 380 500 1,706 2,704 2,384 1,500 1,429 97 1,232 1,200 357 217 112 2,500 96,070 270,973 268,4.86 263,200 92,585 96,612 83,251 98,300 0 0 25 0 92,585 96,612 83,276 98,300 15,775 15,041 26,456 21,600 7,241 7,636 6,986 5,000 242,201 148,516 150,572 230,000 17,544 21,196 25,485 14,300 282,761 192,389 209,U9 270,900 2,828 0 0 0 16,000 3,125 8,250 0 18,828 3,125 8,250 0 872,.12 905,929 1,008,9.8 1,158,300 231 BUDGET - JUSTIFICATION 408 TRAFFIC SIGNAL MAINT 001 GENERAL FUND OBJ JUSTIFICATION 5015 OVERTIME 5111 ELECTRICAL MATERIALS, POLES, SIGNALS, CONTROllERS, CABINETS, LAMPS AND OTIIER PARTS NEEDED TO REPAIR TRAmC SIGNALS, AUTOMATIC GATES, FLASHING BEACONS, VIDEO DETECTION, CYLINK RADIO COMMUNICATION EQUIPMENT AND UPGRADES FOR ADA COMPUANCE, SAFETY EQUIPMENT FOR CREW, LOOP REPLACEMENT MATERIALS, SIGNS AND HARDWARE TO MAINTAIN SIGN SYSTEM. 5112 SMALL TOOLS FOR VARIOUS REPAIRS AND MAINTENANCE NEEDS ON TRAFFIC SIGNALS AND EQUIPMENT. 5122 (TCSA) TRAFFIC CONTROL SUPERVISORS ASSOCIATION / (IMSA) INTERNATIONAL MUNICIPAL SIGNAL ASSOCIATION LEVEL U CERTIFICATION FOR STAFF. TRAFFIC SIGNAL ASSOCIATION, CLASS B DIRVER'S LICENSE RENEWAL, STANDARD PLANS AND SPECIFICATIONS PUBLICATIONS. 513 3 SEMINARS AND CLASSES ON NEW SIGNAL MOCIFICAITONS AND UPGRADES, SIGN CERTIFICATION TRAINING, AND TRAmC CONTROL TRAINING. 5171 UNIFORM RENTAL FEES 5172 CALffiRATE TEST EQUIPMENT 5502 PAYMENTS TO STATE FOR ENERGY COSTS FOR LIGHTING AT HIGHWAY OVERPASSES AND/OR INTERSECTIONS, ETC. 5601 CHARGES FROM CITY'S FLEET DMSION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICA nONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS ARE BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM mE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 232 1I'U1fD 001 GDBRAL rmm ACComrr OBJBCT '" TITLIl BXPDDI'rtJRK BUDGBT LIKI ITmI DB'l'AIL PISCAL YEAR 2008-2009 Drv7SION .09 STRBBT LIGHTING ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBJtSOlOfBL SBKVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5175 POSTAGE 5179 DUMP/WASTE FEES TOTAL KAINTBNAHCI: '" OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SIIRVJ:CBS 5601 GARAGE CHARGES 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5612 FLEET CRGS - FUEL TOTAL IHTBRHAL SnvICB CBARGBS TOTAL 260,941 372,641 260,276 76,800 24,884 28,289 20,920 0 0 1,269 168 0 54,160 75,346 65,504 26,200 27,956 40,063 25,323 12,400 715 1,006 703 0 4,156 5,850 4,085 2,100 372,811 52.....64: 376,979 117.500 109,133 91,003 62,312 55,800 2,255 485 990 2,000 0 0 0 400 961 0 0 0 570 1,444 0 200 9,886 7,313 13,015 1,900 0 0 475 500 10 387 26 200 0 0 229 1,000 122.814. 100.632 77,0.7 62,000 0 0 0 110,000 175 0 29,795 110,000 175 D 29.795 220,000 18,708 19,329 21,626 3,400 98,043 566 336 0 1,082,476 1,264,169 1,346,201 1,163,500 14,089 16,257 14,675 2,000 1.213.316 1,300,321 1,382,838 1.168,900 1.709.116 1.925.617 1.866.658 1.568,.00 233 BUDGET - JUSTIFICATION 409 STREET LIGHTING 001 GENERAL FUND OBJ JUSTIFICATION 5111 GENERAL ELECTRICAL SUPPLIES, POLES, LAMPS. LUMJNARlES, BALLAST, STARTERS, GLOBES NEEDED TO MAINTAIN CITY OWNED STREET UGHTS; MATERIALS FOR MAINTENANCE OF BALL FIELD UGHTlNG SYSTEMS; UGHTlNG FOR PARKING LOTS. STRUCTURES, PARKS. AND CITY MONUMENTS; MATERIALS USED FOR MAINTENANCE OF SEWER UFl'STATlONS. SAFETY EQUIPMENT FOR EMPLOYEES, CONJlS AND BARRICADES FOR TRAFFIC CONTROL. 5112 SMALL TOOLS AND EQUIPMENT 5122 IMSA INTERNATIONAL MUNICIPAL SIGNAL ASSOCIATION CERTIFICATION SUBSCRIPfIONS FOR RELATED MAGAZINES 5133 CONFINED SPACE AND TRAFFIC CONTROL TRAINING 5171 UNIFORM RENTAL FEES AND RENTAL OF BUCKET TRUCK 5172 MAINTENANCE OF OHM METERS. GAS DETECTORS. CALIBRATION OF TEST EQUIPMENT. 5175 POSTAGE FEES 517 9 DUMP AND WASTE FEES FOR DISPOSAL OF DAMAGED CONCRETE UGHT POLES, UGHT BULBS, AND ELECTRICAL WASTE. 55 0 2 CONTRACT STREET UGHT MAINTENANCE COSTS 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5 6 0 6 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS ARE BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TIllS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). il ,I 234 J )>. ~o z:i! Om 1Il:ll co g~ !!l CIl , ... AIR QUALITY ADMINISTRATION OF EMPLOYEE RIDESHARE PROGRAM POLLUTION REDUCTION SPECIAL PROJECTS ~ li @ ~ ~ l!l i - AIR QUALITY (AB2766) *The City Manager's budget will pay for 50% of the Senior Administrative Analyst II position, 50% of the Secretary position and .15% of the Administrative Analyst I position. City Manager Fred Wilson (1) Employee AIR QUALITY (AB2766) ABOUT THE DEPARTMENT The Air Quality Fund must be used for projects that help reduce pollution coming from mobile sources, such as cars and trucks. This goal is accomplished primarily through the employee ridesharing program, which offers a variety of incentives to encourage employees to carpool, take the bus, walk, and bicycle to work. The Air Quality Fund has as its revenue source AB 2766, which established a fee for every vehicle registered in California. A portion of the money collected is allocated back to cities for use on emissions reduction projects. EXPENDITURES BY CATEGORY 2005-06 2006-07 ACTUAL ACTUAL 54,691 51,457 15,909 12,831 4,200 4,200 13,027 13,33 1 o 0 o 0 87,826 81,818 CATEGORY PERSONNEL MAINTENANCE & OPERA nON CONTRACTUAL SERVICES INTERNAL SERVICE CAPITAL OUTLAY DEBT SERVICE TOTAL 2007-08 PROJECTED 76,619 13,408 4,200 6,740 o o 100,9 67 235 2008-09 ADOPTED 88,100 25,200 9,500 10,100 o o 132,900 AIR QUALITY 2007-08 KEY ACCOMPLISHMENTS ./ Increased Rideshare participation among City employees. ./ Successfully met all requirements of 2007/2008 AQMD annual audit. ./ Participated in several regional events to learn creative ways to encourage more participation in the City's Rideshare Program. ./ Promoted the City's Rideshare Program through a marketing campaign that includes articles in the employee newsletter, flyers, and a Rideshare information Bulletin Board. ./ Participated in the City of San Bernardino's Health Fair, interactively promoting the Rideshare program and its incentives to City employees. ./ Marketed the new City Employee Ridematching service to City Employees. ./ Attended regional networking events to learn effective marketing strategies used by other agencIes. 2008-09 KEY GOALS y Effectively implement new rules that may be required by the AQMD under the revised Employer Trip Reduction Plan. y Improve the City's Average Vehicle Ridership by increasing participation In the City's Rideshare program. y Continue to encourage creative uses of AB2766 funds in order to reduce toxic emissions from mobile sources. DID YOU KNOW? y The City of San Bernardino offers a guaranteed ride home to participants in the Rideshare program. 23f; :rmm 111 AB2766 AIR QUALJ:n ACCOUR"l' OBJBC'l' &; T:ITLB BXPBHDITtJIUI BtJDGB'l' L:IHII ITBII DB'l'AIL PISCAL YEAR 2008-2009 DJ:V7SIOH 261 AB2766 AIR QU1LXTY AC'l't1AL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTlME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOlOIBL SnVICBS 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5171 RENTALS 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES TOTAL JlAXN'I'BHANCB " OPBRATJ:ON 5502 PROFESSIONAL/CONTRACTUAL SVCS TOTAL CO:N'1'RAC'l'UAL SBRVZCBS 5603 LIABILITY 5604 M.l.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL J:HTBRKAL savza CBARGBS TOTAL 41,275 39,217 54,661 61,000 380 0 0 1,700 5,888 6,254 10,196 13,100 6,439 5,319 10,822 11,200 105 99 111 200 60. 569 822 900 5",691 51,457 76,619 88,100 1,421 1,638 1,221 2,400 998 862 890 2,000 41 0 0 100 0 0 0 200 688 32. '.5 900 73 0 93 200 258 29. 0 1,800 12,430 9,713 11,058 17,600 15,909 12.831 13,408 25..200 4,200 4,200 4,200 9,500 4..200 ",200 ....200 9.500 2,300 2,600 1,600 1,600 7,800 7,300 2,200 5,300 2,928 3,431 2,940 3,200 13..028 13..331 6.740 10,100 87.827 81.818 100,966 132,900 237 BUDGET - JUSTIFICATION 241 AB2766 AIR QUALITY 111 AB2766 AIR QUALITY OBJ JUSTIFICATION 5111 PURCHASE OF ROUTINE OmCE SUPPUES 5122 ANNUAL AQMD FEES AND AIR QUAUTY PUBUCATlONSlJOURNALS 5132 PROVIDES FOR ATrENDANCE AT SOUTH COASr MANAGEMENT DISTRICT MEETINGS AND OTHER RELATED MEETINGS 5133 TRAINING RELATED TO TIlE RIDESHARE PROGRAM 5171 RENTALS 5174 PRINTING FORMS, FLYERS, AND GENERAL DISrRIBUTlON ITEMS 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 RIDESHARlNG INCENTIVES AND BUS PASSES. 55 0 2 PROVIDES FOR VARIOUS PROFESSIONAL SERVICES 5603 TIlE PORTION OF TIlE CITV'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITV INSURANCE PREMIUMS, PROPERTV INSURANCE PREMIUMS AND UABILITY COSTS RELATED TO TIllS FUND. BASED ON WSS HISTORY AND INDUSTRY STANDARDS. 5604 TIlE PORTION OF TIlE CITV'S TOTAL INFORMATION TECHNOLOGV SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT. SOFl'WARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM TIlE CITV'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 238 ... ANIMAL CONTROL I ADMINISTRATION i ~ FIELD SERVICES ~ SHELTER SERVICES . J> Z i J> r- . (') o z ~ ANIMAL CONTROL Director of Animal Control Ken Childress Administration Field Services Shelter Services (7) Employees (11) Employees (6) Employees - ANIMAL CONTROL ACCOUNT NUMBER: 124-230 FUND: ANIMAL CONTROL I ABOUT THE DEPARTMENT I Animal Control provides a wide range of services for people and animals in our community. Providing investigative services for citizen complaints, dangerous dog hearings, bites and cruelty cases are just part of the job. Maintaining a high level of rabies vaccination compliance and pet licensing addresses health and safety issues. Protecting people from the dangers and nuisances of uncontrolled animals and keeping animals safe from mistreatment and abuse is vital to our community. Promoting, motivating and enforcing responsible pet ownership is our number one goal. Contrary to the "limited admission" philosophies of some animal shelters we maintain an open door policy. We turn away no animal, regardless of health temperament, age or condition. Unfortunately, this does not enable us to place every animal in a new home. The sad fact remains however, that many otherwise healthy animals never get adopted because there aren't enough families who want them. Our philosophy is to keep working at the root causes of pet overpopulation and irresponsible pet ownership - to provide alternatives to indiscriminate breeding of pets, to encourage people to become better pet owners and to make our community a better place for both people and animals. EXPENDITURES BY DIVISION 2005-06 2006-07 2007 -08 2008-09 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 646,541 666,135 665,488 682,100 FIELD SERVICES 702,137 752,809 876,157 880,200 SHELTER SERVICES 300,413 307,202 358,264 411,100 TOTAL 1 ,649,092 1,726,146 1,899,909 1,973,400 EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL I ,219,595 1,286,056 1,478,869 1,467,300 MAINTENANCE & OPERA TlON 104,137 95,757 87,567 130,000 CONTRACTIJAL SERVICES 52,902 62,611 76,025 73,000 INTERNAL SERVICE CHARGES 249,003 256,50 1 257,447 273,100 CAPITAL OUTLAY 23,454 25,220 0 30,000 DEBT SERVICE 0 0 0 0 TOTAL 1,649,092 1,726,145 1,899,909 1,973,400 239 ANIMAL CONTROL 2007-08 KEY ACCOMPLISHMENTS ./ Partnered with San Bernardino County and other area cities to evaluate the plausibility of creating a unified IPA for Animal Services in the Inland Empire. ./ Enhanced and expanded the departments' relationship with Animal Rescue Groups thereby increasing adoptions by I I %. This effort helped reduce animal euthanasia by 4%. ./ Established an (unpaid) volunteer coordinator position to handle the departments' volunteer and training program. During the past year, some 50 individuals completed a volunteer training program and ultimately contributed over 2500 hours of work on behalf of the animals. 2008-09 KEY GOALS y Continue to work toward replacing the department's aging animal shelter facilities through the IP A effort and independently through the city's Capital Improvement Program. y Continue to expand and seek support for the City's spay/neuter assistance program. Develop alternate funding sources. DID YOU KNOW? y City animals are now on the internet! The department can photograph and track every animal that enters the system. Pictures of animals are uploaded every evening and can be viewed by the public at www.sbcitvanimals.org. y Responsible pet ownership is crucial in making our community a better place to live. Spaying and Neutering your pet will help save lives. y Last year Animal Control; Rescued over 5,000 animals from the streets of our city, Investigated 7,331 complaints, Responded to over 11,536 calls about loose animals, Transported 558 injured animals for emergency veterinary care. ?t10 I'lJBD 124 .uIDIAL CO:N"l'ROL FUND Accomrr OBJBCl' .. 'rITLB BXPKKDI'l'URB BlJDGft LID I'l'D DftAIL PISCAL YEAR 2008-2009 DIVISION 231 .uIDIAL cmrrJlOL ADKIHIS'1'RATIOH AC'1'U'AL 2005-06 AC'1'U'AL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 50ll SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONHBL SnVICBS 5111 MATERIALS & SUPPLIES 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5133 EDUCATION & TRAINING 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES TOTAL lII.:nITBHAHCB .. OPBRATIOH 5505 OTIlER PROFESSIONAL SERVICES TOTAL COJITRAC'l'tJAL SJDlVICBS 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL INTBRJIAL SnVICB CBARQBS 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OVTLAY TOTAL 336,836 352,077 369,391 348,400 475 600 600 600 3,600 4,500 5,700 0 0 205 1,492 1,000 46,431 54,012 73,280 61,500 49,881 52,246 53,821 46,500 B52 B'4 '43 700 4,164 4,385 4,616 4,200 .0&2,239 f,68,918 509,8f03 f,62,900 11,744 7,738 6,031 25,500 0 0 0 2,000 660 54' 660 700 3.3 2,035 316 1,500 156 147 213 500 10,481 6,592 8,010 7,800 9,522 9,526 10,302 12,200 1,061 2,563 2,307 2,300 0 B2 0 0 3.,017 29,232 27,837 52,500 15,458 21,581 24,423 21,000 15,458 21,581 2:.,0&23 21,000 0 4,148 0 0 37,500 31,300 31,300 32,400 10.400 10.100 9,000 8.500 60.600 53,700 43,500 54,800 22,873 21,935 19,586 20,000 131,373 121,183 103,316 115,700 ',7 0 0 0 22,538 25,221 0 30,000 23,.5. 25,221 0 30,000 6f,6.SU 666,135 665,488 682, 100 241 BUDGET - JUSTIFICATION 231 ANIMAL CONTROL ADMINISTRATION 124 ANIMAL CONTROL FUND OBJ JUSTIFICATION 5111 GENERAL OFFICE AND PRINTING SUPPLIES AND UPGRADES. PURCHASE OF MICROCHIPS. 5121 ADVERTISING FOR LOW COST RABIES VACCINATlONIUCENSlNG/MlCROCHIP CLINICS 5122 DUllS FOR CALIFORNIA ANIMAL CONTROL DIRECTOllS' ASSOCIATION; NATIONAL ANIMAL CONTROL ASSOCIATION; AMERICAN HUMANE ASSOCIATION; SOCmTY OF ANIMAL WELFARE ADMINISl'RATORS; SUBSCRIPTION TO TRADE MAGAZINES AND NEWSPAPER. 5133 STAFF DEVELOPMENT, SAWA; AHA; HSUS EXPO; CACDA; NACA; VARIOUS LOCAL SEMINARS. ONE IS OUT OF STATE TRAVEL (HSUS ANIMAL CARE EXPO AND SEMINAR) 5172 MAINTENANCE COST FOR CREDIT CARD READERS, CALCULATORS, CASH REGISTER AND FAX MACHINE 5174 PRINTING OF DEPARTMENTAL FORMS, LE"ITERHEAD, CITATIONS, RECEIPTS, ENVELOPES, MISCELLANEOUS 5175 POSTAGE FOR GENERAL CORRESPONDENCE, LICENSE RENEWAL FORMS, CITATION PAYMENT FORMS 5176 PURCHASE TONER AND COpy CARTRIDGES FOR COPIER MACHINE, ANNUAL SERVICE CONTRACT. 550 5 AFTER HOURS ANSWERING SERVICE; SPAY /NEUTER VOUCHER PROGRAM, CREDIT CARD CHARGES, SECURITY ALARM SYSTEM. 5602 TIlE PORTION OF TIlE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO TIllS FUND BASED ON WSS HIS"I'ORY AND INDUSTRY STANDARDS. 5603 TIlE PORTION OF TIlE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS. PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO TIllS FUND. BASED ON WSS HISTORY AND INDUSTRY STANDARDS. 5604 TIlE PORTION OF TIlE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO TIllS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT. SOFfWARE AND SUPPORT UI1LIZED BY DEPARTMENT. 5605 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DMSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5706 VARIOUS FACILITY IMPROVEl\lENTS AS NEEDED TO SHELTER 242 rtD1D 12. AJfDIAL COltTROL rmm ACCOtJN'l' OBJECT " TITLB BUDDITURa BUDG:IT LID ITmI D:lTAIL PISCAL YBAR 2008-2009 DIVISION 232 FIELD Sav:IC&s ACTUAL 2005-06 ACTUAL 2006-01 PROJECTED 2007-08 ADOPTED 2008-09 5011 SALARIES PERM!FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP!PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH " LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBR.SOHNBL SBR.VICBS 5111 MATERIALS & SUPPLIES 5133 EDUCATION " TRAINING 5171 RENTALS 5181 OTHER OPERATING EXPENSES TOTAL MAINTBH'ANCB " OPBllATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRAC'l'UAL SBRVICBS 5601 GARAGE CHARGES 5610 COMMUNICATION SHOP 5612 FLEET CRGS - FUEL TOTAL I:N"l'BRHAL SDVICB CHARGBS TOTAL 366,273 377,585 418,820 415,800 550 600 600 600 66,611 73,278 87,483 88,000 34,812 39,242 46,401 39,000 0 2,157 2,030 0 50,966 58,325 83,055 89,200 54,982 60,163 64,624 64,300 1,171 1,232 1,388 1,000 5,727 6,002 6,701 6,000 581,091 618.583 111.102 103.900 9,834 7,857 6,240 9,000 1,705 23. 270 3,000 970 387 300 500 2,048 4,321 2,618 4,500 1".558 12.80. 9..28 11.000 17,807 20,451 31,133 32,500 17,807 20."51 31.133 32,500 28,806 35,969 34,674 58,200 10,600 12,000 22,000 15,900 49,276 53,002 67,820 52,700 88,682 100.971 12","'" 126,800 102,137 752.809 816.151 880,200 243 BUDGET - JUSTIFICATION 232 FIELD SERVICES 124 ANIMAL CONTROL FUND OBJ JUSTIFICATION 5111 ANIMAL CONTROL SUPPLIES, CONTROL POLES, TRANQUILIZER EQUIPMENT, TRAPS, FILM AND PHOTO PROCESSING FOR COURT CASES. MISC. SUPPLIES 513 3 STAFF DEVELOPMENT, SAW A; AHA; CACDA; NACA IN CALIFORNIA AND SALT LAKE CITY urAH, HSUS EXPO; VARIOUS LOCAL SEMINARS. OFFICER TRAINING FOR INVESTIGATIONS, STATE MANDATED P.C.832 FOR ARREST AND FIREARMS 5171 RENTAL OF EQUIPMENT FOR FIELD OPERATION 5181 UNIFORM REPLACEMENT FOR ANIMAL CONTROL OFFICERS AND LICENSE CHECKERS 550 5 ANIMAL EMERGENCV AFrER HOURS AND CONTRACT VETERINARY CARE FOR SICK AND INJURED ANIMALS; LIVESTOCK TRANSPORTATION. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TIns DEPARTMENT. (CHARGE-BACKS BASED ON AC11JAL COSTS INCURRED.) 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON AC11JAL COSTS INCURRED). 244 I'UND U. AlfDIAL CONTROL PUHD ACCOUN'l' OBJBCT or. TI"tLB UPIDIDITmlB BtJIKD'l' LID ITBK DIITAIL PISC1L YEAR 2008-2009 DIVISION 233 SHBLTD SBRVZCBS AC'l'tJAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH ~ LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PDSONNBL SBRVICBS 5111 MATERIALS ~ SUPPLIES 5112 SMALL TOOLS ~ EQUIPMENT 5133 EDUCATION ~ TRAINING 5172 EQUIPMENT MAINTENANCE 5181 OTHER OPERATING EXPENSES 5188 CITY IN-HOUSE SERVICES TOTAL JlAINTBRANCB " OPERATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CON'l'RAC'l'UAL SBR.VICBS 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL TOTAL IHTBRNAL SBRVJ:CB CHARGBS TOTAL 145,482 139,893 173,520 209,200 .75 600 600 600 9,808 12,565 18,639 0 1,420 '6' 960 4,000 18,275 20,065 33,714 45,000 18,131 22,352 27,197 38,200 3.3 38. .8. 500 2,281 2,227 2,810 3,000 196,265 198..555 257.925 300,500 37,699 36,569 32,304 41,500 3.5 5. 102 500 ..0 116 1,037 1,000 190 0 35 500 388 .82 32. 500 16,500 16,500 16,500 16,500 55.562 53.721 50..302 60.500 19,638 20,579 20,469 19,500 19.638 20.579 20.469 19,500 17,637 23,451 20,012 20,000 1,165 1,163 1,419 1,400 10,146 9,734 8,137 9,200 28,948 34..347 29.568 30.600 300..413 307.202 358.264 411,100 245 BUDGET - JUSTIFICATION 233 SHELTER SERVICES 124 ANIMAL CONTROL FUND OBJ JUSTIFICATION 5111 MAINTENANCE MATERIALS; CHEMICAL SUPPLIES; ANIMAL FOOD; EUTIlANASlA MATERIALS; DRUGS, MEDICAL AND SHELTER SUPPLmS;VACC~. 5112 TRANSPORT CARRIERS, TRAPS, POLE SYRINGES, KETCH-ALL POLES, ETC. 5133 STAFF DEVEWPMENT, AHA; HSUS EXPO; CACDA; NACA; WESTERN STATES VETERINARY CONFERENCE; VARIOUS LOCAL SEMINARS. ONE IS OUT OF STATE 5172 REPAIR OF REFRIGERA TOR, WASHER, DRYER, STEAM CLEANER AND OTHER EQUIPMENT. 5181 UNIFORMS FOR ONE (1) REGISTERED VETERINARY TECHNICIAN AND FOUR (4) ANIMAL SHELTER ATrENDANTS; BOOTS 5188 CITY IN-HOUSE SERVICE - Bun.DING MAINTENANCE; CUSTODIAL; LANDSCAPE CONTRACT AND INSPECTION 5505 DEAD ANIMAL DISPOSAL CONTRACT, INCLUDING MAINTENANCE OF FREEZER. PICK UP AND DISPOSAL OF MEDICAL WASTE. 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILITIES DMSION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DMSION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S IJTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR TIllS DIVISION'S WATER. SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 24f; "" -- ASSET FORFEITURE ,. w w !!I i!l ;a ." m ~ ;a m ASSETS REMOVED FROM PERSONS INVOL VED IN CRIMINAL ACTIVITY FUND SUPPORTS GANG AND DRUG EDUCATION ASSET FORFEITURE The Police Department is the Administrator of this Fund ASSET FORFEITURE ACCOUNT NUMBER: 108-171 & 118-171 I ABOUT THE DEPARTMENT I The Asset Forfeiture Unit is responsible for the financial investigation of persons involved in criminal enterprises to determine if proceeds from illegal activities were used to purchase assets. When appropriate assets are legally seized and either sold at auction or assigned to the Police Department to support crime fighting activities and anti-drug and anti-gang programs. EXPENDITURES BY DWISION/FUND 2005-06 2006-07 2007-08 2008-09 DIVISION AcruAL AcruAL PROJECfED ADOPTID ASSET FORFEITIJRE 78,019 107,187 185,150 131,700 DRUG'GANG EDUCATION 61,873 55,165 I 20,678 126,700 TafAL 139,892 162,352 305,8 28 258,400 EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECfED ADOPTED PERSONNEL 0 0 49,169 25,600 MAINTENANCE & OPERA T10N 115,598 92,316 171,427 210,300 CONTRACTUAL SERVICES 24,294 17,334 23,2 99 22,500 INTERNAL SER VICE CHARGES 0 0 0 0 CAPITAL OUTLAY 0 52,703 61,933 0 DEBT SERVICE 0 0 0 0 TOTAL 139,892 162,352 305,828 258,400 247 - ASSET FORFEITURE 2007-08 KEY ACCOMPLISHMENTS ./ Offset the cost of operating an offsite Narcotics Unit. ./ Purchased crime prevention materials, supplies and equipment for the Police Department. ./ Supported the Mayor's Commission on Youth Violence. ./ Provided funding to the Parks & Recreation Department to support after school homework centcrs, youth/teen sports programs, youth/teen programs that focus on at-risk youth. ./ Provided funding to support the Operation Phoenix Community Center and After School Homework Center. 2008-09 KEY GOALS >- Continue support of the Mayor's Commission on Youth Violence. >- Provide fifty percent of the operating costs of the Homeless Advocacy Program. :>- Continue support of the San Bernardino County Gangs and Drugs Task Force. >- Purchasc crime prevention materials, supplies and equipment for the Police Department. >- Fund various programs at the Parks & Recreation Department for at-risk youth. >- Continue support of the Operation Phoenix Community Center and After School Homework Center. DID YOU KNOW? y Asset forfeiture funds are derived from the seizure and sale of assets taken from individuals involved in the manufacturing, transportation, or sales of narcotics. y Asset forfeiture funds are used to supplement the City's narcotics enforcement efforts and support drug and gang educational and reduction efforts. ?I1R :rmm 108 ABSBT PORPBXTUJtB :rmm Accomrr OBJIlCT 1& T:ITLB BXPBRD:I'l"ORB BUIICaT L:I1fB :ITBII DBTAJ:L P:I8CAL YBAR 2008-2009 ACTOAL 2005-06 D:IVJ:S:IOH 271 ABSST POUB:ITURB 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQU! PMENT 5121 ADVERTISING 5132 MEETINGS & CONFERENCES 5173 OUTSIDE VEHICLE MAINTENANCE 5181 OTHER OPERATING EXPENSES 5193 GRANT MATCH TOTAL JlAJ:NTBD.IlCB " OPBRAT:ION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRV:ICBS 5701 MOTOR VEHICLES 5704 MISCELLANEOUS EQUIPMENT TOTAL CAP:I'rAL OUTLAY TOTAL 209 o 2,967 106 690 65,000 61. 69,585 1,183 7,251 8,.u. 249 78,019 ACTUAL 2006-07 PROJBCTBD 2007.08 ADOPTBD 2008-09 o o o 0 14,165 2,245 0 2,537 3,540 -5 -10 0 0 52,700 115,000 1,100 580 58,578 133,275 12,000 10,500 5,334 5,314 17,33" 15,81" 4,932 3,423 26,344 32,638 31,276 36,061 107,187 185,150 o o 3,000 o o 120,000 1,200 12.,200 o 7,500 7,500 o o o 131,700 BUDGET - JUSTIFICATION 271 ASSET FORFEITURE 108 ASSET FORFEITURE FUND OBJ JUSTIFICATION 512 1 ADVERTISING - MANDA TED ADVERTISING FOR DISPOSAL OF DRUG SEIZED ASSETS, TOTAL $JOOO. 5181 OTHER OPERATING EXPENSES - RENT, unLITIES, ALARM SYSTEM FOR NARCOTICS OFFSITE FACILITY, $120,000. 5193 JABGGRANTMATCH 5505 OTHER PROFESSIONAL SERVICES-BASELINE MEDICAL TESrlNG FOR NARCOTICS PERSONNEL $3500, NARCOTICS K-9 MAINTENANCE MONTHLY TRAINING. RECERTIFICATIONS. VET BILLS, FOOD AND MISCELLANEOUS EQUIPMENT $4000, TOTAL $7500. 250 POND 118 ar.NG " DRUG ASSET FORI' AccotJN'l' OBJBC".1' " TXTLB upmmx'l'DRB BlJI)QBT LX" XTD( DBTAIL FXSCAL YEAR 2008-2009 D:IVl:s:rOlf 272 DRtJG/QARG BDtJ'CATXON 5014 SALARIES TEMP/PARTTlME AC'l'UAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 TOTAL PBRSONIfBL SBRVXCJ:S 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS" EQUIPMENT 5123 LIBRARY BOOKS 5181 OTHER OPERATING EXPENSES TOTAL KAJ:N'l'BNANCB " OPBRATXON 5505 OTHER PROFESSIONAL SERVICES TOTAL CON'1'RAC'1'UAL SBRVXCBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPXTAL OUTLAY TOTAL 251 0 0 49,169 0 . 49,169 12,951 22,192 21,227 8,313 11,546 2,386 24,749 0 0 0 0 14,539 16,013 33,738 38,152 15,860 0 7,485 15,860 0 7,U5 0 13,850 2,289 0 7,577 23,583 0 21,'{27 25,872 61,873 55,165 120,678 25,600 25,600 66,100 o o 20,000 86,100 15,000 15,000 o o o 126,700 BUDGET - JUSTIFICATION 272 DRUG/GANG EDUCATION 118 GANG & DRUG ASSET FORF OBJ JUSTIFICATION 5014 MENTORS FOR AT RISK YOUTII 5111 CRIME PREVENTION EQUIPMENT, HANDOtrrS, FILMS, (WITH ANTI-GANG AND ANTI-DRUG THEMES) FOR "AT-RISK" YOUTIl, $3'.000; SUPPLIFS FOR PARKS AND REC PROGRAMS, INCLUDING ARTS AND CRAFI'S. COMPUI'ERS, SOFTWARE, MUSICIVIDEO PLAYER, AND MISe SPORTING EQUIPMENT TO ENHANCE AND EXPAND AFI'ER SCHOOL PROGRAMS AT THE COMMUNITY CENTERS, $%5,700. 5181 OTHER OPERATING EXPENSES-FIELD TRIPS FOR DISADVANTAGED CITY YOUTIlS THAT ARE INVOLVED IN THE OPERATION PHOENIX AND CITY COMMUNITY RECREATION CENTERS. 5505 FUNDING FOR THE SAN BERNARDINO COUNTYWIDE "GANGS AND DRUGS TASK FORCE," $5,000; FUNDING TO PARTIALLY OFFSET THE COST OF THE LYTLE CREEK ELEMENTARY SCHOOL JUNIOR POUCE ACADEMY. $10,000. TOTAL $15,000. 252 .., ~ ID ,.. m < ~ CABLE TELEVISION (CATV) ArrnUNT Nf IMBER' 1m-2M FflND: rATV I ABOUT THE DIVISION Under the direction of the Director of Information Technology, Cable Television Division (CATV) provides regulatory oversight of the City's cable companies for franchise compliance, consumer protection, and franchise renewal negotiations. CATV operates and programs two access channels, one public and one community/government, for the community. Programming hours total in excess of 5,400 annually. The Division also provides guidance and support to the Community Cable Television Commission. EXPENDITURES BY CATEGORY 2005 -06 2006-07 2007-08 2008-09 CATEGORY ACfUAL ACfUAL PROJECfED ADOPTED PERSONNEL 293,486 354,838 417,384 458,500 MAINrENANCE & OPERA TION 184,980 31,738 25,732 32,200 CONTRACTUAL SERVICES 48,670 51,319 14,608 11 ,000 INTERNAL SERVICE 30,591 30,583 20,131 22,100 CAPITAL OUTLAY 6,095 2,961 3,438 3,500 DEBT SERVICE 106,900 106,900 I 06,900 106,900 TOTAL 670,722 578,340 588,1 93 634,200 253 - CATV 2007-08 KEY ACCOMPLISHMENTS ./ Provided services under contract to the City of Chino Hills, City of Rancho Cucamonga, Chaffey College, Rancho Cucamonga Public Library, IVDA/SBlAA, LAFCO and others. ./ Added coverage of San Bernardino City Unified School District and added to schedule. ./ Created promos for all programming. ./ Added Pentagon Channel to Access San Bernardino program schedule. ./ Added the ability to go live from downtown E street and Court Street Square. ./ Upgraded Emergency Operations Center Multi-Viewer display and projector. ./ Expanded programming on Access San Bernardino by acquiring programming. 2008-09 KEY GOALS ~ Implement 5- Y ear Equipment Replacement Plan using I % PEG monies. ~ Continue to partner with Cal State, San Bernardino and expand MOU. ~ Add 3'd Channel (Educational) and develop/acquire additional programming. y Distribute our local programming to surrounding citics. y Implement a bicycling prograrn with other cities. y Document Operation Phoenix implementation. DID YOU KNOW? y The CATV-Channel 3 operates two channels on the cable systems. Channel 3 is used for government programming and shows produced by CATV-Channel 3. y The Access San Bernardino Channel is used primarily to air public access programming that is submitted by the members of the public. y CATV - Channel 3 handles complaint calls from cable customers and will try to resolve these issues with the cable companies. y The Cable Television Commission advises the Mayor and Council about issues related to cable services, franchises, and other cable-related matters. 251 I'tJIIID 107 CABLB T V rmm ACC01J1f1' OBJBC"l' fr. TI'1'LB BXPIDIDZTURB BlJDCD'1' L:IKB Z'l'BII DBTAIL rISCAL YBAR 2008~2009 DIVJ:SZOM 261 CABLB T.V.~ADJIIB:ISTRATIOH AC"1't1AL 2005~06 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTlME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TO'l'AL PBRSOIOlBL SBRVZCBS 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES 5188 CITY IN-HOUSE SERVICES TOTAL MAI:N'l'JINAHCB &. OPBRA'l'ION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES 5507 FACILITIES SERVICES '1'O'1'AL CON'1'RAC'1't1AL SJ:RVJ:CBS 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5610 COMMUNICATION SHOP 5612 FLEET CHGS - FUEL 'l'O'l'AL IN'l'DHAL BOVICB CBARGBS 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTIoAY 5803 LEASE PAYMENTS TOTAL DUT SUVZCB TOTAL 255 ACTUAL 2006-07 PROJJ:CTJ:D 2007~08 ADOPTBD 2008-09 178,621 197,676 251,844 271,200 756 1,181 1,425 1,500 41,875 56,858 61,168 68,000 0 0 153 800 43,330 66,525 68,531 75,100 25,295 28,384 29,052 37,200 553 640 786 700 3,056 3,575 4,425 4,000 293,486 35.,838 .17,3801 .58,500 9,188 16,685 8,726 9,800 3,226 500 2,050 2,500 605 0 400 1,000 0 0 205 300 7,191 3,728 5,223 7,700 383 399 207 700 268 229 748 500 119 198 51 1,700 156,000 2,000 123 0 8,000 8,000 8,000 8,000 18.,980 31,738 25,732 32,200 34,363 49,209 13,893 10,000 13,259 1,103 0 0 1,047 1,007 715 1,000 48,670 51,319 l.f,608 11,000 2,256 2,489 3,074 5,100 6,400 5,400 5,400 5,000 2,300 2,600 1,700 1,700 12,000 11,700 3,200 4,200 5,265 5,700 3,955 4,000 400 400 0 0 1,970 2,294 2,802 2,100 30,591 30,583 20,131 22,100 6,095 2,961 3,438 3,500 6,095 2,961 3,08 3,500 106,900 106,900 106,900 106,900 106, '00 106, '00 106,'00 106,'00 670,722 578,360 588,192 63.1,200 BUDGET - JUSTIFICATION 261 CABLE T.V.-ADMINISTRATION 107 CABLE T V FUND OBJ JUSTIFICATION 5111 MATERIALS AND SUPPUES SUCH AS, PENS, PENCIlS, POST-ITS, CALCULATOR TAPE, VIDEO TAPE, BATIERIES, DUCT TAPE, BOX TAPE. NOTE PADS, AUDIO TAPES, PAPER, ENVELOPES. SET SUPPLIES, ETC. 5122 DUES AND SUBSCRIPTIONSlPROGRAM LICENSE FEES; MUSIC FEES 513 3 FUNDING FOR VARIOUS LOCAL EDUCATON & TRAINING SEMINARS 5171 COMMUNICATION CHARGES, PAGERS FOR TELECOMMUNICATION SELECT STAFF; TELEVISION, VCR, OVERHEAD PROJECTOR EQUIPMENT RENTAL 5172 EQUIPMENT MAINTENANCE FOR DECKS, VCR'S, CAMERAS, TYPEWRITERS, ETC. 5174 PRINTING CHARGES FOR OmCE FORMS, P.E.G. GUIDLINES, ETC. 5175 POSTAGE FOR MAILING COMMISSION MATERIAL, VIDEOTAPES, omCE CORRESPONDENCE 5176 COPY MACHINE CHARGES 5188 OVERHEAD AND ADMINISTRATION CHARGES TO GENERAL FUND 5502 PER DIEM CONTRACT SERVICES INCLUDING TELETIlONS, BROADCASTS, LAW ENFORCEMENT DINNERS AND OTHER SPECIAL PROJECTS 5507 FAClLlTlES SERVICES ALARM SERVICES FOR ADMIN omcES AND KCSB STUDIO 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO mIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 56 02 TIlE PORTION OF TIlE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO TIllS FUND BASED ON WSS HISTORY AND INDUSfRY STANDARDS. 5603 TIlE PORTION OF TIlE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT. LIABILITY INSURANCE PREMIUMS. PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON WSS HISTORY AND INDUSTRY STANDARDS. 5604 THE PORTION OF mE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT. SOFfWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DlVISlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5612 CHARGES FROM TIlE CITY'S FLEET DlVISlON (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TIllS DlVISlON (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 57 04 REPLACEMENT PRODUCTION SWJTCHER 5803 4TI1 OF 4 ANNUAL PAYMENTS TO CALSTATE FOR PURCHASE OF VIDEO EQUIPMENT 2.5G ... CEMETERY A DIVISION OF THE PARKS, REC. AND COMMUNITY SERVICES DEPT. MAINTENANCE STAFF MAINTAINS 26 ACRES () m I: m ~ CEMETERY Director of Parks, Recreation & Comm Svcs Kevin Hawkins (2) Employees CEMETERY ACCOUNT NUMBER: 106-441 FUND: CEMETERY FUND I ABOUT THE DEPARTMENT I The Pioneer Memorial Cemetery currently maintains 26 acres consisting of mowing, trimming and setting grave memorials, hedge trimming, planting trees and flowers, fertilizing and irrigation. Approximately 100 interments are performed annually. A "pre-need" program is also available for all city customers. EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUA L ACTUAL PROJECTED ADOPTED PERSONNEL 81,042 83,913 101,542 106,400 MAINTENANCE & OPERA nON 14,9 17 17,541 17,637 20,200 CONTRACTUAL SERVICES 41,063 44,796 43,725 43,000 INTERNAL SER VICE 17,306 17,822 17,779 21,200 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 154,3 28 164,072 180,683 190,800 257 CEMETERY 2007-08 KEY ACCOMPLISHMENTS ./ Performed over 100 internments in 2007/08. ./ Began the cumbersome process of entering internments into a new Data Management Software Program. 2007-08 KEY GOALS >- Data entry of 15,000 internments into the Data Management Software. >- Development of a virtual cemetery online by a member of the community. >- Repair the irrigation systeIn. DID YOU KNOW? y The San Bernardino Historical Society is considering adding the Pioneer Cemetery to the Historical Tour list. y Eagle Scouts continued documenting headstones in the original Pioneer Cemetery. 258 :rmm 106 CBIIB'l'Blly :rmm ACCOUH'l' OBJBC'r " TITL. DPDDJ:'1'QRB BtJDGft LDIB J:'l'IDI DJI'l'AJ:L FISCAL YBAR 2008-2009 DrYXSION 441 CBHBTBRY AC"l"D'.I.L 2005-06 ACTUAL 2006-07 PROJBCTBD 2007~08 ADOPTBD 2008-09 50ll SALARIES PERM/FULLTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH oS: LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONRBL SBRVICBS Slll MATERIALS oS: SUPPLIES 5112 SMALL TOOLS &: EQUI PMENT 5121 ADVERTISING 5122 DUES &: SUBSCRIPTIONS 5131 MILEAGE 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5188 CITY IN-HOUSE SERVICES TOTAL KAJ:N'l'BlIANCB &; OPDATION 5506 LANDSCAPE CONTRACTS TOTAL CON'l'RAC"l"D'.I.L SBRVICBS 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5612 FLEET CHGS - FUEL TOTAL IN'1'BIUQL SBRVICB CBARGBS TOTAL 62,395 63,857 71,248 76,700 0 '3. 3,669 0 8,343 8,964 13,822 16,400 9,592 9,559 1l,626 12,000 156 161 '.7 200 557 93. 990 1,100 81,042 83,913 101,542 106,400 12,443 15,111 15,554 17,100 0 155 0 300 .02 205 147 300 265 265 300 300 62 2. 0 100 67. 625 52. 600 0 0 0 200 35 139 25 200 32 13 .. 100 1,000 1,000 1,000 1,000 U,917 17,5011 17,637 20,200 41,063 44,796 43,725 43,000 41,063 44,796 43,725 403,000 2,870 2,586 5,185 8,900 7,800 7,000 7,000 6,000 2,500 2,700 1,800 1,600 77. 911 501 500 1,708 3,272 1,733 2,800 567 26. 361 .00 1,087 1,088 1,200 1,000 17,306 17,822 17,779 21,200 156,328 166,072 180, 684 190,800 259 .~1" BUDGET - JUSTIFICATION 441 CEMETERY 106 CEMETERY FUND OBJ JUSTIFICATION 5111 CUsroDIAL SUPPLIES - CLEANING MATERIALS, PAPER TOWELS. CUSTODIAL SERVICES PROVIDED BY CEMETERY DEPARTMENT; SPECIAL DEPARTMENTAL SUPPLIES - BURIAL VAULTS, LINERS, LAWN URNS, MARKER BOlIDERS AND FLOWER VASES; OFFICE SUPPLIES - SUPPLIES NEEDED FOR OFFICE; SA>'ETY SUPPLIES - RAIN GEAR AND SAFETY GLASSES FOR 3 EMPLOYEES; EQUIPMENT MAINTENANCE - ITEMS NEEDED TO REPAIR MOWERS, 1'RIMlIIERS, SWEEPER AND SPRINKLER SYSTEM PERFORMED BY DEPARTMENT 5112 PURCHASE OF SHOVELS, RAKES, HOSES, LOPPERS, GARDEN HOSES AND OTIIER TOOLS FOR GROUND MAINTENANCE 5121 ADVERTISING 5122 MEMBERSHIP IN CALIFORNIA ASSOCIATION OF PUBliC CEMETElUES; AMERICAN CEMETERY MAGAZINE 5131 MILEAGE FOR USE OF PERSONAL CAR ON CITY BUSINESS 5171 WORK UNIFORMS FOR 3 EMPLOYEES; CAR POOL CHARGES 5172 REPAIRS TO TYPEWRITER, ADDING MACHINE, MOWER, TRIMMERS AND WEEDEATERS ANNUAL BACKFWW INSPECTIONS 5174 PRINTED FORMS, SALES CONTRACTS AND ENDOWMENT CARE AGREEMENT BOOKS 5175 MISCELLANEOUS CORRESPONDENCE AND POSfAGE 5188 MAINTENANCE AND REPAIR OF BUILDING HEATING AND Am CONDmONING UNITS BY FACILITIES MANAGEMENT 5506 CONTRACT GROUNDSKEEPING SERVICES 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEmcLES ASSIGNED TO TIllS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSI'S (INLCUDING SfAFF TIME) RELATED TO THIS FUND BASED ON WSS HISTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSI'S (INCLUDING SfAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO TIllS FUND. BASED ON WSS HISTORY AND INDUSTRY STANDARDS. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO TIIIS DIVISION'S ELECTRIC COSI'S (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5607 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATIJRAL GAS COSI'S (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) FOR FUEL COSI'S RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSI'S INCURRED). 260 ... INTEGRATED WASTE MANAGEMENT AUTOMATED REFUSE COLLECTION I COMMERCIAL REFUSE COLLECTION i ENVIRONMENTAL PROGRAMS STREET SWEEPING Ji ~~. me I: el ii1 INTEGRATED WASTE MANAGEMENT Director of Public Service Ken Fischer Administration Residential Collection! Subscription Svcs . (11.75) Employees (81) Employees Street Sweeping Environmental Programs (6) Employees (3) Employees - - --- - -~~ INTEGRATED WASTE MANAGEMENT ACCOUNT NUMBER: 527-410 FUND: REFUSE FUND I ABOUT THE DEPARTMENT I The Integrated Waste Management Section of Public Services is responsible for the following: Automated Residential Refuse Collection, Commercial Refuse Collection; Recycling and Environmental Programs; and Street Sweeping. EXPENDITURES BY DIVISION 2005 -06 2006-07 20 07-08 2008-09 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 2,945,649 2,881,043 3,065,508 3,397,400 A UTOMA TED RESIDENTIAL 8,055,477 8,086,817 9,282,172 10,179,100 SUBSCRIPTION SERVICES 8,611,140 8,501,197 8,556,366 8,652,600 STREET SWEEPING 585,289 652,734 937,228 985,700 RECYCLING/ENVIRONMENTAL 1,367,355 1,232,995 911,825 1,037,900 TOTAL 21,564,911 21,354,785 22,753,099 24,252,700 EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PRO.JECTE[) A[)OI'TE[) PERSONNEL 5,487,692 5,639,093 5,911,090 6,963,300 MAINTENANCE & OPERA TION 7,523,944 7,518,657 7,302,651 7,836,900 CONTRACTUAL SERVICES 1,449,081 1,169,362 1,197,410 1,227,300 INTERNAL SERVICE CHARGES 5,172,092 5,327,893 7,092,678 5,965,300 CAPITAL OUTLAY 231,297 166,228 114,315 110,500 DEBT SERVICE 1,700,806 1,533,552 1,134,956 2,179,400 CREDIT - - - (30,000) TOTAL 21,564,911 21,354,785 22,753,099 24,2 52,7 00 261 -~--~~ INTEGRATED WASTE MANAGEMENT DIVISION 2007-08 KEY ACCOMPLISHMENTS ./ Implemented a rotation schedule to nurnber and recondition roll-off containers. ./ Developed and implemented a Christmas Tree Recycling Program. ./ Prepared a detailed business plan and rate study outlining financial requirements in order to bring the City's Integrated Waste Management Division to competitive levels. Management Partners recommendations #179. ./ Received the following vehicles: 10 side loaders, 3 front loaders, 2 roll-off, and I rear loader. 2008-09 GOALS y Implement a new Customer Service Management Software System for all operations. y Implement a new bill collection system and procedure. y Conduct a citywide audit of all commercial and residential accounts. ;;.. Implement new rate study stmcture for IWM programs. DID YOU KNOW? y The Integrated Waste Management Division (IWM) collects an average of 16,300 tons of trash per month. y The Integrated Waste Management Division services 113,700 residential carts each week and collects an average of 2,400 tons of greenwaste each month. y The Integrated Waste Management Division set aside approximately 6.9 million dollars in FY 07-08 for waste fees. 262 l'UHD 527 :IHTBaRA'l'BD WAST_ DHAGBIIDIT ACCOOHT OBJIlCT " TX'l'LI JD[pBJlI)X'l'URI: B'UDG:BT LX_ U'DI DB'l'AXL PXSCAL YEAR 2008.2009 DXv:rSXON 0&11 XWII ADKINJ:S'l'RATXON ACTtJAL 2005-06 ACTUAL 2006-07 PROJECTED 2007-08 ADOPTBD 2008-09 400,265 420,948 486,619 635,800 .00 1,125 1,425 2,400 32,074 70,698 55,009 51,100 1,310 588 507 0 53,637 68,444 97,627 135,900 53,994 58,609 65,822 92,400 1,088 1,234 1,288 1,500 5,991 6,510 7,058 8,800 5U,260 628,156 715,356 927,900 13,771 27,963 17,851 19,600 14,194 6,048 5,520 6,200 730 916 802 1,500 3,337 176 77' 3,200 8,182 4,168 2,452 3,000 3,921 3,246 850 2,600 871 0 340 1,000 6,525 15,797 12,002 13,000 2,535 3,906 5,075 5,000 316 36. 10,327 9,700 54,238 46,781 46,882 58,000 0 0 0 100,000 150 0 143 300 11,000 11,000 11,000 51,000 119,771 120,370 114,022 270&,100 204,454 230,002 272,778 274,000 43,913 18,854 19,957 17,000 20&8,367 20&8,856 292,735 291,000 434,000 416,600 433,700 439,900 1,390,600 1,223,600 1,284,600 1,251,100 93,500 100,100 90,100 97,000 32,936 34,725 40,425 36,000 5,060 6,862 7,074 7,200 1,333 '0' 853 1,200 1,218 1,178 2,524 1,000 47,200 53,600 83,600 60,500 2,005,80&7 1,837,575 l,9U,876 1,893,900 3,082 4,337 51' 1,500 8'4 35,580 0 9,000 18,429 6,169 0 0 22,0&05 0&6,086 519 10,500 2,90&5,60&9 2.881,OU 3,065,508 3,397,.00 263 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOHHBL snv:rczs 5111 MATERIALS & SUPPLIES 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES 5182 BAD DEBTS/UNCOLLECTIBLE ACCTS 5183 MANAGEMENT ALLOWANCE 5188 CITY IN-HOUSE SERVICES TOTAL JIA:nrrDAHCB &; OPDATXON 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL COll'l'RACTtJAL SBRVJ:CBS 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL 5610 COMMUNICATION SHOP TOTAL Dr'l'BRHAL snVXCB CBAltGBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS '1'O'1'AL CAPXTAL atrrLAy TOTAL BUDGET - JUSTIFICATION 411 IWM ADMINISTRATION 527 INTEGRATED WASTE MANAGEMENT OBJ JUSTIFICATION 5111 ADMINISTRATION ornCE SUPPLIES, MISCELLANEOUS SUPPLIES FROM OrnCE DEPOT, COPY PAPER, CONFERENCE ROOM SUPPLIES, RmBON CARTRIDGES, PENCILS. PENS, KEYS, FOLDERS AND BOTfLED WATER. 5121 ROADWAY DISPLAYS, AND ANNUAL MAINTENANCE FOR SIGNS ON THE TRUCKS 512 2 SW ANA AND NSWMA MEMBERSHIP AND SIJIlSCRIFI10N TO SOLID WASTE AND RECYCLING INDUSTRIAL JOURNALS. 5132 W ASTE-CON CONFERENCE WHICH IS OUT OF Sf A TE 513 3 VARIOUS COURSES SUCH AS OSHA, COMPLIANCE, MANAGEMENT TRAINING, AND EXCEL 5171 UNIFORMRENTALCOsrs 5172 ornCE EQUIPMENT REPAIR INCLUDING FAX MACHINE, TYPEWRITER, TIME CLOCK. 5174 PRINTING OF BROCHURES, NOTICES, BILLING AGREEMENTS, SERVICE REQUESTS AND MISCELLANEOUS FORMS. INTERNAL COSTS PRINT SHOP 5175 MAILING SERVICES AND POSfAGE FEES 5176 CANON BUSINESS SOLUTIONS AND KONICA M1NOLTA 5181 INLAND PRESORT TO PROCESS RESIDENTIAL BILLINGS AND INNOVATIVE PRINTING FOR BILLING STOCK FOR RESIDENTIAL & COMMERCIAL BILLING 5182 RESIDENTIAL AND COMMERCIAL UNCOLLECTABLE ACCOUNTS, BANKRUPTCIES AND PAYMENTS TO COLLECTION AGENCIES. 5183 ALWW ANCE FOR DIRECTOR OF PUBUC SERVICES. 5188 CITY IN HOUSE SERVICES 5502 FEE TO WATER DEPARTMENT FOR UTE RESIDENTIAL BILLINGS, BUSINESS PLAN, MESSAGING SERVICE AND RATE STUDY PER MANAGEMENT AUDIT 55 0 5 CREDIT CARD BANK CHARGES. 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION cosrs (lNLCUDING SfAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY S'fANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL cosrs (INCLUDING SfAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, UABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIIJMS AND UABILITY cosrs RELATED TO TIllS FUND. BASED ON LOSS HISTORY AND INDUSTRY SfANDARDS. 56 04 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING SfAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT. SOFIWARE AND SUPPORT UI'ILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS cosrs (CHARGE--BACKS BASED ON ACnJAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTIUTIES DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 264 BUDGET - JUSTIFICATION 411 IWM ADMINISTRATION 527 INTEGRATED WASTE MANAGEMENT OBJ JUSTIFICATION 5607 CHARGES FROM TIlE CITY'S UTIUTIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR TIllS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO mIS DEPARTMENT'S OPERATIONS. 57 02 SIX (0) LCD COMPUTER MONITORS FOR CSR'S 57 04 REPLACE TWO BILLING PRINTERS 265 FUND 527 :INTBGRATED WASTE DHAGBMBNT ACCOUNT OBJBCT & TITLE BXPBNDITURB BtJDGBT LINE ITBM DB'l'AIL PISCAL YEAR 2008-2009 DIVISION 412 AUTOMATED RBSIDENTIAL COLLBCTION ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOlOlBL SBRVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5132 MEETINGS & CONFERENCES 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5179 DUMP/WASTE FEES 5181 OTHER OPERATING EXPENSES 5188 CITY IN-HOUSE SERVICES TOTAL MAINTENANCB &. OPERATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTtlAL SERVICES 5601 GARAGE CHARGES 5612 FLEET CHGS - FUEL TOTAL INTBRNAL SBRVICB CHARGBS 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY 5803 LEASE PAYMENTS TOTAL DEBT SBRVICE TOTAL 1,170,162 1,370,139 1,644,849 1,882,000 0 600 600 600 2,000 1,650 1,950 2,100 2,968 2,098 90 0 238,293 204,936 92,803 100,000 0 0 1,572 0 163,061 209,459 322,357 403,700 167,980 197,921 217,104 268,300 3,534 3,949 4,355 4,000 15,293 18,489 21,305 27,500 1,763,291 2,009,242 2,306,985 2,688,200 34,695 39,762 37,799 50,300 231,593 238,139 236,695 238,000 0 0 70 0 9,227 13,647 19,349 25,400 374 170 88 0 85 0 0 0 3,140,298 2,876,963 2,767,324 2,835,900 16,942 21,428 21,548 27,400 5,000 5,000 0 5,000 3,438,213 3,195,110 3,082,872 3,182,000 0 19,713 33,987 50,000 600 0 0 0 600 19,713 33,987 50,000 1,126,837 1,291,269 2,431,788 2,227,900 617,193 624,091 782,735 638,900 1,744,030 1,915,360 3,214,523 2,866,800 50,477 0 0 0 50,477 0 0 0 1,058,866 947,393 643,805 1,392,100 1,058,866 941,393 64.3,805 1,392,100 8,055,477 8,086,817 9,:il82,172 10,179,100 266 BUDGET - JUSTIFICATION 412 AUTOMATED RESIDENTIAL COLLECT I 527 INTEGRATED WASTE MANAGEMENT OBJ JUSTIFICATION 5111 AUTOMATED CART REPAIR MATERIALS, SAFETY GWVES, HATS, VESTS, BATI'ERlES, FLASHLIGHTS, BELTS, AND ALL TRUCK RELATED SUPPLIES, SORBENT. 5112 NEW SERVICEJREPLACEMENT AUTOMATED CARTS; SAFETY KIT (REFLECTORS, FIRE EXTINGUISHERS) 5171 UNIFORM RENTAL FEES FOR REFUSE OPERATORS AND MOTOROLA RADIO RENTAL FEES 517 9 DUMP FEES FOR RESIDENTIAL REFUSE, GREENW ASTE, AND RESIDENTIAL TRANSFER TRASH 5181 SAN BERNARDINO COUNTY PERMITS, TRUCK WASH, SAFETY MEETINGS, SECURITY AND SAFETY INCENTIVE PROGRAM. 5188 CITY IN-HOUSE SERVICES. 55 0 2 RESIDENTIAL TREE TRIMMING CONTRACT, SAFETY MEETINGS AND TESTING SERVICES. 5601 CHARGES FROM CITY'S FLEET DMSION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIlE MAINTENANCE AND OPERATION OF MOTOR VEmCLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED.) 5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TIllS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 58 0 3 LEASE PAYMENTS ON SIDE WADING TRUCKS 267 nnm 527 IHTBGRATBD WASTB JlAJlMaIIBPT ACCOlJHT OBJl:C'r " TITLB IIDKHDI'rtJRB BUDGft LIHJ: ITDI DftAIL FISCAL TZAR 2008-2009 DIVISION 4.13 SUBSCJtIP'l'ION RBrusB snVIeBS AC'l'tJAL 2005-06 ACTUAL 2006w07 PROJBCTKD 2007-08 ADOPTED 2008-09 1,434,572 1,395,524 1,444,085 1,595,300 125 1,650 1,950 2,100 407,930 334,385 346,316 397,800 548,750 460,728 212,853 230,600 4,777 2,209 4,849 0 201,776 213,469 286,013 341,800 193,501 191,772 202,009 229,500 5,993 5,501 5,025 4,000 25,161 23,996 22,893 23,200 2,822,586 2,629,236 2,525,993 2,826,300 50,277 51,461 50,210 74,500 95,557 99,627 50,071 52,800 0 52 0 0 13,103 14,511 19,793 22,400 1,086 0 0 0 3,658,483 3,693,943 3,779,318 3,982,400 10,610 28,025 25,751 36,600 0 0 5,000 0 3,829,115 3,887,618 3,930,166 ",1&8,700 24,861 21,000 95,965 90,000 275 0 0 0 25,136 21,000 95,965 90,000 853,365 969,356 1,002,157 342,500 430,774 438,153 614,879 525,600 1,284,139 1,407,509 1,617,036 868,100 33,788 10,215 0 0 4,608 11,699 0 0 102,580 96,857 103,054 100,000 3,200 0 1,490 0 lU,175 118,771 10",5404 100,000 505,989 437,064 282,684 601,500 505,989 U7,OU 282,6801 601,500 8,611,160 8,501,197 8,556,366 8,652,600 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOlIHIL SBRVICl:S 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5131 MILEAGE 5171 RENTALS 5174 PRINTING CHARGES 5179 DUMP/WASTE FEES 5181 OTHER OPERATING EXPENSES 5188 CITY IN-HOUSE SERVICES TOTAL XAIN'l'BNANCB " OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL COJI'l'RAC'l'tJAL SBRVICl:S 5601 GARAGE CHARGES 5612 FLEET CHGS ~ FUEL TOTAL IJII"l'DHAL SBRVICJ: CHARGES 5701 MOTOR VEHICLES 5703 COMMUNICATIONS EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OU'l'IaAY 5803 LEASE PAYMENTS TOTAL DOT SBRVICB TOTAL 268 'I,. BUDGET - JUSTIFICATION 413 SUBSCRIPTION REFOSE SERVICES 527 INTEGRATED WASTE MANAGEMENT OBJ JUSTIFICATION 5111 SAFETY GLOVES AND BELTS, BIN REPAIR MATERIALS AND PARTS, HAZMAT Sl"ORAGE BARRELS, TARPS AND ROPES, CLEANING MATERIALS AND SUPPLIES, PAINTS, DECALS, MISCELLANEOUS MATERIALS AND SUPPLIES, MISCELLANEOUS WEWING MATERIAL. 5112 REFUSE ROu,.OFF BINS, COMMERCIAL TRUCK TARPS, BIN LIDS 5171 UNIFORM AND MOTOROLA RADIO RENTAL FEES. 517 9 DUMP FEES FOR COMMERCIAL REFUSE, LANDFILL FEES, TRANSFER TRASH, RECYCLABLES, TIRE DISPOSAL, INERT DISPOSAL AND HAZMAT DISPOSAL. 5181 SAN BERNARDINO COUNTY PERMITS, TRUCK WASH, SAFETY AND DRIVER TESTING MEETINGS. 5502 CONTRACT BIN REPAIR 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THE MAINTENANCE AND OPERATION OF MOTOR VEmCLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED.) 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN mIS DIVISION (CHARGE~BACKS BASED ON ACTUAL cosrs INCURRED). 57 0 4 REFUSE (ROLL OFF AND FRONT LOAD) BINS. 5803 LEASE PAYMENTS FOR ROLL OFF TRUCKS AND FRONT LOADERS 269 BXPDmJ:TURB BlJDGB'r LJ:ID J:'l'BII DftAJ:L PJ:SCAL YEAR 2008-2009 rmm 527 J:RTBGRATBD WASTJ: JDRAGKJDDrl' DJ:VJ:SJ:ON U. STRBJIT SWBBPJ:HG ACeomrr OBJECT &; TJ:TLB ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 159,354 169,562 191,436 227,400 5015 OVERTIME 14,399 7,215 4,133 6,600 5026 PERS RETIREMENT 22,608 24,904 38,179 48,700 5027 HEALTH " LIFE INSURANCE 17,118 17,950 26,296 30,000 5028 UNEMPLOYMENT INSURANCE 434 441 501 600 5029 MEDICARE 1,931 1,897 2,908 3,300 TOTAL PBRSOlDIBL SBRVJ:C'BS 215,8U 221,969 263,.53 316,600 5111 MATERIALS " SUPPLIES 0 2,490 862 2,500 5121 ADVERTISING 0 668 0 0 5133 EDUCATION . TRAINING 0 450 0 500 5171 RENTALS 733 0 0 0 5179 DUMP/HASTE FEES 95,349 112,085 136,560 145,900 TOTAL HAIHTBNAHC'B " OPBRATJ:OH 96,082 115,69. 137, .22 U8,900 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 0 5,052 0 5505 OTHER PROFESSIONAL SERVICES 50 0 0 0 TOTAL COHTRAC'l'UAL SBRVJ:CBS 50 0 5,052 0 5601 GARAGE CHARGES 98,908 126,641 249,607 276,600 5612 FLEET CHGS - FUEL 38,454 39,335 68,176 57,800 TOTAL IN'l'BIUU.L SBRVICB CltAJtGBS 137,362 165,976 317,783 33., too 5704 MISCELLANEOUS EQUIPMENT 0 0 5,052 0 TOTAL CAPJ:TAL OUTLAY 0 0 5,052 0 5803 LEASE PAYMENTS 135,951 149,095 208,466 185,800 TOTAL DOT SBJtVJ:O 135,951 lU,095 208,U6 185,800 TOTAL 585,289 652,73. 937,228 985,700 270 BUDGET - JUSTIFICATION 414 STREET SWEEPING 527 INTEGRATED WASTE MANAGEMENT OBJ JUSTIFICATION 5111 SAFETY EQUIPMENT, RAIN GEAR AND OTHER MATERIAL'l AND SUPPLIES 513 3 DRIVER TRAINING CLASSES AND LOCAL TRAINING FOR STAFF IN MAINTENANCE AND OPERATION OF SWEEPERS. 517 9 LANDFILL FEES FOR STREET SWEEPING AND SRTEET DUMPS 5601 CHARGES FROM CITY'S FLEET DMSION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TIllS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TIllS DMSlON (CHARG:E.BACKS BASED ON ACTIJAL COSTS INCURRED). 5803 LEASE PAYMENTS FOR SWEEPERS 271 :nnm 527 :rN'l'BGRATBD wun DRAGDISII'r ACCOUNT OBJBCT . T:rTLB KDJDID:r'l'URB B'ODCaT LDQ :rTBII DB'l'AJ:L r:rsCAL YBAR 2008-2009 D:rvxS:rON .U5 UCYCLDm/DlVXRORKDTAL AC'l'tJAL 2005.06 ACTUAL 2006.07 PROJECTED 2007.08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTIME 5014 SAlARIES TEMP/PARTIIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PDSONNBL SBRV:rCBS 5111 MATERIALS & SUPPLIES 5121 ADVERTISING 5122 DUES & SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5174 PRINTING CHARGES 5175 POSTAGE 5181 OTHER OPERATING EXPENSES 5193 GRANT MATCH TOTAL n:rN'I'BRAHCll: &. OPBRAT:rON 5502 PROFESSIONAL/CONTRACTUAL SVCS 5504 CONSTRUCTION 5505 OTHER PROFESSIONAL SERVICES TOTAL CON'l'RAC'l'UAL SDVICBS 5601 GARAGE CHARGES 5612 FLEET CHGS - FUEL TOTAL IN'l'BRHAL SnV:rCB CIlARQBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OtJ'1'LAY 5910 CREDIT-FED & STATE PROG FUND TOTAL LIlSS I CRIIDITS/BILLABLIlS TOTAL 107,711 116,049 78,929 0 3,328 4,136 1,450 410 280 15,601 17,895 10,031 10,092 10,773 4,510 273 300 208 1,584 1,737 1,209 136,711 150,U2 ",303 5,765 6,982 20,695 7,208 2,347 0 1,055 1,121 1,116 328 183 264 324 2,557 30 0 42' 0 550 1,302 72. 15,614 9,222 12,846 2,143 274 1,188 7,775 7,400 1,323 0 168,049 0 40,763 199,866 38,191 1,174,927 343,097 285,946 0 0 200,314 0 536,696 283,412 1,174,927 879,793 769,671 4'7 1,199 300 217 27' 160 710 1,473 ..0 0 1,371 0 14,240 0 0 0 0 4,200 14,260 1,371 4,200 0 0 0 0 0 0 1,367,355 1,232,995 911,825 272 136,800 17,700 o 29,300 20,200 300 2,000 206,300 15,200 8,000 1,500 600 4,100 o 1,500 20,000 5,800 6,500 o 63,200 331,400 o 464,900 796,300 2,000 100 2#100 o o o o -30,000 -30,000 1,037,900 BUDGET - JUSTIFICATION 415 RECYCLING/ENVIRONMENTAL 527 INTEGRATED WASTE MANAGEMENT OBJ JUSTIFICATION 5111 RECYCUNG MATERIALS AND PROJECT SUPPIJES, BINS, BACKYARD COMPOSI1NG, EDUCATIONAL MATERIAL, SHARPS CONTAINERS. VOLUNTEER INCENTIVES. MISC. OFFICE SUPPLIES. 5121 ADVERTISEMENT TO ENCOURAGE PROGRAM PARTICIPATION 512 2 MAGAZINE SUBSCRIPTIONS, CRRA MEMBERSHIP DUES, KCB ANNUAL FEE, CHCC NETWORK FEE AND TECHNICAL PUBUCATIONS 5131 MILEAGE REIMBURSEMENT FOR STAFF TRAVEL TO MEETINGS AND EVENTS 5132 CERA ANNUAL CONFERENCE, NAHMMA CONFERENCE, USED OIUHHW CONFERENCE, W ASrE TIRE CONFERENCE AND STAFF ATl'ENDANCE FOR NECESSARY ONE DAY MEETINGS. 5171 RENTALS FOR RTE.66 RENDEZUOUS AND YOUTII LEADERSHIP SUMMlT WORKSHOPS. 5174 NEWSLETTI!RS, INSERTS, BROCHURES FOR RECYCLING, FORMS USED IN TlIE DAY TO DAY OPERATIONS OF RECYCLING AND BLIGHT PROGRAMS. 517 5 MAILING, FEDERAL EXPRESS AND GENERAL CORRESPONDENCE, INSERTS TO WATER 5181 EARTlIDAY EXPO SPONSORSHIP, ELM PROGRAM SCHOOL INCENTIVES, PUBLIC SERVICES FAIR. 5502 SAN BERNARDINO COUNTY HHW CONTRACT; SHARPS HOMEBOUND COLLECTIONS; STERlCYCLE SHARPS; AND SPANISH LANGUAGE TRANSLATION SERVICES FOR RECYCLING PUBLICATIONS. 5505 GAS TREATMENT SYSTEM, OPERATIONS & MAINTANENCE, GROUNDWATER MONITORING, DRllL SEEDING, PERMIT COUNTY PUBLIC HEALTII, PERMIT Sl'ATE, PERMITS-AQMD, GAS MONITORING DEVICE, UNANTICIPATED emITs. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TIllS DEPARTMENT. (CHARGE-BACKS BASED ON ACnJAL cosrs INCURRED.) 5612 CHARGES FROM TlIE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TIllS DMSION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 273 ... - - LIBRARY A PUBLIC LIBRARY SYSTEM WITH A CENTRAL LIBRARY AND 3 BRANCHES OPPORTUNITIES FOR LIFELONG LEARNING, IMPROVED LITERACY AND PERSONAL ECONOMIC IMPROVEMENT MATERIALS AND PROGRAMS FOR CHILDREN AND TEENS TO ENHANCE THEIR SCHOOL PERFORMANCE AND I INSTILL A LOVE OF LEARNING '. ON-SITE LIBRARY AND REMOTE ACCESS TO ELECTRONIC REFERENCE THROUGH THE LIBRARY'S WEBSITE ACCESS TO THE INTERNET AND PERSONAL COMPUTING SERVICES C III ~ ~ LIBRARY Library Board Of Trustees Library Director Ophelia Georgiev Roop , Administration Public Services Library Information Technology (4) Employees (21) Employees (5) Employees . LIBRAR Y ACCOUNT NUMBER: 105-471 FUND: LIBRARY I ABOUT THE DEPARTMENT I The mission of the San Bernardino Public Library is to provide free access to the world of ideas, information and creative experience for all residents of San Bernardino. The Library is a cultural center where the people of San Bernardino corne together to learn and participate in public discourse. It aids the community in the creation of informed and educated citizenry and provides opportunities for free lifelong learning and economic improvement. The San Bemardino Public Library is governed by an autonomous administrative Library Board of Trustees as provided by Article XII of the Charter of the City of San Bernardino. Library services are provided at four sites: Norman F. Feldheym Central Library, Villasenor Library, Inghram Library, and Rowe Library. EXPENDITURES BY DIVISION 2005-06 2006-07 2007-08 2008-09 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED LIBRARY 2,703,731 2,884,881 2,904,611 2,890,500 PLF LIBRARY 0 0 79,267 78,800 LIBRARY BOOKMOBILE 0 0 0 0 TOTAL 2,703,731 2,884,88 I 2,983,878 2,969,300 EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTU AL ACTUAL PROJECTED ADOPTED PERSONNEL 1,978,787 2,133,465 2,372,424 2,319,900 MAINTENANCE & OPERA TI0N 394,4 60 437,648 56,173 363,000 CONTRACTUAL SERVICES 12,696 11,644 7,650 12,000 INTERNAL SERVICE 317,788 302,124 225,936 249,400 CAPITAL OUTLAY 0 0 21,696 25,000 DEBT SERVICE 0 0 0 0 TOTAL 2,703,731 2,884,881 2,683,878 2,969,3 00 271 LIBRARY 2007 - 08 KEY ACCOMPLISHMENTS ./ Completed public portion of Library Information Technology upgrade, including free wireless access. ./ Increased remote access to online services by offering online holds, book renewals and expanded database searching. ./ Expanded culture and learning by offering author visits, including a literary Evening with Ray Bradbury, the Literary Salon and Academy of Public Scholars. ./ Expanded literacy services to children by collaborating with First 5, City of Readers and Operation Phoenix. 2008-09 KEY GOALS ~ Complete migration to Office 07, train all staff in its use and provide free training to the public. y Expand "Every Child Ready to Read" into a collaboration with local Head Starts, preschools and daycare centers. y Continue implementing portions of "Library Plan 2007-2010" that are financially feasible* y Support our community during hard economic times by maintaining library hours, offering free computing services and cultural enrichment. * Adopted by the Library Board of Trustees 4/1 0/07. DID YOU KNOW? y The Library website (www.sbol.org) received more than a million visits from local, national and international searchers. y More than 750 people attended A Literary Evening with Ray Bradbury, October 2, 2007. y All four libraries offer free wireless access. y Children and their arents used the Early Literacy Stations 24,288 times. y 5 I volunteers worked 6,592 hours which is worth $ I 23,731.84 at $ 18.77 per hour (IS Independent Sector). 275 POHD 105 LXBRAllY JI'01m 1CCOUH'l' OBJBC'l' " 'l'I'l'I& aDmmz'l'tJRB BUDCD'l' LntI: I'l'D DB'l'A:IL FISCAL YEAR 2008-2009 DIVISZON 471 LIBRARY AC'l'UAL 2005-06 ACTUAL 2006-07 PROJBC'l'BD 2007~08 ADOP'l'KD 2008-09 5011 SALARIES PERM!FULLTIME 5012 SPECIAL SALARIES 5013 AtrrOMOBILE ALLOWANCE 5014 SALARIES TEMP!PARTTIME 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TO'l'AL PBRSONHIL SUVICBS 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5123 LIBRARY BOOKS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5181 OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE 5188 CITY IN-HOUSE SERVICES TO'l'AL JlAI:N"l'BJJA]tJCB . OPBRA'l'IOlf 5505 OTHER PROFESSIONAL SERVICES TO'l'AL COJl'l'RAC'l'UAL SBRVZCBS 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S_ CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL 5612 FLEET CRGS - FUEL 'l'O'l'AL IN'1'B1UII.L SBRVZCB ClEARGIIS TOTAL 1,350,166 1,400,206 1,514,846 1,548,500 1,425 2,400 2,400 2,400 3,600 4,500 5,700 6,000 251,854 314,713 337,232 188,000 1,334 0 0 0 193,901 220,980 299,176 332,400 156,541 168,863 189,311 215,600 4,021 4,306 4,651 4,100 15,945 17,496 19,108 22,900 1,978,787 2,133,4.65 2,372,.24 2,319,900 16,979 15,411 14,708 15,000 27,482 27,224 27,106 27,800 100,272 139,064 0 0 3,501 3,792 506 3,500 1,999 2,102 2,015 2,000 36,700 44,058 44,058 43,900 4,243 3,106 2,326 3,000 6,523 5,928 5,640 7,000 13,211 13,443 14,615 11,000 11,132 11,143 15,373 23,500 518 478 355 600 171,900 171,900 171,900 171,900 39t,4.60 .37,6U 298,602 309,200 12,696 11,644 7,650 12,000 12,696 11,6U 7,650 12,000 2,224 580 1,755 2,600 31,700 26,800 26,800 26,800 31,000 29,300 23,600 22,800 40,000 36,900 2,900 4,000 60,298 24,349 15,304 54,000 140,041 173,125 145,161 131,300 3,053 4,828 5,887 2,000 8,493 4,951 3,351 5,000 980 1,291 1,177 900 317,788 302,12. 225,936 2U,.00 2,703,731 2,8",881 2,90.,611 2,890,500 276 BUDGET - JUSTIFICATION 471 LIBRARY 105 LIBRARY FUND OBJ JUSTIFICATION 5111 GENERAL OFFICE SUPPLIES, INVOICES, LEARNING CENTER SUPPLIES, CATALOGING SUPPLIES, ARCHIVAL SUPPLIES, LIBRARY CARDS, LAMPS. TONER, BARCODE LABELS. BARCODE SCANNERS. AUDIQNIDEO CASSETJ'E CASES AND SUPPLIES. 5122 SUBSCRlPfIONS TO PERIODICALS AND ONUNE DATABASES; MEMBERSHIPS TO THE FOLWWlNG; AMERICAN LIBRARY ASSOCIATION, INLAND LIBRARY SYSTEM. CALIFORNIA LIBRARY ASSOCIATION, S.B. CONVENTION AND VISITORS BUREAU. S.B. KIWANIS CLUB, CA ASSOC. OF LIBRARY OF TRUsrEES AND COMMISSIONS AND ROTARY SERVICE CLUB. 5132 AMERICAN LIBRARY ASSOCIATION CONFERENCE, CAUFORNIA LIBRARY ASSOCIATION CONFERENCE, PUBLIC LIBRARY ASSOCIATION CONFERENCE AND OTHER RELATED CONFERENCES AND MEETINGS SUBJECT TO LIBRARY BOARD APPROVAL. 5133 !ITAFFEDUCATION AND TRAINING. 5171 RENTAL OF SPACE IN THE NEW HOPE FAMILY LIFE CENTER. 5172 MAINTENANCE OF OFFICE EQUIPMENT, PRINTERS, MICROFORM READER PRINTERS, BOOK DETECTION SYSTEM, CD-ROMS, VCRS, FAX MACHINES, AND TELEVISIONS. 5174 PRINTING OF LIBRARY APPLlCATION FORMS, DATE DUE SLIPS, LIBRARY BROCHURES, ENVEWPES, !ITATIONERY AND PROMOTIONAL MATERIALS. 5175 PO!ITAGE CO!IT FOR MAILING OVERDUE INVOICES, BOOK RESERVES, NEWSLETTERS, CORRESPONDENCE AND PROMOTIONAL MATERIALS. 5181 ONLINE BOOK CATALCK:;ING, INTERLIBRARY LENDING DATA BASE, PUBLIC ACCESS CATAWG. ELECTRONIC SECURITY FOR ONLINE CATALOGING, ONLINE BmUOGRAPIC DATABASE ENHANCEMENT, SERVICES AND SUPPORT. 5183 REIMBURSEMENT TO DIRECTOR FOR WORK-RELATED EXPENSES. 518 8 BUILDING MAINTENANCE, CUSTODIAL SERVICE/SUPPLIES, LANDSCAPE MAINTENANCE AND CONTRACT INSPECTION CO!IT FOR TIlREE FACILITIES; SECURITY GUARD SERVICE AT FEWHEYM CENTRAL LIBRARY AND VILLASENOR BRANCH LIBRARY. 5505 SECURITY AND FIRE MONITORING SERVICE AT FELDHEYM. ROWE AND VILLASENOR LIBRARIES. 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING !ITAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO mIS DEPARTMENT. (CHARG&.BACKS BASED ON ACTUAL COSTS INCURRED.) 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION CO!ITS (lNLCUDING !ITAFF TIME) RELATED TO THIS FUND BASED ON WSS HISI'ORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL C05rS (INCLUDING!ITAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY C05rS RELATED TO THJS FUND. BASED ON LOSS HISI'ORY AND INDUSTRY STANDARDS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES COSTS (INCLUDING !ITAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFTWARE AND SUPPORT UTlLIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DMSION (INCLUDING !ITAFF TIME AND OVERHEAD) RELATED TO THIS DMSION'S TELECOMMUNICATIONS C05rS (CHARGE-BACKS BASED ON ACTUAL C05rS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DMSJON (INCLUDING !ITAFF TIME AND OVERHEAD) RELATED TO THIS DMSION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 277 BUDGET - JUSTIFICATION 471 LIBRARY 105 LIBRARY FUND OBJ JUSTIFICATION 56 07 CHARGES FROM TIlE CITY'S \JTJUTIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN 'fillS DIVISION (CHARGE-BACKS BASED ON ACTIJAL COSTS INCURRED). 278 nnm 105 LIBRARY Pmm ACCOUNT OBJBCT . 'l'I'l'LB BXPaDITURB BtJDGB'l' LXH1l XTBK D:rrAIL PISCAL YBAR 2008-2009 DIVISION 472 PLP LIBRARY AC'l"OAL 2005~06 AC'l"OAL 2006-07 PROJBC'l'BD 2007-08 ADOPTED 2008-09 5123 LIBRARY BOOKS TOTAL XAIIi'l'KIII'A1fCB . OPERATION 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 'l'O'l'AL CAPITAL OUTLAY TOTAL 0 0 57,571 53,800 0 0 57,571 53,800 0 0 21,696 0 0 0 0 25,000 0 0 21,696 25,000 0 0 79.267 78.800 279 BUDGET - JUSTIFICATION 472 PLF LIBRARY 105 LIBRARY FUND OBJ JUSTIFICATION 5123 BOOKS AND LIBRARY RESOURCES FOR THE PUBUC'S NEEDS 57 04 LIBRARY TECHNOLOGY PURCHASES 280 .,. SEWER LINE MAINTENANCE MAINTAINS APPROXIMATELY 500 MILES OF SEWER LINES RESPONDS TO SEWER EMERGENCIES 24-HOURS A DAY ! RESPONDS TO ALL DEPARTMENT AFTER HOURS EMERGENCIES I/) ~ m :a ,... Z m I: J> ~ SEWER LINE MAINTENANCE Director of Public Services Ken Fischer Maintenance (16.25) Employees - SEWER LINE MAINTENANCE ACCOUNT NUMBER: 132-431 FUND: SEWER LN. MAINT I ABOUT THE DIVISION I Under the direction of the Public Services, Director this section is responsible for maintaining approximately 500 miles of sewer mains through the use of hydro-jetting equipment. Sewer lines are cleaned on varying schedules. Depending on the location and the usage, the sewer mains are cleaned from weekly to every several years. Sewer crews are available 24 hours per day to handle emergencies. EXPENDITURES BY CATEGORY 2005 -06 2006-07 2007-08 2008-09 CATEGORY ACTU AL ACTUAL PROJECTED ADOPTED PERSONNEL 816,829 822,745 1,020,905 1,119,900 MAINTENANCE & OPERA TION 142,107 229,162 233,679 298,300 CONTRACTUAL SERVICES 893,258 712,324 1,429,548 826,200 INTERNAL SERVICE 280,972 278,240 415,629 496,200 CAPITAL OUTLAY 249,856 179,582 740,968 340,000 DEBT SERVICE 0 0 0 0 TOTAL 2,383,022 2,222,052 3,840,729 3,080,600 281 SEWER MAINTENANCE 2007-08 KEY ACCOMPLISHMENTS ./ Video camera 10% of City's sewer system for inventory. ./ Implemented a sewer line manhole assessment program. ./ Cleaned all of the drainage systems to comply with the storm water permit. ./ Staff attended a SSMP Workshop in order to implement the Sewer System Management Plan or (SSMP). 2008-09 KEY GOALS y Mark and inventory all storm drain systems. y Video camera 20% of city sewer system for inventory. y Implement sewer line manhole repair program. y Implement contractual services for the maintenance and repair of the City's 12 sewer lift stations. y Implement an emergency response-monitoring program to reduce sewer response call times and claims. y Complete all Sewer System Management Plan (SSMP) requirements that are due in FY 08- 09. DID YOU KNOW? y The SSMP is a document that describes the activities that our City uses to manage our wastewater collection system. y The main cause of most sewer line backups is a result of resident's pouring grease down the drain instead of placing it in a container and then in the city's black refuse can. y Sanitary sewer overflows (SSOs) are overflows from collection systems of domestic wastewater, as well as industrial and commercial wastewater. SSOs often contain high levels of toxins, grease and other pollutants. y The major causes of SSOs include grease blockages, root blockages, sewer line floor damage, manhole structure failure, vandalism, and debris blockages. y Many SSOs are preventable with adequate and appropriate source control measures and operation and maintenance of the sanitary sewer system. 2R~ :rmm 132 SBWBR LX" JIA.Dft'B:lQHCB :rmm ACcomrr OBJBC'l' (0 'rX'rLB BXPIDIDX'l'tJllB BlJD(D'l' LIHB I'l'BII DB'l'AJ:L PISCAL YBAR 2008-2009 DXV:XSXOB 4:31 SnD LX:n: JIA:nrrBJtlUfCJII ACTUAL 2005-06 ACTUAL 2006-07 PR~CTKD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH &. LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PIIRSOHlfllL SBRV:XCBS 5111 MATERIALS &. SUPPLIES 5112 SMALL TOOLS &: EQUIPMENT 5122 DUES &: SUBSCRIPTIONS 5132 MEETINGS &: CONFERENCES 5133 EDUCATION &: TRAINING 5171 RENTALS 5172 EQUI PMENT MAINTENANCE 5173 OUTSIDE VEHICLE MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5188 CITY IN.HOUSE SERVICES TOTAL JlAXN'l'BIUUICB (0 OPBRATXON 5502 PROFESSIONAL/CONTRACTUAL SVCS 5504 CONSTRUCTION 5505 OTHER PROFESSIONAL SERVICES TOTAL COJI'l'RACTtJAL snvxo:s 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5610 COMMUNICATION SHOP 5612 FLEET CROS - FUEL TOTAL X:N"l'1DUfAL S1IRVJ:CB CllARGBS 5701 MOTOR VEHICLES 5702 COMPUTER EQUIPMENT 5703 COMMUNICATIONS EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5720 LAND TOTAL CAPITAL OUTLAY TOTAL 524,797 522,026 660,659 725,400 1,463 2,775 3,375 3,600 0 4,005 0 0 133,615 129,829 125,954 123,000 3,012 1,448 791 0 78,995 83,595 132,118 155,400 68,058 72,151 87,833 100,100 1,751 1,688 2,107 1,800 5,138 5,227 8,068 10,600 816,829 822,74:5 1,020,905 1,119,900 36,729 123,824 103,128 187,800 18,447 7,055 9,667 10,000 371 643 690 500 1,897 2,702 4,423 1,500 114 3,194 3,694 4,000 3,251 4,964 7,964 8,500 269 0 590 5,000 0 0 22,490 0 29 5,685 33 0 0 95 0 0 81,000 81,000 81,000 SI,OOO 142,107 229.162 233.679 298,300 65,959 85,677 236,908 531,200 0 365 1,004,946 0 827,298 626,282 1S7,694 295,000 893,258 712,324: 1,4:29,54:8 826,200 48,420 50,031 159,924 261,200 23,100 19,900 19,900 23,000 145,700 145,700 127,900 127,200 7,600 7,500 15,900 7,200 1,641 1,542 2,221 2,000 4,100 4,700 7,300 5,300 50,411 48,867 82,484 70,300 280,972 278,240 415,629 496,200 74,233 68,259 597,617 0 2,603 11,556 0 0 3,672 0 22,646 0 169,348 99,767 19,292 340,000 0 0 101,412 0 24:9,856 179,582 740,968 34:0,000 2,383,022 2,222,052 3.84:0,729 3,080,600 283 BUDGET - JUSTIFICATION 431 SEWER LINE MAINTENANCE 132 SEWER LINE MAINTENANCE FUND OBJ JUSTIFICATION 5015 OVERTIME 5111 SEWER PIPE, MANHOLE RINGS AND COVERS, SEWER CLEANING HOSES, CHEMICAL GREASE CLEANERS, SEWER DEODORIZERS, DISINFECTANTS AND VECTOR CONTROL, SAFETY EQUIPMENT FOR EMPLOYEES, BA1TERIES FOR COMM\lNlCATlON RADIOS AND HOME DEPOT SUPPLIES. 5112 HAND TOOLS, HYDRAULIC SEWER CLEANING TOOLS, SEWER VIDEO EQUIPMENT AND SAFETY EQUIPMENT. 5122 W ASfE WATER MAlNTENANCE ASSOCIATION DUES. 5132 TRI-SrATE SEMINAR 513 3 CONFINED SPACE TRAINlNG, SEWER MAINTENANCE TRAINING, AND TRAFFIC CONTROL TRAINlNG. 5171 UNIFORM AND EMERGENCY PUMPS RENTAL FEES. 5172 EQUIPMENT MAlNTENANCE 5188 CHARGES FOR PUBUC WORKS SfAFF TIME ON MAINTENANCE OF SEWER LIFr SfATlONS 5502 SEWER LATERAL MAlNTENANCE, REPAIRS TO SEWER MAIN LINE, CONTRACT EMERGENCY SEWER CLEANING AND REPAIRS, STATE WATER RESOURCES CONTROL BOARD, IWORQ SYSTEMS, VIDEO CAMERA SEWER LINES, ADJUST MANHOLES.TO GRADE, VECTOR CONTROL, MANHOLE INSECT CONTROL AND FOX OCCUPATIONAL MEDICAL SERVICES. 5505 LIIT SfATlON MAlNTENANCE SERVICES 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO TlIE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TlIIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED.) 5602 TlIE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION cosrs (lNLCUDING SfAFF TIME) RELATED TO TlIIS FUND BASED ON WSS HISTORY AND INDUSTRY STANDARDS. 5603 TlIE PORTION OF TlIE CITY'S TOTAL cosrs (INCLUDING SfAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, UABIUTY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND UABILTI'Y COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5604 TlIE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING SfAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT. SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMM\lNlCATlONS DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) RELATED TO TlIIS DIVISION'S TELECOMM\lNlCATlONS cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS cosrs (INCLUDING OVEllllEAD AND SfAFF TIME) RELATED TO THIS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING SfAFF TIME AND OVERHEAD) FOR FUEL cosrs RELATED TO MOTOR VEHICLES IN TlIIS DMSlON (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5704 REPLACE BACK HOE, REBODY V AcroR TRUCK VEHICLE NUMBER 444 AND PURCHASE BACK UP PUMPS FOR LIFr THE SfATlONS. 284 '" SOCCER FIELD 17 FULL SIZED SOCCER FIELDS 8 o m :a o o I: "11 ... m OFFERS 4 LIGHTED FIELDS HOST OF OVER 45 TOURNAMENTS A YEAR . SOCCER FIELD Director of Parks, Recreation & Comm Svcs Kevin Hawkins (2) Employees SOCCER FIELDS ACCOUNTNUMBER: /34-462 FUND: SOCCER I ABOUT THE DIVISION I The San Bernardino Soccer Complex features 17 tournament quality fields and plays host to 48 weekend events per year in addition to league play. A private management consultant complemented by 17 part-time City staff manages the facility. The Complex generates direct and indirect revenue that covers the cost of maintenance and operation and substantially adds to the economy of the City of San Bernardino via jobs, business opportunities and revenue. EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 68,809 57,940 119,339 197,100 MAINfENANCE & OPERA TION 33,757 41,765 41,838 37,800 CONTRACTUAL SERVICES 217,148 137,290 113,794 139,000 INTERNAL SERVICE 41,549 75,884 46,875 45,000 CAPITAL OUTLAY 0 41,136 6,400 0 DEBT SERVICE 0 0 0 0 TOTAL 361,263 354,016 328,246 418,900 285 SOCCER COMPLEX 2007-08 KEY ACCOMPLISHMENTS ./ Increased daily field rental usage. Last vear - high school usage 4 days a week, Young Champions - I night a week. This year - high school usage 4 days a week, Chi vas yearly contract for 3 nights per week, Club Soccer yearly contract for 4 nights per week, American Sports University yearly contract for 4 days per week, Inland Empire Referee Association rental for 3 weeks, 2 nights per week for training, Inland Empire Referee Association rental for 3 weeks, 2 nights a week for training. ./ Increased field rental for Weekend Tournaments with two new tournaments: The LA Galaxy Clasico in April and the COPA LA in May. 2008-09 KEY GOALS y Successfully complete a renovation project to include a food court area with additional electric, plumbing and access to the road. ~ Identify funding for new goals and nets. ~ Procure a tournament in July and August y Seek Commercial Sponsorship and grant opportunities to enhance amenities for the complex. DID YOU KNOW? y More than 350,000 visitors participate in Soccer Complex events and teams from Germany, Australia, Arizona, Utah, Nevada, New Mexico, Colorado, Pennsylvania, Northern California and throughout Southern California participate in events. 28G FUKD 134 socc.a FIBLD ACCOlmT OBJBCT &; TITL!: llXPlDIDITmlB BUDGET Lnm ITBII DBTAIL PISCAL YBAR 2008-2009 DIVISION 4062 SOCCJ:R. FIELD ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTKD 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTIME 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 5016 FORCE ACCOUNT LABOR 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PIlR.SO:NNl!:L SERVICJl:S 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5121 ADVERTISING 5132 MEETINGS & CONFERENCES 5171 RENTALS 5172 EQUl PMENT MAINTENANCE 5175 POSTAGE TOTAL IlAINTBRANCI: " OPJ:RATIOIl 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES 5506 LANDSCAPE CONTRACTS 5507 FACILITIES SERVICES TOTAL CONTRACTUAL SJ:RVICJl:S 5602 WORKERS COMPENSATION 5603 LIABILITY 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5608 WATER, SEWER, GEOTHERMAL TOTAL INTBRNAL SJ:RVICJ: CHAJlGJ:S 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OUTLA.Y TOTAL 43 6,795 53,767 66,874 48,624 57,057 200 1,052 0 527 0 0 10 103 5,310 1 407 1,838 170 141 201 986 Bl9 1,167 68,809 57,940 119,339 33,052 33,605 34,149 0 1,487 3,303 495 0 129 0 0 560 0 2,301 0 200 4,372 3,625 10 0 72 33,757 41,765 41,838 86,068 17,772 0 12,849 7,006 7,571 118,071 112,513 105,952 160 0 270 217,148 137,290 113,794 2,800 2,600 2,600 2,300 2,600 1,800 3,434 2,556 1,919 26,755 32,226 34,615 6,260 35,903 5,940 41,549 75,884 46,875 0 14,173 2,910 0 26,963 3,430 0 4.1,136 6,400 361,263 354,016 328,246 287 95,800 65,000 o o 20,500 14,200 200 1,400 197,100 29,300 1,000 2,000 o o 5,000 500 37,800 o 13,000 120,000 6,000 139,000 2,600 1,800 2,600 32,000 6,000 45.000 o o o 418,900 BUDGET - JUSTIFICATION 462 SOCCER FIELD 134 SOCCER FIELD OBJ JUSTIFICATION 5111 FOR FIELD PAINT, BATHROOM MATERIALS, AND DAY .T()..DA Y OPERATIONS. 5112 SMALL TOOLS FOR SOCCER COMPLEX, MINOR REPAIRS OF GOLF CARTS AND FOR THE FACILlTIES. 5121 FOR ALL cosrs ASSOCIATED WITH ADVERTISING IN ANY PUBUSHED MATERIAL. 5172 FOR ALL EXPENSES TO OUTSIDE VENDORS FOR TIlE MAINTENANCE, SERVICE, AND REPAIR OF GOLF CARTS AND CHARGERS. 5175 FOR ALL POSTAGE EXPENSES 5505 FOR ALL CONTRACTS AND SERVICES FOR UGHTING REPAIRS, PARKING LOT REPAIRS, AND WELL PUMP MAINTENANCE. 550 6 FOR ALL CONTRACTS TO OUTSIDE VENDORS FOR LANDSCAPE MAINTENANCE OF THE SOCCER COMPLEX. 5507 SECURITY ALARM SYSTEM & BUILDING MAINTENANCE. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DMSION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DMSlON'S TELECOMMUNICATIONS cosrs (CHARGE-BACKS BASED ON ACTlJAL cosrs INCURRED). 5606 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S ELECTRIC COSTS (CHARGEBACKS BASED ON ACTUAL COSI'S). 5608 CHARGES FROM THE CITY'S UTILlTIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR TIllS DIVISION'S WATER, SEWER AND GEOTHERMAL cosrs cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 288 "I' SAN BERNARDINO STADIUM HOME OF THE INLAND EMPIRE 66ER'S OF SAN BERNARDINO A LOS ANGELES DODGERS AFFILIATE A MULTI USE FACILITY SPECIAL EVENTS . . ~ CI 2 II SAN BERNARDINO STADIUM Director of Parks, Recreation & Corrun Svcs Kevin Hawkins SAN BERNARDINO STADIUM ACCOUNTNUMBER: 133-461 FUND: STADIUM I ABOUT THE DIVISION I Under the direction of the Director of Parks, Recreation, and Community Services Department, the Stadium section is responsible for landscape rnaintenance including turf maintenance, bleacher clean up, debris removal, washing down seating area and cleaning and stocking restrooms for each non-baseball use. The maintenance of the baseball field is the responsibility of the Stampede Baseball Club. This division is also responsible for coordinating building and equipment maintenance. Funding relating to marketing and promotion of the Stadium is also included in this cost center. EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 185,2 38 50,973 34 0 MAlNfENANCE & OPERA TION 50,103 49,303 24,364 53,000 CONTRACTUAL SERVICES 63,5 75 32,638 31,905 50,000 INTERNAL SERVICE 26.324 25,389 16,715 10,500 CAPITAL OUTLAY 26,537 23,414 2,799 0 DEBT SERVICE 0 0 0 0 TOTAL 351,777 181,717 75,817 113,5 00 289 SAN BERNARDINO STADIUM 2007-08 KEY ACCOMPLISHMENTS ./ Stabilized personnel resources, which lead to better service and improved conditions. ./ The Stadium successfully continues to host baseball games, and special events, such as concerts, graduations and commercials, and football games. 2008-09 KEY GOALS y Ensure Arrowhead Credit Union Park reaches a level to be a premier multi-use facility within the Inland Empire. y Educate youth and young adults in field maintenance. y Replacement and renovation of stadium outfield turf. DID YOU KNOW? y Arrowhead Credit Union Park hosted more than 10,000 people in June 2005 to see Bryan Adams and Def Leppard. y Arrowhead Credit Union Park for the last 2 years has hosted a Cinco de Mayo and Mexican Independence Day Celebration, over 10,000 people per event. 2~O P1JND 133 BASBBALL STAD:IUII ACcotJNT OBJBCT . T:ITLB BXP:IltD:I'rtIRK BUDGBT LDm :IT'DI D.-rAJ:L P:ISCAL YWAR 2008~2009 D:IVIS:ION 461 BASBBALL STAD:IUII ACTD'AL 2005-06 ACTUAL 2006~07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM!FULLTIME 5014 SALARIES TEMP!PARTTIME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBJitSONNBL SBRV:ICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5120 MEDIA EXPENSE 5133 EDUCATION &: TRAINING 5171 RENTALS 5172 EQUI PMENT MAINTENANCE TOTAL MA:IN"l'BHAHCB . OPBJitAT:ION 5505 OTHER PROFESSIONAL SERVICES 5506 LANDSCAPE CONTRACTS 5507 FACILITIES SERVICES TOTAL CONTRACTUAL SBJitVICBS 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5605 TELEPHONE SUPPORT 5607 GAS 5608 WATER, SEWER, GEOTHERMAL 5612 FLEET CHGS - FUEL TOTAL INTBRHAL saVIO CHARQZS 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS &: RENOVATIONS TOTAL CAPITAL otrrLJ..Y TOTAL 93,834 25,247 0 0 26,232 7,019 0 0 34,671 10,660 0 0 972 0 0 0 13,454 3,734 34 0 13,410 3,582 0 0 392 107 0 0 2,274 623 0 0 185,238 50,973 .. 0 45,172 46,611 21,408 50,000 645 528 2,956 1,000 0 227 0 0 409 0 0 0 441 90 0 0 3,435 1,847 0 2,000 50,103 49.303 24.364 53.000 23,356 9,751 9,209 18,000 17,026 17,215 17,065 24,000 23,193 5,672 5,632 8,000 63.575 32.638 31,905 50.000 11,347 14,491 5,663 2,700 4,200 3,800 3,800 0 998 935 879 900 6,497 4,896 5,817 4,500 1,788 1,028 556 1,400 1,494 240 0 1,000 26.324 25.389 16.715 10.500 6,793 549 0 0 19,744 22,864 2,799 0 26,537 21.414 2.799 0 351,777 181,717 75,817 113,500 291 BUDGET - JUSTIFICATION 461 BASEBALL STADIUM 133 BASEBALL STADIUM OBJ JUSTIFICATION 5111 FERTILIZER, GRASS SEED, PLANT MATERIALS, CLAY, CLAY AMENDMENTS, IRRIGATION SUPPLIES, INSECTICIDE ETC. 5112 SMALL TOOlS AND EQUIPMENT 5172 SPORTS FlEW EQUIPMENT MAlNTENACE SUCH AS BLADE SHARPENING AND SMALL ENGINE REPAIR 5505 CUsroDIAL MAINTENANCE CONTRACT 550 6 LANDSCAPE CONTRACTS FOR ALL AREAS INSIDE TIlE STADIUM EXCEPT PLAYING FlEW AND OUTSIDE INCLUDING PARKING WT AND OTHER HARIlSCAPE AREAS 5507 SECURITY AND FIRE ALARM MONITORING SERVICES; BUILDING MAINTENANCE 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIlE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED.) 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS cosrs (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5607 CHARGES FROM THE CITY'S UTILlTIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S NATIJRAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS cosrs (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 292 ...... :-' OZ ,,;;1 m:o ~~ :I.... z'" Qm ..:0 cS 00 Qm ~~ o Ol "" FLEET SERVICES CITY VEHICLES COMPLIANT WITH EPA AND CARB REGULATIONS REHABILITATE CITY VEHICLES PREVENTIVE MAINTENANCE INSPECTIONS PURCHASES NEW/REPLACEMENT CITY VEHICLES j!l m !!l FLEET SERVICES Director of Public Services Ken Fischer Administration Maintenance (5) Employees (27) Employees FLEET SERVICES ACCOUNT NUMBER: 635-341 FUND: FLEET I ABOUT THE DIVISION I Under the direction of the Public Services Director, the Fleet Division is responsible for acquisition, service and maintenance for the City's vehicle and equipment fleet comprised of approximately 804 items. Fleet procures all City vehicles and equipment through the development of technical specifications. Final selection is based on life cycle costing and user requirements. EXPENDITURES BY CA TEGOR Y 2005-06 2006-07 2007-08 2008-09 CATEGORY A CfUAL ACTUAL PROJECfED ADOPTED PERSONNEL 1,812,207 2,090,741 2,372,918 2,258,200 MAINTENANCE & OPERA TION 4,106,132 4,509,487 5,441,175 4,432,700 CONTRACTUAL SERVICES 12,342 10,084 13,192 15,700 INTERNAL SERVICE 256,531 254,855 259,609 275,600 CAPITAL OUTLAY 1,259,594 843,20 I 731 ,670 380,000 DEBT SERVICE 521,867 557,92 8 616,834 746,300 TOTAL 7,968,672 8,266,297 9,435,398 8,108,500 293 FLEET DIVISION 2007-08 KEY ACCOMPLISHMENTS ./ Completed the bid process for the shop modifications to allow LNG/CNG vehicles to be repaired inside the enclosed equipment bays and acquired MSRC grant funding to offset the cost. ./ February 21,2008 LCNG Fuel Station Opening Ceremony. This fuel station also accepts credit cards from the general public as well as municipalities. ./ Purchased 2 CNG fueled combination vacuum/rodder sewer-cleaning trucks. ./ Staff completed the purchase of 16 LNG refuse vehicles. 2007-08 KEY GOALS y Develop a parts mark up that reflects the true costs of providing part services. Management Partners recommendation #72. ;.. Monitor the use of the shop loaner pool units during the next year to determine the best mix and number of units to offer. Management Partners recommendation #68. y Develop a sublet mark up that reflects the true cost of providing sublet service. Management Partners recommendation #75. y Monitor the use of central heavy equipment pool units during the next year to determine the type and number of units required. Management Partners recommendation #70. y Start construction/remodel of shop modifications to allow LNG vehicles to be required inside the enclosed equipment bays. DID YOU KNOW? y Fleet staff was awarded a $350,000 MSRC Grant to offset cost of garage modifications. y Fleet staff was awarded a $480,000 grant from MSRC to purchase 16 LNG refuse vehicles. ~ Fleet delivered a total of 778,62 I gallons of fuel to city departments during the 2007/2008 fiscal year; 336,294 gallons of Diesel, 299,615 gallons of Unleaded, 130,201 gallons of LNG, 12,511 gallons ofCNG. ~ Fleet generated over 10,000 service orders. ?q.1 PUND 635 FLBB'l' SBRVJ:CZS FUND ACCOUN'l' OBJJ:CT " TITLB BXPBlmI'l'URB B'UDGBT LIIfIl :ITmI DETAIL FISCAL YBAR 2008-2009 DXVXSION 34,1 FLBB't snvxczs AC."l'UAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007.08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5014 SALARIES TEMP/PAR'I"l'IME 5015 OVERTIME 5018 VACATION PAY 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONNBL SERVICES 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUI PMENT 5113 MOTOR FUEL & LUBRICANTS 5122 DUES & SUBSCRI PTIONS 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5173 OUTSIDE VEHICLE MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5179 DUMP/WASTE FEES 5181 OTHER OPERATING EXPENSES 5188 CITY IN-HOUSE SERVICES TOTAL nI:NTDABCB " OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL COJrl'RAC'1'tfA SBRVXCBS 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5607 GAS 5608 WATER, SEWER, GEOTHERMAL 5610 COMMUNICATION SHOP 5612 FLEET CHGS - FUEL TOTAL INTBRKAL SBRVICB ClU.JUDS 5701 MOTOR VEHICLES 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5706 ALTERATIONS & RENOVATIONS 1,261,545 1,397,727 1,526,816 1,575,200 2,613 4,238 4,400 11,700 3,000 3,300 3,900 4,200 53,891 69,486 123,434 0 134,221 188,983 194,305 80,000 0 0 1,151 0 178,165 216,490 295,357 351,200 158,018 185,894 195,610 208,000 3,638 4,159 4,635 4,100 17,116 20,463 23,311 23,800 1,812,207 2,090,740 2,372,918 2,258,200 1,121,355 1,036,993 1,146,665 1,101,300 9,922 9,831 8,648 12,000 2,393,425 2,386,527 2,967,521 2,703,300 4,052 4,406 4,760 4,000 900 2,120 260 3,000 6,752 9,558 9,796 0 33,244 34,128 40,018 33,500 13,819 12,214 10,017 17,500 472,509 958,376 1,194,522 498,800 933 654 1,011 1,000 411 516 646 500 315 1,042 5,342 2,500 18,968 22,548 20,656 24,100 4,326 5,376 6,112 6,000 25,200 25,200 25,200 25,200 4,106,132 4,,509,487 5,441,175 40,432,700 11,132 8,799 11,550 12,200 1,210 1,285 1,642 3,500 12,34,2 10,08t 13, 192 15,700 29,447 33,076 32,360 56,600 66,400 56,400 63,900 71,900 20,000 23,900 18,200 18,700 12,600 12,500 9,800 12,000 12,529 12,044 14,975 13,000 64,327 71,072 67,750 66,000 27,301 23,215 23,196 18,000 4,822 3,842 4,503 3,400 4,700 5,400 8,400 6,000 14,405 13,407 16,525 10,000 256,531 2540,855 259,609 275,600 1,194,818 810,664 700,235 300,000 0 0 3,417 0 62,296 23,281 26,135 0 2,480 9,257 1,883 80,000 295 PlJHD 635 1'LBB'1' SERVICJlS PlJHD ACCOUNT OBJBC'l' " TJ:TLB KXPBHDJ:TtJRB BtJDGBT LJ:HB ITBM DBTAJ:L PISCAL YEAR 2008-2009 D:IVJ:SION 30&1 PLBJ:T SERVICJlS ACTUAL 2005-06 TOTAL CAPITAL OtJTLAY 5802 DEBT SERVICE INTEREST 5803 LEASE PAYMENTS TOTAL DOT SBRVICJI TOTAL 1,259,594 45,498 476,369 521,867 7,968,672 296 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 843,201 44,110 513,818 557,928 8,266,296 731,670 o 616,834 616,834 9,435,398 380,000 44,200 702,100 74.6,300 8,108,500 BUDGET - JUSTIFICATION 341 FLEET SERVICES 635 FLEET SERVICES FUND OBJ JUSTIFICATION 5111 TIRES, IlEA VY EQUIPMENT PARTS, REFUSE BODIES, UGHT EQUIPMENT PARTS, HYDRAUUCS PARTS, lmUlET SWEEPER PARTS. MOTORCYCLE PARTS, TURF EQUIPMENT PARTS, SUPPLIES 5112 MOU TOOL ALLOWANCE, MISCELLANEOUS SMALL TOOLS,BATI JUMP srARTBOXES, SI"EP LADDERS, BATI. LOAD TESTER, Ale LEAK DETECTOR. 5113 DIESEL FUEL, UNLEADED FUEL, LUBRICANTS, HIGH OCTANE MOTORCYCLE FUEL, CNG, LNG, PROPANE, CREDIT CARDS (OUT OF AREA FUEL) 5122 ASSOCIATION FEES, TECHNICAL PUBUCATIONS, BLUE BOOKS, CUMMINS SOFTWARE SUBSCRIPTION RENEW AI., WORLD TRANSPORTATION SUBSCRIPTION. FLEET COUNSEWR, ALL DATA SUBSCRIPTION. 5132 VEHICLE MAINTENANCE MGMT. CONFERENCE 5171 UNIFORMS, PARTS CLEANING MACHINES 5172 SHOP EQUIPMENT MAINTENANCE, FUELS SYSTEMS, TRUCK AND CAR WASH, WATER SOFTENER; SANTA FE WHISTLE MAINTENANCE; OVERHEAD CRANE INSPECTIONS. 5173 IlEA VY EQUIPMENT MAINTENANCE, UGHT EQUIPMENT MAINTENANCE, HYDRAUUCS MAINTENANCE, GLASS, TOWING 5174 srATE MANDATED FORMS AND MANUALS 5175 UPS, FEDEX, AND POsrAGE 517 6 COPIER MAINTENANCE AND SUPPLIES 517 9 CLARIFIER PUMPING, ANTIFREEZE RECYCLING, OIL FILTER RECYCLING, W ASI"E OIL RETRIEVAL 5181 OXYGEN & ACETIlYLENE, FIRE EXTINGmSHERS, MANUALS 5188 FACILITIES, BUILDING MAINTENANCE, AND VECTOR CONTROL 5502 GAS TAX REVENUE SERVICES 5505 HIGH TECH SECURITY SYSTEMS FOR FLEET OFFICES, DMV PHYSICALS 5601 CHARGES FROM CITY'S FLEET DMSION (INCLUDING srAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEmCLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED.) 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION cosrs (INLCUDING srAFF TIME) RELATED TO THIS FUND BASED ON LOSS lliSTORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL cosrs (INCLUDING srAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, UABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND UABILITY cosrs RELATED TO TInS FUND. BASED ON LOSS HISTORY AND INDUSl'RY srANDARDS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING srAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFTWARE AND SUPPORT UTIIJZED BY DEPARTMENT. 297 BUDGET - JUSTIFICATION 341 FLEET SERVICES 635 FLEET SERVICES FUND OBJ JUSTIFICATION 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING SI"AFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5606 CHARGES FROM THE CITY'S \JTILITIES DIVISION (INCLUDING SI"AFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S ELECTRIC cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 5607 CHARGES FROM THE CITY'S \JTILITIES DIVISION (INCLUDING SI"AFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5608 CHARGES FROM THE CITY'S \JTILITIES DIVISION (INCLUDING SI"AFF TIME AND OVERHEAD) FOR TIUS DIVISION'S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5610 THE PORTION OF THE CITY'S OVERALL RADIO COMMUNICATIONS cosrs (INCLUDING OVERHEAD AND SI"AFF TIME) RELATED TO TIllS DEPARTMENT'S OPERATIONS. 5612 CHARGES FROM TIlE CITY'S FLEET DIVISION (INCLUDING SI"AFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TIllS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 57 0 1 CITY VEHICLE REPLACEMENT 57 0 4 VARIOUS GARAGE EQUIPMENT REPLACEMENTIUPGRADES AS NEEDED. 5706 VAPOR RECOVERY SYSTEM FOR CITY'S GASOLINE FUEL ISLAND AS REQUIRED BY AQMD RULE 461 5802 FUEL SI"ATION DEBT SERVICE PAYMENT 5803 POLICE VEHICLE LEASE PAYMENTS 298 .... INFORMATION TECHNOLOGY TECHNOLOGY ADMINISTRATION NETWORK INFRASTRUCTURE SUPPORT I . SUPPORT SERVICES FOR G.LS AND OFFICE AUTOMATION PUBLIC SAFETY CAD/RMS SYSTEMS SUPPORT . BUSINESS SYSTEMS SUPPORT I RADIOS, LAPTOPS, MDCS SUPPORT . I WEBSITE ADMINISTRATION i . -1- mZ oa %:a Z ~~ go -<z INFORMATION TECHNOLOGY Director ofInformation Technology Tom Marek IT Systems Operations Network Administration (1) Employee (11) Employees (6) Employees (2) Employees INFORMATION TECHNOLOGY (L T.) ACCOUNT NUMBER: 679-250 FUND: LS. FUND I ABOUT THE DEPARTMENT I IT is an internal service department providing technology creation and maintenance, and general automation support to the City Departments, including the Water Department. IT is responsible for all hardware, software, and network infrastructure within the City. Additionally, IT is responsible for maintaining and coordinating all radios, MDC's, and miscellaneous public safety gear. EXPENDITURES BY DIVISION 2005-06 2006-07 2007-08 2008-09 DIVISION ACTUAL ACTUAL PROJECTED ADO PTED INFORMATION TECHNOLOGY 3,617,999 3,364,552 3,855,452 3,658,400 COM M UNICA TIONS-OPERA T. 888,066 873,417 1,240,6 I 7 I, I 63,400 TOTAL 4,506,065 4,237,969 5,096,069 4,821,800 EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,636,93 I 1,680,190 1,972,914 2,050,700 MAINrENANCE & OPERA nON 1,019,533 992,828 1,304,638 1,373,700 CONTRACTUAL SERVICES 490,589 557).75 682,420 987,300 INTERNAL SERVICE CHARGES 124,942 60,980 42,794 58,400 CAPITAL OUTLAY 524,002 227,976 851,439 109,700 DEBT SERVICE 710,068 718,72 I 241,864 242,000 CREDITSiBILLABLES 0 0 0 0 TOTAL 4,506,065 4,237,969 5,096,069 4,821,800 299 INFORMATION TECHNOLOGY 2007-08 KEY ACCOMPLISHMENTS ./ Implemented a recruitment and applicant tracking system that facilitates web-based submission and processing of employment applications. ./ Implemented a citywide citizen request management system. ./ Expanded Police MDC bandwidth in 30 black-and-white patrol sedans, enabling field access to California DOl's "Cal-Photo" statewide mug-shot/DMV photo database. 2008-09 KEY GOALS y Upgrade the City's email and PC management system. y Upgrade bandwidth on the City Internet connection. y Implement electronic crime data briefings in patrol cars for real time updates. y Implement Police electronic report writing software in patrol cars. DID YOU KNOW? y The Cities WAN (Wide Area Network) connects over 42 different facilities using 5 different data communications technologies. y The IT department nInS 2 different types of Spam filters. Cornbined, these 2 filters stop on average 220,000 pieces of spam mail each week. Recent world-wide spam statistics indicate that 80 to 90% of all email is spam and costs $140 billion to fight globally. (http://technology.newscientist.com/article.ns?id-dn I 3777) y This GIS department creates and prints about I 1,500 square feet of maps per year. The most popular GIS Product sold to the public is the Zoning map. y The document imaging system at the Police Department scans about 1,000,000 pages of crime report documentation annually. y Police and Fire vehicles report their location to their dispatch center via an Automatic Vehicle Location (A VL) system every 60 seconds or every.2 miles that they travel. 300 FUND 679 J:HFORMATJ:ON TBCHNOLOGY FUND ACCOUNT OBJBCT ~ TJ:TLB BXPBHDJ:TURB BUDGBT LJ:D J:TBII DBTAJ:L FXSCAL YEAR 2008-2009 ACTUAL 2005-06 DXVXSXON 251 XNPORMATXON TECHNOLOGY ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5013 AUTOMOBILE ALLOWANCE 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSOHNBL SBRVXCBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS & EQUIPMENT 5122 DUES & SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5171 RENTALS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES TOTAL MAXNTBNANCB ~ OPBRATXON 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBRVICBS 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5605 TELEPHONE SUPPORT 5606 ELECTRIC 5612 FLEET CHGS FUEL TOTAL INTBRNAL SBRVIC'B CHARGBS 5702 COMPUTER EQUIPMENT 5704 MISCELLANEOUS EQUIPMENT 5705 DEPT COMPUTER EQUIP 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OUTLAY 5803 LEASE PAYMENTS TOTAL OUT SBRVIC'B TOTAL 1,255,834 1,281,627 2,150 4,219 1,090 1,123 180,269 201,359 163,943 156,141 3,148 3,217 17,361 18,514 1,623,794 1,666,200 36,673 40,282 2,100 2,986 16,091 18,798 135 644 6,250 4,094 36,996 40,346 123 301 589,542 607,180 325 486 357 483 94 45' 688,685 716,059 196,255 215,229 9,764 11,406 206,019 226,635 62,461 3,312 22,900 18,800 3,100 3,500 23,107 21,849 10,200 10,200 1,174 1,319 122,942 58,980 508,353 219,822 0 0 0 0 0 0 508,353 219,822 468,205 476,858 468,:105 476,858 3,617,999 3,364,553 301 1,452,828 1,464,600 4,275 4,500 4,340 0 287,741 313,700 182,934 225,600 3,656 3,800 21,313 22,300 1,957,087 2,034,500 40,155 56,600 675 0 37,424 16,400 4 0 7,429 2,800 16,035 9,300 104 0 809,549 895,400 649 400 912 500 235 1,500 913,371 98:1,900 227,543 243,800 12,346 308,500 239,890 552,300 2,883 6,500 18,800 18,000 2,600 2,400 16,858 18,000 0 10,000 1,653 1,300 42,794 56,200 671,942 32,500 591 0 5,457 0 24,327 0 70:1,317 32,500 0 0 0 0 3,855,459 3,658,400 BUDGET - JUSTIFICATION 251 INFORMATION TECHNOLOGY 679 INFORMATION TECHNOLOGY FUND OBJ JUSTIFICATION 5111 DISPATCH CENTER EQUIPMENT, TAPES, CABLES, PRE-PRINTED FORMS, BLUEBAR, LABELS, BA1TERIES, TONER, OFFICE SUPPLIES,MANUALS,MICE,KEYBOARDS.FLASH DRIVES,FOOTRESJ' 5122 COUNTY ASSESSOR DATA, MISAC, SUN, ORGANIZED EXECUTIVE, ESRI BUSINESS ANALYST, TECIINET 513 2 ESRI USER CONFERENCE, LEAGUE OF CALIFORNIA CITIES, DGS EXPO, IMCA FORUM, MISAC 5133 CHAMELEON, UNUX ADMIN, ACCELA, ISERIES, WESTHUG, ESRI, CISCO, COMPUDYNE, FlLl!NET, BIOKEY, TELIlSTAFF 5172 CITYWIDE HIW - SIW CONTRACTS 5174 RADIO ISSUANCE FORMS, BUSINESS CARDS 517 5 FEDEX, UPS, USPS 5176 COPVCARECHARGES,MACHINEPAYMENT 5502 CONTRACT PROGRAMMING SERVICES, FRAME RELAY, AMR, DA STAR, INTERNET, REMOTE USER SERVICES, '" PSAP UPGRADE, DISPATCH EQUIPMENT/SERVER ROOM AIR CONDmONER REPLACEMENT 5505 MANDATED CLETS CHANGES, OFFSITE MEDIA STORAGE 5601 CHARGES FROM CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TIJE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO TIllS DEPARTMENT. (CHARGE-BACKS BASED ON ACTIJAL COSTS INCURRED.) 56 02 TIJE PORTION OF TIJE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO TIllS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 TIJE PORTION OF TIJE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, UABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY cosrs RELATED TO THIS FUND. BASED ON WSS HISTORY AND INDUSI'RY SfANDARDS. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DMSlON (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5606 CHARGES FROM THE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DMSlON'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5612 CHARGES FROM TIJE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TIllS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 57 0 2 MICROSOFT SOFrW ARE UPG FOR BSG, REPL MONITORS, IMS EXTENSION, ESRI EXTENSION, SECURITY SOFrW ARE, SMART UPS, PORTS, CISCO RADIO. ORACLE 91 UPG, ISE APP SERVER, SERVER HARD DRIVES 302 BXPBNDI'l'URB BtJOOllT LID ITD DETAIL FISCAL YEAR 2008-2009 I'URD 679 INJ'ORXATIOH TBCIIHOLOGr I'URD DIVISION 252 COJIIItJ1aCATIOHS OPBRATIONS ACCOUH'l' OBJJ:cr &: TITLB ACTUAL 2005-06 ACTUAL 2006-07 PR~CTBD 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM!FULLTIME 10,225 10,768 11,873 12,000 5014 SALARIES TEMP!PARTTIME 25 0 0 0 5026 PERS RETIREMENT 1,489 1,718 2,365 2,600 5027 HEALTH & LIFE INSURANCE 1,222 1,321 1,387 1,400 5028 UNEMPLOYMENT INSURANCE 26 " 30 0 5029 MEDICARE 148 156 172 200 TOTAL PUSONNBL snVICBS 13,136 13,991 15,827 16.200 5111 MATERIALS & SUPPLIES 46,603 11,155 46,050 37,400 5112 SMALL TOOLS & EQUI PMENT 0 0 4,122 3,500 5171 RENTALS 50,420 50,888 57,301 59,400 5172 EQUI PMENT MAINTENANCE 233,824 214,727 283,801 290,500 TOTAL KAINTBNANCE &; OPIlRATIOH 330,847 276,769 391,27. 390.800 5502 PROFESSIONAL/CONTRACTUAL SVCS 284,570 313,940 426,930 413,800 5505 OTHER PROFESSIONAL SERVICES 0 16,700 15,600 21,200 TOTAL CONTRACTUAL SBRVICBS 284,570 330,640 U2,530 ,(35,000 5606 ELECTRIC 2,000 2,000 0 2,200 TOTAL INTBRHAL SERVICE CHARGES 2,000 2,000 0 2,200 5701 MOTOR VEHI CLES 0 0 18,858 0 5702 COMPUTER EQUIPMENT 15,649 8,154 130,264 77,200 TOTAL CAPITAL OUTLAY 15.6U 8.15t lU,122 77.200 5803 LEASE PAYMENTS 241,863 241,863 241,863 242,000 TOTAL DBBT SERVIa 241,863 241,863 24.1,863 2402,000 TOTAL 888,066 873,4.17 1,24.0,617 1,163,-4.00 303 BUDGET - JUSTIFICATION 252 COMMUNICATIONS OPERATIONS 679 INFORMATION TECHNOLOGY FUND OBJ JUSTIFICATION 5111 RADIO BATrERlESAND PARTS, MIJC PARTS, REPLACEMENT PORTABLE RADIO ANTENNAS 5112 REPLACEMENT TOOlS, 29 PRIORITY START DISCONNECT DEVICES 5171 COUNTY - 5 RACKS, 17 CIRCUITS, MIJC MICROWAVE CIRCUIT, MIJC WAN FEE, MIJC WAN CIRCUIT, CONTRACT FEE 5172 COUNTY. 6 POLICE CONSOLES, 3 FIRE CONSOLES, CITYWIDE 800 BACKBONE, 1300 RADIOS, 125 POLICE MIJC MAJNT (COUNTY), 16 FIRE MIJC MAJNT (COUNTY), CITYWIDE 800 TIME AND MATERIALS 5502 COUNTY. 25 REPLACEMENT PATROL VEHICLE STRIPSIINSTALLS, 20 PATROL VEHICLE STEP-DOWN STRIPSIINSTALLS, 4 REPLACEMENT PATROL SGT VEHICLE (TAHOE) Sl'RIPSlINSTALLS, 125 POUCE MDC USER FEES, 16 FIRE MDC USER FEES 5505 QUARTERLY JAIL WCK SERVICE AND REPAIRS 5602 TIlE PORTION OF TIlE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON WSS HISTORY AND INDUSTRY STANDARDS. 5603 TIlE PORTION OF TIlE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 56 0 5 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 56 0 6 CHARGES FROM TIlE CITY'S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 5702 25 PATROL VEHICLE EMERGENCY EQUIPMENT KITS, 4 PATROL SGT VEHICLE (TAHOE) EMERGENCY EQUIPMENT KITS, DISPATCH RADIO CONTROLLER UPGRADE 5 8 0 3 ESfIMA TED LEASE PAYMENT FOR MIJC REPLACEMENT (S-YEAR LEASE) 304 "" LIABILITY/RISK MANAGEMENT I LIABILITY CLAIMS ~ . HAZARDOUS MATERIALS PROGRAM INSURANCE PROCUREMENT EMPLOYEE SAFETY PROGRAM. SPECIAL EVENTS . INSURANCE CERTIFICATES OF INSURANCE I PUBLIC LOSS i PREVENTION :llI Ii ~.. II :." G)~ m_ E m !i LIABILITY/RISK MANAGEMENT Director of Human Resources Linn Livingston (2.25) Employees DEPARTMENT: HUMAN RESOURCES DIVISION: LIABILITY/RISK MANAGEMENT ACCOUNT NUMBER: 629-453 FUND: LIABILITY INSURANCE I ABOUT THE DIVISION I The Risk Management Liability program provides support for the City's operating departments by quickly resolving legitirnate third party clairns, managing the Hazardous Materials Program, chairs city-wide safety/incident committee and advising departments on a wide range of insurance related issues. The cost-effective placement of excess insurance and property coverage is a critical component of the program. EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 168,537 202,527 277,751 256,700 MAINfENANCE & OPERA TION 4,301,558 3,324,341 1,782,022 3,187,600 CONTRACTUAL SERVICES 17.609 10.192 21.514 24,000 INTERNAL SERVICES 21,750 23,319 17,065 14,100 CAPITAL OUTLAY 1,364 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 4,510,819 3,560,379 2,098,352 3,482,400 305 LIABILITY/ RISK MANAGEMENT 2007-08 KEY ACCOMPLISHMENTS ,/ Developed Safety Inspection Program for stadium seats at Arrowhead Baseball Stadium. ,/ Reviewed current Injury and Illness Prevention Program (IIPP) and updated document. ,/ Developed Citywide Workplace Inspection Program. ,/ Performed Workstation Evaluations to minimize ergonomic injuries. ,/ Developed Citywide Safety Bulletin Board Program. 2008-09 KEY GOALS ~ Develop Citywide Departmental Injury and lllness Prevention Programs (IIPP). ~ Develop Tracking Device to monitor Citywide Safety Training. ~ Designate City Hall Floor Monitors to assist in Emergency Evacuation Procedures. ~ Assign designated Safety Team Leaders for each Department. ~ Work with Police Department, Facilities Management, and Water Department to construct a new access road at Perris Hill Firing Range. DID YOU KNOW? >- Risk Management issues Certificates ofInsurance. >- Risk Management is available to assist departments in administering safety tailgate meetings. >- Monthly Safety Talks are posted in Public Folders to assist departmental safety training. >- Hazard Report Forms are located on Safety Bulletin Boards within each department. 30B FUND 63 9 LXABILXTJ' INSURAHCB FUND Accomrr OBJBC'l" . 'l'I:TLB ZXPIDIDIT'DU BlJDGB'l' LI" ITBII DB'l'AIL .ISCAL YKAR 2008-2009 AC'l'UAL 2005-06 DIVISION 4.53 LIABILI'rY XNSURAHCB 5011 SALARIES PERM!FULLTIME 5013 AUTOMOBILE ALLOWANCE 5015 OVERTIME 5026 PERS RETIREMENT 5027 HEALTH &: LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSONN'BL BDVICES 5111 MATERIALS &: SUPPLIES 5122 DUES &: SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS &: CONFERENCES 5133 EDUCATION &: TRAINING 5161 INSURANCE PREMIUMS 5162 LIABILITY CLAIMS 5163 WORKERS COMP CLAIMS 5165 SIR DEDUCTIBLE 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES TOTAL KA.IHTBNANCB & OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL CON'1'RAC'1'UAL SBRVZCBS 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S. CHARGES - IN~HOUSE 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL TOTAL IH'l'BRHAL snVJ:cz CHAllQBS 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL 131,066 900 4,890 17,991 11,354 342 1,994 168,537 5,041 3,326 206 2,543 2,981 1,476,408 2,786,992 o 3,068 o 1,207 247 o 19,541 .,301,558 10,170 7,440 17,609 1,151 2,200 4,100 10,400 3,622 277 21,750 1,364 1,364 4,510,819 307 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008~09 155,745 1,125 3,989 23,286 15,617 403 2,362 202,527 6,961 2,412 54 4,114 481 2,180,429 1,103,686 -19 1,381 42 2,466 342 414 21,577 3,324,341 8,140 2,053 10,l!iI2 500 1,800 4,400 10,300 3,361 2,958 23,319 3,560,379 o 216,909 184,000 1,425 1,500 3,309 4,000 34,802 38,400 17,520 25,200 555 500 3,230 3,100 277,751 256,700 6,672 6,000 2,582 2,500 32 100 2,080 0 3,135 3,000 852,615 1,670,900 890,704 1,480,000 0 0 648 1,000 0 0 911 1,500 1,302 1,100 1,552 1,500 19,789 20,000 1,782,022 3,187,600 9,647 10,000 11,867 14,000 21,514 24,000 264 200 1,800 1,600 3,100 2,600 8,900 6,400 2,260 2,400 741 900 17,065 14,100 0 0 . . 2,098,351 3,482,-600 . BUDGET - JUSTIFICATION 453 LIABILITY INSURANCE 629 LIABILITY INSURANCE FUND OBJ JUSTIFICATION 5111 MISCELLANEOUS OFFICE, SAFETY, PHOTO & RECORDING SUPPLIES 5122 INDEX BUREAU MEMBERSHIP, CLAIMS MAGAZINE, O'BRIEN'S, VERDICTUM JURIS, THE SUN NEWSPAPER, NATIONAL SAFETY COUNCIL, SAFETY REGULATIONS & PUBUCATIONS 5131 MILEAGE 513 3 RISK MANAGEMENT COURSES,RISK MANAGEMENT TRAINING VIDEOS 5161 UABillTY INSURANCE PREJ\UUM, BURGLARY INSURANCE, PROPERTY INSURANCE, UNDERGROUND sroRAGE TANKS 5162 UABillTYCLAIMS 5165 SIR DEDUCTIBLE 5174 PRINTING CHARGES 5175 POsrAGE 517 6 1/2 COPY MACHINE CHARGES 5181 FEES; UNDERGROUND sroRAGE TANK, AQMD, SBCO HAZMAT TANK FEES, DEPT OF TOXIC SUBsrANCE CONTROL, MISC. INVESTIGATIVE COSTS, SUCABA 5502 USDOT DRUG & ALCOHOL FROGRAM 5505 EMERGENCY HAZARDOUS MATERIAL CLEAN.UP corn;. 5601 CHARGES FROM CITY'S FLEET DIVlSION (INCLUDING srAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) 5602 TIlE PORTION OF TIlE CITY'S TOTAL WORKER'S COMPENSATION cosrs (INLCUDING srAFF TIME) RELATED TO TIllS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5603 TIlE PORTION OF TIlE CITY'S TOTAL corn; (INCLUDING srAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS. PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5604 TIlE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES corn; (INCLUDING srAFF TIME) RELATED TO TIllS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING srAFF TIME AND OVERHEAD) RELATED TO TIllS DIVISION'S TELECOMMUNICATIONS corn; (CHARGE-BACKS BASED ON ACTUAL corn; INCURRED). 5612 CHARGES FROM THE CITY'S FLEET DIVlSION (INCLUDING srAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN TlDS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 308 ... PRINT SHOP BUSINESS CARDS CITY LETTERHEAD FLYERS FORMS MAIL ROOM ... 1lI ~ l/J :z: o ... The Print Shop is a Division of the Finance Department. PRINT SHOP . Director of Finance Barbara Pachon (2) Employees PRINT SHOP I ACCOUNT NUMBER: 62/-/21 FUND: CENTRAL SVCS I ABOUT THE DIVISION Under the direction of the Purchasing Manager, the Print Shop operates as an internal service fund; it provides printing services and covers its operational costs in charge-backs to City Departments. The Print Shop is responsible for providing support related to various printed products including business cards, letterhead, fI yers and forms. In addition, the Print Shop is responsible for all sorting, distribution and stamping of all outgoing mail and sorting and distribution of inter-office mail. EXPENDITURES BY CATEGORY 2005 -06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 114,250 116,748 126,237 136,100 MAINTENANCE & OPERA TION 97,412 137,529 120,826 148,100 CONTRACTUAL SERVICES 5,606 3,491 4,417 5,000 INTERNAL SERVICE 6,121 6,023 5,239 5,100 CAPITAL OUTLAY 292 0 0 0 DEBT SERVICE 0 (58,637) 0 0 CREDIT/BILLABLES 0 0 0 0 TOTAL 223,682 205,155 256,719 2 94,3 00 ~n~ PRINTSHOP 2007-08 ACCOMPLISHMENTS ,/ Utilized new equipment to its fullest capacity. ,/ Increased black & white copy output by 10%. ,/ Upgraded color copier equipment. 2008-09 KEY GOALS ~ Provide full mail, printing and copier services to all City Departments. ~ Research best option for City to upgrade existing equipment. ~ Network Printshop equipment to accept jobs digitally from user departments. ~ Investigate new types of printing services (ie. graphic design). ~ Actively market Print Shop capability and services to City Departments. ~ Install typesetting program to offer form and template services. DID YOU KNOW? >- Printshop staff process approximately 1,000 pieces of mail daily. >- The Printshop averages 350,000 copies per month. >- The Printshop prints approximately 7,000 business cards per month. >- The Printshop offers these services: Typesetting Budget Books. Large projects. 310 PlJND 621 CBNTRAL SBllVICBS PlJND ACCOUN'l' OBJ'BC'l' &; TITLB BDBlIDITURB BtJDCDT LnfJ: ITBJI DBTAJ:L :FISCAL YBAR 2008-2009 DIVISION 123 PDOUfCB.PRINT SHOP ACTUAL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008.09 5011 SALARIES PERM/FULLTIME 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBllSONN1!:L SBRVICBS 5111 MATERIALS & SUPPLIES 5112 SMALL TOOLS &: EQUIPMENT 5122 DUES &: SUBSCRIPTIONS 5171 RENTALS 51 n EQUIPMENT MAINTENANCE TOTAL XA:IH'l'BHAHCB Ie OPBRATION 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SBllV:ICBS 5601 GARAGE CHARGES 5602 WORKERS COMPENSATION 5603 LIABILITY 5605 TELEPHONE SUPPORT 5612 FLEET CHGS - FUEL TOTAL INTBRNAL SBRV:ICB CHARGBS TOTAL 91,758 92,220 96,794 99,100 13,355 14,706 19,113 21,200 8,113 8,793 9,256 14,200 22' 230 242 200 7.4 7" 832 1,400 114..250 116,74.8 126,237 136,100 68,276 71,688 67,536 79,900 0 .67 0 0 150 150 150 200 1,582 2,452 4,324 5,600 27,404 62,273 48,815 62,400 97."12 137,529 120,826 1018,100 5,606 3,491 4,417 5,000 5,606 3,491 4,4.17 5,000 0 541 0 0 5,200 4,400 4,400 3,800 800 1,000 800 800 0 0 3. 500 121 82 0 0 6,121 6,023 5,239 5,lOO 223.390 263,791 256,718 294,300 311 BUDGET - JUSTIFICATION 123 FINANCE-PRINT SHOP 621 CENTRAL SERVICES FUND OBJ JUSTIFICATION 5111 COPIER SUPPLIES, PAPER, TAPE BINDER, DUPW MACHINE SUPPLIES 5122 ANNUAL DUES SUBSCRIPTION TO FRANKLIN OFFSET PRINTING CATALOG 5171 UNIFORM RENTAL FOR EMPWYEES AND POSTAGE MACHINE RENTAL 5172 EQUIPMENT MAINTENANCE FOR XEROX EQUIPMENT AND POSTAGEIMAIL EQUIPMENT 5505 NUMBERING, DIE CUTI1NG, SPECIAL ARTWORK, MAIL SERVICE, ETC. 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON WSS HISrORY AND INDUSTRY STANDARDS. 5603 THE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, UABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY cosrs RELATED TO TIllS FUND. BASED ON WSS HISTORY AND INDUSTRY STANDARDS. 5605 CHARGES FROM THE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DMSION'S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED). 312 '" TELEPHONE SUPPORT MAINTAINS CITY OWNED TELEPHONE SYSTEM SUPPORT SERVICES PHONE AUDITS ~ q: :z: o z m ! .,. ~ ~ TELEPHONE SUPPORT Director of Facilities Management James Sharer (2) Employees - TELEPHONE SUPPORT ACCOUNT NUMBER: 630-262 FUND: TELEPHONE I ABOUT THE DIVISION I The Telephone Support section operates under the direction of the Director of Facilities Management. Telephone Support is responsible for the maintenance of the City-owned telephone system, and for providing recommendations for new technologies in the area of communications. EXPENDITURES BYCATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 105,261 96,7 37 99,971 74,500 MAINTENANCE & OPERA TION 629,826 652,632 696,573 573,000 CONTRACTUAL SERVICES 17,159 8,849 9.672 0 INTERNAL SERVICE 7,339 5,296 4,683 5,100 CAPITAL OUTLAY 9,068 15,256 4,113 0 DEBT SER VICE 0 0 0 0 TOTAL 768,653 778,771 815,012 652,600 313 TELEPHONE SUPPORT 2007-08 KEY ACCOMPLISHMENTS ,/ Upgrade telephone system at City Yard. ,/ Installed new telephone service for Water Department. 2008-09 KEY GOALS >- Implement voice mail retrieval on city computer intranet for department heads. >- Install Verizon Cellular booster in City Hall basement. >- Replace telephone instruments at various off-site locations. DID YOU KNOW? >- Telephone Support maintains over 2000 telephone ports City-wide. ~ Telephone Support processes over 900 telephone bills per month. ~ The time periods with the heaviest phone traffic City wide are 10:00 a.m. - 11 :00 a.m. and 3:00p.m. - 4:00 p.m. ~1t1 FUND 630 TBLBPHOD SUPPORT nnm ACCOlJN"l' OBJB:C'1' " T:rTLB BXPBRD:r'l'URB BtJDCDT L:r.. :rTBII DB'l'A:rL r:rSCAL YEAR 2008~2009 D:IVXS:rOH' 2 &2 TBLBPBONJI SUPPORT AC'1'O'AL 2005-06 ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTBD 2008-09 5011 SALARIES PERM/FULLTlME 5012 SPECIAL SALARIES 5014 SALARIES TEMP/PARTTIME 5026 PERS RETIREMENT 5027 HEALTH &: LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PBRSQHHBL S~CBS 5111 MATERIALS &: SUPPLIES 5122 DUES &: SUBSCRIPTIONS 5133 EDUCATION &: TRAINING 5155 CELLULAR SERVI CE 5157 TELEPHONE CHARGES 5171 RENTALS 5172 EQUI PMENT MAINTENANCE 5174 PRINTING CHARGES TOTAL KAJ:H'l'BKANCB &: OPBRAT:rOH' 5502 PROFESSIONAL/CONTRACTUAL SVCS 5505 OTHER PROFESSIONAL SERVICES TOTAL COH'l'RAC'I'UAL snVICBS 5602 WORKERS COMPENSATION 5603 LIABILITY 5605 TELEPHONE SUPPORT TOTAL nrrBRHAL SBRVICB CllARG.S 5703 COMMUNICATIONS EQUIPMENT TOTAL CAP:rTAL OU'l'LAY TOTAL 78,455 70,321 77,015 53,900 0 125 0 0 4,756 4,853 0 0 11,070 10,394 13,777 11,500 9,565 9,762 7,868 8,200 208 188 193 100 1,207 1,093 1,118 800 105.261 96.737 99.971 74.500 14,411 16,864 24,801 30,000 0 0 0 200 2,417 182 70 800 183,258 201,76B 228,635 120,000 330,567 333,354 347,058 310,000 13,606 13,705 10,150 14,000 82,624 86,207 85,743 94,000 2,942 552 116 4,000 629.826 652.632 696.573 573.000 17,159 8,774 9,672 0 0 75 0 0 17,159 8.U9 9.672 0 2,000 1,BOO 1,800 1,500 1,900 2,100 1,200 1,200 3,439 1,396 1,683 2,400 7.339 5.296 ..683 5.100 9,068 15,256 4,113 0 9.068 15.256 ..113 0 768.653 778,771 815.011 652.600 315 BUDGET - JUSTIFICATION 262 TELEPHONE SUPPORT 630 TELEPHONE SUPPORT FUND OBJ JUSTIFICATION 5111 MAINTENANCE MATERIALS NEEDED FOR THE REPAIR OF THE CITY'S TELEPHONE SYSTEM, INCLUDING CABLES, TELEPHONE INSTRUMENTS, AND OTHER NEEDED SUPPUF.S 5122 DUES FOR NEe USERS GROUP AND NTOA; COMMUNICATIONS BRIEFINGS AND TELECONNECT 5133 TRAINING TO STAY KNOWLEDGEABLE OF CURRENT TECHNOLOGIES 5155 CELLULAR SERVICE CHARGES FOR NEXTEL AND CINGULAR CELLULAR PROVIDERS 5157 LOCAL AND LONG DISTANCE TELEPHONE CHARGES FOR VERIZON AND SBC 5171 RENTAL OF ARCH WIRELESS PAGERS CITY-WIDE 5172 MAINTENANCE FOR TELEPHONE EQUIPMENT-TELEPHONE SYSTEM EQUIPMENT, MOVES, ADDS AND CHANGES <MAc), AND SYSTEM SOFrWARE 5174 ANNUAL PRINTING OF CITY TELEPHONE DIRECTORY 5602 THE PORTION OF THE CITY'S TOTAL WORKER'S COMPENSATION COSTS (lNLCUDING STAFF TIME) RELATED TO TIllS FUND BASED ON WSS mSTORY AND INDUSTRY STANDARDS. 5603 TIlE PORTION OF TIlE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY cosrs RELATED TO THIS FUND. BASED ON LOSS HISfORY AND INDUSTRY STANDARDS. 5605 CHARGES FROM TIlE CITY'S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS cosrs (CHARG&-BACKS BASED ON ACTUAL COSTS INCURRED). 316 ... UTILITIES ELECTRICITY-WATER-SEWER- GEOTHERMAL-NATURAL GAS ADMINISTRATOR OF THE CITY'S ENERGY EFFICIENCY PROGRAM ADMINISTRATOR OF OVER 1500 UTILITY ACCOUNTS 3 ,.. ~ ." c: Z l:l UTILITIES Director of Facilities Management James Sharer (2) Employees , I. UTILITIES ACCOUNTNUMBER: 631-331 FUND: UTILITIES I ABOUT THE DIVISION I Under the direction of the Director of Facilities Management, the Utilities Fund operates as an internal service fund. All City utility charges are paid through the Utility Fund for better control, management, and efficiency. Utilities paid through the fund include electricity, water, sewer, geothermal and natural gas. EXPENDITURES BY CATEGORY 2005-06 2006-07 2007-08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 122,551 151,154 172,368 182,800 MAINTENANCE & OPERA TION 3,800,867 4,022,465 3,643,665 3,344,500 CONTRACTUAL SERVICES 0 14,402 0 0 INTERNAL SERVICE 0 0 0 0 CAPITALOlITLAY 0 6,045 6,400 0 DEBT SERVICE 263,3 07 192,943 134,307 235,000 TOTAL 4,186,725 4,387,010 3,956,740 3,762,3 00 317 UTILITIES 2007-08 KEY ACCOMPLISHMENTS ,/ Monitored energy crisis in state, aiding the City in development of essential facilities and other information needed to weather rolling black outs. ,/ Explored energy efficiency funding programs for possible use by City. ,/ Installed energy efficiency measures where economically feasible. 2008-09 KEY GOALS ~ Monitor energy crisis in state, aiding the City in development of essential facilities and other information needed to weather rolling black outs. ~ Explore energy efficiency funding programs for possible use by City. ~ Install energy efficiency measures where economically feasible. DID YOU KNOW? ~ The Utilities Fund is responsible for over 1800 utility accounts. ~ The City spends 92% of the entire utilities budget on electricity alone. ~ The City saves thousands of dollars annually by using geothermal energy instead of natural gas for heat. 11R POND 631 U'r:rL:rTY POND ACCOUJrl'l' OBJBCT &; T:ITLB BXPKND:r'1'URB BUDGBT L:IHB :ITBM DBTA:rL r:ISCAL YEAR 2008-2009 D:IVl:S:ION 331 UT:rL:rT:rBS AC'l'tJAL 2005-06 AC'l'tJAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5026 PERS RETI~ 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDICARE TOTAL PlIRSONHBL SlIRV:rCBS 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5132 MEETINGS & CONFERENCES 5151 ELECTRI C CHARGES 5152 GAS CHARGES 5154 WATER CHARGES 5174 PRINTING CHARGES TOTAL KAJ:NTBNANCB &. OPDATIOH 5505 OTHER PROFESSIONAL SERVICES TOTAL CONTRACTUAL SlIRV:rCBS 5702 COMPUTER EQUIPMENT 5706 ALTERATIONS & RENOVATIONS TOTAL CAPITAL OUTLAY 5803 LEASE PAYMENTS TOTAL DOT SBRVJ:es TOTAL 99,372 117,400 128,059 134,500 11,264 16,462 25,382 28,800 10,224 15,291 16,744 17,200 249 294 320 300 1,443 1,707 1,863 2,000 122,551 151,154 172,368 182,800 4,255 3,698 5,273 6,000 0 261 0 200 1,213 58 1,095 2,000 3,273,917 3,450,271 3,117,896 2,871,300 169,216 141,260 150,015 132,300 352,266 426,840 369,386 332,700 0 77 0 0 3,800.867 4,022,465 3,643,665 3,344,500 0 14,402 0 0 0 14,402 0 0 0 1,888 0 0 0 4,158 6,400 0 0 6,045 6,400 0 263,307 192,943 134,307 235,000 263,307 192,943 134.307 235,000 4,186,725 4,387,010 3,956,740 3.762,300 319 , BUDGET - JUSTIFICATION 331 UTILITIES 631 UTILITY FUND OBJ JUSTIFICATION 5111 MATERIALS AND omCE SUPPLIES FOR BILL PROCESSING; COMPUTER SOFrW ARE AND MAINTENANCE AGREEMENTS; ENERGY MANAGEMENT MANUAlS AND INFORMATION; WEAmER INFORMATION 5122 DUES FOR ASSOCIATION OF PROFESSIONAL ENERGY MANAGERS (APEM) AND ENERGY MANAGEMENT PUBLICATIONS 5132 AITENDANCE AT NATIONAL ASSOCIATION OF PROFESSIONAL ENERGY MANAGERS CONFERENCE AND LOCAL APEM EDUCATION CLASSES 5151 ELECTRIC CHARGES FOR ACCOUNTS CITY-WIDE 5152 NATURAL GAS CHARGES FOR ACCOUNTS CITY-WIDE 5154 WATER, SEWER AND GEOTHERMAL CHARGES FOR ALL ACCOUNTS CITY-WIDE 5803 LEASE PAYMENT FOR BANC ONE ENERGY EmCIENCY PROJECT, LASF PAYMENT FEBRUARY 2009, BANC ONE GALAXY CHILLER PROJECT, LASI' PAYMENT JULY 2010, AND LEASE PAYMENT FOR CENTRAL POLICE SfATION HVAC REPLACEMENT. 320 ... ~ :II :It m :II U) () o Il ." DEPARTMENT: HUMAN RESOURCES DIVISION: WORKERS COMPENSATION ACCOUNT NUMBER: 678-452 FUND: WORKERS COMP FUND I ABOUT THE DIVISION I The Workers' Compensation Division is responsible for the management of all employee injury claims in a fair and cost effective manner. The program involves the administration of the employees' health and prevention programs as well as a SelfInsuredlSelf-Administered workers' compensation program, which is a benefit and delivery program for City employees injured while in the course and scope of employment. EXPENDITURES BY CATEGORY 2005-06 2006-07 2007 -08 2008-09 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 30 I ,679 375,827 479,366 525,600 MAINTENANCE & OPERA TION 2,562,958 2,762,959 2,608,244 2,935,400 CONTRACTUAL SERVICES 281,219 343,68 I 231,688 275,700 INTERNAL SERVICES 28,666 28,563 24,158 20,900 CAPITAL 0 UTLA Y 0 600 0 0 DEBT SERVICE 0 0 0 0 CREDITS/B I LLAB LES 115,576 127,817 147,140 0 TOTAL 3,290,099 3,639,447 3,490,596 3,757,600 ~21 ... .. WORKERS COMPENSATION 2007 - 08 KEY ACCOMPLISHMENTS ,/ Implemented State mandatory changes for 2007-08 claims years. ,/ Established cost containment measure with new reporting requirements for Worker's Compensation Information System (WCIS) State reporting. ./ Division met California State requirements for California Workers' Compensation Adjusters. ,/ Established excess insurance reporting requirement in Workers' Compensation system. ,/ The Workers' Compensation Division successfully passed its 2008 audit conducted by the California Self-Insured Association of Claims - Excess Insurance Authority (CSAC-EIA) 2008-09 KEY GOALS >- Implement State changes for 2008-09 for claims years. ~ Implement new reporting requirements for State mandated benefit notices. ~ Reduce litigation claims handling by 5% where changes in the law allow. ~ Implement changes to claims system for new reporting standards. DID YOU KNOW? ~ The City of San Bernardino self-insures and self-administers its workers' compensation claims. ~ Every employee has the right to pre-designate a treating physician prior to an industrial . . . injury occumng. >- Effective January 2009, the Workers' Compensation maximum benefit will be based on the State Average Weekly Wages (SA WW). 322 FUND 678 WORltBllS COXPDSATJ:OH' rmm ACCOUNT OBJBCT &. TJ:TLB BDBHDJ:TURB BlJ1)GBT LID ITBII DB'l'AIL PISCAL YBAR 2008-2009 DXVJ:SION 452 RISK MGMT WORDRS COJIP ACTUAL 2006-07 PROJBCTBD 2007-08 ADOPTED 2008-09 5011 SALARIES PERM/FULLTIME 5012 SPECIAL SALARIES 5013 AUTOMOBILE ALLOWANCE 5026 PERS RETIREMENT 5027 HEALTH & LIFE INSURANCE 5028 UNEMPLOYMENT INSURANCE 5029 MEDI CARE TOTAL PBRSOJrfNBL SBRVICBS 5111 MATERIALS & SUPPLIES 5122 DUES & SUBSCRIPTIONS 5131 MILEAGE 5132 MEETINGS & CONFERENCES 5133 EDUCATION & TRAINING 5161 INSURANCE PREMIUMS 5163 WORKERS COMP CLAIMS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES TOTAL MAJ:NTBHANCB &. OPBRATION 5502 PROFESSIONAL/CONTRACTUAL SVCS 5503 LITIGATION-OUTSIDE ATTORNEYS 5505 OTHER PROFESSIONAL SERVICES TOTAL COHTRAC'l'UAL SIIRv:t:CBS 5602 WORKERS COMPENSATION 5603 LIABILITY 5604 M.I.S. CHARGES - IN-HOUSE 5605 TELEPHONE SUPPORT TOTAL IH'l'DHAL SBRVIO CHAJUDS 5704 MISCELLANEOUS EQUIPMENT TOTAL CAPITAL OU"l'LAY 5949 BILLABLE TO WATER DEPT TOTAL LBSS: CRBDITS/BILLABLBS TOTAL ACTUAL 2005-06 236,718 293,878 367,344 600 600 600 900 1,125 1,425 33,092 45,290 71,750 26,308 29,890 31,947 595 740 924 3,466 4,304 5,377 301,679 375,827 4",366 2,969 2,592 3,164 2,103 2,164 2,200 18 0 0 1,872 4,983 2,078 3,444 3,303 3,482 208,396 199,084 177,428 2,272,315 2,487,220 2,330,190 45 65 0 770 1,874 2,128 3,916 4,069 4,187 1,932 129 2,052 65,177 57,477 81,335 2,562.958 2,762.959 2,608,244 45,111 123,764 48,787 211,714 193,110 147,534 24,394 26,808 35,367 281,219 343,681 231,688 4,100 3,600 3,600 10,700 11,200 9,100 10,400 10,300 8,900 3,466 3,463 2,558 28,666 28,563 24,158 0 600 0 0 600 0 115,576 127,817 147,140 115,576 127,817 147,140 3,290,099 3,639,447 3,490,595 323 380,700 600 1,500 81,800 54,300 1,000 5,700 525,600 2,500 1,300 o 7,000 5,400 240,300 2,581,400 o 2,500 3,000 2,000 90,000 2,935,400 58,200 165,000 52,500 275,700 3,000 7,900 6,400 3,600 20,900 o o o o 3.757.600 BUDGET - JUSTIFICATION 452 RISK MGMT WORKERS COMP 678 WORKERS COMPENSATION FUND OBJ JUSTIFICATION 5111 OFFICE SUPPLIES, MISC. HEALTH & SAFETY SUPPLIES, CPR SUPPLIES 5122 RIMS DUES, ASSE DUES, CAL-OSIIA REPORTER, 1/2 INDEX BUREAU MEMBERSHIP, PRIMA DUES, PARMA DUES, BUSINESS INSURANCE WCAB REPORTER, MATr1IEW BENDER CAlJFORNIA LEGAL CASES 5132 MEETINGS AND CONFERENCES 5133 CAlAlSHA TRAIN1NG, WORKEllS' COlllP EXAMS, DIVISION WORKERS' COlllP ANNUAL CONFERENCE, SELF -INSURED ANNUAL CONFERENCE, COUNCIL ON EDUCATION CONFERENCE. 5161 EXCESS WORKEllS' COlllPENSATlON INSURANCE PREMIUM 5163 WORKERS'COlllPCLAIMS 5174 PRlNTlNG CHARGES 5175 POSTAGE 5176 cOPY MACHINE CHARGES 5181 STATE MANDATED SELF.INSURANCE FEE 5502 EAP PROGRAM, ClUTlCAL INTERVENT10N 5503 LITIGATION - OUTSIDE AITORNEYS/HEARlNG REPRESENTATIVES 5505 SUCABA (WORKERS' COlllP. SYSTEM), FITNESS FOR DUTY (ALL DEPTS.), TB TESTING (SAFTY), lIEARlNG TESTING (SAFETY MEMBER), FLU SHOTS (AlL DEPTS.), MISC. EXPENSE RELATED TO PREVENTIVE WORKEllS' COlllP EXPENSES, CITY ADMINISTERED PHYSICALS IN ACCORDANCE WITH TERMS OF MOU'S. 5602 THE PORTION OF TIlE CITY'S TOTAL WORKER'S COlllPENSATlON COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HIS"J'ORY AND INDUSTRY STANDARDS. 5603 TIlE PORTION OF THE CITY'S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO TIllS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS. 5604 THE PORTION OF THE CITY'S TOTAL INFORMATION TECHNOLOGY SERVICES cosrs (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUlPMNT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 56 0 5 CHARGES FROM TIlE CITY'S TELECOMMllNICA T10NS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S TELECOMMUNICATIONS cosrs (CHARGE-BACKS BASED ON ACTUAL cosrs INCURRED). 324 - !" )> en en m en en ;I: m Z -l C Cii -l ::0 n -l en ~.. I I I I I . I ~ ... CONSTRUCTION / OTHER DISTRICTS CONSTRUCTION DISTRICTS SECURITY DISTRICTS ~8 mZ ;~ ~c -~ . () 0 ;liE SEWER LINE MAINTENANCE DISTRICTS CONSTRUCTION / OTHER DISTRICTS Fund 251 Other Assessment Districts Construction Districts Sewer Line /Landscape Maint Districts (2) Districts (4) Districts ~ :Ii :Ii :::> '" J!! u O~ z- _0 0.... ~ffi w:li 1Dl3 ~lJl "'~:;; 1La:'" Owo ~j:z OO~ g:o cOlJ.l 00 011. "'0 a: II. :;; '" ..", "'a: Ow z.... :::>z ILw ILU 0.... W'" "'0 :::>u 01 " 'is. " ~ c '.. ::! ~ ~.~ u'" oco Ii; 8: 00 ~< OC, :::>'" 0'" W'" '" 0>0 Ow cO", 00 011. "'0 a: II. o o 9 :;; '" ..", l3a: ZW :::>.... ILz ILw 00 WW u:::> a:ffi :::>> Ow ",a: 01 " 'is. " ~ i '.. ~ 'a " '" ..0 ",0> ....0> O' _0 a: . ....< '" 0' ~~ OC",. ::> o w lJ) gg82 _co,....o ..(t)~aj ~ ~ ... ..: ~ 0 o S oc " Ii; ~ oe:: "0 .0 " ...._ co Z ~ :s -.- ciS ~ ~ 1D ~... ~l~~~ <( c:: ~ II) (..) ~ Q)_.~ (1)--=0:: Cll.<::!",. ~NC"')a)(" :Jllllllg:~ !:i!oooo :;<<<< ffi I I I I ;:~~~~ W(OCOCOCD '" OOO~ 000 ~"'.... 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BUDGET-NARRATIVE FUND 251: OTHER ASSESSMENT DISTRICTS Security Districts A.D. 990 Located along all pUblic streets and alleys within the area bounded by the centerline of Highland Avenue on the north. the centerline of that certain eastlwest alley south of 20th Street on the south. the centerline of Guthrie Street on the west. and the centerline of Arden Avenue on the east. There are 104 parcels in Zone 1 and 87 parcels in Zone 2. (Ward 7) Sewer Line Maintenance Districts A.D. 962 Located in the area generally located easterly of Pine Avenue and southerly of Belmont Avenue. There are 335 parcels assessed in this district. (Ward 5) A.D. 963 Located in portions of Allen Street. north of Central Avenue. There are 28 parcels assessed in this district. (Ward 1) A.D. 989 Located at the south side of Mill Street generally the street between Macy Street and the railroad right-of- way west of Macy Street. There are 208 parcels assessed in this district. (Ward 3) A.D. 1024 Located in the Inland Center Drive and Riverwalk Drive area for the maintenance of a sewer lift station and landscaping. There are 63 parcels assessed in this district. (Ward 3) Other Districts A.D. 1018 Located within a portion of Tract 14448. Northpark Boulevard and Mountain Drive. District was formed to acquire improvements from developer. There are 98 parcels in this district (Ward 5) A.D. 2006-1 This is a Special Tax District that assumed the revenues and responsibilities of this portion of CSA 38 L from the County of San Bemardino pursuant annexation of this area. This tax is for paramedic services. Located at Citrus Street on the north; Orcha~ Street on the south; Del Rosa Avenue on the east; and Golden Avenue on the west. There are 155 parcels (primarily residential and some commercial) within this district. 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E i ~ t · - ~ f" d B i! 1 . .oj ".o HI ~ ~ CD o1!l1 i!'i.o 8<;><;> ~ ~ .. :g z ::> '" '" o w U '" ::> o "' ~ BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A.D. 951 Located at Kendall Drive between the San Bernardino County Flood Control's Devils Cane diversion channel and a point approximately 1000 feet southeasterty of Palm Avenue and in portions of Kendall Way between Surrey lane and Buckboard Drive and a point approximately 636 feet westerty thereof. There are 70 parcels in Zone 1 and 4 parcels in Zone 2. (Ward 5) A.D. 952 located at University Parkway, College Ave. 48th Street, Sun Valley Drive. Kanda" Drive. Northpark Boulevard. State Street. and UtUe Mountain Drive. There are 697 parcels assessed in Zone 1. 660 parcels assessed in Zone 2 and 133 parcels assessed In Zone 3. (Ward 5) AD. 953 located at 16th Street between Medical Center Drive. Muscott Street and California Street. There are 200 parcels assessed in this district. (Ward 6) A.D. 956 Located in the area east of Gage Canal to include east end of Harriman Place, Hospitality Lane. Brier Drive, Tippecanoe Avenue and along "'10 freeway and drainage basin. There are 16 parcels assessed in this district. (Wards 1,3) AD. 959 Located at Kendall Drive, Shandin Hills Circle. Shandin Hills Drive and open space and fire break areas in Tracts 12955. 14252 and 14253. There are 291 parcels assessed in Zone 1 and 8 parcels assessed in Zone 2. (Ward 5) A.D. 968 Located in the meridian strip of Airport Drive. between Commercenter Ease and Commercenter West. There are 8 parcels assessed in this district. (Wards 1.3) A.D. 969 Located in the area of Irvington Avenue and Olive Avenue. There are 4 parcels assessed in this district. (Ward 5) A.D. 970 Located in the Cable Creek area. There are 129 parcels assessed in this district. (Ward 5) A.D. 974 Located at the south side of Rialto Avenue generally between Pepper Avenue and Eucalyptus Avenue. There are 40 parcels in this district. (Ward 3) A.D. 975 Located at Mill Street, Pepper Avenue and Eucalyptus Avenue. There are 115 parcels assessed in this district. (Ward 3) AD. 976 Located at Pine Avenue and the Metropolitan Water District land east of adjacent to Pine Avenue., Walnut Avenue. Ohio Avenue. Belmont Avenue. Irvington Avenue. the drainage channel south of Tracts 13028 and 13036 and in lot MA_AM of Tract 13036, the slope area south of Christine Street. There are 591 parcels assessed in this district. (Ward 5) A.D. 981 located at 100 east side of Meridian Avenue between Randall Avenue and Mill Street, the north side of Randall Avenue, east of Meridian Avenue and the drainage area on the north side of Pleasant Way, east of Meridian. There are 247 parcels assessed in this district. 329 BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A.D. 982 located at Piedmont Drive and Citrus Street, generally located east and west of lnelian Canyon Court and along the south boundary of Tract No. 13470, west of Bangor Avenue. There are 96 parcesl assessed in this district. (Ward 4) AD. 984 Located north of central Avenue and east and west of Gifford. (Ward 1) AD. 986 Located at the south side of R1alto Avenue. approximately 650 feet east and west of Macy Street and the retention basin on the east side of Macy Street at Walnut Avenue. There are 173 parcels assessed in this dlstrid. (Ward 3) AD. 991 Located at the south side of Verdemont Drive. both sides of GarfieJd Avenue. north side of Ohio Avenue and a portion of the south side of Ohio Avenue, all between Palm Avenue and Olive Avenue. west side of Palm Avenue, south of Ohio Avenue and the slope area south of Tract 13430 (west of Palm Avenue). There are 138 parcefs assessed in this district. (Ward 5) A.D. 993 located at the retention basins in Tract 14503-1. In the south side of Cajon Bou~vard between Pepper Linclen Avenue and approximately 110 feet easterly of Majestic Avenue and in landscape maintenance easements along the approximately 425 feet southwesterly thereof. Ther are 2IT parcels assessed in this district. (Ward 6) AD. 997 Located at the north side of Irvington Avenue, east of Chestnut Avenue. There are 113 parcels assessed in this district. (Ward 5) A.D. 1001 located at the Edison easement area on the south side of Birch Street, east of Pennsylvania Avenue and Lot "A" of Tract 14118. There are 46 parce/s assessed In this dlstnd. (Ward 3) AD. 1002 located at both sides of lOW Street. north of 53rd Street and in the south bank of the San Bemardino County Flood Control District which adjoins Tract 13554-4, 13554-5 and 13554-6 on the north. There are 286 parcelS assessed in this district. (Ward 5) AD. 1005 located at the retention basins in Tract 14503-1, in the south side of Cajon Boulevard between Pepper linden Avenue and approximately 110 feet easterty of Majestic Avenue and in landscape maintenance easements along the southerly side of Tract 14503-1 between Cajon Boulevard and a point approximately 425 feet southwesterty thereof. There are 101 parcels assessed in this district. (Ward 6) A.D. 1007 located at the east side of Pepper Avenue and the west side of Meridian Avenue north of Randall Avenue. There are 58 parcels assessed in this district. (Ward 3) A.D. 1012 located at Mill and Burney. There are 16 parcels assessed in this district. (Ward 3) AD. 1016 located at the north side of Coulston Street between Rosena Avenue and Curtis Street. There are 36 parcels assessed in this district. (Ward 1) AD. 1017 located along portions of Kendall Drive and Pine Avenue, within Tract No. 15642. and along Pine Avenue, between the north line of Tract No. 15642 and IrvingtOl1 Avenue. There are 45 parcels assessed in this district. (Ward 5) 330 BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A.D. 1019 Located within a portion of Tract 14448. Northpar1t Boulevard and Mountain Drive. There are 98 pan::els assessed in this district. (Ward 5) A.D. 1020 Located on the south side of Mill Street at Dallas Avenue. The centerline Mill Street on the north. the southef1y. easter1y and wester1y lines of Tracll5652 on the south, ease and west -",eIy. There are 13 parcels assessed in this district. (Ward 3) A.D. 1022 Zone 1 Located from the centertine of Third Street to the north; the easterly prolongation of the centerline of Mill Street to the south; the centerline of Leland NoIton Way and the southerty prolongation of the centertlne of Del Rosa Avenue to the east; and the centerline of Tippecanoe Avenue to the west. There are 18 commerclallinclustrial parcels in Zone 1 of this district. (Ward 1) A.D. 1022 Zone 2 Located on the north line of Timber Creek to the north; the centerline of Mill Street to the south; the centerline of Tippecanoe Avenue to the east; and the centertine of Lena Road to the west. There are 9 commerciallindustrial parcels in Zone 2 of this destrict. (Ward 1) AD. 1022 Zone 3 Located from the centerline of Mill Street to the north; the centerline of Central Avenue to the south; the centerUne of Tippecanoe Avenue to the east; and a line that is approximately 2450 feet west of the center1lne of TIppecanoe Avenue to the west. There are t8 COlTYTIBrciallindustrial parcels in Zone 3 of this district. (Ward 1) A.D. 1023 Located on the south of Coulston Street, between 8m Avenue and Richardson Street. The centerline of Coulston Street on the north, the centerline of Richardson Street on the west, and the southerty and easterly boundries of Tenatlve Tract 15m on the south and east, respectively. There are 39 parcels assessed in this district. (Ward 1) A.D. 1025 Located along Palm Ave and Red Sky Ave. There are 38 parcefs assessed in this district (Ward 5). A.D. 1027 Located in the Waterman & Washington Area along Waterman, Washington, Commercial, Heritage Lane and Foxcroft Lane. There are 158 parcels assessed in this district (Ward 3). AD. 1028 Located between Olive Ave and Walnut Ave between Ohio Ave and Meyers Road. There are 76 parcels in this dislict (Ward 5) AD. 1029 Located North of 16th St and East of California SI. There are 38 parcels in this district (Ward 6) AD. 1030 From the centerline of Ohio Ave on the South, the centerline of Magnolia Ave on the West, the Northerty boundry of Tract 14604 on the North and the Easterly boundry of Tract 14604 on the East. There are 47 parcels in this district (Ward 5). AD. 1031 Located in Tract 15407 between Olive Ave and Irvington. There are 107 parcels in this district (Ward 5). AD. 1032 From the centerline of Verdemont Dr on the South, the centerline of Palm Ave to the West and the Northerly and Easterty lines of Tract 14352 to the North and East, respectively. There are 65 parcels in this district (Ward 5). 331 BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS AD. 1035 Zone 1 From the centertines of Ohio Ave on the North and Palm Ave on the West, both within the boundries of Tract 13572 and the southerly ande easterty lines of Tract 13572. There are 30 parcels in this district (Ward 5). AD. 1035 Zone 2 From the centerlines of Ohio Ave on the North and Palm Ave on the West, both within the boundries of Tract 15538 and the Northerty, Southerty and Westerty lines of Tract 15538. Thera are 13 parcels In this district (Ward 5). AD. 1036 The boundries of said Tentative Tract No. 16509 together with all of Campus Pkwy right of way lying betwaen Kendallllf and Northpart< Blvd; Northpart< Blvd right of way lying betwaen Campus PI<wy and University PI<wy. Including the unimprovad portion of Northpark Blvd dinlctly South of Campus Pkwy; and that area tying between the Easterty line of Improved Northpark Blvd and the Easterfy line of said Tentative Tract 15609, between Campus Pkwy and University Pkwy and Lot 14 of Tract 2404. There are 2 assessed parcels In this district totaling 257.2 assessment units (Ward 5). AD. 1037 From the centerline of Belmont Ave to the South; the centerline of Magnotia Ave to the West; the centerline of Meyers ReI to the North; and Easterly of Tract 13630 to the East. There are 33 parcels in this district (Ward 5) A.D. 1038 From the centerline of Orange Show Road to the South: the centerline of Arrowhead Ave to the west; and the Norht and East line of Parcel Map 16222 to the North and East. respectively. There are 14 parcels in this district (Ward 3) AD. 1039 The centerline of Belmont on the northeast; the centerline of Magnolia Avenue on the northwest; the centerline of Irvington Avenue on the southwest; the easterty line of that certain 45 foot easement reserved to the City of San Bernardino tor recreational trails. being a portion of vacated Chestnut Avenue. together with the full right of boundaries at the intersections of Belmont Avenue and vacated Chestnut Avenue and the intersections of Irvington Avenue and Chestnut Avenue; and also together with that certain landscape easement dedicated to the City of San Bernardino tor landscape maintenance across the most northwesterty comer of Lot 44 of tract No. 13307; and also together within easements granted to the City of San Bernardino for landscape maintenance across the northwesterty 15 teet of Lot 30 and Lots 66 through 70 of said Tract No. 13307. There are 127 parcels in this district (Ward 5) AD. 1040 The southerty, easterty and westerty lines of Tract No. 10260, and along the northerty line of the fuel modification area lying within San Bernardino County Flood Control District property on the north. as described in San Bernardino County Permit No. P-22OO5Q70 to the City of San Bernardino, dated September 2. 2005, and Mure extension of said permit. as may be granted by the County of San Bemardino. There are 46 parcels in this district (Ward 4) A.D. 1041 Located between Magnolia Avenue. Ohio Avenue. and the easterly and southerly boundary lines of Tract No. 15228. There are 17 residential parcels in this district. (Ward 5) AD. 1042 The centerline of Shandin Hills DrIve to the east. and the northerly southerty and westerly bound ires of Tract 14254. There are n parcels in this district (Ward 4) AD 1043 Zone 1: The centerline of Palm Avenue to the east; the cenleftine of Irvington Avenue to the south; the north and west lines of Tract No. 15940 to the north and to the west. respectively. There are 41 parcels in this district (Ward 5) 332 BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A.D. 1043 Zone 2: The centertine of Palm Avenue to the west; the center111l9 of lrvlngton Avenue to the south; the centerline of Olive Avenue to the east; the north line of Tract 16457 to the north. There are 47 parcels in this district (Ward 5) A.D. 1045 Located on the west line of Watennan Avenue on the west; and the northerty, easterly, and southelly boundary of Tentative Tract No. 17972 on the north, east and south respectively. When developed, th.... will be 15 colT'lT18rcial parcels in this district. (Ward 1) A.D. No. 1046 The center1ine of Northpark Boulevard on the north and the westerly and the easterty lines of Tract No 16865. There are 19 parcels in this district (Ward 5) A.D. 1047 Located between the center1ine of Ohio Avenue to the south and the westerty, northly and eastety lines of said Tract No. 16547. There are 8 residential parcels In this district. (Ward 5) A.D. 1046 Located between Eucalyptus Avenue, Randall Avenue, and the westerty and northerty boundary lines of Tract No. ln73. When developed, there will be 20 residentail parcels in this district. (Ward 3) A.D. 1049 Located at the centerline of Ohio Avenue on the south: the westerly boundary of Tentative Tract No. 14881 on the west; the northerly line of the drainage channel north of Tentative Tract No.I4881 on the north, and the centerline of Chestnut Avenue on the east. When developed, there will be 15 residential parcels in this district. (Ward 5) A.D. 1050 Located at the centerline of Rlalto Avenue on the north; the centerline of Pepper Avenue on the east; and the southerly and westerly lines of Tentative Tract No. 17076 on the south and west respectively. When developed, there will be 14 residential parcels in this district. (Ward 3) A.D. 1051 Located at the centertine of Olive Avenue to the west and the northerly, easterly and southerty boundary lines of Said Tract No. 17396 to the north, east and south respectively. When developed, there will be 14 residential parcels in this district. (Ward 5) A.D. 1052 Located at the centertlne of Ohio Avenue to the northeast, the northwesterly line of Tract No. 16795 to the northwest; the cenleftine of Belmont Avenue to the southwest; the southeasterly line of Lot -A- to the southeast, together with those certain landscape easements dedicated to the City of San Bernardino for landscape maintenance purposes across the northwesterly 15 feet of Lots 26 through 33 of Tract No. 13603, adjoining lot -A-, There are 54 residential parcels In this district, (Ward 5) A.D. 1053 located at the centerline of 6th Street on the south, and the westerly, northerly, and easterly line of Tentative Tract No. 17372 to the west, north and east respectively. When developed, there will be 162 condominium units in this district. (Ward 1) A.D. 1054 Located at the centerline of Campus Parkway on the south; the northerly and westerty boundarys of Tentative Tract No. 17699 on the north and west respectively; together with City owned parcel, identified as Assessors Parcel Number 0151.311.()5 to the northeast of the Tract. When developed there will be 22 condominium units in this district. (Ward 5) A.D. 1055 Located at Ohio Avenue to the north; Belmont Avenue to the south; Pine Avenue to the west and the easterly boundaries of Tentative Tract No. 1n16 to the east, together with Lot A-A of Tract No. 13036, which contains a sewer lift station. When developed, there will be 39 residential parcels in this district. (Ward 5) A.D. 1057 333 BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS The northeast line of the B.N.S.F. Railroad on the southwest. the centerline of University parkway on the northwest and the northeaster1y and southeasterly lines of Parcel Map No. 17375 on the northeast and southeast respectively. (Ward 6) A.D. 1059 Orange ShaN Road. Tippecanoe Avenue. and the northerly, westerty and southerty boundary lines of Pan:e/ Map No. 17132. (Ward 3) A.D. 1060 Located at the centenine of Dale Street on the south; the centerline of Chiquita Lane on the west; and the northerly and easterty "nes of Tentative Tract No. 17576 on the north and west respectlvety. When developed, there will be 5 residential parcels in this district. (Ward 4) A.D. 1061 Located at the centerline of Mill Street on the south; the centerline of Meridian Avenue on the east; and the northerly and westerly lines of Tentative Tract No. 17218 on the north and west respectively. When developed, there will be 8 residential parcels in this district. (Ward 6) A.D. 1063 The centerline of Valley VI9W Road on the west. the centertlne of Central Avenue on the north, the centerline of Clevenger Road on the east, the centertine of Norman Road on the south, and the southerly and westerly boundary of Tentative Pan:e/ Map ln21. (Ward n A.D. 1064 The centertine of Cajon Boulevard on the northeast. the B.N.S.F. Railroad on the southwest, the northwest line of Parcel 1 and the southeast line of Parcel 2 on the northwest and southeast respectively. as established by Lot Line Adjustment recorded on 10/1512007 as Document #: 200HI579046. (Ward 6) 334 - I I . - !" G) ;a )> Z -i ." c: Z c en . CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2008/09 CITY WIDE FUNDING ALLOCATIONS FUNDING SOURCES CITY GRANT TOTAL DEPARTMENT CONTRIBUTION REVENUE FUNDING FIRE 0 904,300 904,300 UBRARY 0 144,200 144,200 PARK/RECREATION 152,300 1,358,000 1,510,300 POUCE 1,200 1,988,700 1,989,900 PUBLIC SERVICES 0 188,100 188, tOO SBETA 0 2,135,300 2,135,300 TOTAL $ 153,500.00 $ 6,718,600.00 $ 6,872,100.00 Overall Grant Allocations Fiscal Year 2008/09 FIRE LIBRARY SBETA 131~_.,../__...-- . ./ /2% /~ PARK/REC 22% PUBLIC SERVICES 3% POLICE . FIRE 0 LIBRARY 0 PARK/RE\;l%1I POLICE 0 PUBLIC SERVICES DSBETA 335 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2008/09 DEPARTMENT: FIRE FUNDING SOURCES GRANT GRANT GRANT TOTAL DEPT # DEPARTMENT MATCH REVENUE FUNDING Proposed Dept. Homeland Security $ - $ 699,300 $ 699,300 Firefighters Proposed National Fire Protection $ - $ 5,000 $ 5,000 Association Proposed Dept. Homeland Security $ - $ 200,000 $ 200,000 Initiative TOTAL $ - $ 904,300 $ 904,300 Fire Department Grant Allocations o NATIONAL FIRE PROTECTION ASSOC. NATIONAL FIRE PROTECTION ASSOC. 1% DEPT HOMELAND SECURITY INITIATIVE 22% ~- _/ . DEPT HOMELAND SECURITY FIREFIGHTERS o DEPT HOMELAND SECURITY INITIATIVE DEPT HOMELAND SECURITY FIREFIGHTERS 77% 336 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2008/09 DEPARTMENT: LIBRARY FUNDING SOURCES GRANT DEPT # DEPARTMENT GRANT REVENUE TOTAL FUNDING 520 Adult Education & Family Literacy $ 86,500 $ 86,500 532 Calif. State Library Literacy Services $ 57,700 $ 57,700 TOTAL $ 144,200 $ 144,200 library Grant Allocations CA State library Literary Svcs 40% --~ ///'--/ l / I / I ,/ f / \ ,\ ;\'\, ./ 'I " // \ '-, ,/ , -...., / ,/ \, '~" ,/7 "'-, / '......, .." Adult Education/Family Literacy 60% .Adult Education/Family literacy 0 CA State library Literary Svcs 337 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2008/09 DEPARTMENT: PARK AND RECREATION FUNDING SOURCES GRANT GRANT GRANT TOTAL DEPT # DEPARTMENT MATCH REVENUE FUNDING 503 Retired Senior Volunteer $ 41,300 $ 57,400 $ 98,700 509 Senior Companion $ 41,300 $ 295,300 $ 336,600 513 Senior Nutrition $ - $ 270,200 $ 270,200 522/524 HeadStart Program $ 69,700 $ 314,900 $ 384,600 551 Mentoring Program $ - $ 55,000 $ 55,000 576 Nutrition Network $ - $ 93,800 $ 93,800 594 CAPS Program $ - $ 266,000 $ 266,000 754 Senior Outreach Program $ - $ 5,400 $ 5,400 TOTAL $ 152,300 $ 1,358,000 $ 1,510,300 SENIOR OUTREACH PROGRAM 0% Park/Recreation Grant Allocation RETIRED SENIOR VOLUNTEER 4% SENIOR COMPANION - _ """ rPR~~~AM CAPS PROGRAM 20% ", " '-, , '. MENTORING I PROGRAM 4% HEADSTART PROGRAM 23% SENIOR NUTRITION 20% .RETIRED SENIOR VOLUNTEER DSENIOR COMPANION PROGRAM []SENIOR NUTRITION III HEADSTART PROGRAM B CAPS PROGRAM o MENTORING PROGRAM o SENIOR OUTREACH PROGRAM o NUTRiTION NETWORK 338 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2008/09 DEPARTMENT: POLICE FUNDING SOURCES GRANT GRANT GRANT TOTAL DEPT # DEPARTMENT MATCH REVENUE FUNDING 776 Indian Gaming 621 $ - $ 833,000 $ 833,000 Proposed OTS Seat Belt Mini Grant $ - $ 32,400 $ 32,400 Proposed Juv. Justice/Delinquency $ - $ 312,600 $ 312,600 Proposed Law Enforcement Terrorism $ - $ 106,100 $ 106,100 Proposed State Homeland Security $ - $ 23,000 $ 23,000 Proposed Justice Asst. Grant (LLEBG) $ - $ 162,400 $ 162,400 Proposed Ballistic Vest Grant $ - $ 30,000 $ 30,000 Proposed COPS Option $ - $ 289,100 $ 289,100 Proposed ABC Grant $ - $ 125,000 $ 125,000 Proposed Juv. Accountability Block $ 1,200 $ 10,900 $ 12,100 Proposed OTS Vehicle Impound $ - $ 64,200 $ 64,200 TOTAL $ 1,200 $ 1,988,700 $ 1,989,900 Police Grant Allocations OT5 Vehicle Impound 3% Indian Gaming 42% State Homeland Security 1% Law Enforcement Terrorism 5% OT5 Seat Belt Mini Grant 2% .Indian Gaming DOTS Seat Belt Mini Grant Juv. Justice/Delinquency 16% OJuv. Justice/Delinquency III law Enforcement Terrorism o State Homeland Security 0 JAG GRANT ISJ ABC Grant r:lI Juv. Accountability ~BallisticVest (:J OT5 Vehicle Impound III COPS Option 339 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 08/09 DEPARTMENT: PUBLIC SERVICES FUNDING SOURCES GRANT GRANT TOTAL DEPT # DEPARTMENT REVENUE FUNDING Proposed Used Oil Block Grant $ 50,600 $ 50,600 14th Cycle Proposed Waste Tire Enforcement $ 32,800 $ 32,800 Proposed Beverage Container/ $ 53,800 $ 53,800 Litter Red uction Proposed Waste Tire Clean Up/ $ 50,900 $ 50,900 Amnesty Event TOTAL $ 188,100 $ 188,100 Public Services Grant Allocations Waste Tire Cleanup 27% Used Oil 14lh Cycle 27% Wast Tire Enf. 17% Beverage Container 29% . Used Oil 14th Cycle OWast Tire Enf. [J Beverage Container .. Waste Tire Cleanup 310 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2008/09 DEPARTMENT: SBETA FUNDING SOURCES GRANT GRANT TOTAL DEPT # DEPARTMENT REVENUE FUNDING 900/910 ADULT PROGRAM $ 875,000 $ 875,000 940/945 YOUTH PROGRAM $ 750,800 $ 750,800 920/930 DISLOCATED WORKER $ 389,000 $ 389,000 935 RAPID RESPONSE $ 120,500 $ 120,500 TOTAL $ 2,135,300 $ 2,135,300 SBETA Grant Allocations RAPID RESPONSE 6% DISLOCATED WORKER 18% ADULT PROGRAM 41% I \ "~I ',\. \~ \ .................. , , " --.....---- ''-... ,~ ',,--- YOUTH PROGRAM ]--........... 35% , ',,- -""""'-. '''-... .ADULT PROGRAM DYOUTH PROGRAM 0 DISLOCATED WORKER II RAPID RESPONSE 341 - ~ p o > "U .,,::j ;a> Or- ::ni 0." -<;a CIlO < m ~ m z -< CITY OF SAN BERNARDINO GAS TAX FUND 126 The Gas Tax is derived from a portion of the per gallon tax levied by the State of California and is allocated back to cities primarily based on population. Use of these revenues is restricted to the construction, imporvement and maintenance of City streets. 2005-06 2006-07 2007-08 2008-09 ACTUAl. ACTUAl. ACTUAl. APPROVED REVENUE DET All 126-000 4505 Interest on Idle Cash 39,030 27,654 17,870 25,000 4610 State Aid - 2106 779,186 788,619 751,321 750.000 4611 State Aid - 2107 1,627,047 1,638,717 1,620,600 1,620,000 4612 State Aid - 2107.5 10,000 10,000 10,000 10,000 4614 Prop 111 Highway Users Tax 1,219,928 1,225.874 1,211,055 1,200,000 4658 Federal Aid - Street Canst 4670 Economic Development Reimbursement 50,000 4945 Construction Project Reimb (County) 267,447 246,700 4945 Construction Project Reimbursement 4901 Miscellaneous Receipts TOTAl. REVENUE 3,675,191 4,008,311 3,610,846 3,851,700 EXPENDITURE DETAIL 126-369- 5016 labor (proposed included with construction) 121,111 42.536 5504 Construction 745,691 1,180,455 183,233 1,167,700 TOT AI. EXPENDITURES 866,802 1,222,991 183,233 1,167,700 OTHER FINANCING SOURCES (USES) 126-000- 6450 Transfer In 7451 Transfer Out (2,810,000) (2,910,000) (2.910.000) (3,590,000) TOTAl. OTHER FINANCING SOURCES (USES) (2,810,000) (2,910,000) (2,910,000) (3,590,000) AVAIlABLE BEGINNING FUND BAlANCE (DEFICIT) 1,148,336 1,146,725 1,022,045 1,539,658 AVAIlABLE ENDING FUND BAlANCE (DEFICIT) 1,146,725 1,022,045 1,539,658 633,658 342 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 Expenditures 126-369-5504 Continuing Projects 7233 Bridge & Railing Repairs at Various Locations 7306 Pavement Rejuvenation at Various Locations 7319 3rd St & 2nd Stlntersection Improvements & Entrance to Parking Lot (Metrolink) 7360 Miscellaneous Infrastructure Repairs 7362 Street Repairs at Various Locations 7380 Guardrail Repair at Various Locations 7476 City yard Phased Pavement Replacement & NPDES Compliance 7580 Stree~ight Poles & Electric Systems Replacement 7582 Traffic Calming on 4th St at Tia Juana St & Cabrera Ave 7584 Kendall Dr Sidewalk Installation btwn Cambridge Ave & Bailey Ct 7599 "E" St Pavement Rehab from 4th Stto 6th St 7675 Cajon Blvd Pavement Rehab from 0.22 miles north of Palm Ave to BNSF Railroad Overcrossing - City Share 7676 Harrison St Pavement Rehab from Lynwood Dr to 0.03 miles South of 35th St (Co-Op Project 7677 Marshall Blvd Slurry Seal from 0.02 miles west of Golondrina Dr to 0.04 miles West of Valeria Dr (Co-Op Project - City Share Sterling Ave Pavement Rehab from Pacific Ave to Highland Ave (Co-Op Project - City Lead) - City Share Pavement Rehabilitation on 6th Street btwn Pedley Rd & Tippecanoe Ave (Co-Oo oroiect- Countv\ Cilv !&ill 7678 7776 Proposed New Projects NEW Pavement Rehabilitation on Laurelwood Ave from Tippecanoe Ave to Feree St Total 343 SS-A $4,200.00 SS-D $500.00 SS04-34 $600.00 SS-E $32.400.00 SS-I $10,000.00 SS-H $16,800.00 GB04-07 $3,500.00 SS05-24 $26,300.00 SS06-03 $35,900.00 SS06-35 $44,300.00 SS06-13 $29,300.00 SS07-06 $226,500.00 SS07 -08 $151,800.00 SS07 -09 $37,800.00 SS07-10 $339,800.00 SS08-21 $130,000.00 $1,089,700.00 SS09-07 $78,000.00 $78,000.00 $1,167,700.00 CITY OF SAN BERNAROINO 1/2 CENT SALES ANO ROAO TAX FUNO 129 Measure I is the San Bernardino County voter approved 1/2 cent sales tax. These funds are restricted to the relief of traffic congestion through maintenance of streets and highways in our City. 2005-06 2ooEHl7 2007-08 2008-09 ACTUAL ACTUAL ACTUAL APPPROVED REVENUE DETAIL 129-000 4505 Interest on Idle Cash 63,392 181,759 180,145 130,000 4613 1/2 Cent Sales Tax (Measure I) 3,219,945 3,188,524 3,077,896 3,000,000 4630 State Aid - Street Construction 197.137 4658 Federal Aid - Street Construction 4670 Economic Development Reimbursement 1.087.800 4695 Construction Project Reimbursement 200,000 59,814 200,000 TOTAL REVENUE 3,483,337 3,430,097 3.455.178 4.417.800 EXPENDITURE DETAIL 129-367- 5016 Labor (proposed Included with construction) 218,167 117,393 5504 Construction 4,240,115 2.495,515 3,704,638 8,351,700 TOTAL EXPENDITURES 4,458,282 2,612,908 3,704,638 8.351 ,700 OTHER FINANCING SOURCES (USES) 129-000- 6450 Transfer In 7451 Transfer Out (215,000) (250,000) (250,000) (250,000) TOTAL OTHER FINANCING SOURCES (USES) (215,000) (250,000) (250,000) (250,000) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 5,087.453 3.897.508 4,464,697 3,965,237 AVAILABLE ENDING FUND BALANCE (DEFICIT) 3,897,508 4,464,697 3,965,237 (218,663) 344 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 Expenditures 129-367-5504 Continuing Projects 7121 Mt Vemon Bridge: Bridge Replacement 7156 Street Safety Improvements at Various Locations 7160 40th St Street Widening from Acre Ln to Electric Ave 7201 Del Rosa Ave Widening - 4 Lanes btwn 6th St & Baseline St (design only) 7202 Construct Accessibility Improvements at Various locations 7236 Mountain Ave Curb. Gutter & Sidewalk: (stonn drain in separate account) 7240 University Prkwy 11-215 Freeway Combined Project Study Report/Project Report & Freeway Loop 7245 State Street Construction (Phase 1 B & 3): 5th St past High School to Baseline St & Signal Improvements) 7319 3rd St & 2nd St Intersection Improvements & Entrance to Parkin9 Lot (Metrolink) 7375 Bus Stop Concrete Pads 7381 Rancho Ave Median Construction 7510 Watennan Ave and 18th St Widening 7513 Highland Ave Channel Widenin9 at Del Rosa Ave 7519 Little Mountain Dr from 48th St to Bridge at Devil's Canyon Creek - Street Improvements 7541 Del Rosa Ave & Lynwood Dr & Sterting Ave - EnhancemenUBeautification Improvements 7580 Streetlight Poles & Electric Systems Replacement Hunts Lane Pavement Rehab from Commercial Rd to 250' south of Commercial Rd & on Commercial Rd from Hunts Ln to Watennan Ave Old Watennan Canyon Bridge Replacement 7670 7671 7681 Widen Del Rosa Dr btwn 9th St & Wann Creek Channel 7785 Widen Pine Ave from Belmont Ave to Ohio Ave 7791 I-Bank Loan Repay 7793 Pavement Rehabilitation on "0" Street from 5th Street to Baseline St Continued on next page 345 SS04-12 $126,600.00 SS-6 $1,000.00 SS04-14 $59,600.00 SS04-17 $51,800.00 SS-B $205,600.00 SS04-18 $88,200.00 SS04-19 $1,466,400.00 SS04-09 $317,800.00 SS04-34 $154.200.00 SS-F $100.00 SS04-48 $26,300.00 SS04-116 $7,000.00 SS04-131 $88.800.00 SS04-119 $9,500.00 SS05-05 $400,000.00 SS05-24 $100,000.00 SS06-102 $1,700.00 SS07-14 $27,000.00 SS07-15 $700.000.00 SS07 -26 $140.000.00 SS08-23 $63.100.00 SS08-15 $1,600.00 $4,036,300.00 CITY OF SAN BERNARDINO BUDGET" JUSTIFICATION FY 2008-2009 Proposed New Projects 7156 Street Safely Improvements at Various Locations 7202 Construct Accessibility Improvements at Various Locations 7245 State Street Construction (Phase 1 B & 3): 5th St past High 5chool to Baseline 5t & 5ignallmprovements) 7306 Pavement Rejuvenation at Various locations 7381 Rancho Ave Median Construction 7550 Tribal Off-Road/Residential (Victoria Ave - Widen & Improve from Highland Ave to Lynwood Dr) 7584 Kendall Dr 5idewalk Installation btwn Cambridge Ave & Bailey Ct 7594 4th Street/5th 5treet Y-Intersection Hunts Lane Pavement Rehab from Commercial Rd to 250' south of Commercial Rd & on Commercial Rd from Hunts Ln to Waterman Ave I-Bank Loan Repay 7670 7791 NEW 4th Street Pavement Rehabilitation from "E" 5treetto Arrowhead Ave NEW Pavement Rehabilitation on "G" 5treet from 2nd 5treetto Mill 5t Total 346 55-C $50.000.00 55-B $500,000.00 5504-09 $430,000.00 55-0 $333,000.00 5504-48 $425,000.00 5505-25 $250,300.00 5506-35 $445,200.00 5506-02 $36,000.00 5506-102 $2,900.00 5508-23 $1,265,000.00 5506-28 $110,000.00 5508-02 $468,000.00 $4,315,400.00 $8,351,700.00 CITY OF SAN BERNARDINO SEWER LINE MAINTENANCE FUND FUND 132 This fund is for the costs of maintaining Sewer lines as paid for from a portion of Sewer revenues. 2005-06 2006-07 2007-08 2008-09 ACTUAL ACTUAL ACTUAL APPROVED REVENUE DETAIL 132-000- 4505 Interest on Idle Cash 140,582 154,626 209,892 160,000 4820 Sewer Line Maintenance 3,024,066 3,093,150 3,042,121 3,150,000 4901 Miscellaneous 207 4945 Reimbursed Street Construction 11,597 TOTAL REVENUE 3,164,855 3,247,776 3,263,610 3,310,000 EXPENDITURE DETAIL 132-431- 5xxx Maintenance Activities 1,307,999 1,282,468 3,840,729 2,740,600 5505 Projects 827,298 626,282 4,519,300 57xx Capital Outlay 249,855 179,582 340,000 TOTAL EXPENITURES 2,385,152 2,088,332 3,840,729 7,599,900 OTHER FINANCING SOURCES (USES) 6450 Transfers In 7451 Transfers Out (175,000) (250,000) (250,000) (250,000) TOTAL OTHER FINANCING SOURCES (USES) (175,000) (250,000) (250,000) (250,000) AVAILABLE BEGINNING FUND BAlANCE (DEFICIT) 4,006,331 4.618,734 5,534,578 4,707,459 CHANGE IN INTERFUND ADVANCE 7,700 6,400 AVAILABLE ENDING FUND BAlANCE (DEFICIT) 4,618,734 5,534,578 4,707,459 167,559 346 -A CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 Expenditures 132-431-5505 Continuing Projects 7464 Design Replacement of Existing Sewer Main in "I" St btwn 17th St& 21st Stw/New Sewer Replace or Parallelapprox 3341.1. of 12" Sewer Main W/15" Sewer Main in Industrial Pkwy near Cajon Blvd to LexinAton Way Replace or parallelapprox ~ 1.1. of 24" Sewer Main W/30" Sewer Main in Tippecanoe Ave in Baseline St to 9th St 7469 7470 7474 Sewer Manhole Rehabilitation at Various Locations 7475 Sewer Siphons Flushing at Various Locations 7586 City Yard Building Restoration Wor1< 7673 City Hall Lift Station 7701 Miscellaneous Sewer Repairs 7702 Wallace Ct Sewer Main Installation from Richardson SI (East to End) 7704 Sierra Way Sewer ReplacemenURepair from Par1<dale Dr to 40th Street (2,275 I.f.) 7705 Northpar1< Blvd Sewer Replace/Repair from "H" Street to Mayfield Ave 7761 11th Street Sewer Main Replacement from Wilson St to "I" Street (design only) 7762 17th Street & "H" Street Sewer Main Replacement from "I" Street to 13th Street 7763 Sewer Main Replacement -16th Street! Perris St! Evans St (design only) 7764 3rd Street Sewer Replacement from "G" Street to "H" Street 7585 Fence Replacement at City Yard Proposed New Projects 7474 Sewer Manhole Rehabilitation at Various Locations 7475 Sewer Siphons Flushing at Various Locations 7476 City yard Phased Pavement Replacement & NPDES Compliance 7586 City Yard Building Restoration Wor1< 7701 Miscellaneous Sewer Repairs 7585 Fence Replacement at City Yard Total 347 SW04-36 $200,000.00 SW05-05 $63.300.00 SW05-06 $424.300.00 SW-C $50,000.00 SW-D $17,900.00 GB04-10 $394.600.00 GB07 -03 $70,000.00 SW-E $144,400.00 SWQ6.01 $93,000.00 SW07-()4 $82,500.00 SW07-05 $95.900.00 SW08.Q2 $18.300.00 SW08-03 $1,456,900.00 SW08-04 $23,800.00 SW08-12 $421,900.00 SW08-05 $17,500.00 $3,574,300.00 SW-C $50,000.00 SW-D $20,000.00 GB04-07 $300,000.00 GB04-10 $300,000.00 SW-E $250.000.00 GB08-05 $25.000.00 $945,000.00 $4,519,300.00 CITY OF SAN BERNARDINO AB 2928 TRAFFIC CONGESTION FUND 135 Allocated from the State from sales tax on gasoline for the preservation. maintenance and rehabilitation of local street and road sysem. 348 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008.2009 Expenditures 135-378-5504 Continuing Projects 7323 Hunts Lane Grade 5eparation 5504-51 ($3,300.00) 7325 Palm Ave Grade 5eparation at BN5F Railroad Tracks 5504-53 $7,700.00 7362 Street Repairs at Various Locations 55-1 $100.00 7598 Widen & Extend Mt. View Ave & Road Extension across 5anta Ana River 5507-03 $32,000.00 7599 "E" 5t Pavement Rehab from 4th 5t to 6th 5t 5506-13 $98.200.00 7685 I-Bank Loan Repay (Prop 42) 5507-23 $370,000.00 7696 Widen Central Ave from Waterman Ave to Easterly Terminus 5507-01 $15.000.00 7697 Widen Tippecanoe Ave btwn Mill 5t & Hardt 5t 5507-02 $10,000.00 7698 Widen 3rd 5t & 5th 5t btwn Tippcanoe Ave & Palm Ave 5507-04 $20,000.00 7699 Extend Lena Rd btWn Mill 5t & Orange 5how Rd 5507-05 $10,000.00 7729 Pavement Rehab on Various 5treets (Co-Op wi City of Highland) 5507-16 $130,000.00 $689,700.00 Proposed New Projects 7306 Pavement Rejuvenation at Various Locations 55-0 $23,100.00 5504-51 $23,300.00 5504-53 $10,000.00 55-1 $190,000.00 5509.02 $80,000.00 $326,400.00 $1,016,100.00 7323 Hunts Lane Grade 5eparation 7325 Palm Ave Grade Separation at BN5F Railroad Tracks 7362 5treet Repeirs at Various Locations NEW Pavement Management Inventory & Pavement Distress Identification Total 349 CITY OF SAN BERNARDINO Fire Equipment Acquisition Fund FUND 211 This fund accounts for the Fire Equipment Acquisition revenues which can be used by the Fire Department to purchase new equipment and supplies that are needed by the Fire Department. 2005-06 ACTUAL 2006-07 ACTUAL 2007-08 ACTUAL 2008-09 ADOPTED REVENUE DETAIL 211-000- 4505 Interest on Idle Cash 4824 Impact Fee TOTAL REVENUE EXPENDITURE DETAIL 262-482 - 5502 ProfessionaVContractural 5701 Vehicles 5704 Miscellaneous Equipment 309,800 TOTAL EXPENDITURES 309,800 OTHER FINANCING SOURCES (USES) 6450 Transfers In 7451 Transfers Out (425,000) (425,000) 769,012 TOTAL OTHER FINANCING SOURCES (USES) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) AVAILABLE ENDING FUND BALANCE (DEFICIT) 34,212 350 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 FUND 211: Fire Equipment Acquisition Fund Account Number Amount 211-377 -50xx 211-377-5704-0000 211-377-5803-000 211-377-5505-0000 211-377-5504-0000 Total Description/notes 115,700.00 Dispatcher I & Fire Equipment Mechanic (credit budget in GF) 6,000.00 misc. equipment 20.30 spanner for new engines 1,359.42 20 nupla 2,283.29 8 fire innovations;equip 2,332.80 25 Mag Lites 60,000.00 station alerting system 60,000.00 estimated debt service EMS contract medical 14,100.00 director 14,100.00 114,000.00 various station improvement/remodel costs 309,800.00 351 CITY OF SAN BERNARDINO Infrastracture Bank Street Construction Fund FUND 240 Proceeds from a loan from the California Infrastructure and Economic Development Bank will be use for street and road improvements at various locations. 2005-06 ACTUAL 2006-07 ACTUAL 2007-08 ACTUAL 2008-09 APPROVED REVENUE DETAIL 240-000- 4505 Interest on Idle Cash TOTAL REVENUE EXPENDITURE DETAIL 240-379- 5016 Labor (proposed Included with constnJclion) 39,623 5504 Construction 2,825,061 4.147,539 558,246 2.092,500 5505 Other Professional 14,700 92,625 TOTAL EXPENDITURES 2,839,761 4,279,787 558.246 2,092,500 OTHER FINANCING SOURCES (USES) 240-000- 6453 Loan Proceeds 5,450,237 4,549,763 TOTAL OTHER FINANCING SOURCES (USES) 5,450,237 4,549,763 AVAILABLE BEGINNING FUND BALANCE (DEFICIT) (2,839,761) (1,669,311) (2,227,557) AVAILABLE ENDING FUND BALANCE (DEFICIT) (2,839,761) (1,669,311) (2,227,557) 229,706 352 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 Expenditures 240-379~504 Continuing Projects 7619 Pavement Rehab in Rialto Ave from 1-215 Frwy to "F" 5treet 7624 Pavement Rehab in 30th 5t from "G" 5treet to "H" 5treet 5506-37 $552,400.00 5506-43 $249,600.00 55~9 $40,600.00 5506-56 $265,400.00 5506-51 $0.00 $1,108,000.00 7616 Pavement Rehab in 4th 5t from Mt. Vernon Ave to 5th 5t 7630 Pavement Rehab in 5terling Ave from Highland Ave to Date PI 7695 "H" 5treet Pavement Rehab - 9th 5t to Baseline Proposed New Projects NEW Pavement Rehabilitation on Medical Center Dr from 16th 5treet to Highland Ave 5506-08 $80.000.00 5506-09 $71,500.00 5506-12 $39,000.00 5506-22 $234,000.00 5509-01 $268,000.00 5509-09 $54,000.00 5509-11 $80,000.00 5509-12 $60,000.00 5509-13 $66,000.00 5509-19 $32,000.00 $984,500.00 $2,092,500.00 NEW Rancho Ave Pavement Rehabilitation from Foothill 81\'d ~to Rialto Ave NEW Mountain Ave Pavement Rehabilitation from Lynwood Dr to Marshall Blvd NEW Riaho Ave Pavement Rehabilitation from Pepper Ave to Eucalyptus Ave NEW Auto Plaza Pavement Rehabilitation from 1-215 to Fairway Dr NEW Pavement Rehabilitation on Feree 5t from Laurelwood to Coulston NEW Pavement Rehabilitation on Macy 5t from Highland Ave to County Line NEW Pavement Rehabiiltation on Adams 5t from Macy 5t to 5an Carlo Ave NEW Pavement Rehabilitation on Mesa 5t from Duffy 5t to 5an Anselmo Ave NEW Pavement Rehabilitation on San Benito Court Total 353 CITY OF SAN BERNARDINO STREET CONSTRUCTION FUND FUND 242 The Street Construction Fund is used to account for various street capital projects for the City. These projects are usually considered major projects and are primarily reimbursed by other govemmental agencies. 2005-06 2006-07 2007-08 2008-09 ACTUAL. ACTUAL. ACTUAL. APPROVED REVENUE DETAIL 242-QOo. 4505 Interest on Idle Cash 4630 State Aid Street Construction 232,200 240,719 204,638 2,768,900 4658 Federal Aid Street Construction 206,325 397,187 867,957 17,384,500 4670 Economic Development Agency Reimb 1,000,000 4901 Miscellaneous 2,073 11,350 4,813 2,898,300 4945 Construction Reimbursement 26,385 432,677 4,424,900 TOTAL. REVENUE 466,983 649,256 1,510,085 28,476,600 EXPENDITURE DETAIL 242-362- 5016 Labor (proposed included with constllJction) 8,262 5504 Construction 405,544 1,200,739 3,412,754 24.849,700 TOTAL. EXPENDITURES 413,806 1,200,739 3,412,754 24,849,700 OTHER FINANCING SOURCES (USES) 242-000. 6450 Transfer In 7451 Transfer Out 6453 Loan Proceeds TOTAL. OTHER FINANCING SOURCES (USES) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) (1.225,876) (1,172.699) (1,724,182) (3.626,851 ) AVAILABLE ENDING FUND BALANCE (DEFICIT) (1,172,699) (1,724,182) (3,626,851 ) 49 354 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 Expenditures 242-362-5504 Continuing Projects 7121 Mt Vernon Bridge: Bridge Replacement 7240 University Prkwy 11-215 Freeway Combined Project Study Report/Project Report & Freeway Loop 7245 State Street Construction (Phase 1 B & 3): 5th St past High School to Baseline St & Signal Improvements) 7349 Santa Fe Depot Area Plan (Metrolink) 7449 City Yard LNG/CNG Fueling Station 7576 Santa Fe Depot Parking Structure - Metrolink 7597 Harry Sheppard Dr 7671 Old Waterman Canyon Bridge Replacement 7732 Construct New Road Little League Drive 7741 Realign Viaduct Blvd. Between 2nd 51. and 3rd. 51. (Metrolink) 7747 Sewer Relocation along 1-215 Freeway (1-215 Widening) 7800 Installation of Banner Poles for northbound University Parkway North of Varsity Ave 7802 Cajon Blvd. Street Widening from south of Glen Helen (west side) Proposed New Projects 7121 Mt Vernon Bridge: Bridge Replacement 7662 Upgrade existing Traffic Signal at Rialto Ave & "I" Street 7671 Old Waterman Canyon Bridge Replacement 7733 9th Street & "H" Street Traffic Signal Upgrade 7747 Sewer Relocation along 1-215 Freeway (1.215 Widening) 7773 Solar-Powered Speed Feedback Sign Program NEW 2-Way Left turn on Industrial Prkwy NEW 1-215 Sewer Relocations NEW Traffic Signal at Baseline & Cal~omia (signal upgrade) NEW Pavement Rehabilitation on "E" Street from 7th Street to Baseline Street Total 355 5504-12 $361,600.00 5504-19 $2,124,500.00 5504-09 $1,910.000.00 5504-55 $0.00 GB04-04 $259,100.00 GB04-19 $10.932.100.00 5506-24 $60,000.00 5507-14 $228.100.00 5507-29 $205,300.00 5507-32 $500,000.00 SW08-08 $1,192,500.00 5508-34 $107,100.00 5508-35 $3,750,000.00 $21,630,300.00 5504-12 $100,000.00 TC06-07 $36,000.00 5507-14 $2,177,400.00 TC~8 $45,000.00 SW08-08 $120,000.00 TC08-03 $90.000.00 TC09-03 $40,500.00 SW09-03 $120,00000 TC09-04 $157,500.00 5508-14 $333,000.00 $3,219,400.00 $24,849,700.00 CITY OF SAN BERNARDINO PARK CONSTRUCTION FUND 243 The Park Construction Fund receives it funding from developer fees and state bond issues. These funds are then used for various park construction projects throughout the City. 356 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 Expenditures 243-363-5504 Continuing Projects 7342 Plant Trees at Various Parks (Prop 40 RZB) 7442 City-Wide Irrigation Systems Upgrades (Prop 40 RZB - $79,400) 7443 City-Wide Community Centers Equipment 7454 Concrete & Lighting Installation at Various Parks 7494 Perris Hill Senior Center Expanion (Park Construction $50,000; R2B grant, Federal & County $$$) 7495 Ruben Campos Center Renovetion & Gym (State Urban Grant - $701,000) 7498 La Plaza Park Fencing & Lighting 7505 Speicher Park Soccer Field (Urban Park Act of 2001 - $145,000) 7558 Civitan Little League Lighting 7717 Perris Hill Bowl 7718 City Hall Fountain Gunite Replacement 7720 Lytle Creek Center Renovation 7725 Wildwood, Perris Hill, Blair Park, Encanto, Horine, Hudson &Lytle Creek Parks - Re-Roof Restrooms & Picnic Shelters (Prop 40 R2B - $175,000) 7726 7727 Speicher Park - Renovate Restroom (Prop 40 per Capita) Blair Park (Post 777) Restroom & Concession Building - Re-roof & Restroom Fixture Replacement (Prop 40 oer Caoital City Hall Plaza Park 7728 7750 Re-Surface Tennis Courts at Norton & Blair Parks 7751 Re-Roof Restrooms at Littlefield I Shultis Parks 7752 Install New Playground Equipment at Tom Minor Park (Cell Tower Revenue) 7753 Parking Lot Re-Surfacing 7754 Upgrade Irrigation System on Broadmoor Ave 7755 Replace Roof & Interior Ceiling Tiles at Ruben Campos 7756 Colony Park Picnic Shelter Total 357 PR04-12 $35,000.00 PR04-16 $75,000.00 PR04-20 $22,BOO.00 PR05-10 $74,500.00 PR04-33 $B7,100.00 PR04-3B $900,000.00 PR05-04 $75,000.00 PR05-Q3 $15B,000.00 PR05-13 $90,000.00 PR04-34 $124,900.00 PR07 -02 $40,000.00 PR07 -04 $119,300.00 PR07 -09 $205,600.00 PR07-10 $30,000.00 PR07-11 $14,200.00 PR07-14 $9,000.00 PROB-Ql $60,000.00 PROB-03 $35,000.00 PROB-04 $59,000.00 PROB-05 $35,500.00 PROB-OB $100,000.00 PROB-l0 $15.000.00 PROB-11 $4.900.00 $2,369,800.00 $2,369,BOO.00 358 CITY OF SAN BERNAROINO SEWER LINE CONSTRUCTION FUNO 245 The Sewer Line Construction Fund accounts for developer fees for the expansion of the existing sewer system. There funds are used to extend and add new lines to our existing system to service the newly developed areas. 2005-06 2006-07 2007-08 2008-09 ACTUAl ACTUAl ACTUAl ADOPTEO REVENUE OET AIL 245-OQo. 4505 Interest on Idle Cash 65,873 199,090 247,367 150,000 4821 Sewer Lateral Fee 3,252 195 4822 Sewer Connection Fee 1,382,187 825,779 378,884 250,000 4651 Construction Reimbursement TOTAl REVENUE 1,451,312 1,025,064 626,251 400,000 EXPENDITURE DETAIL 245-365- 5016 Labor (ptOpOHdincluded with con_J 98,834 90,331 5504 Construction 1,304,756 459,257 752,304 4.455.800 TOTAl EXPENDITURES 1,403,590 549,588 752,304 4,455,800 OTHER FINANCING SOURCES (USES) 245-000. 8450 Transfer In 7451 Transfer Out (200,000) (225,000) (225,000) (225,000) TOTAl OTHER FINANCING SOURCES (USES) (200,OOO) (225,000) (225,000) (225,000) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 5,068,965 4,916,687 5,167,163 4,816,110 AVAILABLE ENDING FUND BALANCE (DEFICIT) 4,916,687 5,167,163 4,816,110 535,310 359 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 Expenditures 245-365-5504 Continuing Projects 7406 Sewer Main Extension in excess of 300' for SFR Development 7407 Sewer Main Extensions 7464 7412 Study for a Sewer Main in Lincoln Ave from Macy St to State St 7469 7470 7571 Design Replacement of Existing Sewer Main in "I" St btwn 17th St & 21 st St w/New Sewer Replace or Parallel approx 3341.1. of 12" Sewer Main W/15" Sewer Main in Industrial Pkwy near Cajon Blvd to Lexington Way Replace or parallel approx ~ I.f. of 24" Sewer Main W/30" Sewer Main in Tippecanoe Ave in Baseline St to 9thSt Install & Extend Sewer Main in "G' Street from Highland Ave to 27th St 7706 Install new Sewer Main in Canyon Rd fnn Baseline St to Gilbert St (approx 2,000 It) 7707 Install new Sewer Main in Cedar St from Baseline St to Gilbert St (approx 2,000 It) 7708 Install new Sewer Main in Baseline St from Canyon Rd to East of Valencia Ave 7766 Laurelwood Dr - New Sewer Main from Tippecanoe Ave to Ferree St 7767 Rialto Ave Sewer Main from Tippecanoe Ave to Lena Rd 7407 Proposed New Projects Sewer Main Extensions 7766 NEW Laurelwood Dr - New Sewer Main from Tippecanoe Ave to Ferree St 13th Street & "G" Street Sewer Main Replacement from "H" Street to "G" Street & from 13th Street to 1 Oth Street NEW 27th Street Sewer main Replacement from Muscupiabe Dr to Serrano Rd: Increasing line size NEW Court Street @ Sierra Way NEW "I" Street Sewer from 5th Street to 16th Street (design only) Total 360 SW-A $50,000.00 SW-B $72.700.00 SW04-13 $123,700.00 SW04-36 $762,200.00 SW05-D5 $95,500.00 SW05-06 $255,600.00 SW06-09 $250,300.00 SW07-01 $329,500.00 SW07 -02 $362,000.00 SW07 -03 $398,000.00 SW08-06 $17,700.00 SW08-05 $1,098,400.00 $3,835,800.00 SW-B $25,000.00 SW08-06 $475,000.00 SW08-11 $20,000.00 SW08-10 $25,000.00 SW09-02 $25,000.00 SW09-01 $50,000.00 $620,000.00 $4,455,800.00 CITY OF SAN BERNARDINO PUBLIC IMPROVEMENTS FUND FUND 246 The Public Improvements Fund are the remaining funds being held by the cny from the Indian Bingo Settlement and additional funds contributed by Indian Bingo. These funds are used to complete various street improvements in the area of the Bin90 facility and other special projects 2005-06 2006-07 2007-08 2008-09 ACTUAL ACTUAL ACTUAL ADOPTED REVENUE DETAIL 248-000- 4505 Interest on Idle Cash 83,861 241,362 161,335 125,000 4902 Contributions 4630 State Aid Street Construction 398,191 TOTAL REVENUE 83,861 639,553 161,335 125,000 EXPENDITURE DETAIL 246-366- 5016 Labor (_lncIuded....con_J 19,452 53,527 5504 Construction 165,823 1,427,586 2,672,224 2,674,700 TOTAL EXPENDITURES 185,075 1,481,113 2,672,224 2,674,700 OTHER FINANCING SOURCES (USES) 246-000- 6450 Transfer In 7451 Transfer Out TOTAL OTHER FINANCING SOURCES (USES) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 6,110,027 6,008,813 5,167,253 2,656,364 AVAILABLE ENDING FUND BALANCE (DEFICIT) 6,008,813 5,167,253 2,656,364 106,664 361 8804-28 $91,000.00 TC04-08 $25,600.00 8805-25 $1,343,700.00 8805-25 $71.900.00 8805-25 $94,300.00 8805-25 $268,900.00 $1,895,400.00 CITY OF SAN BERNARDINO BUDGET . JUSTIFICATION FY 2008-2009 Expenditures 246-368-5504 Continuing Projects 7136 Victoria from Highland to Lynwood Pavement Rehabilitation 7252 University/Kendall Interconnect 7549 Tribal Qff-RoadlResidential (Victoria Ave - Widen & Improve from Highland Ave to Lynwood Dr) 7550 Tribal Qff-RoadlResidential (Victoria Ave - Widen & Improve from Highland Ave to Lynwood Dr) 7551 Tribal Off-Road/Residential (Victoria Ave - Widen & Improve from Highland Ave to Lynwood Dr) 7552 Tribal Off-Road/Residential (Victoria Ave - Widen & Improve from Highland Ave to Lynwood Dr) Proposed New Projects 7136 Victoria from Highland to Lynwood Pavement Rehabilitation 8804-28 Total 362 $779,300.00 $779,300.00 $2,674,700.00 .- CITY OF SAN BERNARDINO CULTURAL DEVELOPMENT CONSTRUCTION FEE FUND 247 The Cultural Development Construction Fee Fund are funds coUected from developer fees. These funds are used to provide funding for the City's Fine Arts, Civic and promotional activities. 2005-06 2006-07 2007-08 2008-09 ACTUAL. ACTUAL. ACTUAL. ADOPTED REVENUE DETAIL 247-000- 4335 Cultural Development Construction Fee 549,379 999,211 610,202 400,000 4505 Interest on Idle Cash 9,716 31.054 48,352 50,000 TOTAL. REVENUE 559,095 1,030,265 658,554 450,000 EXPENDITURE DETAIL 247-367- 5016 Labor (ptDpOSed Included wff:h constnJction) 5504 Construction TOTAL. EXPENDITURES 0 0 0 0 OTHER FINANCING SOURCES (USES) 247-000- 6450 Transfer In 7451 Transfer Out (245,600) (357.000) (617,000) (357,000) TOTAL. OTHER FINANCING SOURCES (USES) (245,600) (357,000) (617,000) (357,000) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 158,897 472,392 1,145,657 1,187,211 AVAILABLE ENDING FUND BALANCE (DEFICIT) 472,392 1,145,657 1,187,211 1,280,211 363 CITY OF SAN BERNARDINO STORM DRAIN CONSTRUCTION FUND 248 The Stonn Drain Construction Fund are funds received from developers to expand or improve the City's stann drain system. These funds are used for the construction of new or expanded drainage facilities within City limits. 2005-06 2006-07 2oo7.()8 2008-09 ACTUAL ACTUAL ACTUAL ADOPTED REVENUE DETAIL 248-000 4505 Interest on Idle Cash 72,475 99,737 277,287 100,000 4651 Construction Reimbursement 436,629 4658 Federal Aid - Street Construction 4818 Stonn Drain Fee 1,716,032 1,639,577 2,316,118 1,800,000 4819 IWJa Drainage Plan Fee 33,162 TOTAL REVENUE 2,225,136 1,772,476 2,593,405 1,900,000 EXPENDITURE DETAIL 248-368- 5016 Labor (_lncIuded_constnJdJonJ 61,207 45,987 5504 Construction 882,047 820,836 289,269 3,818,000 TOTAL EXPENDITURES 943,254 866,823 289,269 3,818,000 OTHER FINANCING SOURCES (USES) 248-000- 6450 Transfer In 7451 Transfer Out (100.000) (132,700) (132,700) (132,700) TOTAL OTHER FINANCING SOURCES (USES) (100,000) (132,700) (132,7001 (132,7001 AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 1,372,765 2,554,647 3,327,600 5,499,036 AVAILABLE ENDING FUND BALANCE (DEFICIT) 2,554,647 3,327,600 5,499,036 3,448,336 364 CITY OF SAN BERNARDINO BUDGET. JUSTIFICATION FY 2008-2009 Expenditures 248-368-5504 Continuing Projects 7167 Cross Gutters & Drainage Inlet Repairs 7206 Installation of Storm Drain Improvements at Mountain Ave North of 40th St 7316 Stale St Storm Drain btwn Lytle Creek and the 1-210 Frwy Extension 7477 Install Storm Drain in Highland Ave from Central Ave to Baldridge Creek 7478 Modify Drainage at Piedmont Dr & Indian Cnyn to eliminate problem of dirt & debris washing into street 7517 Alabama St Bridge Replacement Study al City Creek South of 3rd St 7572 Slorm Drain Installation on Sierra Way from 30th SI to 40th St (design only) 7574 Cleaning Slorm Drains & Debris Basins 7575 City Yard Clarifier 7709 Cleaning of Channels 7711 Repair Storm Drain Oullel (Phase II) on 40th SI at Devil's Basin 7749 Randall Basin 7768 Meridian Ave - Poplar St 10 Basin - CSDP 3-5. Line F (design only) 7769 Viaduct Blvd - Realign Existing Slorm Drain (Melrolink) 7770 Storm Drain Sludy for Meyers Canyon (Comprehensive Slorm Drain Plan o.s 7-E-9, 7E-10 & 7-E11) Proposed New Projects 7166 Repair Failed Box Culverts 7167 Cross Gutters & Drainage Inlet Repairs 7206 Installation of Storm Drain Improvements at Mountain Ave North of 40th St 7316 State SI Storm Drain btwn Lytle Creek and the 1-210 Frwy Extension 7477 Install Storm Drain in Highland Ave from Central Ave to Baldridge Creek 7478 Modify Drainage at Piedmonl Dr & Indian Cnyn to eliminate problem of dirt & debris washing inlo streel 7572 Slorm Drain Installation on Sierra Way from 30th SI to 40th St (design only) 7574 Cleaning Storm Drains & Debris Basins 7709 Cleaning of Channels Continued on next page 365 SD-A $10.000.00 SD04-04 $193,800.00 SD04-08 $587,400.00 SD04-15 $174,700.00 SD05-02 $41,600.00 SD05-01 $40,000.00 SD06-02 $14.800.00 SD-C $47,800.00 GB04-12 $50,000.00 SD-D $35,300.00 SD04-19 $25,000.00 SD06-03 $148,700.00 SD05-03 $29,700.00 SD08-01 $247.500.00 SD08-02 $29,700.00 $1,676,000.00 SO-B $100,000.00 SO-A $50.000.00 SD04-04 $350,000.00 SD04-08 $750,000.00 SD04-15 $200,000.00 SD05-02 $110.000.00 SD06-02 $85,000.00 SD-C $50,000.00 SD-D $50,000.00 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 7711 Repair Storm Drain Outlet (Phase II) on 40th 3l al E)..."il'~ BOii:lill SOO4-19 $100,000.00 S005-03 $52,000.00 S008-02 $70,000.00 SS09-10 $25,000.00 SOO9-02 $50,000.00 S009-01 $100,000.00 $2,142,000.00 $3,818,000.00 7768 Meridian Ave - Poplar St to Basin - CSOP 3-5, Line F (design only) 7770 Storm Drain Study for Meyers Canyon (Comprehensive Storm Drain Plan o.s 7-E-9, 7E-10 & 7-E11) NEW Street Repair to Correct Drain Problem - Corner of Stoddard & Oak NEW Repair Drainage System - "I" Street (btwn Evans St & 13th Street) - (Design Only) NEW 27th Street Storm Drain from Little Mountain Rd to "H" Street Total 366 CITY OF SAN BERNARDINO TRAFFIC SYSTEMS CONSTRUCTION FUND 250 The Traffic Systems Construction Fund are fees collected from developers to pay for traffic signal installations and upgrades necessitated by lI1eir new developments. These funds are spent to make the necessary improvements to the City's traffic system. REVENUE DETAIL 25?-?oo- 4505 Interest on Idle Cash 4630 State Aid - Street Construction 4658 Federal Aid Street Construction 4670 Economic Development Reimbursement 4803 Traffic System Fees 4945 Construction Reimbursement 2005-06 2006-07 ACTUAL ACTUAL 38,047 13,385 129 108,000 83,968 828,581 152,152 109,800 976,537 357.505 86,725 159,303 780,096 1,026,026 866,821 1,185.329 TOTAL REVENUE EXPENDITURE DETAIL 250-370- 5016 Labor (proposedlndudedwflhconslnJct!on) 5504 Construction TOTAL EXPENDITURES 2007-08 ACTUAL 74,545 74,545 178,809 178,809 2008-09 ADOPTED 75,000 75,000 481,100 481,100 OTHER FINANCING SOURCES (USES) 250-000- 6450 Transfer In 7451 Transfer Out (25,000) (25.000) (60,000) (60,000) TOTAL OTHER FINANCING SOURCES (USES) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) AVAILABLE ENDING FUND BALANCE (DEFICIT) 1,150,609 1 ,235,326 (60,000) (60,000) 347,502 183,238 347,502 (222,862) 1,235,325 367 183,238 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 Expenditures 250-370-5504 Continuing Projects 1710 Mili St & Macy Traffic Signal 7338 Various Locations - Upgrade Traffic Signals & Signal Improvements 7480 Classl/Class II Bikeway along Inland Center DrfromMt. Vemon Ave to Mill St 7486 Design New Traffic Signal at Lilttle Mountain & 48th St 7488 Fluorescent School Zone Signs 7651 Traffic Signal Battery Back-Up System Interconnect & Synchronize existing Traffic Signals on Mt. Vemon Ave btwn Mill St & Highland Ave & Upgrade Pedestrian Equipment Install a Traffic Signal at Arrowhead Ave & Orange Show Ln 7654 7657 7658 Install a Traffic Signal at Palm Ave & Industrial Pkwy 7662 Upgrade existing Traffic Signal at Rialto Ave & "I" Street 7714 Install Traffic Signal at Waterman Ave & Olive St (design only) 7715 Install Traffic Signal at "E" Street & Century Ave (design only) 7716 Install Traffic Signal at Medical Center Dr & Magnolia Ave 7733 9th Street & "H" Street Traffic Signal Upgrade 7773 Solar-Powered Speed Feedback Sign Program 7774 Rancho Ave & Mill St Traffic Signal Upgrade (design only) Proposed New Projects 7651 Traffic Signal Battery Back-Up System NEW 2-Way Left turn on Industrial Prkwy NEW Traffic Signal at Baseline & Cal~omia (signal upgrade) Total 368 TC04-01 $0.00 TC-A $145,800.00 TC04-22 $4,600.00 TC04-31 $121.800.00 TC05-01 $8,700.00 TC-B $300.00 TC04-36 $9,600.00 TC06-02 $34,100.00 TC06-03 $47,300.00 TCOS-07 $1,100.00 TCOS-11 $10,000.00 TCOS-12 $10,000.00 TC07 -01 $6,200.00 TC04-48 $4,600.00 TC06-03 $20,000.00 TC06-05 $5,000.00 $429,100.00 TC-B TC09-03 TC09-04 $30.000.00 $4,500.00 $17,500.00 $52,000.00 $481,100.00 CITY OF SAN BERNARDINO PROP 1B - LOCAL STREET & ROAD IMPROVEMENTS FUND 258 1\ Allocation of Proposition 1 B State Bonds approved in 2006 to be allocated to cities and counties for local street and road purposes, Congestion Relief and Traffic Safely 2005-06 2006-07 2007-08 2008-09 ACTUAL ACTUAL ACTUAL ADOPTED 99,585 100,000 3,297,446 3,545,800 500,000 0 0 3,397,011 4,145,800 REVENUE DETAIL 258-000- 4505 Interest on Idle Cash 4628 Prop 1 B Allocation 4670 EDA Reimbursement TOTAL REVENUE EXPENDITURE DETAIL 258-359- 5018 Labor (proposedincludedwMIconstru<lkJnj 5504 Construction 351,964 7,190,800 TOTAL EXPENDITURES o o 351,964 7,190,800 OTHER FINANCING SOURCES (USES) 258-000- 6450 Transfer In 7451 Transfer Out TOTAL OTHER FINANCING SOURCES (USES) AVAIlABLE BEGINNING FUND BALANCE (DEFICIT) o o o 3,045,047 AVAIlABLE ENDING FUND BALANCE (DEFICIT) o o 3,045,047 47 369 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 Expenditures 258-359-5504 Continuing Projects 7121 Mt Vernon Bridge: Bridge Replacement 7202 Construct Accessibility Improvements at Various Locations 7236 Mountain Ave Curb, Gutter & Sidewalk: (storm drain in separate account) Upgrade Traffic Signal by adding Protective Permissive Signal heads for Left Turns on Waterman Ave at Parkdale Dr 7492 7619 Pavement Rehab in Rialto Ave from 1-215 FIW}' to "F" Street 7653 Install a Traffic Signal at Rialto Ave & Meridian Ave 7665 Install Traffic Signal at Northpark Blvd & Sierra Dr 7740 Install Traffic Signal at Realigned Viaduct Blvd & 2nd St 7741 Realign Viaduct Blvd btwn 2nd St & 3rd St (Metrolink) 7778 Pavement Rehabilitation on Lynwood Dr from Golden Ave to Del Rosa Dr 7779 Pavement Rehabilitation on Mt. VI9W Ave from 5th Street to Baseline St 7780 Pavement Rehabilitation on Parkdale Dr from Mt. View Ave to Waterman Ave 7782 Pavement Rehabilitation on 30th Street from Muscupiabe Dr to "H" Street 7783 Pavement Rehabilitation on Rialto Ave from Arrowhead Ave to "E" Street 7784 Pavement Rehabilitation on Palm Ave from Irvington Ave to End of Street SS04-12 $250,000.00 SS-B $227,200.00 SS04-18 $87,000.00 TC05-07 $95,000.00 SS06-43 $212.300.00 TC04-35 $50,000.00 TC06-10 $200,000.00 TC08-01 $200,000.00 SS07-32 $1,000,000.00 SS08-04 $186,000.00 SS08-06 $327,000.00 SS08-09 $155,000.00 SS08-11 $155,000.00 SS08-12 $99.900.00 SS08-19 $252,500.00 $3,496,900.00 Proposed New Projects 7550 Tribal Off.Road/Residential (Victoria Ave - Widen & Improve from Highland Ave to Lynwood Dr) SS05-25 $333,000.00 7580 Streetlight Poles & Electric Systems Replacement SS05-24 $150,000.00 7629 Pavement Rehab in 40th St from Waterman Ave to Valencia Ave SS06.55 $212,300.00 NEW Install Pedestrian Signal- 3rd Street & Mountain VI9W TC09-01 $30.000.00 NEW 33rd Street Pavement Rehabilitation from "E" Street to "0" Street SS09-06 $42.000.00 NEW Tippecanoe Ave Pavement Rehabilitation from Base Line St to Warm Creek Channel SS06-17 $65.000.00 NEW Pavement Rehabilitation on CoulstonSt from Tippecanoe Ave to Ferrell St SS09-17 $91,500.00 NEW Repair Bridge on 2nd Street at Warm Creek SS08-20 $100,000.00 NEW Pavement Rehabilitation - Eureka St (btwn Camelia & Del Rosa) SS09-08 $100,000.00 NEW Pavement Rehabilitation on 29th Street (btwn Lincoln St & "H" Street) SS09-04 $119,000.00 Continued on next page 370 CITY OF SAN BERNARDINO BUDGET. JUSTIFICATION FY 2008-2009 NEW Hallmark Prkwy Pavement Rehabilitation from University to Sun Way Pacific St Pavement Rehabilitation (Co-Op w/City of Highland & County of San Bernardino) (Highland to lead) SS09-o3 $125,000.00 SS08-27 $127,100.00 SS04-147 $130.000.00 SS09-15 $160,000.00 SS09-14 $225,000.00 SS08-17 $234,000.00 SS09-05 $250,000.00 SS08-28 $1,200,000.00 $3,693,900.00 $7,190,800.00 NEW Pavement Rehabilitation -Sun Valley Dr (btwl' 48L1, 3l........l & Rb",...,n..;, B.) NEW Highland Ave Pavement Rehabilitation (Co-Op w/City of Highland) NEW Victoria St Pavement Rehabilitation from Tippecanoe Ave to Richardson St NEW Pavement Rehabilitation on Genevieve from 34th Street to 38th Street NEW Pavement Rehabilitation on Northpark from Sierra to Campus Pkwy (westbound lanes only) NEW Pavement Rehabilitation on Sierra Way from 4th Street to 9th Street NEW Total 371 ... ... c m < ."m mr- mO en" ."iI: em ZZ c-i en- iI: " > o -i. . 372 CITY OF SAN BERNAROINO BUDGET. JUSTIFICATION FY 2008-09 FUND 261: LAW ENFORCEMENT FACILITIES, VEHICLES AND EQUIPMENT FEE Expenditures 261-4814-5XXX Continuing Expendijures Network video recording system - HCI Security Proposed New Expenditures Total 373 $ 46,500 46,500 $ 46,500 CITY OF SAN BERNARDINO Fire Sup_Ion Facilities, Vehicles and Equipment Fee FUND 262 This fund accounts for the Fire Supression Facilities. Veh~1e and Equipment fee imposed on new residential, commercial and industrial development to fund the acquisijion of new equipment and relocation, expansion and construction of fire protection facilities described or identified in the Fire Protection Facilities section of the Master Facility Plan. 2005-06 ACTUAL 2006-07 ACTUAL 2007-08 ACTUAL 2008-09 ADOPTED REVENUE DETAIL 262-000- 4505 Interest on Idle Cash 4824 Impact Fee 968 74,600 7,307 205.741 12,469 92.796 5.000 100,000 TOTAL REVENUE 75,568 213,048 105,265 105,000 EXPENDITURE DETAIL 262-482 - 5502 ProfessionaVContractural 5701 Vehicles 5704 Miscellaneous Equipment 23,512 475,400 TOTAL EXPENDITURES 23,512 475,400 OTHER FINANCING SOURCES (USES) 6450 Transfers In 7451 Transfers Out 769,000 TOTAL OTHER FINANCING SOURCES (USES) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 75,568 288,616 769,000 370,369 AVAILABLE ENDING FUND BALANCE (DEFICIT) 75,568 288,616 370,369 768,969 374 CITY OF SAN BERNARDINO BUDGET. JUSTIFICATION FY 2008..()9 Expenditures Projects: 262-482-5XXX Continuing Projects Proposed New Projects FUND 262: Fire Supresslon Facilities, Vehicles, and Equipment Fee Station Rehab and supply/equipment needs Total 375 $ 475,400 475,400 $ 475,400 376 CITY OF SAN BERNARDINO BUDGET . JUSTIFICATION FY 2008-2009 Expenditures 263-483-5504 Continuing Projects 7486 Design New Traffic Signal at Lilttle Mountain & 48th St TC04-31 $65,100.00 TC04-41 $46,300.00 TC04-35 $140,000.00 TC06-06 $120.800.00 TC07-01 $165,000.00 TC08-04 $30,000.00 $567,200.00 7487 Traffic Signal at Little Mountain Dr & Northpark Blvd 7653 Install a Traffic Signal at Rialto Ave & Meridian Ave 7661 Install a Traffic Signal at Palm Ave & Irvington Ave 7716 Install Traffic Signal at Medical Center Dr & Magnolia Ave 7775 Install Traffic Signal at Redlands Blvd & Gardena St Proposed New Projects 7716 Install Traffic Signal at Medical Center Dr & Magnolia Ave TC07 -01 $30,000.00 TC07 -05 $160,000.00 TC08-04 $30,000.00 TC07 -02 $20,000.00 $240,000.00 $807,200.00 7772 Install Traffic Signal at Pacific St & Valaria Dr 7775 Install Traffic Signal at Redlands Blvd & Gardena St NEW Kendall Dr & 48th Street Traffic Signal (design only) Total 377 CITY OF SAN BERNARDINO Regional Circulation System Fee FUND 264 This fund accounts for the regional circulation systems fee imposed on new residential, commercial and industrial development to fund the cost of freeway interchanges, railroad grade separations and regional arterial highways described or identified in the Circulation System section of the Master Facility Plan. 2005-06 ACTUAL 2006-07 ACTUAL 2007-08 ACTUAL 2008-09 ADOPTED REVENUE DETAIL 264-000- 4505 Interest on Idle Cash 4824 Impact Fee 7,625 587,535 72,114 2,143,658 333,418 3,752,399 200,000 1,000,000 TOTAL REVENUE 595,160 2,215,772 4,085,817 1,200,000 EXPENDITURE DETAIL 264-484- 5504 Projects 1,850,000 TOTAL EXPENDITURES 1,850,000 OTHER FINANCING SOURCES (USES) 8450 Transfers In 7451 Transfers Out TOTAL OTHER FINANCING SOURCES (USES) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 595,160 2,810,932 6,896,749 AVAILABLE ENDING FUND BALANCE (DEFICIT) 595,160 2,810,932 6,896,749 6,246,749 378 CITY OF SAN BERNARDINO BUDGET . JUSTIFICATION FY 2008-2009 Expenditures 264484-5504 Continuing Projects 7655 Design Traffic Signals for Palm Ave & 1-215 Ramps (2 coordinated traffic signals) Proposed New Projects 7121 Mt Vernon Bridge: Bridge Replacement 7160 40th St Slreet Widening from l>ae Ln to Electric Ave 7245 State Street Construction (Pha.. 1 B & 3): 5th SI past High School to Baseline SI & Signal Improvements) 7325 Palm Ave Grade Separation at BNSF Railroad Tracks 7655 Design Traffic Signals for Palm Ave & 1-215 Ramps (2 coordinated traffic signals) NEW SR-21 0 Westbound Exit Ramp & 30th Streel - New Traffic Signal Total 379 TC04-45 $240.600.00 $240,800.00 SS04-12 $400,000.00 SS04-14 $500,000.00 SS04-09 $150,000.00 SS04-53 $250,000.00 TC04-45 $109,200.00 TC08-09 $200,000.00 $1,609,200.00 $1,850,000.00 CITY OF SAN BERNARDINO Ubrary Facilities and Collection Fee FUND 265 This fund accounts for the Library Facility and Collection Impact fee imposed on new residential development to finance additions to the library collection described or identified in the Ubrary Facility and Collection section of the Master Facility Plan. 2005-06 ACTUAL 2006-07 ACTUAL 2007..()8 ACTUAL 2008-09 ADOPTED REVENUE DETAIL 265-000- 4505 Interest on Idle Cash 4824 Impact Fee 49 3,738 999 38,832 1,744 1,000 57,826 30,000 59,570 31,000 86,601 47,600 86,601 47,600 TOTAL REVENUE 3,787 39,831 EXPENDITURE DETAIL 265-485- 5123 Library Books TOTAL EXPENDITURES OTHER FINANCING SOURCES (USES) 6450 Transfers In 7451 Transfers Out TOTAL OTHER FINANCING SOURCES (USES) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 3,787 43,618 16,587 AVAILABLE ENDING FUND BALANCE (DEFICIT) 3,787 43,618 16,587 (13) 380 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-09 FUND 265:L1BRARY FACiliTIES AND COllECTION FEE Expenditures Library Books: 265-485-5123 Continuing Projects Library Books $ 16,600 16,600 Proposed New Projects Library Books 31,000 31,000 Total $ 47,600 381 CITY OF SAN BERNARDINO Public Meeting Facilities Fee FUND 266 This fund accounts for the Public Meeting Facilities impact fee imposed on new residential development to finance additions to the public meetin9 facilities described or identified in the Community Public Use Facilities section of the Master Facility Plan. 2005-06 2006-07 2007-08 2008-09 ACTUAL ACTUAL ACTUAL ADOPTED REVENUE DETAIL 268-000- 4505 Interest on Idle Cash 61 1.294 4,569 5,000 4824 Impact Fee 4,690 51,250 85,510 35,000 TOTAL REVENUE 4,751 52.544 90,079 40,000 EXPENDITURE DETAIL 266-486- 5504 Projects TOTAL EXPENDITURES OTHER FINANCING SOURCES (USES) 6450 Transfers In 7451 Transfers Out TOTAL OTHER FINANCING SOURCES (USES) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 4,751 57,295 147,374 AVAILABLE ENDING FUND BALANCE (DEFICIT) 4,751 57,295 147,374 187,374 382 CITY OF SAN BERNARDINO Aquatics Facilities Fee FUND 267 This fund accounts for the Aquatics Facilities impact fee imposed on new residential development to finance additions to community's aquatic facilities described or identified in the Aquatic Center Facilities section of the Master Facility Plan. 383 CITY OF SAN BERNARDINO AB 1600 Partdand and Open Space Acquisition and Park Improvement Fee FUND 268 This fund accounts for the AB 1600 Parl<land and Open Space Acquisition and Pari< Improvement impact fee imposed on new residential developement to finance the pari< and open space facil~ies described or identified in the Parl<land and Open Space Improvement section of the Master Facility Plan. 2005-06 2006-07 2007-08 2008-09 ACTUAL ACTUAL ACTUAL ADOPTED REVENUE DETAIL 268-000- 4505 Interest on Idle Cash 304 9,529 29,122 30,000 4824 Impact Fee 23,408 388,380 723,632 350,000 TOTAL REVENUE 23,712 397,909 752,754 380,000 EXPENDITURE DETAIL 268-488 - 5504 Projects 31,118 283,324 1,332,400 TOTAL EXPENDITURES 31.118 283,324 1,332,400 OTHER FINANCING SOURCES (USES) 6450 Transfers In 7451 Transfers Out TOTAL OTHER FINANCING SOURCES (USES) AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 23,712 390,503 859,933 AVAILABLE ENDING FUND BALANCE (DEFICIT) 23,712 390,503 859,933 (92,467) 384 CITY OF SAN BERNARDINO BUDGET - JUSTIFICATION FY 2008-2009 Expenditures 268-488-5504 Continuing Projects 7744 Little Mountain Trail PR04-11 $100,000.00 PR05-07 $81,800.00 PR07 -01 $30,800.00 PR04-28 $27,300.00 PR07-13 $70,000.00 PR08-02 $212,500.00 $522,400.00 7341 Verdemont Master Park & Trail Plan 7499 Electric Ave Greenbelt & Historic Site (design only) 7742 Parks, Recreation, Trail & Open Space Master Plan 7743 Verdemonl Community Cenler 7748 Installation of Picnic Shelters al Ronald Reagan Park Proposed New Projects 7341 Verdemonl Master Park & Trail Plan PR04-11 $250,000.00 7743 Verdemont Community Center PR04-28 $560,000.00 Total $810,000.00 $1,332,400.00 385 CITY OF SAN BERNAROINO Quimby Act Parkland and Open Space Acquisition and Park Improvement Fee FUND 269 This fund accounts for the Quimby Act Parkland and Open Space Acquisition and Park Improvement impact fee imposed on new residential developement to finance the park and open space facilities described or identified in the Parkland and Open Space Improvement section of the Master Facility Plan. 2005-06 ACTUAL 2006-07 ACTUAL 2007-08 ACTUAL 2008-09 ADOPTED REVENUE DETAIL 269-000- 4505 Interest on Idle Cash 4824 Impact Fee 152 11,704 1,327 52,668 53,995 2,888 20,064 5,000 20,000 TOTAL REVENUE 11,856 22,952 25,000 EXPENDITURE DETAIL 269-489 - 5504 Projects TOTAL EXPENDITURES OTHER FINANCING SOURCES (USES) 6450 Transfers In 7451 Transfers Out TOTAL OTHER FINANCING SOURCES (USES) AVAIlABLE BEGINNING FUND BALANCE (DEFICIT) 11,856 65,851 88,803 AVAIlABLE ENDING FUND BALANCE (DEFICIT) 11,856 65,851 88,803 113,803 38G ""'-- - !" c m III -I 1Il m ~ < o m - I. CITY OF SAN BERNARDINO $1,101,681.82 UMITED OBUGATlON IMPROVEMENT BONDS DATED FEB. 19, 1990 ASSESSMENT DISTRICT NO. 985 (INDUSTRIAL PARKWAY IMPROVEMENT DISTRlCn FUND 305: A.D. 985 DEBT SERVICE FORMATION DATE SEPT. B, 1989 FINAL MATURITY SEPT. 2. 2010 BALANCE JUNE 30, 2008 $ 160,000 The District is bounded on the northesst by a Santa Fe Railroad right-of-way, on the southeast by Palm Avenue, on the southwest by Interstate 215 and on the west by the San Bemardino County Flood Control Channel. The Assessment District was fonned and the Bonds were Issued in order to finance Improvements in oonnection with Industrial Parkway and certain portions of Palm Avenue. The Bonds are secured by the unpaid assessments, together with Interest thereon, on parcels within the District. Installments of prindpal and Interest sufficient to meet annual debt service on the Bonds will be biHed by the County of San Bernardino to owners of parcels against which there are unpaid assessments. The assessment Installments billed against each parcel eadl year represent pro rata shares of the total prindpal and Interest coming due that year, based on the percentage which the unpaid assessment against that parcel bears to the total of unpaid assessments 8gamst all parcels. 2005-06 2006-07 2007-08 2006-09 ACTUAL ACTUAL ESTIMATED PROPOSED 61,649 77,880 61.419 67,000 3,553 4,087 3,515 3,700 1,104 66,306 81,967 64,934 70,700 REVENUE DETAIL 305-000- 4055 A.D. 985 Assessments 4505 Interest on Idle Cash 4506 Interest on Bond Reserves TOTAL REVENUE EXPENDITURE DETAIL 305-659- 5197 Administrative Expense 5801 Debt Service - Principal 5802 Debt Service - Interest 6,937 9,057 8,803 8,200 40,000 40,000 45,000 45,000 20,268 17,238 14,008 10,576 67,205 66,295 67,811 63,776 162,896 161,997 177,669 174,792 161,997 177,669 174,792 181,716 TOTAL EXPENDITURES AVAILABLE BEGINNING FUND BALANCE (DEFICIT) AVAILABLE ENDING FUND BALANCE (DEFICIT) 387 CITY OF SAN BERNARDINO $709,105.00 LIMITED OBUGATlON IMPROVEMENT BONDS DATED DEC. 2, 1991 ASSESSMENT DISTRICT NO. 987 (VERDEMONTAREA) FUND 306: A.D. 987 DEBT SERVICE FORMATION DATE MAR. ii, 1991 FINAL MATURITY sePT. 2. 2011 BALANCE JUNE 30, 2008 $175,000 The District is bounded on the norih by the CiIy limtt line, on the east by Walnut Avenue, on the south by State Highway 215 and Kendail Drive and on the west generaUy by UWe Lesgue Drive. The Assessment District was formed and the Bonds were Issued in order to finance the construction of roadway Improvements, Includin9 excavation, grading, curbs, 9utters, sidewalk and asphaltic concrete pavement, street lights, traffic signals, sewer and water Improvements and related projects within the CiIy. The Bonds are secured by the unpaid assessments, together with interest thereon, on parcels within the Assessment District. Installments of prindpai and interest sufficient to meet annuai debt service on the Bonds will be billed by the County of San Bemardlno to owners of parcels against which there are unpaid assessments. The assessment Installments billed against each parcel each year represent pro rata shares of the total principal and interest coming due that year, based on the percentage which the unpaid assessment against that parcel bears to the total of unpaid assessments in connection with the financing. 2005-06 2006-07 2007-08 2008-09 ACTUAL ACTUAL ESTIMATED PROPOSED 59,784 61,787 49,285 57,000 1,082 1,374 905 1.100 1,962 2,689 1,523 2,100 62,828 65,850 51,713 60,200 REVENUE DETAIL 306-000- 4062 A.D. 987 Assessments 4505 Interest on Idle Cash 4506 Interest on Bond Reserves TOTAL REVENUE EXPENDITURE DETAIL 306-663- 5197 Administrative Services 5801 Debt Service - Principal 5802 Debt Service - Interest TOTAL EXPENDITURES 5,854 9,954 8,252 8,396 30,000 35,000 40,000 40,000 20,423 17,953 21,753 12,003 56,277 62,907 70,005 60,399 101,047 107,598 110,541 92,249 107,598 110,541 92,249 92,050 AVAILABLE BEGINNING FUND BALANCE (DEFICIT) AVAILABLE ENDING FUND BALANCE (DEFICIT) 388 CITY OF SAN BERNARDINO FIRE STATION DEBT SERVICE FUND FINAL MATURITY AUG. 1.2029 BALANCE JUNE 30, 2008 $ 2.438,884 FUND 311: Fire Station Debt Service In April 2003, the Verdemont Infrastructure Fee was increased for the purpose of funding the debt service for the new fire station. The Verdemont Infrastructure Fee is not Intended to fund the entire debt service but to provide a source of revenue to compliment the General Fund. In 2007 the City stopped collecting the Verdemont Infrastructure fee (VIF) for the fire station debst service and decided to use the Fire DIFF to cover costs. Based on this action the VIF balance is bein9 combined with the fire OIFF and it will be restricted to cover the fire station's debt service. 2005-06 2006-07 2007-08 2008-09 ACTUAL ACTUAL ESTIMATED PROPOSED REVENUE DETAIL 311-000- 4512 - Verdemont Infrastructure Fees 531,000 138,000 0 4505 Interest on Idle Cash 17,835 24,736 22,313 TOTAL REVENUE 548,835 162,736 22,313 EXPENDITURE DETAIL 311-608- 5801 Debt Service - Principal 37,408 38,500 5802 Debt Service - Interest 27,902 37,864 39,178 TOTAL EXPENDITURES 27,902 75,272 77,678 Transfer Out (769,044) AVAILABLE BEGINNING FUND BALANCE (DEFiCIT) 216,012 736,945 824,409 769,044 AVAILABLE ENDING FUND BALANCE (DEFICIT) 736,945 824,409 769,044 389 CITY OF SAN BERNARDINO $1,133,000 A.D. 1015 NEW PINE AVENUE LOAN FORMATION DATE DEC. 18,1995 FUND 356: NEW PINE DEBT SERVICE BALANCE JUNE 30, 2008 _,200 The purpose of this loan was to finance the costs of the infrastructure improvements consisting of the construction of New Pine Avenue. The Sewer Line Maintenance Fund will contribute $316,500, the Sewer Line Construction Fund will contribute $316,500, and the Economic Development Agency will lend $500,000 towards the construction of New Pine Avenue. 2005-06 2006-07 2007-08 2008-09 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 356-000- 4064 A.D. 1015 New Pine 62,404 66,536 69,700 69,300 4505 Interest on Idle Cash 485 472 400 500 TOTAL REVENUE 62,889 67,008 70,100 69,800 EXPENDITURE DETAIL 356-628- 5197 Administrative Services 6,225 12,616 12,900 13,300 5801 Debt Service - Principal 5802 Debt Service - Interest 17 ,400 43,290 28,170 26,400 TOTAL EXPENDITURES 23,625 55,906 41,070 39,700 AVAILABLE BEGINNING FUND BALANCE (DEFICIT) -517,491 -478,227 -467,125 -438,095 AVAILABLE ENDING FUND BALANCE (DEFICIT) -478,227 -467,125 -438,095 -407,995 390 CITY OF SAN BERNARDINO CF 1033 - VERDEMONT FIRE STATION MAINTENANCE & OPERATIONS FUND 137: CFD 1033 - Fire Station Debt Service 0 & M - Established to provide funds for the Operations & Maintenance of the Verdemont Fire Station 391 >... ! 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I ---- - !" )> ~ ~ ~ c ~ ~ ~ s z co ,.. i =t ~ ~ I i I I City of San Bernardino FY 2008-2009 Appropriations Limit Article XIIIB of the California Constitution (~nacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990) restricts the appropriations growth rate for cities and other local jurisdictions. The growth rate is tied to changes in the population and the change in California Per Capita Personal Income. On May 1, 2008 the State Department of Finance notified each city of the population changes and per capita personal income factor to be used in determining appropriation limits. Effective January 1, 2008, the change in the California Per Capita Personal Income is 4.29% and the change in the City of San Bernardino's population is .27%. Attached is the City's calculation for the permitted appropriations growth rate based on the above information from the State. In accordance with state law, the FY 1986-87 appropriation limit is to be used as the base year in calculating annual appropriation limits thereafter. The City of San Bernardino's FY 2008-2009 Appropriation Limit is 3.5056 times the base year limit of $72,956,219 which equals $255,751,905. Total appropriations for FY 2008-2009, subject to the limitation (see attached) equal $105,203,200 which is $150,548,705 below the City's FY 2008-2009 Appropriations limit of$255,751,905. 395 z o ~ <I: I- ::> o a. z ::! o 0 0:: () <I: Z Z"'O 0::0- wol- mN<I: 'I- Z"'- <l:8::! UlN...J lJ.. Z o 0 >- l- I- <I: U a:: a. o 0:: a. a. <I: ~~ 'l' <( I-- a: :i] J: ",::::; "'~ az It) 'pi, ~g a go CD '" Na: It) ~~ Il) a :g<( "'" ! cb,C) It) 'a1 0':0 ..; a- a ~o ('\If,a:: It) C> ~~~ ~w i>-o. It) r.-=; I-- 'LL 0 N It) i~j I-- a: ~. :i] , ,0. . ,at)" a "0. 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U ..'.':l .!!. ... 396 CITY OF SAN BERNARDINO CALCULATION OF APPROPRIATIONS SUBJECT TO LIMITATION Fiscal Year 2008.2009 Proceeds Non.Proceeds Budget of Taxes of Taxes Total Proceeds of Taxes Property Tax 38,630,000 38,630,000 Sales & Use Tax 23,000,000 23,000,000 Business License Tax - Revenue 6,638,800 6,638,800 Utility Users Tax 24,788,400 24,788,400 Transient Occupancy Tax 3,100,000 3,100,000 Measure Z District Tax 7,050,000 7,050,000 Sales Tax Public Safety 1,000,000 1,000,000 Other 996,000 996,000 From State Motor Vehicle In Lieu 800,000 800,000 Homeowners Exemption 150,000 150,000 Off Highway Vehicles SB 90 Reimbursements 50,000 50,000 Other 2,099,900 2,099,900 Other Governments CDBG Reimbursements 3,523,200 3,523,200 SBIM Reimbursement 136,400 136,400 Mutual Aid/Disaster Reimbursement 560,000 560,000 Water Department 3,190,000 3,190,000 Locally Raised Licenses & Permits 3,364,700 3,364,700 Franchise Fees 3,100,000 3,100,000 Charges for Services 7,281,300 7,281,300 Fines and Penalties 1,838,300 1,838,300 Other Miscellaneous Sale of Property 850,000 850,000 Other 1,720,100 1,720,100 Rents/Commissions 485,000 485,000 Subtotal 105,203,200 29,148,900 134,352,100 interest Earnings 500,000 500,000 Total of these Funds 105,203,200 29,648,900 134,852,100 Other Funds Not Included 48,821,100 48,821,100 Grand Total Budget ... 105,203,200 78,470,000 183,673,200 ---- Appropriations Subject to Limitation 397 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO 2008-356 RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND ADOPTING THE CITY OF SAN BERNARDINO'S FINAL BUDGET FOR FISCAL YEAR 2008-2009 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS REQUIRED BY ARTICLl: xxm B OF THE CALIFORNIA STATE CONSTITUTION. WHEREAS, the Preliminary Annual Budget of the City of San Bernardino for Fiscal Year 2008-2009 as amended and conditioned by orders of the Mayor and Common Council is attached to and incorporated herein as Exhibits A and B, and Schedules I through 17; and WHEREAS, Article XIII B of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held on November 6, 1979, provides that the total annual appropriations subject to limitation of each local government shall not exceed the appropriations limit of such entity for the prior year adjusted for changes in the cost of living and population except as otherwise specifically provided for said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting and that fifteen days prior to such meeting, documentation used in the determination of the appropriations limit shall be available to the public; and WHEREAS, the City Council of the City of San Bernardino wishes to establish the appropriations limit for fiscal year 2008-2009 for the City of San Bernardino. 1111 / / II / / II 1111 398 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2008-356 RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND ADOPTING THE CITY OF SA.N BERNARDINO'S FINAL BUDGET FOR FISCAL YEAR 2008-2009 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS REQUIRED BY ARTICLE xm B OF THE CALIFORNIA STATE CONSTITUTION. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That certain document entitled "2008-2009 Preliminary Annual Budget" as amended and conditioned by orders of the Mayor and Common Council, as attached hereto and incorporated herein as Exhibits A and B, and schedules 1-17; is hereby approved and adopted as the 2008-2009 Budget of the City of San Bernardino. SECTION 2. That Position Control ReSOlution 97-244 be updated to reflect the changes in authorized positions that were incorporated in the FY 2008-2009 Preliminary Budget or were authorized by orders of the Mayor and Common Council during budget deliberations. SECTION 3. That Salary Resolution 6413 be updated to reflect the changes in authorized salary ranges that were incorporated in the FY 2008-2009 Preliminary Budget or were authorized by orders of the Mayor and Common Council during budget deliberations. SECTION 4. That it is hereby found and detennined that the documentation used in the detennlnation of the appropriations limit for the City of San Bernardino for fiscal year 2008-2009 was available to the public in the Finance Department of said City at least fifteen days prior to this date. SECTION 5. That the Appropriations limit for the City of San Bernardino as established in accordance with Article xm B of the Constitution of the State of California is $255,751,905. /1// /1// 1/1/ 39S .1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 2008-356 RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND ADOPTING THE CITY OF SAN BERNARDINO'S FINAL BUDGET FOR FISCAL YEAR 2008-2009 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS REQUIRED BY ARTICLE XIII B OF THE CALIFORNIA STATE CONSTITUTION. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a iointregul%eeting thereof, held on the 2nd day of September . 2008, by the following vote to wit: COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT ESTRADA X BAXTER X BRINKER X DERRY X KELLEY X JOHNSON X MCCAMMACK X Q~h.~ CITY CLERK The foregoing resolution is hereby approved this 1'n day of September , 2008. 23 Approved as to Form : 24 25 .f? 26 27 28 400 ~ - f> lZl C C Cl ~ Cl r- o en en )> :1 ~ GLOSSARY OF BUDGET TERMS Account: A subdivision within a fund for the purpose of classifying transactions. Account Number: A numeric identification of the account. Typically a unique number or series of numbers. The City of San Bernardino's number structure is comprised of three fields of characters. They are as follows: Fund Number - Department Number - Object Code and looks like (000-000-0000). Adopted Budget: A budget which typically has been reviewed and "Adopted" (approved) by the Mayor and Cornmon Council prior to the start of a fiscal year. The legal authority to expend money for specified purposes in the fiscal year time period. Appropriate: Set apart for, or assign to, a particular purpose or use. Appropriation: An authorization by the Mayor and Cornmon Council to make expenditures and to incur obligations for specific amounts and purposes within a specific time frame. Appropriations Limit: As defined by Section 8 of Article XIIIB of the California Constitution, enacted by the passage of Proposition 4 at the November 6, 1979, general election, the growth in the level of certain appropriations from tax proceeds are generally limited to the level of the prior year's appropriation limit as adjusted for changes in cost of living and population. Other adjustments may be made for such reasons as the transfer of services from one government entity to another. Assessed Valuation: A percent of appraisal value assigned to real estate property for use as a basis for levying property taxes. Asset Forfeiture: The removal of money and property from persons involved in illegal criminal activity. Assessment: Charges made to parties for actual services or benefits received. Assessment Districts: An area where fees are assessed by the City to cover the construction, maintenance or service costs that have occurred in that specific area. Audit: Scrutiny of the City's accounts by an independent auditing firm to determine whether the City's financial statements are fairly presented in conformity with generally accepted accounting principles. Beginning Balance: Unencumbered and unreserved resources available in a fund from the prior fiscal year after payment of prior fiscal year expenditures. Bond: A written promise from a local government to repay a sum of money on a specific date at a specified interest rate. Bonds are most frequently used to finance capital improvement projects. 401 City of San Bernardino Glossary of Budget Terms Budget: A fiscal plan of financial operation listing an estimate of proposed applications or expenditures and the proposed means of financing them. The budget must be approved by the Mayor and Common Council prior to the beginning of the fiscal year. Budget Amendment: Any changes made to the Adopted Budget Document. (Administrative Amendment - Changes to the budget that do not require the approval of the Mayor and Common Council and may be approved administratively by the Director of Finance. Legislative Amendment - Changes to the budget that require the approval of the Mayor and Common Council and may not be approved administratively. Budget Messageffransmittal Message: A message from the City Administrator to the Mayor and Common Council which summarizes the budget and highlights the most important aspects of the budget. Budget Year: The Fiscal year for which the budget is being considered; fiscal year. Budgeted Positions: Those ongoing positions approved in the final budget of the preceding year. Budgeted Reserve: The anticipated portion of a fund's balance designated by the Mayor and Common Council as reserved for contingencies and not to be appropriated unless directed and authorized by the Mayor and Common Council. CAD/RMS System: (CAD) A Computer Aided Dispatch System used by the Police and Fire Departments. (RMS) A Records Management System used by the Police Department. Capital Outlay: Expenditures which result in the acquisition of, or addition to, fixed assets. A capital item is tangible, durable, non-consumable, and has a useful life of more than one year and a value of more than $500 per unit. Capital Projects: A major long-term construction of, or improvements to, public physical facilities. Carryover: Process of carrying a budgeted and encumbered item from the current fiscal year to the next fiscal year. The new fiscal year account will reflect the increased amount of the carryover. CATV: Cable TV Division of the City of San Bernardino. This division provides regulatory oversight of the City's cable companies for franchise compliance, consumer protection, and franchise renewal negotiations. It operates and programs two access channels, one public and one educational for the community. CDBG: Community Development Block Grant - Contributions received from the Federal Govemment to be used or expended for a specific purpose or activity. 402 City of San Bernardino Glossary of Budget Tenus Certificates of Participation (COP): Obligations of a public entity based on a lease or installment sale agreement. Charter: A formal legal document of the City which specifies its purpose and describes the organization of the City's government. Charter 186: Establishes for the City of San Bernardino a basic standard for fixing salaries, classifications, and working conditions of the employees of the Police and Fire Departments of the City of San Bernardino, and the Mayor and the Common Council in exercising the powers and control over these departments Consumer Price Index (CPI): Measure of change in consumer as determined by a monthly survey of the U.S. Bureau of Labor Statistics. Debt Service: Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or certificates of participation (COP's). Deficit: Insufficient revenues to fully support current expenditures and obligations. Department: A major unit of organization in the City comprised of subunits named divisions and responsible for the provision of a specific package of services. Depreciation: Loss in value of an asset, whether due to physical changes, obsolescence, or factors outside of the asset. Designated Fund Balance: A portion of unreserved fund balance designed by city policy for a specific future use. Division: A major sub-unit of a department with responsibility for a clearly defined portion of the service package provided by a department. EDA: Economic Development Agency EMS: Emergency Medical Service Encumbrance: The commitment of appropriated funds to purchase goods or services. An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenditures: The outflow of funds paid or to be paid for an asset, goods or services obtained. The actual spending of governmental funds. Fiscal Year (FY): A twelve-month period of time to which an annual budget applies and at the end of which a governmental unit determines its financial position and the results of its operations. In the City of San Bernardino, it is July I through June 30. Fixed Asset: Assets of long-term character which are intended to continue to be held or used, such as land, buildings, machinery, furniture, and other eouinment. 403 City of San Bernardino Glossary of Budget Terms Fleet: A Division of the City of San Bernardino which operates under the supervision of the Director of Public Services. This Division is responsible for acquisition, service and maintenance of the City's vehicles and equipment. Franchise Fee: A charge for the privilege of using public rights-of-way and property within the City for public or private purposes. Fringe Benefit: Compensation that an employer contributes to its employees such as social security, retirement, lifelhealth insurance, or training supplements. Fringe benefits can be either mandatory or voluntary. Fund: An independent fiscal and accounting entity with a self balancing set of accounts, used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance: The difference between fund assets and fund liabilities. General Fund: The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to accumulate the cost of the City's general operations and services such as street maintenance, parks, fire and police protection. General Government: A fund within the City budget which consists of two areas: I) Fine Arts and Civic Activities - Which is the support of various programs that aid the City in improving its community, developing and enhancing the cultural and aesthetic values of the City, and developing the Civic Affairs of the City. 2) Non-Departmental- City-wide program costs which are not directly applicable to anyone City Department. Goal: A general statement of broad direction, purpose or intent, which describes the essential reason for existence and which is not limited to a one-year time frame. Generally, a goal does not change from year to year. Grant: Contributions or gifts of cash or other assets from another governmental entity or foundation to be used or expended for a specific purpose, activity or facility. Infrastructure: The physical assets of the City (Streets, water, sewer, public buildings, parks). Internal Audit: The review of financial transactions in both the Finance Department and in operating departments for compliance with local policy and generally accepted accounting principles. Internal Service Funds: A fund established to account for the goods and services provided by one City Department to another City Department and is financed on a cost-reimbursement basis. Lease Purchase: With the approval of the Mayor and Common Council, a large purchase of capital equipment made by the City of San Bernardino which is paid through a financial corporation in payments. The payments can be made annually, semi-annually, quarterly or monthly. 404 City of San Bernardino Glossary of Budget Terms Liquidation: To convert assets into cash. Mid-Year Budget Review: A review of actual expenditure and reserves vs budgeted amounts half way through the fiscal year. Reserve and expenditure estimates may be revised based on actuaIs and new information not available at time the budget was adopted. MIS: Management Information Systems Division of the City of San Bernardino. This Division provides technology creation, maintenance, and general automation support to all City Departments. Memorandum of Understanding (MOD): The result of labor negotiations between the City of San Bernardino and its various bargaining units. Non-Departmental: Appropriations of the General Fund not directly associated with a specific department. Expenditure items and certain types of anticipated general savings are included. Ordinance: A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries. Organizational Chart: A chart showing the interrelationships of positions within an organization in terms of authority and responsibilities. Outsource: The contracting of public services to an outside vendor. Overtime: Time worked in excess of an agreed upon time for normal working hours by an employee. Hourly or non-exempt employees must be compensated at the rate of one and one-half their normal hourly rate for overtime work beyond 40 hours in a work week. PERS: Public Employees Retirement System - The retirement system, administered by the State of California, to which all permanent City employees belong. Preliminary Budget Document: An unapproved draft document listing an estimate of proposed applications or expenditures and the proposed means of financing them for a certain fiscal year. Proposition 218: The law which governs whether or not a City can approve/impose a tax without an electoral vote. Purchase Order: An order issued by the Purchasing Department which authorizes the delivery of specific goods or services, and incurring a debt for them. Reserve: The portion of a fund's balance legally restricted for a specific purpose and, therefore not available for general appropriation. Resolution: A special order of the Mayor and Common Council which has a lower legal standing than an ordinance. 405 City of San Bernardino Glossary of Budget Terms Revenues: Funds received from various sources and treated as income to the City which are used to finance expenditures. These funds are received from sources such as local taxes, state shared revenues, fees charged, interest on investments and fines and forfeits. Salary Savings: Salary savings reflect personnel cost savings resulting from vacancies and as a result of employee turnover. ShortfaU: The forecast amount, which will become a deficit to the City once all revenues and expenditures have been calculated. Special Revenue Funds: A governmental fund type used to account for specific revenues that are legally restricted to expenditures for particular purposes. Taxes: Charges made against the public by a government to obtain the money it needs to finance its activities. Transient Occupancy Tax (TOT): A tax imposed on travelers who stay in temporary lodging facilities within the City. Undesignated Fund Balance: The unrealized balance of an account once all revenues and expenditures have been calculated. Utility Users Tax: Per the City of San Bernardino Municipal Code Chapter 3.44, a tax is imposed on users of utilities within the City, such as cable, gas, electric, and telephone, at a rate of 8%. This tax is a major revenue source for the City of San Bernardino. Vacancy Factor: The calculated savings of vacant positions and expenditure savings within City Departments. Vendors: Persons or companies providing services to the City of San Bernardino for payment. 406 ABBREVIATIONS AND ACRONYMS GUIDE Air Quality Management District AQMD (Also known as South Coast Air Quality Management District - SCAQMD) Assembly Bill AD Assessment District AD Assessor's Parcel Number APN Business Registration Certificate BRC (Also known as Business License) Computer Aid Dispatch CAD (Also known as Computer Aided Design) California Environmental Quality Act CEQA Certificates of Participation COP Citizens Option for Public Safety COPS Community Development Block Grant CDBG Community Development Commission CDC Comprehensive Annual Financial Report CAFR Conditional Use Permit CUP Consumer Price Index CPI Drug Abuse Resistance Education DARE Development Review/EnvironmentaI Review Commission DRC/ERC Economic Development Agency EDA (Also known as Former Redevelopment Agency - RDA) Emergency Medical Service EMS 407 City of San Bernardino Abbreviations and Acronyms Guide Environmental Impact Report EIR Fair Political Practices Commission FPPC Fiscal Year FY General Plan Amendment GPA Geographical Information Systems GIS Government Code GC Inland Valley Development Agency IVDA Joint Powers Authority (generic) JPA Legislative Review Committee LRC Local Agency Formation Commission LAFCO Management Information Systems MIS Mayor and Common Council M&CC Memorandum of Understanding MOU Municipal Code (Also known as San Bernardino Municipal Code - SBMC) MC Norton Air Force Base (former) NAFB Online Computer Library Center OCLC Problem Oriented Policing POP Public Employees Retirement System PERS Public Information Officer PIO Records Management Systems RMS San Bernardino Association of Governments SANBAG San Bernardino International Airport Authority SBIAA 408 City of San Bernardino Abbreviations and Acronyms Guide San Bernardino Joint Powers Financing Authority SBJPFA San Bernardino Unified School District SBUSD Senate BiU SB Southern California Association of Governments SCAG Southern California Edison SCE Transient Occupancy Tax (Also known as Transient Lodging Tax - TL 1") TOT Underground Utility District UUD Utility Users Tax UUT 409